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HomeMy WebLinkAbout121216_cbs01District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board. Erin Lundgren DR MINUTES Week of November 14, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Johnson participated via telephone conference call. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: Three (3) citizens commented on President -Elect Donald Trump and how he will lead America. They are upset with the violent outbreaks; and Four (4) citizens commented on the status of mediation between the County and Port Ludlow Associates (PLA) regarding PLA's timber harvesting in Port Ludlow. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Amendment No. 1 re: Provide Washington Conservation Corps Crew; An Additional Amount of $9,130 for a Total of $19,090; Jefferson County Public Health; North Olympic Salmon Coalition 2. AGREEMENT, Change Order No. 2 re: Undie Road Surfacing Project No. 180 20070; An Additional Amount of $17,194.69 for a Total of $927,504.69; Jefferson County Public Works; Interwest Construction, Inc. 3. AGREEMENT NO. CA 93-094464 re: Provide a Puget SoundCorps Crew for Forestry Management in the Urban Forestry Program with Jefferson County Parks and Recreation; No Dollar Amount; Jefferson County Public Works; Washington State Department of Natural Resources (DNR) 4. Advisory Board Reappointments (3); Jefferson County Parks and Recreation Advisory Board; Two (2) Year Terms; 1) Term Expires July 14, 2018, District #2 Representative, Gregory Graves; 2) Term Expires October 13, 2018, District #3 Representative, Douglas Huber; and 3) Term Expires November 24, 2018, District #2 Representative, Roger Hall 5. Advisory Board Resignation re: Gardiner Community Center (GCC) Board of Directors; Cynthia Peters 6. Advisory Board Reappointment re: Gardiner Community Center (GCC) Board of Directors; Three (3) Year Term Expires September 6, 2019; Barbara Reavis 7. Advisory Board Appointment re: Tourism Coordinating Council (TCC); No Term Expiration; Port Hadlock/Tri Area/Discovery Bay Representative, Crystie Kesler Page 1 Commissioners Meeting Minutes of November 14, 2016 8. Payment of Jefferson County Vouchers/Warrants Dated vember 7, 2016 Totaling $397,113.21 9. Payment of Jefferson County Payroll Warrants Dated November 4, 2016 Totaling $796,280.65 and A/P Warrants Done by Payroll Dated November 4, 2016 Totaling $743,458.52 APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular Meeting minutes of October 24, 2016 and November 7, 2016 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. DISCUSSION re: 2017 Lodging Tax Advisory Committee (LTAC) Funding Recommendations: Madam Chair Kler stated that it was not possible for LTAC to award all the requests they received. Some received a portion of the amount requested, and others submitted applications that did not meet the criteria. County Administrator Philip Morley explained that one applicant addressed the Board of County Commissioners regarding his application denial. He explained that while LTAC funds can be spent on capital expenditures, it can only be done for facilities that are owned or operated by a municipal government or a special district, per state RCW that was amended in 2013. There were a number of capital requests from non-profit agencies that were not eligible under the revised RCW law. County Administrator Morley noted that the original requests for project applications totaled $425,000. He assisted LTAC in reviewing their budget for the next two years. It was determined that LTAC could make $445,000 available for projects without dipping into historic capital carry -forward funds. County Administrator Morley stated that customarily, included in LTAC's annual budget is a contingency fund for capital repairs for the Gateway Visitor Center. This year, that recommended amount is $6,000. In addition, $3,700 will go towards Commissioner's Office staff and County Administrator staff for office administrative support for managing the LTAC process which includes: managing proposals, contracts, reports and billing. Commissioner Sullivan stated he appreciates the work of LTAC and moved to affirm the 2017 LTAC recommendations for funding in the amount of $445,000 plus $9,700 for contingency funds and administrative support. