HomeMy WebLinkAbout121216_ra04Regular Agenda
615 Sheridan Street
Port Townsend, WA 98368
www.JeffersonCountyPublicHealth.org
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
TO:
FROM:
DATE:
SUBJECT:
AGENDA REQUEST
Board of County Commissioners
Philip Morley, County Administrator
Tami Pokorny, Environmental Specialist II
December 12, 2016
Resolution to Launch the 2017 Conservation Futures Fund
Application Cycle
STATEMENT OF ISSUE:
Jefferson County Public Health, Environmental Health, requests Board approval of a resolution to begin
the 2017 Conservation Futures Fund Application Cycle including approval of program materials, setting
an application period, and estimating the funds from the Conservation Futures Fund available to new
acquisition, and operation and maintenance, projects in this cycle.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
Subcommittee meetings of the Conservation Futures Citizen Oversight Committee were held on August
181 and October 6`h, 2016 in order to develop and refine potential changes to materials and process in the
2017 cycle. The resulting draft documents were further refined and approved for submission to the BoCC
at the October 10th meeting of the full committee. They include the following changes:
• Score Sheet sub -questions specific to protection of land for habitat, agriculture, and silviculture
were rewritten to have a consistent structure and be outcome -based. These questions are now
located together as Question #'s 7, 8 and 9.
• The application has been updated to parallel these changes.
• The total available points for habitat, agriculture and silviculture protections now equal 36 points
each. Previously, up to 48 points were available to habitat protections; 36 for farmland and 28 for
silviculture.
• Administrative updates of dates, maps, templates, membership, and formatting to all materials.
The draft resolution establishes a conservation futures application period of January 4, 2017 to March 30,
2017 and estimates the amount of funding available to 2017 projects, as calculated by JCPH staff, at
$228,000. Of this amount, up to $36,108 (15% of projected CCF 2016 revenue) may be awarded to
operations and maintenance activities.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The final draft program materials and resolution would have no impact to the county's General Fund.
Funding to support the Conservation Futures Program is provided by the Jefferson County Conservation
Community Health Environmental Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
Futures Tax Levy. The estimate of available funds for 2017 projects was calculated using a projection of
2016 revenue to the Conservation Futures Fund, previously budgeted project expenses, staff and other
anticipated program costs. The final figure for funds available to new projects will be recalculated prior to
project ranking by the CF Committee.
RECOMMENDATION:
The Environmental Health Department recommends the BoCC review and consider approval of the
resolution to begin the 2017 Conservation Futures Funding Cycle.
REVIEWED BY:
Philip Orley, County inistratorJ
Community Health Environmental Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing a Conservation }
Futures Program Application Period, Setting }
An Estimated Amount of Conservation }
Futures Funds Available and Approving }
Program Materials for Use in the 2017 }
Conservation Future Funding Cycle }
WHEREAS, conservation futures tax
are an important means of retaining community cha
objectives of the Jefferson County Comprehensive
key open space lands for long term protection, arid;
RESOLUTION NO.
WHEREAS, Jefferson County is authori�d by
acquire open space land, agricultural and timber lands, as.de
WHEREAS, the Conservation FumesCitizen
have developed and revised program materials in
3.08.030, and;
ed under RCW 84.34.230
open space policies and
ordinated acquisition of
;?> 84.34.210 ate, 84.34.220 to
in RCW 84.34.22#x, and;
Committee and program staff
rson County Code Section
WHEREAS, under the provisions o *- Jefferson County Code Section 3.08.030(1), an
application submission dato'shall be a tablished no -later than March 30, and;
WHEREAS, under tib provisiow of the J` fferson County Code Section 3.08.030(1),
public notice'sfiall beprovided at `lit one month prior to the application submission date, and;
;WHEREAS, Public Health , -W' estimated the amount of Conservation Futures funds
available for nem acquisition and operations and maintenance projects in 2017, and;
WHEREAS, Jeffersop, County Board of County Commissioners considers it in the best
public interest to establishthe program application materials, period and available funding for the 2017
Conservation Futures fundis .cdle,'
NOW, THEREFORE BE IT RESOLVED by the Jefferson County Board of
Commissioners as follows:
Jefferson County hereby approves of the 2017 final draft Conservation Futures Program
Manual, Application, and Score Sheet.
2. The Conservation Futures application period will commence January 4, 2017 and the
application submission deadline will be March 30, 2017.
RESOLUTION NO. Establishing a Conservation Futures Program Application Period, Setting an Amount of
Conservation Futures Funds Available and Approving Program Materials for Use in the 2017 Conservation Futures
Funding Cycle
3. The total amount of Conservation Futures Funds available to the 2017 funding round is
estimated to be $228,000.
4. Of this amount, up to $36,108 is available to fund operations and maintenance projects.
APPROVED AND ADOPTED this _ day of
Washington.
SEAL:
ATTEST:
Carolyn Avery
Deputy Clerk of the Board
2016 in Port Townsend,
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
Phil Johnson, Member
David Sullivan, Member
Jefferson County Conservation Futures Program Manual
2017 Funding Cycle
Jefferson County Conservation Futures Program Manual
2017 Funding Cycle
Mission of the Conservation Futures Program
The mission of the Jefferson County Conservation Futures Program is to provide a system of
public open spaces, those open spaces being necessary for the health, welfare, benefit and
safety of the residents of Jefferson County and the maintenance of Jefferson County as a
desirable place to live, visit and locate businesses.
Conservation Futures Citizen's Oversight Committee Membership (as of October 2017)
Phil Andrus, Citizen, District #2
Mary Biskup, Citizen, District #1
Scott Brinton, Interest — Agriculture
Lige Christian, Citizen, District #3
JD Gallant, Citizen, District #3
Jerry Gorsline, Citizen, District #2
Rob Harbour, Interest — Working Lands
Ray Hunter, Interest — Fallow Farms
Richard Jahnke, Interest — Coastal Areas
Craig Schrader, Interest — Climate Change
Lorna Smith, Interest — Ecotourism
Sarah Spaeth, Interest — Jefferson Land Trust
David Wilkinson, Citizen, District #1
Table of Contents
Overview.... ,.. ......'.............................................................. .....................
3
Conservation Futures Citizen Oversight Committee (CF Committee)............................4
ProjectSelection...,....:.......`..............................................................
Information Sources .................... ::................................................... .........
.... 4
Reimbursement............::............................................................. ...........
Compliancewith All Laws'...............................................................................
Record Retention..........:...........................................................................
5
Acquisition Projects.'......................................................................................
6
Operation and Maintenance (O&M) Projects ........................ ..............................9
Required Meeting and Site Visit......................................................................11
Grant Notification and Agreement.....................................................................11
Annual Reports...........................................................................................
11
ProgramSuggestions.....................................................................................
Forms and Templates.....................................................................APPENDIX A
Funding Request and Reimbursement Form
Project Agreement Template
Annual Report Form Template
Please note: The 2017 CF Application and Ratings Worksheets are available
separately from program staff.
Map of Approved Projects...............................................................APPENDIX B
Definitions.................................................................................APPENDIX C
2017 CF Program Manual 2
http•//www co Jefferson wa us/commitistoners/Conservation%conservation.asp
Overview
Jefferson County welcomes your application to the Conservation Futures Program (CF
Program). Please do not hesitate to contact Jefferson County Environmental Health
Department with questions at Ph: 360/385-9444, Fax: 360/379-4487 or
tpokorny@co.jefferson.wa.us. The Conservation Futures Program website address is
http://www.co. j efferson.wa.us/commissioners/Conservation/conservation. asp.
