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Home My WebLink About062 16STATE OF WASHINGTON 1' Jefferson County ORDER: BUDGET APP PRIATIONS/ } EXTENSIONS FOR OUS I COUNTY DEPARTMENTS RESOLUTION NO. 62-16 WHEREAS, the Jefferson County Board of Commissioners did on the 5'i' day of December, 2016 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 51 day of December, 2016, set a hearing on said need for the 19'i' day of December, 2016, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 7 and 14, 2016 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: GENERAL FUND 001-063-000 PLANNING COMMISSION 001-067-000 SAFETY & SECURITY $5,000 $9,172 $5,000 $9,172 001-270-000 NON -DEPARTMENTAL $20,000 $20,000 Total General Fund $34,172 $0 $34,172 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS AMOUNTFROM PUBLIC HEALTH -$321 $14,194 $13,873 140-000-010 UNENCUMBERED $1,914 $1,914 FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-063-000 PLANNING COMMISSION 001-067-000 SAFETY & SECURITY $5,000 $9,172 $5,000 $9,172 001-270-000 NON -DEPARTMENTAL $20,000 $20,000 Total General Fund $34,172 $0 $34,172 SPECIAL REVENUE / CAPITAL / ENTERPRISE / INTERNAL SERVICE FUNDS 127-000-010 PUBLIC HEALTH -$321 $14,194 $13,873 140-000-010 LAW LIBRARY $1,914 $1,914 308-000-010 CONSERVATION FUTURES $62,416 $62,416 401-000-010 SOLID WASTE FUND $125,000 $125,000 Total Other Funds $189,009 $14,194 $203,203 'APPROVED this 19'h day of December, 2016. SFAh � of , k f� "s ca a ♦ 1 N ATTES :, " Carolyn ery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair [V d, 6 Phil Johnin, Me Davullivan, Member TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Planning Commission Department/Fund Name 0010630/ 3 l�2p1� Fund Number Ni Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $5,000.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Budget 55860.91.0010 Interfund-Prof Svcs $31,049.00 $5,000.00 $36,049.00 $0.00 $0.00 $0.00 $0.00 w $31,049.00 $5,000.00 $36,049.00 A� Ian i,� TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Safety and Security 6V 2 2 2016 Department/Fund Name Commissioners: (mark all that apply with an "X") Date: November 21. 2016 001-670-000 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $9,172 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? H Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for Appropriation/Extension (1) Appropriate salaries and benefits to cover costs for one month overlap of Emergency Management Director position. R Ily S � ted, Electe epa ment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 52510.10.0010 Mm t Director salary $76,454 $0 $0 $0 $2,800 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension (1) Appropriate salaries and benefits to cover costs for one month overlap of Emergency Management Director position. R Ily S � ted, Electe epa ment Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52510.10.0010 Mm t Director salary $76,454 $6,372 $82,826 -Emergency 52510.20.0000 Benefits $30,602 $2,800 $33,402 $0 $0 $0 TOTAL EXPENDITURE $107,0561 $9,1721 $116,228 Reason for Appropriation/Extension (1) Appropriate salaries and benefits to cover costs for one month overlap of Emergency Management Director position. R Ily S � ted, Electe epa ment Head Signature CC= 6n> e 5yj iI ag1&, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Non -Departmental Department/Fund Name NOV 2 91016 Date: November 29, 2016 001-270-000 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $20,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51510.41.0010 Legal -Special Attorney Fees 3 $130,000 $20,000 $150,000 $0 $0 TOTAL EXPENDITURE $130,000 $20,0001 $150,000 TO: BOARD OF COUNTY COMMISSIONERS Date: November 16, 2016 RE: Request for Budget Appropriation/Extension and Amendment Public Health 127 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $13,873 �X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $14,194 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33404.70.9330 ACAC $2,721 $14,194 $16,915 Description CURRENT REVISION $0 TOTAL REVENUE $2,721 $14,194 $16,915 Reason for Appropriation/Extension Operating costs, equipment, JC Choices Website, printing, room rental, and misc./other operating expenditures listed above were not reflected in the 2016 budget. These expenditures are from the ACAC grant (revenue also reflected above) that was projected to be completed in 2015. The project will be completed in 2016. VRespeully Subm' to , 4 i` Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 56800.31.0020 Operating Costs $350 $483 $833 56800.35.0000 Equipment $0 $4,938 $4,938 56800.41.0175 JC Choices Website $0 $3,250 $3,250 56800.49.0010 Printing $625 $4,890 $5,515 56800.45.0010 Room Rental $370 $112 $482 56800.49.0045 Misc/Other Operating $0 $200 $200 TOTAL EXPENDITUREJ $1,3451 $13,8731 $15,218 Reason for Appropriation/Extension Operating costs, equipment, JC Choices Website, printing, room rental, and misc./other operating expenditures listed above were not reflected in the 2016 budget. These expenditures are from the ACAC grant (revenue also reflected above) that was projected to be completed in 2015. The project will be completed in 2016. VRespeully Subm' to , 4 i` Elected Official/Department Head Signature Cc: Ayrif- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Law Library Department/Fund Name Date: November 15, 2016 140-000-010 Fund Number Commissioners: (mark all that apply with an 'X') `JOV 15 2016 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $1,914 �X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No 1-1 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59412.64.0010 Machinery & Equipment $10,000 $1,914 $11,914 $0 $0 $0 $0 TOTAL EXPENDITURE 7 $10,000 $1,914 $11,914 Keason Tor Hppropriationitxtension The Law Library does not have adequate funds to cover invoice payments for November and December, as the revenue is less than expenditures. Respectfully Submitted, k—C C41--) Ar,-e61t Elected Official/Department Head Signature Ce, Noe S . A�� I I TO: BOARD OF OUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Conservation Futures Department/Fund Name Commissioners: (mark all that apply with an "X") U 2 ate: November 15, 2016 � I!1 �. Fund Number 308 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $62,416 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No El Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 TOTAL REVENUE $0 $0 $0 treason for Appropriationitxtension The revisions to Quimper Wildlife Corridor O&M and Finnriver Farm O&M are to reflect what is the actual amount available to these projects for O&M. The Short Family Farm, QWC Addition, Lower Big Quil River Rip Prot, and Carleson Chim Crk O&M are projects that were projected to be completed in 2015. The remaining expenses are 2016 projects approved by the Conservation Futures Board; line item 59439.61.0015, Projects Subj to Approval has been subsequently adjusted to offset the total cost of these projects ($158,914). Respe tfully Submitt d, Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59439.61.0015 Projects Subj to A roval $195,950 -$158,914 $37,036 59439.61.0041 Quim er Wildlife Corridor O&M 2009 $2,000 $300 $2,300 59439.61.0051 Finnriver Farm O&M 2008 $1,200 $150 $1,350 59439.61.0052 2013 Short Family Farm $0 $43,500 $43,500 59439.61.0053 2015 QWC Addition $0 $12,626 $12,626 59439.61.0055 2015 Lower Big Quil River Rip Prot $0 $5,119 $5,119 59439.61.0091 Carleson Chim Crk O&M 2011 $0 $721 $721 59439.61.0045 2016 QWC Addition $0 $30,814 $30,814 59439.61.0046 QWC Addition O&M 2016 $0 $4,000 $4,000 59439.61.0070 2016 Big Quil River -Moon Valley Ranch $0 $5,000 $5,000 59439.61.0042 2016 Irondale Beach County Park Add $0 $22,000 $22,000 59439.61.0032 2016 Tarboo Creek, Farm & Forest $0 $97,100 $97,100 $0 TOTAL EXPENDITURE $199,1501 $62,416 $261,566 treason for Appropriationitxtension The revisions to Quimper Wildlife Corridor O&M and Finnriver Farm O&M are to reflect what is the actual amount available to these projects for O&M. The Short Family Farm, QWC Addition, Lower Big Quil River Rip Prot, and Carleson Chim Crk O&M are projects that were projected to be completed in 2015. The remaining expenses are 2016 projects approved by the Conservation Futures Board; line item 59439.61.0015, Projects Subj to Approval has been subsequently adjusted to offset the total cost of these projects ($158,914). Respe tfully Submitt d, Elected Official/Department Head Signature pnv,e S. TO: BOARD OF COUNTY COMMISSIONERS Date: November 10, 2016 RE: Request for Budget Appropriation/Extension and Amendment Public Works, Solid Waste Department/Fund Name Commissioners: (mark all that apply with an "X") 401000010 Fund Number 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $125,000 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension %ctual tonnages through October 2016 exceed projected 2016 tonnages based on 2015 actuals by 8% causing ncreased disposal costs in Professional Services - Long Haul, taxes in Miscellaneous and transfer station operations n Salaries and Wages to exceed budgeted amounts. Tonnage trending is expected to continue to years end. operating Rentals and Leases and some of Salaries, Wages & Benefits exceeded budget amounts due to operation )f alternative tipping wall for four weeks in June and July during transfer station steel painting. Salaries Wages & 3enefits (53730) and Advertising Total exceedances for the Moderate Risk Waste facility operations are due mainly o renewed Saturday operation for one day per month. All adjustments are offset by increases in actual tonnage 'evenue by 11 percent through October. itted, BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53700.10.0000 Salaries and Wages $403,885 $13,000 $416,885 53700.41.0010 Prof Svcs -Long Haul $1,215,062 $63,000 $1,278,062 53700.45.0000 Operating Rentals and Leases $20,600 $11,000 $31,600 53700.49.0000 Miscellaneous $93,000 $6,000 $99,000 53730.10.0000 Salaries and Wages $30,009 $25,000 $55,009 53730.44.0000 JAdvertising Total $300 $7,000 $7,300 TOTAL EXPENDITURE $1,762,856 $125,000 $1,887,856 Reason for Appropriation/Extension %ctual tonnages through October 2016 exceed projected 2016 tonnages based on 2015 actuals by 8% causing ncreased disposal costs in Professional Services - Long Haul, taxes in Miscellaneous and transfer station operations n Salaries and Wages to exceed budgeted amounts. Tonnage trending is expected to continue to years end. operating Rentals and Leases and some of Salaries, Wages & Benefits exceeded budget amounts due to operation )f alternative tipping wall for four weeks in June and July during transfer station steel painting. Salaries Wages & 3enefits (53730) and Advertising Total exceedances for the Moderate Risk Waste facility operations are due mainly o renewed Saturday operation for one day per month. All adjustments are offset by increases in actual tonnage 'evenue by 11 percent through October. itted, Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: December 19, 2016 SUBJECT: HEARING re: Proposed 2016 Fourth Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2016 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on December 7 and 14, 2016. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 4t" quarter supplemental budget appropriations. REVIEWED BY: Ohiliporley, u Admi istrato Date