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HomeMy WebLinkAbout010317_cbs01District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley 01RAF T Clerk of the Board: Erin Lundgren MINUTES Week of November 21, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen thanked Madam Chair Kler for attending a Port Ludlow Roadway Safety forum and thanked the Board for the work they do for the citizens; • Four (4) citizens commented on the Presidential Election outcome; • A citizen submitted a court's decision on Whatcom County versus Hirst. He is concerned about what the decision may mean for Jefferson County; • A citizen stated there will be a rally in Port Townsend at the Haller Fountain November 28, 2016 at 11:00 a.m. for those who wish to voice their feelings about how new President -Elect Donald Trump will lead America; and • A citizen stated that laws need to be enforced not only at the national level, but at the local level as well. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: 2017 Budget; Hearing Scheduled for December 5, 2016 at 10:00 a.m. in the Commissioners' Chambers 2. RESOLUTION NO. 45-16 re: Declare Certain County Property as Surplus and Sell to Government Agency; City of Port Townsend 3. AGREEMENT, Amendment No. 2 re: Amending Conditions for Disbursement of Funds from the Jefferson County Veterans Assistance Fund; No Dollar Amount, Policy Change Only; Jefferson County Veterans Service Officers Association (SOA) 4. AGREEMENT re: East Quilcene Road Paving, M.P. 0.40 — M.P. 0.55, Project No. 18020110, County Road No. 327508; In the Amount of $77,607: Jefferson County Public Works; Lakeside Industries, Inc. 5. Final Short Plat Alteration re: Schroeder and McGee Short Plat, MLA16-00009/SUB16-00004; To Remove a Two-party Well Easement and a 10 Foot Waterline Easement and Add Additional Language Under "View Easement"; Located Off of Arabian Lane, Port Townsend; Applicant: David H. Schroeder and Margaret D. McGee Page 1 Commissioners Meeting Minutes of November 21, 2016 , 6. Payment of Jefferson County Vouchers/Warrants Dated—November 14, 2016 totaling $1,144,104.93 7. Payment of Jefferson County A/P Warrants Done by Payroll Dated November 5, 2016 Totaling $128,699.86 APPROVAL of MINUTES: Commissioner Sullivan moved to approve the corrected Regular Meeting Minutes of November 7, 2016. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:49 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. HEARING re: Setting the 2017 Ad Valorem Tax Levies for Jefferson County Levy in 2016 and Collection in 2017. Assessor Jeff Chapman and Assessor Technician Lauralee Kiesel were present for the hearing. County Administrator Philip Morley explained that per state law, Jefferson County is required to set levies in property tax for the Road Fund, Conservation Futures Fund and the General Fund. The RCW requires that Commissioners hold a public hearing on the 2017 Ad Valorem Tax Levies for levy in 2016 and collection in 2017. He distributed a packet to the Commissioners which reorder the proposed resolutions in an order more suitable for adoption. County Administrator Morley explained Implicit Price Deflator (IPD). He stated that in municipalities where the IPD is less than I%, if there is a finding of substantial need, the County can go above the IPD and assess a full I% increase in property tax, separate from new construction. He stated that the first three proposed resolutions are establishing substantial need. Since 2010, the County has diverted $720,000 from the Road Levy fund to the General Fund for the Sheriff's Department road enforcement activities. County Administrator Morley reviewed the proposed resolution for the diversion, in addition to the other proposed budget resolutions. The Road Fund levy of $4,311,861.52 is an increase of $42,691.70, which is a one percent increase from the previous year. The General Fund levy in the amount of $7,707,370.33 is an increase of $76,310.60, which is a one percent increase from the previous year. County Administrator Morley stated that the Conservation Futures Fund did not take its allotted one percent in previous years, which rolled over into banked capacity. Assessor Jeff Chapman has determined there is 2.25% of County Conservations Futures Fund Levy Banked Capacity, which for 2017 taxes is calculated to be $5,031.82. County