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HomeMy WebLinkAboutM092616District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of September 26, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen urged the Commissioners to express opposition to the construction of the Dakota Access Pipeline for the transportation of Bakken Crude Oil; and • A citizen stated she is on the Sheriff's Citizen Advisory Committee and thanked the Board for formalizing it. She noted the importance of government and citizen interaction. DISCUSSION of Letter re: Dakota Access Pipeline: The Commissioners each stated that they personally support the opposition of the construction of the Dakota Access Pipeline (DAP) for the transportation of Bakken Crude Oil as requested by Gabriel Sky during public comment period. Commissioner Sullivan noted that in the past, they have supported issues like this individually, and not as a Board. Commissioner Johnson stated that the proposed DAP is a major issue and made a motion to send a letter, to be signed by all three Commissioners, opposing the construction of the DAP. Madam Chair Kler explained that when a Board approves a letter like this, it says that we have studied the issue. County Administrator Philip Morley stated that he appreciates Mr. Sky and others in the community who are dedicated to social justice issues. He explained that it will take time to research the issue and he is not sure how much impact a letter from Jefferson County, Washington will have on the DAP. Madam Chair Kler stated that State Representative Derek Kilmer and Senator Maria Cantwell are very involved with our local tribes and added that it would be more effective to address the representatives at a federal level. The motion failed for lack of a second. The Commissioners agreed to sign individual letters provided by Mr. Sky. Page 1 Commissioners Meeting Minutes of September 26, 2016 APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. �J 1. RESOLUTION NO. 37-16 re: HEARING NOTICE: 2016 Third Quarter Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, October 10, 2016 at 10:00 a.m. in the Commissioners Chambers 2. RESOLUTION NO. 38-16 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal (Value of Less than $2,500) 3. AGREEMENT, Change Order No. 1 re: Undie Road Emergency Relocation, Project No. 180- 2007-0; An Additional $5,000 for a Total of $910,310; Jefferson County Public Works; Interwest Construction, Inc. 4. AGREEMENT, Amendment No. 2 re: Group Supported Employment; An Additional $34,560 for a Total of $69,120; Jefferson County Public Health; Skookum Corporation 5. AGREEMENT, Amendment No. 2 re: Individual Employment/Individual Technical Assistance; An Additional $150,100 for a Total of $288,591.75; Jefferson County Public Health; Skookum Corporation 6. AGREEMENT, Amendment No. 2 re: Individual Employment/Individual Technical Assistance; An Additional $29,180 for a Total of $60,380; Jefferson County Public Health; Concerned Citizens 7. AGREEMENT re: Website Design, Layout and Maintenance; In the Amount of $38,229; Jefferson County Central Services; CivicPlus 8. AGREEMENT No. SEANWS-2015-JeCoWS-00007, Amendment No. 1 re: Jefferson County Marine Resources Committee (MRC) Project Administration; In the Amount of $2,045; Washington State University, Jefferson County Extension; Washington State Department of Ecology 9. AGREEMENT re: Weed Control Public Utility District (PUD) Right -of -Way; In the Amount of $22,720 over four (4) years; Washington State University, Jefferson County Extension; Jefferson County Public Utility District No. 1 10. Advisory Board Appointment re: Solid Waste Advisory Committee (SWAC); Unexpired Term Expiring July 1, 2017; D.M. Murrey Disposal Representative, Chris Giraldes 11. Payment of Jefferson County Vouchers/Warrants Dated September 19, 2016 Totaling $885,422.89 12. Payment of Jefferson County Payroll Warrants Dated September 20, 2016 Totaling $83,462.35 and A/P Warrants Done by Payroll Dated September 3, 2016 Totaling $131,658.19 and Dated September 20, 2016 Totaling $18,791.26 APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular Meeting minutes of September 12, 2016 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. BRIEFING re: Jefferson County Sheriffs Citizen Advisory Committee: Sheriff David Stanko thanked the members of the Sheriff's Citizen Advisory Committee (SCAC) for their tireless work. He explained that he does not pick the members of the committee, they are picked by community members. Sheriff Stanko added that his job is to make sure that a potential committee member is not already a part of the system or is involved in crimes. Page 2 Commissioners Meeting Minutes of September 26, 2016 r, County Administrator Morley stated that everyone is aware of the dynamics happening at a national level regarding communities and law enforcement, particularly around racial issues. He thanked Sheriff Stanko for his efforts on Community Policing, Blue Courage and helping the citizens of Jefferson County. County Administrator Morley noted that although the SCAC has already been operating, the proposed resolution further solidifies their mission and strengthens the connection between community and law enforcement. Sheriff Stanko stated that law enforcement cannot do its job without community participation and partnership. Commissioner Johnson moved to approve RESOLUTION NO. 39-16. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:59 a.m. and reconvened at 10:15 a.m. with Madam Chair Kler and Commissioner Sullivan present. Commission Johnson was absent. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Official Celebration of the Quilcene Sports Court • Environmental Health Director Jared Keefer's Farewell • Joint meeting with the Board of Health and Jefferson Healthcare Board • FEMA Emergency Food and Shelter meeting • Salish Behavioral Health Organization Executive Board Teleconference • Shelter -to -Housing meeting; tentative • Marine Science Center breakfast • Farewell Event for Rich and Karen Ciccarone • 1/10'h of 1% Request for Proposals Review Committee meeting • Washington State Department of Natural Resources public meeting • Madam Chair Kler will be out of the office September 30 through October 4, 2016 County Administrator Morley will attend the following meetings and events in the future: • Neuroscience, Epigenetics, Adverse Childhood Experiences and Resilience (NEAR) Informational Seminar hosted by Juvenile Services • Jefferson -Port Townsend Response Emergency Planning meeting • Meeting with the Elected Prosecutor regarding Civil Deputy Prosecutor recruitment • Department Budget meetings with Budget Consultant Anne Sears Page 3 Commissioners Meeting Minutes of September 26, 2016 Miscellaneous Items: • Citizen complaints regarding the noise at Fort Discovery. Department of Community Development Director Patty Charnas to meet with residents regarding the Noise Ordinance. • Quinault Government -to -Government meeting; tribal consultation • Brinnon Parks and Recreation District; amount of levy request under their budgetary needs • Federal Land Access Program (FLAP) applications • Tri -Area Sewer Project; Commissioner Sullivan requested scheduling a future afternoon session to get an update from Public Works on the status of the project. The meeting was recessed at 10:52 a.m. and reconvened at 11:03 a.m. with all three Commissioners present. EXECUTIVE SESSION. • An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator, Department of Community Development Director, Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:05 a.m. to 11:54 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:54 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. CLOSED SESSION: A Closed Session was scheduled from 1:30 p.m. to 2:15 p.m. with the County Administrator, Labor Relations Consultant, and Clerk of the Board/Human Resources Manager to discuss strategy or position for Collective Bargaining, Professional Negotiations, or Grievance or Mediation Proceedings, not subject to the Open Public Meetings Act, as outlined in RCW 42.30.140(4)(b). The actual period of time the Board met in Closed Session on this topic was from 1:33 p.m. to 2:50 p.m. At the conclusion of the Closed Session the Board resumed the regular meeting. The meeting was recessed at 2:51 p.m. and reconvened at 3:12 p.m. with all three Commissioners present. Miscellaneous Items — Continued: • Washington State Association of Counties; Email regarding the Growth Management Act and its impact on counties. • Port of Port Townsend; addressing the rumors of Quilcene properties and local beach access. • Washington State Department of Natural Resources; concerns regarding the proposed Dabob Exchange. The meeting was recessed at 3:24 p.m. and reconvened at 3:50 p.m. with all three Commissioners present. Page 4 Commissioners Meeting Minutes of September 26, 2016 DISCUSSION re: CANCELLATION of Regular Meeting Scheduled for October 3, 2016 and APPROVAL of PROCLAMATION re: Proclaiming The Week of October 3, 2016 as Mental Illness Awareness Week: County Administrator Philip Morley stated that Madam Chair Kler will be out of state on October 3, 2016 and unable to attend the Board of County Commissioner's (BOCC) meeting. He added that due to Commissioner Johnson's health, there is a possibility that the October 3, 2016 meeting may be cancelled due to lack of a quorum. County Administrator Morley reviewed items from the October 3, 2016 meeting agenda and explained his research on which items could be moved to the October 10, 2016 BOCC meeting. He added the only item that would need action on prior to the next BOCC meeting was the Proclamation re: Mental Illness Awareness Week. Commissioner Johnson moved to approve the PROCLAMATION proclaiming the week of October 3, 2016 as Mental Illness Awareness Week, and read the proclamation aloud. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to cancel the Board of County Commissioner's Regular Meeting scheduled for October 3, 2016. Commissioner Johnson seconded the motion which carried by a unanimous vote. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:03 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion which carried by a unanimous vote. , �a * ' ; r ` JEFFERSON COUNTY W o' ; BOARD OF COMMISSIONERS SEAL': n Kathlee r, Chair ATTEST: Carolyn Avery Deputy Clerk of the Board Page 5