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From:
Agenda Date:
Subject:
Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
Board of Commissioners
Philip Morley, County Administrator
Monte Reinders, Public Works Director / County Engineer
December 19, 2016
Designation of Federal Fund Administration Signature Authority
for Jefferson County Public Works projects
Statement of Issue:
Whereas previously it was acceptable to have Public Works staff sign grant billings on
federally funded projects, a recently revised CFR now requires the all grant billings, etc.
include a certification which must be signed by "an official who is authorized to legally
bind the County".
The intent of this Resolution is to recommend that the BOCC designate the Jefferson
County Public Works Director/County Engineer, or stand-in Assistant Public Works
Director/ Engineering Services Manager as this official.
Analysis/Strategic Goals/Pro's £t Con's:
This requirement serves to further formalize our current practice which has been proven
successful through the consistent passing of federal financial audits.
Fiscal Impact/Cost Benefit Analysis:
Efficient processing of grant billings is critical to ensure expeditious reimbursement of
funds expended by Jefferson County Department of Public Works on road maintenance and
construction projects.
Recommendation:
Public Works recommends adoption by the Board.
Department Contact:
Eric Kuzma, Asst. Public Works Director/ Engineering Services Mgr., (360) 385-9167
Reviewed By:
orley, o Administrator
Date
COUNTY OF JEFFERSON
STATE OF WASHINGTON
In the matter of BOCC Designation
Of Signature Authority to the Public } RESOLUTION NO
Works Director/County Engineer for }
Administration of Federal Awarded }
Funds }
WHEREAS, Jefferson County Department of Public Works is responsible for maintaining
the integrity of the County road system for safety and mobility, and,
WHEREAS, Jefferson County Department of Public Works routinely applies for and is
awarded Federal funding for road maintenance and construction projects, and,
WHEREAS, the Code of Federal Regulations has recently been consolidated and detailed in
2 CFR 200 `SuperCircular' now requiring that, in order to assure that expenditures are proper and in
accordance with the terms and conditions of the Federal award and approved project budgets, annual
and final fiscal reports or vouchers requesting payment must include a certification signed by an
official who is authorized to legally bind the non-federal entity, and,
WHEREAS, any funding agreement between Jefferson County and a Federal entity is
authorized by the Board of County Commissioners (BOCC), and,
WHEREAS, Jefferson County operates under a Certification Acceptance (CA) Qualification
Agreement, signed by the BOCC, and approved by Washington State Dept of Transportation
(WSDOT) Highways and Local Programs division, allowing the County to operate under full `CA'
status in administering Federal Highway Administration (FHWA) projects, and,
WHEREAS, Jefferson County Department of Public Works has a Grant Policy which
ensures the application of a consistent process when applying for, managing, billing, and accounting
for grants, and,
WHEREAS, it is critical to ensure the efficiency and consistency of payments/
reimbursements for funds expended on Jefferson County Department of Public Works road
maintenance and construction projects,
IT IS HEREBY RESOLVED, that for Public Works protects, the BOCC designates the
Jefferson County Public Works Director/County Engineer as the primary official authorized to legally
bind Jefferson County through signature approval of annual and final fiscal reports or vouchers
requesting payment/grant reimbursements The Assistant Public Works Drrector/Engineenng
Services Manager shall be the designated alternate
ADOPTED and signed this day of 2016
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler, Chair
SEAL
Phil Johnson, Member
ATTEST
Erin Lundgren, Clerk of the Board David Sullivan, Member