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Home My WebLink AboutM101716co ¢SON44 � ti 14 � *� �4 'qS�0 hTING District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of October 17, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Seven (7) citizens spoke regarding the timber harvesting in Port Ludlow done by Port Ludlow Associates. Many believe the County should take legal action immediately; and A citizen explained his political predictions and gave his views on the Republican party. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 43-16 re: To Refund 2011 Series A Limited Tax General Obligation (LTGO) Bond and Appoint the County Administrator and Treasurer to Conduct the Sale of the Bond and Approve Final Terms; Bond to be known as 2016 Jefferson County Limited Tax General Obligation (LTGO) Refunding Bond, 2016 Series B 2. AGREEMENT, Amendment No. 1 re: Project Administration and Management; An Additional Amount of $14,295 for a Total of $179,295; Jefferson County Public Health; Hood Canal Coordinating Council 3. AGREEMENT, Amendment No. 1 re: Provide Individual Technical Assistance with Developmental Disabilities; An Additional Amount of $1,800 for a Total of $8,650; Jefferson County Public Health; Able Opportunities, Inc. 4. AGREEMENT, Amendment No. 1 re: Birth to Three Years Program; An Additional Amount of $4,805 for an Amount not to Exceed $9,609; Jefferson County Public Health; Chimacum School District 5. AGREEMENT, Amendment No. 1 re: Birth to Three Years Program; An Additional Amount of $10,694 for an Amount not to Exceed $21,389; Jefferson County Public Health; Port Townsend School District 6. AGREEMENT re: Undie Road Emergency Relocation Environmental Permitting Consultant; In the Amount of $17,992; Jefferson County Public Works; Widener & Associates 7. AGREEMENT, Amendment No.1 re: Adding a Time Limit for Construction of Dump Trucks and Services; No Dollar Amount; Jefferson County Central Services; Nelson Truck Equipment Co., Inc. Page 1 Commissioners Meeting Minutes of October 17, 2016 8. Memorandum of Agreement (MOA), Appendix A re: Funds to Provide Extension Program; In the Amount of $142,054; Jefferson County Administrator; Jefferson County Extension, Washington State University (WSU) 9. Final Short Plat Approval re: Dog Townsend Short Plat, MLA 11-00040/SUB11-00001; To Subdivide 11.65 Acres into Two Lots Located off of South Discovery and Timberline Roads; Amanda Webby, Applicant 10. Payment of Jefferson County Vouchers/Warrants Dated October 10, 2016 Totaling $801,972.47 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. CALENDAR COORDINATION. The Commissioners reviewed their upcoming meetings and events: • Jefferson Transit meeting • Budget Committee meeting • Lodging Tax Advisory Committee presentation • Washington State Association of Counties teleconference • Jefferson County Health Board meeting • Salish Behavioral Health Organization meeting • Olympic Consortium Board meeting • Workforce Development meeting • Tour of the new Bullitt Center in Seattle • Solid Waste Advisory Committee meeting • OlyCAP Retreat and meeting • Jefferson General Hospital Open House The meeting was recessed at 9:48 a.m. and reconvened at 10:28 a.m. with all three Commissioners present. PROCLAMATION re: Declaring October as Disability Employment Month: Madam Chair Kler read the proclamation aloud. Commissioner Johnson moved to approve the Proclamation declaring October as Disability Employment Month. Co -Chair of the Developmental Disabilities Advisory Board thanked the Commissioners for approving the proclamation. Madam Chair Kler and Commissioner Johnson read aloud the names of local businesses that employ individuals with disabilities and Commissioner Sullivan distributed certificates of recognition to business owners in attendance. The meeting was recessed at 10:43 a.m. and reconvened at 11:00 a.m. with all three Commissioners present. Page 2 Y F• Commissioners Meeting Minutes of October 17, 2016 CLOSED SESSION: A Closed Session was scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator and Clerk of the Board/Human Resources Manager to discuss strategy or position for collective bargaining, professional negotiations, or grievance or mediation proceedings, not subject to the Open Public Meetings Act, as outlined in RCW 42.30.140(4)(b). The actual period of time the Board met in Executive Session on this topic was from 11:01 a.m. to 12:09 p.m. At the conclusion of the Closed Session the Board resumed the regular meeting. The meeting was recessed at 12:10 p.m. and reconvened at 1:34 p.m. with all three Commissioners present. DISCUSSION re: Implicit Price Deflator: County Administrator Philip Morley reviewed emails from Assessor Jeff Chapman dated September 26-27, 2016 regarding the Implicit Price Deflator (IPD) versus the 1% County Property Tax levy increase lid and the County's substantial needs. He stated that the County is entitled to take the IPD or 1 %, whichever is less. When the IPD is less than 1%, the Board of County Commissioners (BOCC) can pass a resolution in the event of extraordinary need to be able to receive the 1 %. County Administrator Morley noted that per the emails from the Assessor, the IPD is .953%, which leaves .047% left on the table, unless the County declares an extraordinary need. He added that funds left on the table not claimed, would not go into banked capacity, it would be lost forever. County Administrator Morley noted that the County has approximately $900,000 in requests of the General Fund Budget, as well as labor negotiations. Commissioner Sullivan moved to direct the County Administrator to prepare resolutions finding a substantial need for the Current Expense (General) Fund, Road Fund and Conservation Futures Fund, allowing the County to assess a I% increase. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Port Ludlow Associates (PLA); The County Administrator reviewed with PLA staff the properties owned by PLA. • Preparation for October 24, 2016 Quarterly Elected Officials and Department Directors Meeting; review of draft agenda. Commissioner Johnson excused himself from the meeting at 2:03 p.m. Miscellaneous Items — Continued: • Lodging Tax Advisory Committee meeting to evaluate tourism promotion proposals on October 20, 2016. • Pleasant Harbor Master Planned Resort; status update. • Brinnon Park and Recreation District; update. Page 3 Commissioners Meeting Minutes of October 17, 2016 • Potential 2017 overlap of four events: Port Townsend Film Festival, Oyster Run, Quilcene Fair and Farm Tour. An email will be sent to all four events encouraging them to coordinate schedules to reduce overlap/conflicts. The meeting was recessed at 2:15 p.m. and reconvened at 2:32 p.m. with Madam Chair Kler and Commissioner Sullivan present. Commissioner Johnson was absent. Miscellaneous Items — Continued: • Public Record Requests and their impact on staff workloads. • Dabob Natural Area Expansion discussion; Washington State Department of Natural Resources Hearing is rescheduled to October 25, 2016. • Board of County Commissioner Agenda for November 7, 2016; no afternoon session. • The County Administrator will be out of the office October 26, 2016. • Public Health reviewing Whatcom County versus Hirst court decision. • Public Health Operations and Maintenance Hearing has been rescheduled as a Special Meeting of the Health District. Note of staff changes at The Leader; Nicholas Johnson is no longer on staff. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 2:57 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. S44L f tVa M Y.4 �' • ATTEST: Carolyn A ery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS V- tmmml M�� Kathleen Page 4