In July 2002, the county commissioners approved the Conservation Futures Ordinance, now
codified at Jefferson County Code Section 3.08 in accordance with the Revised Code of
Washington (RCW) Chapter 84.34. The ordinance establishes goals for the county's
Conservation Futures Program and an allocation process for the conservation futures tax levy.
The purpose of the CF Program is to acquire open space lands, including green spaces,
greenbelts, fish and wildlife habitat, trail rights -of -ways, agricultural land and timber land (as
those terms are defined in Ch. 84.34 RCW). Projects may include fee -simple or any lesser
interest or development right with respect to real property as well as operation and
maintenance (O & M) activities. 0 & M projects must be linked to CF -funded acquisitions.
A minimum 50% match is required for a]
the value of land to be traded, or other of
application. Open space, wildlife habitat,
The project sponsor must sign a grant agi
County code (JCC 03.08.030(l 0)) require
entities or others as defined'i
title of a property with a non
open spaces must be availabl
the county, municipalities, park disti
corporations or associations, and pri
1 project.types. Match must be cash, land trades,
yen spaces linked to the property under
agricultural and timber lands are all eligible.
vemeni with the county (see Appendix A).
;s that properties or easements be held by public
4.210. Government entities may choose to share
conservancy corporation or association. Public
ie conditions to all residents of the county for the
and visitors. Applicants for projects may include
state or federal agencies, private non-profit
individuals.
Project applicants must be represented by alocal sponsoring organization based in Jefferson
County. Potential sponsors include' local governments, special purpose districts and non-
profit corporations. A list -of potential sponsors is available by contacting program staff. A
project sponsor is responsible for the content and submission of the application, organizing
and hosting a site visit, making a formal project presentation to the CF Committee, the
stewardship plan and' its implementation, and all contracting, reporting, and reimbursement
obligations with Jefferson County.
Available funding is announced early in the calendar year and applications are
provided by Jefferson County Environmental Health. Conservation Futures Fund
monies can be the collateral, revenue stream or security for long-term financing
(typically bonds) in a manner consistent with law. Public workshop(s) may be
held prior to the start of the funding round. Staff is always available to answer
questions from sponsors, applicants, and interested parties.
This year, applications will be due Thursday, March 301, 2017 and sponsors present projects
to the CF Committee and host site visits in April. Information about the application period is
posted on the program website, announced in local newspapers and via email, and available
by contacting program staff. In April or May, the CF Committee meets to rank projects,
determine recommended funding levels, and compose its overall recommendations to the
2017 CF Program Manual
http://www.co.jefferson wa.us/commissioners/C'onservation/conservation app
Board of County Commissioners (BoCC). The BoCC typically makes award determinations
in June. Funding for reimbursement is generally not available until August. At least every
other year, the BoCC reviews the priorities of the Conservation Futures Program and the
project ranking process. All meetings of the Conservation Futures Committee are open to the
public. Citizens are encouraged to attend.
Conservation Futures Citizen Oversight Committee (CF Committee)
The CF Committee membership is intended to reflect a broad spectrum of interests and
expertise. It includes at least two individuals from each commissioner district and at least
nine citizens total. Anyone interested in applying for a seat on the committee is encouraged to
contact the Board of County Commissioners Office oeffbocc@co.jefferson.wa.us) and/or
program staff.
Project Selection
The CF Committee evaluates and ranks project applications according to criteria designed to
reflect the priorities expressed in the Jefferson County Code Section 03.08.040. This
evaluation process has five (5) distinct phases as follows:
1. Written project application: Each CF'Committee member (CFCM) independently reads
and assesses each application and prepares any necessary clarification questions.
2. Site visits: Each CFCM must attend the project site visits (or view a video of the site
visit), where the applicant andlouthe project sponsor will present the layout of the project
with reference to the written application and site maps. Additional questions posed by
committee members will be",answered during this site visit.
3. Oral presentation of the project: Each. CFCM must attend this meeting in which the
project, sponsor presents the project and answers questions posed by the committee
members;. Following the oral presentations, a deadline will be established for CFCMs to
submit additional questions to applicants (via county staff). After this set deadline for
additional questions, a second deadline will be established for the receipt of all answers
from applicants. After this second deadline no further additional information may be
requested"," received or considered by the committee.
4. Submission of project ranking form: Each CFCM submits to county staff member a form,
which consists of questions that ask how well, in the committee member's judgement, an
applicant meets=the criteria for approval and funding. The committee member assigns a
numerical "score" (within a range predetermined by the CF Committee)for each of the
questions. These question "scores" are totaled for an overall evaluation "score". A
committee composite "score", for each project application is obtained by taking the
average of the X`scores". If a project application's composite "score" is 70% of the total
possible numerical value for a project "score" the project is considered worthy of funding
(i.e. eligible for). Projects "scoring" below 70% of the total possible numerical value for
a project "score" are not considered for funding unless compelling reasons for funding
arise in the final evaluation phase.
5. Ranking and recommendation for funding of project applications: Each project
application judged eligible in phase #4 is discussed, bringing into focus information
garnered from phases 1 through 4. All project applications are compared and a final
ranking and funding recommendation may be determined for each of the project
applications and submitted to the Board of County Commissioners. The Committee will
provide justification to the Commissioners for any and all changes from the numerical
ranked order.
2017 CF Program Manual 4
httn://www co ieffei-son wa us/commissioners/Conservation/conservation.gV
Information Sources
The Conservation Futures Program is administered by the Commissioners Office with
assistance from the Environmental Health Department. Please note that the information
contained in this manual does not supersede the statutes governing the Jefferson County
Conservation Futures Fund and Program, and should be read in conjunction with them.
Relevant sections of law are found in Revised Code of Washington, Chapter 84.34 (RCW
84.34) and the Jefferson County Code (JCC 03.08).
To access RCW 84.34 online, visit www.leg.
"Laws and Agency Rules." The Jefferson Co
http://www.codepublishing.com/WA/Jeffers(
Contact program staff at ph: 360/3
tpokomy@co.jefferson.wa.us.
Reimbursement
All grants are funded through the
the case of escrow payments, spo
expenditures prior to requesting r
settlement statement, and a prelin
title company shortly before closi
Please discuss dates for closings
funds are ready and available who
and click on
is available online at
360/379-4487 or send an email to
County Conservation Futures tax levy. Except in
expend their own funds on eligible and allowable
lent. With sufficient lead time, an approved
report, CF funds may be made available to the
direct costs of property acquisition and closing.
;nods with program staff to help ensure that grant
The project sponsor will commit to providing a matching contribution of no less than the
amount of conservation futures funds awarded to the project before conservation futures tax
funds are reimbursed to "that sponsor. This ,contribution may consist of:
• cash
• land trades if the valuation of the land to be traded is established by a valuation
arising from an appraisal generated by a Washington State Certified Licensed
Appraiser (Member of the Appraisal Institute MAI);
• the cash value of the land to be traded, excluding Jefferson County conservation
futures contributions; or
• other open spaces acquired within the previous two years that is situated either
directly adjacent to or could, in the sole discretion of the county, be directly linked
to the property under application.
• cost of appraisal, title insurance, closing costs, and other miscellaneous fees (See
JCC 3.08.030(5).)
The funding request, reimbursement form and back up documentation may be submitted any
time during the project period. It is important to implement projects in as timely a manner as
possible and also to bill in a timely manner. Deeds and conservation easement documents
must be recorded by the Jefferson County Auditor's Office within 30 days of closing.
If matching funds are not secured within three years, the project may be required to re -apply.
