HomeMy WebLinkAboutM101016District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of October 10, 2016
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated that due to Public Health requirements, Ajax Cafe is closing; and
• 9 citizens spoke regarding the timber harvesting in Port Ludlow done by Port Ludlow Associates
(PLA). Many believe the County should take legal action immediately.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. HEARING NOTICE re: Proposed Ordinance Amending Ordinance No. 05-0709-07 to Change the
Expiration Date of the Collection of Rural County Sales and Use Tax in Jefferson County; Hearing
Scheduled for Monday, October 24, 2016 at 10:00 a.m. in the Commissioners' Chambers
2. RESOLUTION NO. 40-16 re: Cancellation of Unclaimed Warrants Exceeding One Year
3. AGREEMENT re: Jail Control Panel to Include Project Management, Purchase of Software and
Hardware, and Purchase and Installation of Security Cameras; In the Amount of $334,085;
Jefferson County Central Services; Stanley Security
4. AGREEMENT NO. K4158, Amendment No. 1 re: Accessible Community Development
Projects; Extension of Time Period Only; Jefferson County Public Health; Washington State
Employment Security Department
5. AGREEMENT NO. C17112, Amendment No. 8 re: 2015-2017 Consolidated Contract; An
Additional Amount of $72,041 for a Total of $1,005,151; Jefferson County Public Health;
Washington State Department of Health
6. AGREEMENT re: Home Visiting Services; In the Amount of $177,103.30; Jefferson County
Public Health; Washington Early Learning Fund, dba Thrive Washington
7. AGREEMENT, Amendment No. 1 re: Community Health Improvement Plan Coordinator
(CHIP); In the Amount of $10,000; Jefferson County Public Health; Jefferson Healthcare (JHC)
8. AGREEMENT re: Law Enforcement Services; In the Amount of $200,000 per year for base level
services; Jefferson County Sheriff's Office; Hoh Indian Tribe
9. Appoint Member of the Jefferson County Risk Management Committee (RMC) Per
Resolution No. 36-11 (No Expiration of Terms); Public Health Director Vicki Kirkpatrick as FLSA
Exempt Employee
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Commissioners Meeting Minutes of October 10, 2016
10. Payment of Jefferson County Vouchers/Warrants Dated September 26, 2016 Totaling
$627,747.83 and Dated October 3, 2016 Totaling $1,796.40
11. Payment of Jefferson County Payroll Warrants Dated October 5, 2016 Totaling $812,001.51
and A/P Warrants Done by Payroll Dated October 5, 2016 Totaling $759,467.78
APPROVAL of MINUTES: Commissioner Sullivan moved to approve the regular
meeting minutes of September 19, 2016 as presented. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
The meeting was recessed at 9:55 a.m. and reconvened at 10:03 a.m. with all three
Commissioners present.
HEARING re: 31 Quarter Budget Appropriations/Extensions; Various County
Departments: The budget appropriations/extensions received from various County departments are
shown below:
GENERAL FUND
FUND
FUND NAME
AMOUNT
FROM
UNENCUMBERED
FUND BALANCE
REVENUE
EXPENSE
001-010-000
ASSESSOR
49,547
49,547
001-021-000
ELECTIONS
0
50,587
50,587
001-080-000
DISTRICT COURT
11,909
11,909
001-151-000
CORONER
11,000
11,000
001-180-000
SHERIFF'S DEPT*
18,084
18,084
001-261-000
OPERATING TRANSFERS
689,220
689,220
001-270-000
NON -DEPT
39,860
24,283
64,143
TOTAL GENERAL FUND:
$819,620
$74,870
$894,490
*The Sheriff's request has been reduced $22,000 from the original advertised request. The appropriation
for body cameras was removed at the Sheriff's request and is included in the Sheriff's 2017 preliminary
budget submittal.
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Commissioners Meeting Minutes of October 10, 2016
SPECIAL
REVENUE/CAPITAL/ENTERPRISE/INTERNAL
SERVICE FUNDS
AMOUNT FROM
FUND
FUND NAME
UNENCUMBERED
REVENUE
EXPENSE
FUND BALANCE
105-000-010
AUDITOR'S O & M
28,717
28,717
108-000-010
WSU COOP. EXT.
1,100
52,000
53,100
127-000-010
PUBLIC HEALTH
33,020
33,020
135-000-010
JEFFERSON
7,100
7,100
COUNTY DRUG
FUND
142-000-010
PUBLIC DEFENSE
8,283
8,283
FUNDING
174-000-010
PARKS AND
21,202
21,202
RECREATION
175-000-010
PARKS
4,500
4,500
IMPROVEMENT
FUND
302-000-010
CAPITAL
650,000
650,000
IMPROVEMENT
FUND
306-000-010
PUBLIC
29,107
29,207
INFRASTRUCTURE
FUND
401-000-010
SOLID WASTE FUND
151,000
151,000
404-000-010
YARD WASTE
2,231
2,231
EDUCATION
505-000-010
EMPLOYEE
44,000
44,000
BENEFIT RESERVE
TOTAL OTHER FUNDS:
$980,260
$52,000
$1,032,260
Madam Chair Kler opened the hearing for public testimony.
