The URL can be used to link to this page

Home My WebLink AboutPC Agenda 11-02-2016Jefferson County Planning Commission MEETING AGENDA Brinnon Community Center November 2, 2016 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us 6:30 pm OPEN HOUSE FOR COMPREHENSIVE PLAN UPDATE  Staff and Planning Commission Meet and Greet  Public Discussion 7:10 pm OPENING BUSINESS  Call to order/Roll call  Approval of Agenda  Approval of 10/19 Meeting Minutes 7:15 pm DISCUSSION OF OPEN HOUSE AND PUBLIC COMMENT When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the observer comment period is … i An optional time period dedicated to listening to the public, not a question and answer session. The Planning Commission is not required to provide response; ii Offered at the Chair’s discretion when there is time; iii Not a public hearing – comments made during this time will not be part of any hearing record; iv May be structured with a three-minute per person time limit. 8:00 pm REGULAR BUSINESS  Staff Updates  Commissioner Announcements 8:15 pm CLOSING BUSINESS  New Item – 2017 Meeting schedule  Summary of today’s meeting - Follow-up action items  Agenda Items for Dec 7th meeting at 6:30pm at the Tri-Area Community Center 8:30 pm ADJOURNMENT  Thank you for coming and participating in your government at work! 621 Sheridan St. Port Townsend WA 98368 P: 360-379-4450 F: 360-379-4451 plancomm@co.jefferson.wa.us Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center October 19, 2016 Page 1 of 3 Please note, these minutes are intended to provide a summary of meeting decisions and except for motions made, should not be relied upon for specific statements from individuals at the meeting. If the reader would like to hear specific discussion, they should visit Jefferson County’s website at: http://www.co.jefferson.wa.us/commdevelopment/PlanningCommission.htm and listen to the audio file (to assist in locating information, time stamps are provided along the left side of the page). Call to Order at 6:30 pm ROLL CALL District 1 District 2 District 3 Staff Present Coker: Present Smith: Present Nilssen: Present Patty Charnas, DCD Director Felder: Present Sircely: Absent U Giske: Present David W. Johnson, DCD Associate Planner Koan: Present Jochems: Present Hull: Present Emma Bolin, DCD Assistant Planner Joel Peterson, DCD Associate Planner Haylie Clement, DCD Planning Clerk Public in Attendance: 1 Approval of Agenda: Cynthia Koan approved the agenda. Approval of Minutes: None prepared. STAFF UPDATES 01:15 - Charnas Shared recent news on the Supreme Court decision regarding rural water availability, Whatcom County vs Western Washington Growth Management Hearing Board. We are watching issues unfold and will keep the Planning Commission apprised. 11:01 - Peterson Introduces Haylie Clement as Secretary to the Planning Commission. COMMISSIONER ANNOUNCEMENTS None DISCUSSION 11:28 - Koan Introduces the change in direction for the Comprehensive Plan Update. We are now moving forward and wrapping up the public outreach. Comprehensive Plan periodic update- general work plan status report 12:45 - Charnas Discussion of overall opportunity of the Open Houses/Comprehensive Plan Road Shows. Acknowledges work done in the past and up until now. Explains ongoing dedication from the staff and direction of current work plan. Overview of Open House and other Public Comments Made 15:00 - Bolin Opens Round Table discussion to debrief on what the Planning Commission took away from the experience of the Road show meeting and what can be done better as we continually reach out to the public throughout the periodic update. (Below are time stamps of each member’s response) Giske – 16:10 Hull – 16:29 Nilssen – 18:35 Smith – 20:22 Koan – 22:42 Coker – 27:04 Jochems – 29:50 Felder – 32:22 Sircely – Absent 621 Sheridan St. Port Townsend WA 98368 P: 360-379-4450 F: 360-379-4451 plancomm@co.jefferson.wa.us Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center October 19, 2016 Page 2 of 3 35:16 - Bolin Presentation of the draft Summary of Public Comments - data and results from all public outreach and participation. 47:20 Commission and staff discusses how SpeakUp compares to other forms of social media. Ideas were discussed on how we can reach out through email. 52:08 Commission and staff discusses past successes with public outreach and how we can formulate a vision for the county. 57:42 Commission and staff discusses the difference between Sub-Area plans and Community plans. 1:01:21 - Johnson Explains current task of analyzing what we currently have in our Comprehensive Plan for goals and policies. We want to make sure they are still relevant. This process will be to see if we have satisfied any of the goals and policies; and what might need updating or revising. There will be outreach with stakeholders to work through how the goals and policies affect them. The deadline for final draft report of this review of goals and policies is the first quarter 2017. Guiding Principles for Balance of Work Plan 1:22:08 - Peterson Discusses the work done in the past by the Planning Commission. Reminding of the good work and redistributes the “flip cart” file reflecting past work to be used as a reference. Timeline was presented that gives the concept of what’s going to be happening as we move forward. Explains that we are looking at it more in a project management context of defining our scope. 1:33:20 Discussion and explanation of the steps and processes involved with a periodic update. Annual docket may have a one-time 18-month docket to cover the entire Comprehensive Plan periodic update timeframe to the due date of (January 1, 2017 to June 30, 2018). In 2019 the annual amendment cycle would resume with site specific amendments. OBSERVER COMMENT 1:49:25 - Tim Thomas I was watching the city reduce their buffer for marijuana locations to 100ft. This allowed them one more retail store. I have a lot of friends with kids and am curious on what the county is going to be doing. 1:51:00 - Koan The County spent 6 months on the marijuana regulation. I don’t know if we have any plans to change those regulations. 1:51:55 - Thomas It’s interesting to see the amount of knowledge and time that this group has put into the Comprehensive Plan update and it is impressive. 621 Sheridan St. Port Townsend WA 98368 P: 360-379-4450 F: 360-379-4451 plancomm@co.jefferson.wa.us Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center October 19, 2016 Page 3 of 3 FOLLOW-UP ITEMS 1:52:37 - Koan We have a private road show meeting on Monday in Cape George Community Center. Meeting in a binder at 5:30 pm. We will report back. 1:54:34 There has been a recent public records request for documents regarding the Pleasant Harbor Master Planned Resort. Planning Commission and staff discusses the actions that need to be taken for this request. Next Planning Commission meeting scheduled for 11/02/2016 at 6:30 pm at the Brinnon Community Center Adjourned at 8:38 pm These meeting minutes were approved this ____________ day of ___________________________, 2016. ________________________________________ _________ ______________________________________________________________ Cynthia Koan, Chair Haylie Clement, PC Secretary/DCD Planning Clerk