2017 CF Program Manual
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Jefferson County must pre -approve easement language and will add restrictive language to
statutory warrantee deeds, or require the use of other legal instruments, to ensure
conservation of project and match properties in perpetuity.
Compliance with All Laws
Project sponsors shall comply fully with the project agreement, grant program policies,
County policies and all applicable federal, state and local laws, orders, regulations and
permits.
Record Retention/Public Records Act
The project sponsor shall retain all books, records, documents, data and other materials
relevant to the agreement for a minimum of six (6) years after the completion of the project.
Documents related to the expenditure of CF funds, by way of example only, purchase and
sale contracts, settlement documents, invoices, e-mails,expert reports and/or appraisals, are
Public Records subject to disclosure in accordance with the Public Records Act, Ch. 42.56
RCW, if requested by a citizen or, entity. All meetings and activities of the CF Committee are
subject to the Open Public Meetings Act, Ch. 42.30 RCW. The public is always invited and
encouraged to attend. Two observer comment periods are included in each agenda.
Acquisition Projects
Project applications for the ac
in order to be considered for f
make sure that it is in complie
and documents, as appropriatf
projects are permitted but reqs
Project Eligibility
meet the following threshold criteria
will receive an initial screening to
raged to submit pertinent materials
s required. Multi-year acquisition
ist Have a willing seller.
The property, or property right, must be eligible for purchase as defined by state
law; RCW 84. 34.210 (i.e. "...protect, preserve, maintain, improve, restore, limit
the future use of, 'or otherwise conserve, selected open space land, farm and
agricultural land, and timber land...").
Conservation Futures funds cannot be used to acquire property, or a property
arght,"that will be used for active recreation purposes (including but not limited to
sports fields, playgrounds, recreation centers, swimming beaches or pools,
motorized boat launches).
_ Conservation Futures funds cannot be used for passive development of a site.
For the purposes of this application, passive improvements include, but are not
limited to, trails, interpretive centers, viewpoints, picnic areas, access, restrooms,
landscaping and parking.
Applicant Eligibility
2017 CF Program Manual 6
htto://www co jefferson wa us/commissioners/Conservation/conservation.asp
Eligible applicants include the County, municipalities, Park Districts, State or federal
agencies, private non-profit corporations or associations, and private individuals.
Sponsor Eligibility
All applicants must have a local sponsor. Eligible sponsors include county,
municipalities, park districts, or private non-profit corporations based in Jefferson
County. A current, but not necessarily comprehensive, list of eligible local sponsors may
be requested from program staff.
Eligible Capital Project Expenditures: (See also JCC 3.080.030(7))
Capital project expenditures or match may include:
_Costs of acquiring real property, including interests in real property
_Cost of related relocation of eligible occupants"(includes administration)
_Cost of appraisal
Cost of appraisal review
_Cost of title insurance
_Closing costs
_Pro rata real estate taxes
_Recording fees
_Compensating tax
_Hazardous waste substances reports
_Directly related staff and administrative costs (These are limited to 5% of the total cost of the
project.)
_Related legal costs excluding the cast of preparing application for conservation
futures funds.
Baseline documentation
Boundary survey
_Cultural resources review (survey, excavation, on-site monitoring and data recovery)
Conservation futures tax levy funds may not be used to acquire any real property or
interest in real property therein through the exercise of the power of eminent domain.
Eligible Operations & Maintenance Expenditures — Please note: Total O & Mawards are limited to
15% of the conservation futures funding available in any year — contact stafffor details.
is & Maintenance expenditures or match may include, but are not limited to:
it resources review (survey, excavation, on-site monitoring and data recovery)
_t' ening cif needed for public safety or resource protection)
_Noxious weed control
_Signage
_Special site-specific reports (e.g. stewardship reports)
Wetland identification and/or delineation
Stewardship Plan
Prior to reimbursement, sponsors must provide a stewardship plan that describes how the
property, or property right, will be maintained over time. Costs for stewardship plans are
2017 CF Program Manual 7
http://www.co.iefferson.wa us/commissioners/Conservation/conservation asn
eligible for operations and maintenance reimbursement only under "Special Reports" (not
as a capital acquisition expense).
Title Report and Title Insurance
Please make county staff aware of issues that could affect the title report and provide
updates as they are generated. A title report and title insurance are to be issued in
conjunction with the property transaction.
Appraisals
Successful applicants must provide an independent; appraisal (standard, narrative or
M.A.I.) from a Washington State Certified Licensed Appraiser if the estimate of value
exceeds the assessed value at the time that reimbursement is requested. In no case shall
conservation futures funds dispersed exceed the grant amount awarded by the BoCC. No
appraisal is required for properties assessed at $20,000 or less.
The appraisal must:
be no more than 1` year old. A Supplemental Update by the original appraiser
may be required, at the discretion. cif the county, if the appraisal is more than
six months old.
include a current Title Report provided at the time of the most current
appraisal or update.
_ if timber, mineral or aquatic resources are to be included as value to the
appraisal, then the appraisal shall include a separate timber, mineral or
Laquatic resources evaluation of value,
or
an opinion of value from a qualified representative of the real estate industry
or recent valuation from the Jefferson County Assessor's Office may be used
when the total assessed value does not exceed $20,000.
Review Appraisals
No appraisal review is required of the sponsor by the CF program. However, the CF
Committee and/or the county may choose to select an appraisal for independent review
for any reason. ,
Project Implementation
At the time of purchase or the signing of a "purchase and sale agreement", the appraisal
must be no more than a year old unless an extended period is requested and approved by
the county, up to a total of 18 months.
Application and Attachment Requirements for Acquisition Projects
All materials must be submitted in hard copy except as noted below and specified in the
application:
Proof of Willing Seller: A "Willing Seller" letter confirming that the current
owner of the property proposed for acquisition is willing to sell.
2017 CF Program Manual 8
http://www co ieterson wa us/commissioners/Conservation/conservation.asp
Estimate of Value: A county assessment, certified appraisal of value, and/or
an estimate of value from the project sponsor.
Site Location Map: On a Jefferson County base map, or on a map of the
sponsoring agency's jurisdictional boundaries, clearly identify the location of
the proposed acquisition.
Project Boundary Map: On a quarter -section map or other map of sufficiently
large scale, identify the boundaries of the proposed project.
Color Images: Provide six (6) different views of the property proposed for
acquisition. The images should show vegetation, terrain, waterfront, man-
made features, access roads, wetlands, unique characteristics, etc. Please
include captions and an aerial view, if available. Provide in hard copy as well
as JPEG or PDF.
Development Plan or Narrative:Provide a schematic or master plan map of
the project site showing proposed uses and improvements, if applicable.
In addition, if the application sponsor is a private non-profit organization,
attachments must also include:
—Proof of 501(c)(3) Status
_Current Budget
Board Roster
_Organization ChartorStaff Roster
_Most Recent Financial' Statements (audited if possible)
_Copy of minutes or resolution documenting official action to submit
application' for proposed acquisition. If more than one project is submitted
from the same sponsor, the minutes or resolution should indicate the project
priority and how it
Operation and Maintenance Funding
Availability of Funds for O & M
only projects that are acquired using conservation futures funds are eligible for O & M
funding. Requests for O & M funding should not exceed the available limit (consult with
program staff). Approved disbursements for operation and maintenance of interests in
real property purchased with conservation futures tax levy monies shall not in any
particular year be greater than fifteen percent (15%) of the conservation futures tax levy
monies raised in the preceding year.
lity
Operation and maintenance funding may be used for any property acquired with
Conservation` Futures funds. Conservation futures tax levy funds appropriated for O & M
or interests in real property shall not supplant or replace any existing funding for
maintenance and operation of parks and recreational lands.