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:58 a.m. and reconvened at 10:05 a.m. with Madam Chair Kler and Commissioner Sullivan present. Commissioner Johnson joined the meeting at 10:08 a.m. Page 2 Commissioners Meeting Minutes of November 14, 2016 EXECUTIVE SESSION. An Executive Session was scheduled from 10:00 a.m. to 10:45 a.m. with the County Administrator, Department of Community Development Director, Associate Planner, Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:06 a.m. to 11:22 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:22 a.m. and reconvened at 1:31 p.m. with Madam Chair Kler and Commissioner Sullivan present. Commissioner Johnson was absent. LETTER re: Washington Coast Restoration Initiative (WCRI) 2017-2019 Capital Budget Request: Environmental Health Specialist Tami Pokorny and 10,000 Years Institute Executive Director Jill Silver briefed the Board on a proposed letter to Governor Jay Inslee regarding WCRI's 2017-2019 capital budget request. The Quinault Tribe and Non -Governmental Organizations (NGO) have partnered with the Nature Conservancy to propose funding for 19 restoration projects along the State's pacific coast. Benefits will include invasive species removal and other actions designed to restore watersheds, estuaries and wetlands and to reduce impacts from flooding. In western Jefferson County, projects are proposed by the 10,000 Years Institute and the Nature Conservancy. The projects will improve habitat conditions for fish and wildlife along the Hoh and Clearwater Rivers. On May 23, 2016, the Board of County Commissioners (BOCC) was briefed by Ms. Silver on the "Pulling Together in Restoration 2" proposal. After the discussion, the Board approved a sign -on letter to Governor Inslee. Ms. Pokorny and Ms. Silver request that the BOCC approve a sign -on letter to Governor Inslee in support of $12.5 Million in funding for the WCRI in the 2017-2019 capital budget to address unemployment while improving ecosystems across Washington's Pacific Coast. County Administrator Philip Morley stated that the proposed letter seems like the same letter approved May 23, 2016 by the BOCC. He asked what makes this letter different? Ms. Silver replied that there are different projects and different partners, but the biggest difference is the current proposed letter includes a formal ranking of the projects. She explained the ranking process and noted that the Pulling Together in Restoration project is ranked number one on the list. She added that if not all the funds are approved, the projects are funded in order of ranking. Ms. Pokorny and Ms. Silver apologized for the short notice of the letter as they just received it and the submittal deadline is November 16, 2016. Commissioner Sullivan moved to approve and send a sign -on letter of support to Governor Inslee for $12.5 Million in funding for the WCRI 2017-2019 capital budget. Madam Chair Kler seconded the motion. The motion carried. The meeting was recessed at 2:02 p.m. and reconvened at 2:11 p.m. with Madam Chair Kler and Commissioner Sullivan present. Commissioner Johnson was absent. Page 3 Commissioners Meeting Minutes of November 14, 2016 DISCUSSION re: 2017 Jefferson County Budget. Budget Consultant Anne Sears and County Administrator Philip Morley briefed the Board on a draft update to the recommended 2017 budget. Ongoing requests totaled $997,267 and the one-time requests totaled $400,117. County Administrator Morley and Ms. Sears reviewed the requests and gave their recommendations for each proposed request. They will be presenting the draft 2017 Budget during the next Budget Committee meeting. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Public Infrastructure Fund; Economic Development. • Updating the County website; making it user-friendly. • Port Ludlow residents' involvement in the mediation with Port Ludlow Associates (PLA). • Request from a Planning Commission member re: Hold Harmless Agreement. • Hoh Tribe; Government -to -Government meeting request. • Community Health Improvement Plan (CHIP); seeking single point of contact person. The Commissioners agreed to appoint Dr. Locke of the Public Health Department as being the CHIP designee. • Commissioner -elect Kate Dean; transitioning her into the office. • Port Gamble S'Klallam Tribe; Government -to -Government meeting request regarding hunting and fishing areas. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Chemical Dependency/Mental Health Restorative Facilitation meeting • Certification of the Election • Resource Conservation and Development meeting • Port Ludlow Village Council meeting Madam Chair Kler and County Administrator Morley will be out of the office November 15-18, 2016 to attend the Washington County Leaders Conference in Spokane. County Administrator Morley will be attending the Washington Counties Risk Pool Fall Conference December 1-2, 2016. Page 4 Commissioners Meeting Minutes of November 14, 2016 DRAFT K NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:45 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Phil Johnson, Member Page 5