Assessor Jeff Chapman: He stated he is the County Assessor and is present to answer any questions the
Commissioners may have about the Assessor's request for the Property Appraisal and Collections
System (PACS) mobile system.
Hearing no further comments, Madam Chair Kler closed the hearing. Commissioner Sullivan moved to
approve RESOLUTION NO. 41-16 approving the 3rd Quarter Budget Appropriations/Extensions for
various County departments. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
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Commissioners Meeting Minutes of October 10, 2016 F7
COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their
meeting schedules.
The meeting was recessed at 10:24 a.m. and reconvened at 10:28 a.m. with all three
Commissioners present.
BRIEFING re: 2016 Limited Tax General Obligation Refunding Bond (LTGO); First
Reading: Treasurer Stacie Prada and Placement Agent with DA Davidson Jim Nelson briefed the Board
on the 2016 Limited Tax General Obligation Refunding Bond (LTGO).
On March 1, 2011, Jefferson County issued $3,150,000 of LTGO Series A bond, which was approved
by Resolution No. 07-11, to fund E911 Dispatch center improvements and the costs of designing and
purchasing land for a new wastewater treatment plant.
The County Administrator and Treasurer have coordinated with Mr. Nelson to complete a Request For
Proposals (RFP) for bids to refund the bond and Mr. Marc Greenough of Foster Pepper, PLLC, Bond
Council, to prepare a resolution to approve the refunding. The Board of County Commissioners (BOCC)
approved a Bond Counsel Service Agreement on May 2, 2016.
Mr. Nelson stated that it has been an honor to serve as an underwriter for Jefferson County for many
years. He explained that Jefferson County's rating is AA. The highest rating grade that can be achieved
is a AAA. He explained later in the meeting that the next step up from AA is AA+, making the County
only two grades below the highest rating.
Mr. Nelson explained that the interest rate market is still low and that the current principal size of the
Refunding Bond is approximately $2,159,000. Based on bids received from banks, he believes it is more
cost effective to privately place the Refunding Bond with a bank. He added that the goal of refunding is
to achieve a Net Present Value savings percentage that is 5% or higher. As of October 7, 2016 the
Advance Refunding of 2011 Series A, years 2021 through 2030, Call Date December 1, 2020 is
projected to have a Net Value Savings Percent of 6.11% and an average annual savings of $11,125.
After more review and briefing by Treasurer Prada and Mr. Nelson, Madam Chair Kler conducted the
First Reading of the Bond Resolution. Mr. Nelson stated with a Public Bonds Sale, pricing bonds would
happen next week and they are very time -sensitive. The resolution will be brought forward at the next
BOCC meeting.
ADDITIONAL BUSINESS; EXECUTIVE SESSION: An Executive Session was
scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator, Community Development
Director, Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege,
Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act.
The actual period of time the Board met in Executive Session on this topic was from 11:23 a.m. to
11:53 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting.
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Commissioners Meeting Minutes of October 10, 2016 KQ�
The meeting was recessed at 11:53 a.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
• Dabob Natural Area Expansion discussion with Assessor Jeff Chapman. The Assessor discussed
Payment in Lieu of Taxes (PILT) and Public Benefit Rating System (PBRS) as they relate to
land values of property which may be subject to potential Washington State Department of
Natural Resources (DNR) acquisition or exchange. He stated that he plans to conduct an analysis
on how much value is in that area, and what would the potential change of value be.
• Forks Washington State Department of Natural Resources (DNR) Shop ribbon cutting;
Washington State's Leadership in Energy and Environmental Design (LEED) Silver standard for
new buildings.
• Undie Road.
• Port Ludlow; timber harvest issue.
• Whatcom County ruling on potable water; Washington State Association of Counties (WSAC)
conference call.
• WSAC State Leadership meeting is November 2016 in Spokane.
• Jefferson Transit, progress toward budget reserve goal and possible service enhancements.
• Economic Development Council; funding for sustainability and increased capacity, exploration
of the Public Infrastructure Fund (PIF) as a potential supplemental funding source.
• Ajax Cafe update.
• Hood Canal Sand & Gravel's Pit to Pier project; potential revision request by Hood Canal Sand
and Gravel.
Calendar Coordination:
Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future:
• Washington State Department of Natural Resources Public Hearing on Dabob Natural Area
Expansion
• Event at Old Fort Townsend
• Port Ludlow Drainage District meeting
• Olympic Region Clean Air Agency teleconference
• Hood Canal Bridge Tour
• Lodging Tax Advisory Committee meeting
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Commissioners Meeting Minutes of October 10, 2016
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NOTICE OFADJOURNMENT. Commissioner Johnson moved to adjourn the meeting
at 3:14 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
SEAL: " w +► • '' ,
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ATTST:
1 .ry-
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Carolyn Avery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathlee r, Chair
Dai u iv Member
Phil Johnson, Member
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