Applicant Eligibility
Eligible applicants include the County, municipalities, Park Districts, State or federal
agencies, private non-profit corporations or associations, and private individuals.
2017 CF Program Manual 9
http://www.co.iefferson.wa.us/commissioners/Conservation/conservation asp
Sponsor Eligibility
All applicants must have a local sponsor. Eligible sponsors include the County,
municipalities, Park Districts, or private non-profit corporations based in Jefferson
County.
Application and Attachment Requirements for O & MProjects
All requested materials must accompany the application upon submission. If an item is
irrelevant to the project at hand, please explain why this is so.
_ Proof of Willing Seller: A "Willing Seller" letter confirming that the current
owner of the property proposed for acquisition is willing to sell.
_ Estimate of Valuer A County;assessment, certified appraisal of value, and/or
an estimate of value from the project sponsor.
_ Site Location Map: On a Jefferson County base map, or on a map of the
sponsoring agency's jurisdictional boundaries, clearly identify the location of
the proposed acquisition.
Project Boundary Map: On a Quarter -section map or other map of
sufficiently large scale, identify the boundaries of the proposed project.
_ Color Images: Provide six (6) digital images of the property proposed for
acquisition. The images should show flora, terrain, waterfront, man-made
features., accewroads. wetlands, unique characteristics, etc. Please include
captions
attach
Pr(
ect
l an aerial view, if available. Na
it Plan or rrative: Provide:a schematic or master plan map of
ite showing proposed uses and improvements, if applicable.
if the application "sponsor is a private non-profit organization,
of 501(c
iization Chart or Staff Roster
Recent Financial Statements (audited if possible)
of minutes or resolution documenting official action to submit
application for proposed acquisition. If more than one project is
submitted from the same sponsor, the minutes or resolution should
indicate the project priority and how it was determined.
-st Annual Reporting Form must be a budget and timeline for
expenditure of O&M funding for the succeeding ten (10) years measured from the date of
approval by the BoCC.
Documentation of Match
A match of 50% must be documented with each invoice. Match guidelines are identical
for acquisition and O & M proposals. In-kind labor cannot be used as match.
Reporting
2017 CF Program Manual 10
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Any project sponsor receiving O & M funds is required to submit a report each October
until those funds are expended. An expenditure summary that provides the following
information must accompany billing:
1) Date the payment was made.
2) The vendor and/or employee to whom the payment was made.
3) A description of what was purchased or what work and/or services were performed;
provide a description of what service or work was performed for the payroll costs
or by the sub -contractor.
Application and Attachment Requirements for
To apply for O & M funding for a project previously purchased using CF Funds, use the
standard application form. In question #l, refer to the original project title and year that
the project was approved followed by "O & M Request Only". If you feel that a question
is irrelevant to the project at hand, please explain why.
Required Meeting and Site Visit
Project sponsors are required to host a visit to
to the CF Committee. The presentation must 1
and then be organized according to the sequel
visits are videotaped by county staff.. The site
Grant Notification
their
Annual reports
Sponsors are re
years after the a
progress report`
obtaining matcl
funds will also;
Committee will
annually to the
this manual and
Program Suggestions
•oject site and make a formal presentation
with an introductory project description
questions listed on the Rating Sheet. Site
and presentations are scheduled in April.
1L
by staff of grant awards as soon as possible after the BoCC makes
June. Sponsors will then be asked to sign a project agreement with
ormational template is provided with this manual.
d to submit a brief progress report by October 30 every year for three
;ition funds are disbursed to the applicant, whichever is later. The
address�any changes in the project focus or purpose, progress in
ending, and stewardship and maintenance. Sponsors receiving O&M
it an annual report for each year that O&M funds are expended. The
he information to develop a project "report card" that will be submitted
of County Commissioners. A report format template is included with
be provided to the project sponsor electronically.
Suggestions for program improvements are always welcome and may be provided to the
Conservation Futures Committee by letter or email via staff at the contact information on
page 3. Every CF Committee meeting also includes two public comment periods. Meeting
times are provided in newspapers and on the program website.
2017 CF Program Manual 11
http://www.co.iefferson.wa.uslcommissioners/Conservation/conservation ash
Appendix A
2017 CF Program Manual 12
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JEFFERSON COUNTY CONSERVATION FUTURES PROGRAM
PROJECT AGREEMENT
(template only)
Project Sponsor:
Project Title:
Project Number:
Approval: Resolution No. xxx on xxx, 2017
A. Parties to the Agreement
This Project Grant Agreement (Agreement) is entered into between County of Jefferson
(County), PO Box 1220, Port Townsend, Washington 98368 and
(Sponsor), xxxxx, xxxxx, WA g83xx, and shall be binding upon the
agents and all persons acting by or through the parties.
B. Purpose of the Agreement
This Agreement sets out the terms and conditions by which a grant is made through the
Jefferson County Conservation Futures Fund. The grant is administered by Jefferson County
Environmental Health for the Sponsor for the project named above.
C. Description of Project
The subject project is described4n the attached 2015 Conservation Project Application for the
xxx. Conservation Futures Fund ("CFF") from Jefferson County in an amount not to exceed
$xxx will be used towards fee simple acquisition, by xxx; of the real property known in the
records of the Jefferson County Assessor as APN#s xxxx for acquisition expenses, and $xxx
to reimburse for operations and maintenance expenses. The matching amount is provided by
xxx. Descrintion ofennservation encpment fifannlirrihly)
D. Term of Agreement
The Project Sponsor's on-going obligation for the above project funded by this Agreement is
to provide maintenance of the site or facility to serve the purpose for which it was intended in
perpetuity unless otherwise identified in this Agreement.
E. Period of Performance
The Project reimbursement period for acquisition expenses shall begin on xxxx xx, 2017. The
Project reimbursement period for acquisition expenses will end on xxx xx, 2019 unless proof
of match is provided prior to this date. No expenditure made before xxx xx, 2017 is eligible
for reimbursement unless incorporated by written amendment into this Agreement.
F. Project Funding
The total grant award provided by the Conservation Futures Fund (CFF) for the Project shall
not exceed $xxxxx and Jefferson County CFF shall not pay any amount beyond that approved
herein for funding of the Project. The Sponsor shall be responsible for all total costs for the
Project that exceed $xxx,xxx. In no event will the CFF funds expended for this purchase
exceed fifteen percent (15%) of the overall acquisition cost of APN xxx-xxx-xxx. This
Project is eligible for reimbursement of capital project and operations and maintenance
expenditures as described in the Jefferson County Conservation Futures Program Manual for
the 2017 Funding Cycle.
The contribution by the Sponsor toward work on the Project at a minimum shall be as
indicated below. The contribution by the County toward work on the Project is described
immediately above and in "C" above.
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G. Unexpended Project Allocations
Should unexpected Project allocations, including, but not limited to project completion at less
than the estimated cost or, alternatively, the abandonment of the Project occur, then the
Sponsor shall notify the County.
H. Rights and Obligations
All rights and obligations of the parties to this
its attachments, including the Sponsor's Appli
Futures Program Manual for the 2017 Fundinj
incorporated herein.
Except as provided herein, no alteration of
will be effective unless provided in writing.
period of performance, must be signed by b
need only be signed by Jefferson Board of
I. Indemnification
Sponsor shall indemnify, defend and hold h
and employees, from and against any and a
thereof, including.attorneys' fees and costs,
including injuries "sickness, disease or deat]
to property occasioned by a negligent act, o
J. Insurance
The Sponsor shall s
contract policies of
If and only if'tli
employees septi
partners, owner
Insurance in an
minimum(s) as
where the Spon
in
as
.ent are subject to this Agreement and
.1d Jefferson County Conservation
all of which are attached hereto and
of the terms or conditions of this Agreement
such alterations, except those concerning the
parties. Period of performance extensions
ntv nirninissioners.
ess the County, its officers, agents
ims, losses ,or liability, or any portion
ng from injury or death to persons,
iponsor's own employees, or damage
ion or failure of the Sponsor.
throughout the duration of this
onsor employs any person(s) in the status of employee or
from or in, addition to any equity owners, sole proprietor,
shareholders of the Sponsor, Worker's Compensation
unt or amounts that are not less than the required statutory
dished by the State of Washington or the state or province
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence with the County named as an additional insured in
connection with the Sponsor's performance of the contract.
General Commercial Liability Insurance in an amount not less than a single limit
of one million dollars ($1,000,000) per occurrence and an aggregate of not less
than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily
injury, including death and property damage, unless a greater amount is specified
in the contract specifications. The insurance coverage shall contain no limitations
2017 CF Program Manual 14
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Acquisition
O & M
Totals
%
Conservation Futures —
$
$
$
%
Project Sponsor
Contribution
$
$
$
%
Totals
$
$
$
100%
G. Unexpended Project Allocations
Should unexpected Project allocations, including, but not limited to project completion at less
than the estimated cost or, alternatively, the abandonment of the Project occur, then the
Sponsor shall notify the County.
H. Rights and Obligations
All rights and obligations of the parties to this
its attachments, including the Sponsor's Appli
Futures Program Manual for the 2017 Fundinj
incorporated herein.
Except as provided herein, no alteration of
will be effective unless provided in writing.
period of performance, must be signed by b
need only be signed by Jefferson Board of
I. Indemnification
Sponsor shall indemnify, defend and hold h
and employees, from and against any and a
thereof, including.attorneys' fees and costs,
including injuries "sickness, disease or deat]
to property occasioned by a negligent act, o
J. Insurance
The Sponsor shall s
contract policies of
If and only if'tli
employees septi
partners, owner
Insurance in an
minimum(s) as
where the Spon
in
as
.ent are subject to this Agreement and
.1d Jefferson County Conservation
all of which are attached hereto and
of the terms or conditions of this Agreement
such alterations, except those concerning the
parties. Period of performance extensions
ntv nirninissioners.
ess the County, its officers, agents
ims, losses ,or liability, or any portion
ng from injury or death to persons,
iponsor's own employees, or damage
ion or failure of the Sponsor.
throughout the duration of this
onsor employs any person(s) in the status of employee or
from or in, addition to any equity owners, sole proprietor,
shareholders of the Sponsor, Worker's Compensation
unt or amounts that are not less than the required statutory
dished by the State of Washington or the state or province
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence with the County named as an additional insured in
connection with the Sponsor's performance of the contract.
General Commercial Liability Insurance in an amount not less than a single limit
of one million dollars ($1,000,000) per occurrence and an aggregate of not less
than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily
injury, including death and property damage, unless a greater amount is specified
in the contract specifications. The insurance coverage shall contain no limitations
2017 CF Program Manual 14
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on the scope of the protection provided and include the following minimum
coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
C. Broad Form Contractual/Commercial Liability — including completed
operations;
d. Premises — Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
Such insurance coverage shall be evidenced by one,-, the following methods:
* Certificate of Insurance;
* Self-insurance through an irrevocable Letter of Credit from a qualified
financial institution.
Certificates of coverage as required by this section shall be delivered to the
County within fifteen (15) days of execution of this agreement
Any deductibles or self-insured retentionshall be declared to and approved by
the County prior to the approval of the contract by the County. At the option of
the County, the insurer shall reduce or eliminate deductibles or self-insured
retention or the Sponsor shall'procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
The Sponsor shall include all subeontra
policies or shall furnish separate certifi
subcontractor. All insurance provisions
of the requirements stated herein.
Failure of the Sponsor to take out and/c
I ot relieve the Sponsor from anv liabili
obligations
Ier its insurance
ents for each
shall be subject to all
in any required insurance shall
the Agreement, nor shall the
with or otherwise limit the
It is agreed by the parties that insurers shall have no right of recovery or
subrogation against -the County (including its employees and other agents and
agencies), it being the intention of the parties that the insurance policies so
affected shall protect both parties and be primary coverage for any and all losses
covered by the above described insurance. It is further agreed by the parties that
insurance companies issuing the policy or policies shall have no recourse against
the County (including its employees and other agents and agencies) for payment
of any premiums or for assessments under any form of policy. It is further agreed
by the parties that any and all deductibles in the above described insurance
policies shall be assumed by and be at the sole risk of the Sponsor.
It is agreed by the parties that judgments for which the County may be liable, in
excess of insured amounts provided herein, or any portion thereof, may be
withheld from payment due, or to become due, to the Sponsor until such time as
the Sponsor shall furnish additional security covering such judgment as may be
determined by the County.
2017 CF Program Manual 15
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The County reserves the right to request additional insurance on an individual
basis for extra hazardous contracts and specific service agreements.
Any coverage for third party liability claims provided to the County by a "Risk
Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect
to any policy of insurance the Sponsor must provide in order to comply with this
Agreement.
If the proof of insurance or certificate indicating the County is an "additional
insured" to a policy obtained by the Sponsor refers to an endorsement (by
number or name) but does not provide the full text of that endorsement, then it
shall be the obligation of the Sponsor to obtain the full text of that endorsement
and forward that full text to the County.
The County may, upon the Sponsor's failure to comply with all provisions of this
contract relating to insurance, withhold payment or compensation that would
otherwise be due to the Sponsor.
K. Independent Contractor
The Contractor and the County agree that the Contractor is an independent contractor
with respect to the services provided pursuant to this agreement. Nothing in this
agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither Contractor nor any employee of Contractor shall
be entitled to any benefits accorded County eiployees by virtue of the services
provided under this agreement. The,,County shall not be responsible for withholding
or otherwise deducting federal income tax,or social security or for contributing to the
state industrial insurance program, otherwise assuming the duties of an employer
with respect to Contractor, or any employee of Contractor. The Contractor shall not
sublet or assign any of the services covered by this contract without the express
v�itte� consent of the County or its authorized representative. Assignment does not
include printing pr other customary reimbursable expenses that may be provided in
an agreement.
L'� Ownership and Use of Documents
All documents, drawings, specifications and other materials produced by the Sponsor
in connection with the services rendered under this agreement shall be the property of
the Sponsor.whether the project for which they are made is executed or not. The
County shall be,,permitted to retain copies, including reproducible copies, of drawings
and specifications for information, reference and use in connection with the
Sponsor's endeavors.
M. Compliance with Applicable Statutes, Rules, and Jefferson County Policies
This Agreement is governed by, and the Sponsor shall comply with, all applicable state and
federal laws and regulations, including RCW 84.34.210, and published agency policies,
which are incorporated herein by this reference as if fully set forth.
N. Sponsor's Accounting Books and Records
The Sponsor shall maintain complete financial records relating to this contract and
the services rendered including all books, records, documents, receipts, invoices, and
all other evidence of accounting procedures and practices which sufficiently and
properly reflect all direct and indirect cost of any nature expended in the performance
2017 CF Program Manual 16
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of this contract. The Sponsor's records and accounts pertaining to this agreement are
to be kept available for inspection by representatives of the County and state for a
period of six (6) years after the date of the final payment to Sponsor. Copies shall be
made available upon request.
O. Licensing, Accreditation and Registration
The Sponsor shall comply with all applicable local, state and federal licensing,
accreditation, permitting and registration requirement/standards necessary for the
performance of this contract.
P. Disputes
Except as otherwise provided in this contract, when a bona fide dispute arises
between Jefferson County and the Sponsor and it cannot be resolved, either party
may request a dispute hearing with a mediator assigned by or associated with
Jefferson County District Court. Either party's request for a dispute hearing must be
in writing and clearly state:
a. the disputed issue(s),
b. the relative positions of the parties, and
c. the Sponsor's name, address and Agency contact number
These requests must be mailed to the Project Manager, Jefferson County
Environmental Health Department, 615 Sheridan St., Port Townsend, WA '98368,
within fifteen (15) days after either party received notice of the disputed issue(s). The
parties agree that this dispute process shall precede any action in a judicial or quasi-
judicial tribunal. The parties will split evenly the cost of mediation or whatever form
of dispute resolution is used.
Q. Termination for funding
Jefferson County may unilaterally terminate this contract in the event funding from
state, federal, or other sources are withdrawn, reduced, or limited in any way after the
effective date of this contract.
R. Termination for Convenience
The County reserves "the right to terminate this agreement at any time by giving ten
(10) days written notice "to the Sponsor.
S. Assignment
The Sponsor shall not sublet or assign any interest in this Agreement, and shall not
transfer any interest in this agreement without the express written consent of the
County.
T. Non -Waiver.
Waiver by the County of any provision of this agreement or any time limitation
provided for in this agreement shall not constitute a waiver of any other provision.
U. County Does Not Assume Additional Duties
The County does not assume any obligation or duty, except as required by federal or
state law, to determine if Sponsor is complying with all applicable statutes, rules,
codes ordinances or permits.
V. Agreement Representatives
All written communications sent to the Sponsor under this Agreement will be addressed and
delivered to:
Sponsor Contact Conservation Futures Program Contact
Jefferson County Environmental
2017 CF Program Manual 17
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Health — Conservation Futures
615 Sheridan Street
Port Townsend, WA 98368
These addresses shall be effective until receipt by one party from the other of a written notice
of any change.
W. Entire Agreement/Severability
This agreement, along with all attachments, constitutes the entire agreement of the parties. No
other understandings, oral or otherwise, regarding this Agreement shall exist or bind any of
the parties. If any part of this Agreement is ruled or adjudicated to be unlawful or void, all
other sections of this Agreement shall continue to have full_ force and effect.
X. Effective Date
This agreement, for the xxxxx (project) shall be effective upon signing by all parties.
Y. Venue:
Venue for any litigation arising from this Project Agreement shall be only in the Superior
Court in and for Jefferson County. Each party to this agreement shall be responsible for their
litigation costs, including attorney's fees.
DATED this day of 2017.
IC
David
Jefferson Land Trust
Attested:
Avery, Deputy Clerk of the Board
Approved
xxxxxxx, Chief Civil DPA
2017 CF Program Manual 18
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Jefferson County Conservation Futures Program
Annual Project Reporting Form (template only)
1. Project Sponsor:
2. Project Title:
3. Project Number:
4. Status:
5. Approval Date:
6. Project goals and objectives:
7. Parcel number(s):
8. Total acreage:
9. Easement:
Title:
Seller:
10. Fee Simple
Seller:
11. Month and year that CF fund
12. a). Purchase price:
13. Amount of CF award:
14. Month and year of acquisitio
15. Entity holding title
16. Entity responsible for stewar
17. Plans or agreements pertainij
18. O& M funds received since
19. Existing and on-going activit
occurred since October 1 of t
documentation):
20. New events, activities,projec
October 1 of the previous ye:
21. Needs and challenges:
Completed b}
Title:
Organization:
Total project cost:
quisition (list by year):
;s and proJects (for each O & M activity that has
e previous year, please provide supporting
s (for each O & M activity that has occurred since
please provide supporting documentation):
ect's objectives:
Signature Date
2017 CF Program Manual 19
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Appendix B
PROJECTS MAP
2017 CF Program Manual 20
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Appendix C
DEFINITIONS
"Conservation futures citizen oversight committee" means the Jefferson County
conservation futures citizen oversight committee established under this chapter.
"Conservation futures fund" means the Jefferson County conservation futures fund
established under this chapter.
"Conservation futures tax levy" means that Jefferso
property in Jefferson County authorized by RCW 8`
"County" means Jefferson County and/or its conser
committee.
levy upon all taxable
.23
futures
"Cultural resources" means archeological and historic sites and artifacts, and traditional
religious ceremonial and social uses and activities of affected Indian Tribes and
mandatory protections of resources under chapters 27.44 and 27.53 RCW."Open space
land" means the fee simple or any lesser interest or development right with respect to real
property including, but not limited to, conservation futures, easements, covenants or other
contractual rights necessary to protect, preserve, maintain, improve, restore, limit the
future ,use of or conserve selected open space land, farm and agricultural land and timber
land,�as those terms are defined in Chapter 84.34 RCW).
"Project" means open space land, or any lesser interest or development right in specific
real property, to which Jefferson County conservation futures tax levy funds are allocated
for acquisition under the procedure outlined under this chapter. [Ord. 1-14 § 1; Ord. 6-02
§ 1�
"Silviculture" means the practice of controlling the establishment, growth, composition,
health, and quality of forests for the production of forest products.
2017 CF Program Manual 21
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2017 Conservation Futures Application
cON { G�
2017 Jefferson County Conservation Futures Program
Property Acquisition and/or
, Operations and Maintenance Project Application
Please complete the following application in its entirety. Be sure to answer "N/A"for questions that don't apply
to the project. Incomplete applications will not be accepted for consideration.
Unless directed otherwise, use as much space as needed to answer each question.
Contact program staff at 379-4498 or tpokorny@co.iefferson.wo.us with questions.
Background and Eligibility Information
1. Project Title:
2. Conservation Futures Acquisition Request:
Conservation Futures O&M Request:
3. Total Conservation Futures Request;
4. Please indicate the type of interest contemplated in the acquisition process.
_ Warranty Deed, Easement Other (Pleas
In whose name will the property title be heldjafter acquisition? .
below.)
1
2017 Conservatiozn Futures Application
Section:
Township:
Range:
Assessor's Parcel Number(s):
Please differentiate current and proposed ownership of each APN and indicate if the parcel is to be acquired with
CF funds or used as match.
Please list the assessed values for each property or APN, as applicable.
8. Existing Conditions
New Site: Yes No Number of Parcels:
Addition to Existing Site: Yes No Acres to Be Acquir
Total Project Acreage (if different): Current Zoning:
Existing Structures/Facilities:
Any current covenants, easements or restrictions on land use:
Current Use:
Waterfront (name of body of water):
Shoreline (linear feet):
Owner Tidelands/Shorelands:
9. Current Property Owner is
Project Description ;
10. In 1,000 words or less, provide a summary description of the project, the match, overarching goal, and three
top objectives. Include information about the physical characteristics of the site that is proposed for acquisition
with Conservation Futures Program funds including: vegetation, topography, surrounding land use, and
relationship to parks, trails, and open space. Describe the use planned for the site, any development plans after
acquisition (including passive development), characteristics of the site which demonstrate that it is well-suited to
the proposed use, and plans for any structures currently on the site. If applicable, describe how the site relates to
the larger project, and whether the project has a plan, schedule and funding dedicated to its completion. Please
also list any important milestones for the project or critical dates, e.g. grant deadlines. List the dates and explain
their importance. Please attach a spreadsheet of the budget.
11. Estimate costs below, including the estimated or appraised value of the propert(ies) or property right(s) to be
acquired, even if Conservation Futures funds will only cover a portion of the total project cost. In the case of
projects involving multiple acquisitions, please break out appraisals and estimated acquisition costs by parcel.
Estimated or Appraised Value of Propert(ies) to be Acquired:
Total Estimated Acquisition -related Cost (see Conservation Futures Manual for eligible costs):
Total Operation and Maintenance Cost:
2
2017 Conservation Futures Application
Total Project Cost:
Basis for Estimates (include information about how the property value(s) was determined, anticipated acquisition -
related costs, general description of operation and maintenance work to be performed, task list with itemized
budget, and anticipated schedule for completion of work):
Scored Questions
1 a. Sponsor or other organizations will will not contribute to acquisition of proposed site and/or operation
and maintenance activities.
1 b. If applicable, please describe below how contributions from groups or agencies will reduce the need to use
Conservation Futures program funds.
1 c. Matching Fund Estimate Acquisition",,.,,.,/,, O&M
Conservation Futures Funds Requested
Matching Funds/Resources* %
Total Project Acquisition Cost 100%
* If a prior acquisition is beingproposed as match, please descrzlie.andprovide documentation of value, location,
date of acquisition and other information that would directly link the.match to the property being considered for
acquisition.
1 d. Source of matching Amount of Contribution
funds/resources contribution annroved?
Yes
If not, Contribution If not,
when?' available now? when?
Yes No
Yes No
Yes No
Yes No
and a higher rating will be assigned to those projects that
Donation ofproperty or a property right will be considered as
on-going maintenance or stewardship ("in-kind"
2 a. Sponsoring agency _is ` is not prepared to provide long-term stewardship (easement monitoring,
maintenance, up -keep, etc.) for the proposed project site.
2 b. Describe any existing programs or future plans for stewardship of the property, including the nature and
extent of the commitment of resources to carry out the stewardship plan.
3 a. Describe the sponsoring agency's previous or on-going stewardship experience.
3 b. Has the sponsor and/or applicant of this project been involved in other projects previously approved for
Conservation Futures funding?
3
2017 Conservation Futures Application
No, neither the sponsor nor applicant has been involved in a project previously approved for
Conservation Futures funds.
Yes, the sponsor and/or applicant for this project has been involved in a project previously approved for
Conservation Futures funds. Please provide details:
4 a. Property _can _cannot feasibly be acquired in a timely fashion with available resources.
4 b. Necessary commitments and agreements _are are not in place.
4 c. All parties _are are not in agreement on the cost of acquisition.
If "not" to any of the above, please explain below.
5. The proposed acquisition _is specifically identified in an adopted open space, conservation, or resource
preservation program or plan, or community conservation effort. Please describe below, including the site's
importance to the plan. Please reference the website of the plan available or include the plan with this
application.
complements an adopted open space or conservation plan, but"is not specifically identified. Please describe
below, and describe how the proposed acquisition is consistent with the plan.
is a stand-alone project.
6. Conservation Opportunity or Threat:
6 a. The proposed acquisition site _does does not provide a conservation or preservation opportunity which
would otherwise be lost or threatened.
6 b. If applicable, please carefully describe the nature and immediacy of the opportunity or threat, and any unique
qualities about the site.
7. The proposed acquisition:
_provides habitat for State of Washington Priority Habitat and/or State or Federal Threatened, Endangered or
Sensitive species.
provides habitat for a variety of native flora or fauna species.
_ contributes to an estingor future wildlife corridor or migration route.
If affirmative -in any of the `above, please, describe and list the Priority Habitats) and Threatened, Endangered, or
Sensitive.,species below, and cite or provide documentation of speciesuse.l
7 d. Does the current owner participate in conservation programs that enhance wildlife habitat? If so, `please
provide details.
8 a. Describe the extent anis nature of current and planned agricultural use of proposed acquisition, including
any anticipated changes to that use once the property, or property right, is acquired with Conservation Futures
funds.
8 b. Describe any current or future management practices that promote the preservation of soil and water quality
and good watershed function on the farm.
8 c. Describe how the owner employs agricultural management practices that will protect or enhance wildlife
habitat.
1 See, for example, http://www dnr wa g_ov/researchscience/topics/naturalheritage/pa eg s/amp nh.aspx
http•//www.wdfw.wa.gov/conservatiopZphs/list/
http://wwwl.dnr.wa.gov/pLip/refdesk/plants.html
http//wwwl dnr wa.goy/&p/refdesk/pubs/wa ecological systems.pdf
4
A .
2017 Conservation Futures Application
9 a. Describe the extent and nature of current and planned silvicultural use of the proposed acquisition. Please cite
or provide documentation of existing or planned silvicultural activities including forest management plan(s) or
forest ecosystem restoration.
9 b. Describe the silvicultural management practices that promote the preservation of soil and water quality and
good watershed function on the property.
9 c. Describe the owner's timber harvest plan and harvest methods that will protect or enhance wildlife habitat on
the property.
10. a. Describe how the proposed acquisition benefits primarily a _local area _broad county area including the
area served, the nature of the benefit, the jurisdictions involved, and the populations served.
10 b. Is the project located in an area that is under -represented by CF
Futures has not been able to support to date include Marrowstone Is,
Valley, Bolton Peninsula, and the West End.
11. Describe the educational or interpretive opportunities that ex stfor pro
interpretive displays (signage, kiosks, etc.) on the proposed site, including
improvements and any plans for public accessibility.'
12. The proposed acquisition _ includes historic or culturally significant i
_ is registered with the National Register of Historic Places, or an equiva
is recognized locally has having historic or cI resources.
is adjacent to and provides a buffer for a
If affirmative in any of the
cultural resources.
Verification
13. Sponsors of applications that
submit a brief progress report by
after the acquisition finds are di:
changes in the project focus or purpo
maintenance. Sponsors receiving O
expended. The Committee will use t
annually to the Board of County Con
If this application is approved for
three years and for any year in wl
site.
Projects? Areas that Conservation
andos Peninsula, Dosewallips
public access, educational or
to provide those
program.
ion of the historical or
funding by.the Board of County Commissioners are required to
y year for three years after the award is approved, or three years
plicant; whichever is later. The progress report must address any
in obtaining matching funding, and stewardship and
11 also submit an annual report for each year that O&M funds are
an to develop a project "report card" that will be submitted
I understand the sponsor is required to submit progress reports for
I funds are expended. Initials Date
14. If, three years after the date funding is approved by the Board of County Commissioners, the applicants have
not obtained the required matching funds, the Committee may request the Board of County Commissioners to
nullify their approval of funds, and may require the project to re -apply.
If this application is approved for funding, I understand that we may be required to re -submit the application if the
project sponsor does not obtain the necessary matching funding within three years. Initials Date
' The words "education" and "interpretation" are interpreted broadly by the CF Committee.
s Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44
and 27.53 RCW
5
2017 Jefferson County
Conservation Futures Program
Score Sheet
Please note: if none of the answers provided describe the project, answer "N/A" or 440".
ADJUSTED
CRITERIA SCORE X WEIGHT = SCORE
1. To what degree does the project leverage contributions
for acquisition from groups, agencies or individuals? X5=
(Points awarded based on the following
level of contribution)
a. Leverages significantly = 3 points
b. Leverages moderately = 2 points
c. Meets requirement = 1 point
2. To what degree does the project sponsor commit to provide
long-term stewardship for the proposed project? X10=
a. Stewardship plan with guaranteed long-term stewardship = 5 points
b. Stewardship plan with guaranteed short-term stewardship = 3 points
c. Stewardship plan, no guarantee= 1 point
3. To what degree has the project sponsor demonstrated effective
long-term stewardship of a similar project? X 1 =
a. Highly demonstrated = 5 points
b. Moderately demonstrated 3 points
c. Slightly demonstrated =1 point
d. Effectiveness not demonstrated = 0 points
4. To what degree is the acquisition feasible? X5=
a. Highly feasible = 5 points
b. Moderately feasible '= 3 points
c. Slightly feasible = 1 point
5. To what degree is the,project part of an adopted open space, conservation, or
resource preservation program or plan, or identified in a community conservation
effort?
Sliding scale: 1-5 points X4=
6. To what degree does the project conserve
opportunities which are otherwise lost or threatened? X6=
Sliding scale: 1-5 points
7. To what degree does the project preserve habitat for flora and fauna?
(Points awarded in part based on level of documentation.)
a. State of Washington Priority Habitat and/or State or Federal Endangered, Threatened
or Sensitive species = 0-3 points X3=
b. Variety of native flora & fauna = 0-3 points X 3 =
c. Provides wildlife corridor or migration route = 0-3 points X3=
d. Current owner participates in conservation programs that enhance wildlife habitat
= 0-3 points
X3=
8. To what degree does the project preserve farmland
for agricultural use?
a. Likely will maintain active agricultural use = 0-3 points X4=
b. Owner is implementing management practices, that promote the preservation of soil
and water quality and good watershed function on the farm = 0-3 points
X4=
c. Owner employs agricultural management practices that will protect or enhance wildlife
habitat = 0-3 points X4=
9. To what degree does the project preserve forestlandfor silvicultural use? .
a. Likely will maintain forestland for active silvicultural use = 0-3 points
X4=
b. Current owner is implementing silvicultural management practices that promote the
preservation of soiled water quality, and good watershed function on the property
= 0-3 points. X4=
c. Current owner, employs timber harvest plan and harvest methods that will protect or
enhance wildlife habitat on;#he property '= 0-3 points X4=
10. To what degree does the'projeetserve:
a. A significant benefit area? Sliding scaler 1-3 points X4—
b. Is the project located in an area that is under -represented by CF funded projects?
Sliding scale: 0-3 points X4=
11. To what degree will the acquisition provide educational opportunities, interpretive
opportunities, and/or serve as a general community resource?
X4=
a. Public access, with planned or educational/interpretive displays and materials, events
or activities = 5 points
b. Limited public access, available space for signage and educational materials = 3 points
c. Remote location = 1 point
d. No opportunity = 0 points
12. To what degree does the project preserve historic or culturally significant
resourced?
X3=
a. Project is registered with the National Register of Historic Places, or an equivalent
program = 3 points
b. Project is recognized locally as having historic or cultural resources = 2 points
c. Project is adjacent to and provides a buffer for a historic or cultural site = 1 point
d. None of the above = 0 points
' Cultural resources means archeological and historic sites and artifacts, and traditional religious
ceremonial and social uses and activities of affected Indian Tribes and mandatory protections of resources
under chapters 27.44 and 27.53 RCW.
�4cON �o Jefferson County Conservation Futures Committee
Special Meeting, October 10, 201614:07 PM -8:28 PM
Tri -Area Community Center
Chimacum, WA
I°NO DRAFT MINUTES
* Decisions and action items are indicated in bold font.
Members Present: Phil Andrus, District 2; Mary Biskup, Interest—District 1; Scott Brinton,
Interest — Agriculture; Lige Christian, District 3; JD Gallant — District 3; Jerry Gorsline, Citizen —
District 2; Rob Harbour, Interest —Working Lands; Ray Hunter, Interest — Fallow Farms; Richard
Jahnke, Interest — Coastal Areas; Craig Schrader, Interest — Climate Change; Lorna Smith, Chair,
Interest — Ecotourism; Dave Wilkinson, Interest — District 1(by phone)
Members Absent: Sarah Spaeth, Jefferson Land Trust
County Staff Present: Tami Pokorny, staff to the Committee and recorder, Environmental
Health; Anna Bachmann, Environmental Health
Guests: None
Call to Order:
Rob Harbour called the meeting to order at 4:07 PM. Tami introduced Anna who has an interest
in the work of the Committee.
Approval of Minutes:
Ray Hunter moved to accept the draft minutes of the May 4, 2016 meeting as written; Lorna
Smith seconded. The motion passed by consensus. The April 18, 2016 preliminary final
minutes were approved as written.
III. Review of Agenda:
The agenda was approved by consensus.
IV. Observer comments: None
V. Old Business: None
VI. New Business
Results of 2016 Funding Round
The Board of County Commissioners approved all of the 2016 projects at the Committee's
recommended funding levels. The 2016 QWC project is anticipated to close first followed by
Irondale then Tarboo and Moon Valley.
Subcommittee Recommendations for 2017 Cycle
The subcommittee consisted of David, Mary, Rick and Rob. Rick reported that the
subcommittee's goals and strategy was to make the agriculture and silviculture questions more
consistent and outcome -based. Mary Biskup joined the meeting.
The subcommittee worked to bring agriculture and silviculture into numerical par. On the Score
Sheet, the silviculture questions are now positioned after agriculture and habitat's (Question #9
rather than Question #12). Question #8 was not changed and neither was the first sub -question.
The reference to a farm plan has been removed, however. Question #8b is more outcome -
based. For Questions #8c we ask, what will the management do for wildlife habitat?
Question #9 refers to silviculture. The main question and Question #9a stay the same with a
construction parallel to Question #8. In Question #9b, we got rid of the public/private program
and, again, focus on desired outcomes. Question #9c wasn't parallel and is now more outcome -
based for wildlife habitat, as in Question #8c.
The maximum available points in Questions #8 and #9 total to 36. In Question #7 the multiplier
has been reduced to 3 from 4. All three categories of questions — habitat, agriculture and
silviculture — are now basically consistent with a maximum of 36 points available for each.
No changes are suggested for
The Application will be reworl
Approval 2017 Project Review and F6ndi
2017 Program Materials Modifications"
David suggested that the word "active"
The group recognized that projects with
the highest number of points.
with the exception of updating dates and the map.
with the Score Sheet.
ve to "ac, silviculture use" in Question #9a.
silviculture as well as habitat are going to score
Committee members then discussed how violations of easements are discovered. Jefferson
Land Trust monitors the conservation easements and the CFFC relies on their process which
'includes CF Program annual monitoring requirements. Discussion then turned to the value and
level,of detail of farm plans, and the level of responsibility that exists for owners and leasees to
abide bieasements. The'value of degraded lands to the CF program was also considered.
Lige Christian moved to recommend the proposed changes as adjusted in the meeting. Rick
Jahnke seconded he motion. Dave Wilkinson may have been disconnected from the call,
otherwise, the motion passed unanimously.
Lige Christian moved to cancel the November meeting. Ray Hunter seconded. The motion
passed unanimously.
Next Steps
Staff was asked to publish the calendar meeting dates provided as regular meetings for the
calendar year 2017 and also to publish the application notice in the Forks Forum (as well as The
Leader and PDN). The Chair and staff will present the changes to the BoCC prior to the launch of
the funding round.
VII. Other/ Administrative
Staff Update:
Fund Balance
Staff reported that the CFF balance at the end of September was $582,931.76.
Membership
No changes are pending.
Outreach
Rick Jahnke was in touch with The Leader about writing a feature about the program but that
the paper had recently changed hands.
VIII. Guest Observer Comments
None
IX. Adiournment
Chair Rob Harbour adjourned the meeting at 8:28 PM.