Administrator Morley stated that each year the Conservation Futures Advisory Board comes forward with meritorious projects that far exceed funding provided. Projects have to be either scaled back or wait one or more years to be funded. Page 2 Commissioners Meeting Minutes of November 21, 2016 Commissioner Sullivan noted that Conservation Fut ures projects are matched, and have been a contributing factor to the increase of jobs in Jefferson County. It also prevented sprawl in the Urban Growth Areas (UGA). Madam Chair Kler opened up the hearing for public testimony. Hearing no comments for or against setting the 2017 Ad Valorem Tax Levies for Jefferson County Levy in 2016 and Collection in 2017, she closed the hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 46-16 re: Finding a Substantial Need and Adopting the Limit Factor for the Jefferson County General Fund Property Tax Levy. Commissioner Johnson seconded the motion which carried by a unanimous vote. Commissioner Johnson moved to approve RESOLUTION NO. 47-16 re: Finding a Substantial Need and Adopting the Limit Factor for the Jefferson County Road Fund Property Tax Levy. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve RESOLUTION NO. 48-16 re: Finding a Substantial Need and Adopting the Limit Factor for the Jefferson County Conservation Futures Fund Property Tax Levy. Commissioner Johnson seconded the motion which carried by a unanimous vote. Commissioner Johnson moved to approve RESOLUTION NO. 49-16 re: Diversion of Road Levy for Traffic Law Enforcement for the 2017 General Fund Budget. Commissioner Sullivan seconded the motion. Madam Chair Kler noted the impact of a decision to divert $720,000 from an already significantly impacted Public Works budget. She added that the Public Works Director/County Engineer is asking for the Commissioners to be aware that this diversion impacts his budget. Commissioner Sullivan noted that not diverting the funds for Traffic Law Enforcement could be an impact to public safety, and its tough to strike a balance. Madam Chair Kler called for a vote on the motion. The motion was carried by a unanimous vote. Commissioner Sullivan moved to approve RESOLUTION NO. 50-16 re: Increasing the Jefferson County General Fund Levy for 2017 Taxes. Commissioner Johnson seconded the motion which carried by a unanimous vote. Commissioner Johnson moved to approve RESOLUTION NO. 51-16 re: Increasing the Jefferson County Road Levy for 2017 Taxes. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve RESOLUTION NO. 52-16 re: Declaration of a Financial Emergency in the Jefferson County Conservation Futures Fund Requiring the use of 2.25% of the Conservation Futures Fund Tax Levy Banked Capacity. Commissioner Johnson seconded the motion. County Administrator Morley noted that Jefferson County goes above and beyond what the state RCW requires for Conservation Futures. He pointed out that page two of the proposed resolution states that by approving the resolution, the County is declaring that an emergency exists. Madam Chair Kler stated that they do not take the term "economic emergency" lightly. She added that as the County's income to provide services required by state and federal government is squeezed, it will be an ongoing emergency until the County is fully funded by state and the federal government for the services they wish the County to Page 3 Commissioners Meeting Minutes of November 21, 2016 J Madam Chair Kler called for a vote on the motion. The motion _ ed o s provide. Ma vote Commissioner Sullivan moved to approve RESOLUTION NO. 53-16 re: Increasing the Jefferson County Conservation Futures Tax Levy for 2017. Commissioner Johnson seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve sending a LETTER TO ASSESSOR re: 2017 Real and Personal Property Levy and Refund Amount. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION -Continued. The Commissioners reported on their meeting schedules. Madam Chair Kler and County Administrator Philip Morley reported on a recent Washington State Association of Counties Conference they attended in Spokane, Washington. The meeting was recessed at 11:02 a.m. and reconvened at 1:33 p.m. with Madam Chair Kler and Commissioner Sullivan present. Commissioner Johnson was absent. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • The Port Townsend Leader awarded Madam Chair Kler the "Best Elected Official in Jefferson County" award as voted by citizens during their Leader's Choice Contest. • Boards and Commissions; County Administrator Morley will provide a breakdown of the list • Emergency Management Director.; County Administrator Morley will publish a press release regarding the hiring of the new Emergency Management Director. • Meeting with Island County Commissioner regarding the Navy Environmental Impact Statement (EIS) on December 5, 2016. • Commissioner -Elect Kate Dean; coordinating her swearing-in ceremony. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Event at the Fort Worden Commons MEETING CANCELLATION. Madam Chair Kler moved to cancel the December 27, 2016 regularly scheduled Board of County Commissioners' (BOCC) meeting. Commissioner Sullivan seconded the motion. The motion carried. The first BOCC meeting of 2017 will be held on Tuesday, January 3, 2017. Page 4 Commissioners Meeting Minutes of November 21, 2016 A' COUNTYADMINISTRATOR BRIEFING SESSIO9-ondrnued: C un y Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Mats Mats Quarry; Madam Chair Kler will be removing herself from an in-depth news story. • Government -to -Government meeting with the Hoh Tribe; the planning will be discussed next week. • Brinnon Master Planned Resort • Central Services Director, Civil Deputy Prosecuting Attorney and Central Services Director positions update; Prothman will go out for hire in January 2017. • Gardiner Community Center Board; Facilities staff will be in contact with them. • National Association of Counties (NACo); Madam Chair Kler will speak to Kitsap County regarding who will represent at the next NACo Conference. • Washington State Association of Counties (WSAC); letter of WSAC support to be included in budget. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 2:04 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Phil Johnson, Member Page 5 District No. 1 Commissioner: Phil John r) District No. 2 Commissioner: David W. S an t District No. 3 Commissioner. Kathleen r . AFT County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 28, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated: 1) His opinion on President -Elect Donald Trump's cabinet choices; 2) He attended a Cascadia meeting; and 3) Jefferson County appears to be doing a reasonable job; • A citizen congratulated Madam Chair Kler for receiving The Leader's People's Choice Award for "Best Elected Official;" • A citizen: 1) Reported on the recent rally held at the Haller Fountain steps regarding President -Elect Donald Trump; and 2) Requested that Jefferson County create and approve a proclamation that reflects a speech recently made by the Mayor of New York City; and • A citizen commented on earthquakes and the devastation one could have on Port Townsend and our County. He gave statistics of an earthquake in New Zealand. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. AGREEMENT re: Emergency Management Director; In the Amount of $75,509.16 per Year plus Benefits; Jefferson County Administrator; Lynn Sterbenz 2. AGREEMENT, Change Order No. 3 re: Undie Road Surfacing Project No. 18020070; A Reduction of $11,058.27 for a Total Amount of $916,446.42; Jefferson County Public Works; Interwest Construction, Inc. 3. AGREEMENT re: Undie Road Bypass; DNR FR -F 4200 and 4210 Road Surfacing, Project No. 18020070; In the Amount $78,025; Jefferson County Public Works; Interwest Construction, Inc. 4 AGR EMENT xe:201.6-Community-Se i Grant Funding;_In the Amount _of $4,766;_Jefferson . _. County Administrator; Jefferson County Fair Association 5. Allocation Request re: Mental Health and Chemical Dependency Funding for 2017; Jefferson County 1/10th of 1% Funds, (Hargrove Fund); $433,265.71 6. Appointment to Fill a vacancy on the Port Ludlow Drainage District Governing Body; Donald E. Forbes to Serve the Remainder of a Six (6) Year Term Until the Next Special District General Election in February, 2018 7. Payment of Jefferson County Vouchers/Warrants Dated November 21, 2016 Totaling $763,661.44 Page 1 Commissioners Meeting Minutes of November 28, 2016 RAFT cl 8. Payment of Jefferson County Payroll Warrants Dated November 18, 2016 Totaling $63,686.70 and A/P Warrants Done by Payroll Dated November 18, 2016 Totaling $18,780.70 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules and discussed Calendar Coordination and Miscellaneous Items. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Navy Environmental Impact Statement (EIS) Public Meeting at the Gardiner Community Center. • Behavioral Health Organization (BHO) meeting • Final Election Certification • Opiod Steering Committee • The Leader Open House • Courthouse Emergency Action Plan training • Port Ludlow Village Council meeting • Quilcene Museum reception • North Olympic Development Council meeting Miscellaneous Items: • Port Ludlow; tree harvest. Port Ludlow Associates will not be conducting further timber clearing to allow for the potential settlement negotiations to continue. • Washington State Department of Natural Resources (DNR): DNR to address the Marbled Murrelet habitat. The meeting was recessed at 9:39 a.m. and reconvened at 10:00 a.m. with Madam Chair Kler and Commissioner Sullivan present. UPDATE: Washington State Department of Natural Resources (DNR) Yll Quarter County Income Report: Regional Manager Mona Griswold, State Lands Assistant Drew Rosanbalm and other DNR staff were present to brief the Commissioners on the 3rd Quarter County Income Report. The Washington State DNR manages approximately 14,717 acres of State Forest Transfer and Purchase Lands that benefit Jefferson County. Mr. Rosanbalm stated that these lands generated $1,498,000 in the first three quarters of calendar year 2016. It is anticipated that the County will reach $1,698,000 at the close of the 2016 calendar year. Mr. Rosanbalm noted that this represents an $87,000 increase from the 2016 year-end projection as quoted in the July 2016 Income Report. Mr. Rosanbalm stated that the next value under contract after 2016 is estimated at $1,055,000. He then reported on the current and future timber sales and harvests. Ms. Griswold stated that she realizes how important timber income is to Jefferson County and that her team is striving to inform the Commissioner's about how much timber revenue to expect and when to expect it. Page 2 Commissioners Meeting Minutes of November 28, 2016 A 0 - T_ EXECUTIVE SESSION. An Executive Session was schleffic Ted from 10:45 a.m. to 11:30 a.m. with the County Administrator, Community Development Director, Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:46 a.m. to 11:37 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:37 a.m. and reconvened at 1:32 p.m. with Madam Chair Kler and Commissioner Sullivan present. CLOSED SESSION: A Closed Session was scheduled from 1:30 p.m. to 1:45 p.m. with the County Administrator and the Clerk of the Board/Human Resources Manager to Discuss Strategy or Position for Collective Bargaining, Professional Negotiations or Grievance or Mediation Proceedings under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Closed Session on this topic was from 1:32 p.m. to 1:57 p.m. At the conclusion of the Closed Session the Board resumed the regular meeting. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items — continued: • Whatcom County vs. Hirst: Department of Community Development (DCD) Director Patty Charnas was present to brief the Board on a recent court decision regarding Whatcom County vs. Hirst and how it may impact Jefferson County. Director Charnas stated that Washington State Association of Counties (WSAC) Policy Director Laura Berg notified her about the decision and potential impacts and informed Director Charnas that the House Local Government and Agricultural and Natural Resources will be holding a joint hearing on December 1, 2016 on the Hirst Decision regarding exempt wells. Commissioner Sullivan and Director Charnas participated in a conference call on November 25, 2016 and were briefed on what was known at the time. An article published by the Municipal Research and Services Center on this topic was distributed. At the request of the Commissioners, Director Charnas will be participating in a meeting prior to the hearing on December 1, 2016 and will report back with new information. • Jefferson County Hazard Mitigation Plan; Commissioner Sullivan will review the Plan prior to Emergency Management Director Bob Hamlin's retirement at the end of December 2016. • 2017 Budget Memo; County Administrator Morley reviewed some of the key additions to the budget and is continuing to work on this. A hearing on the 2017 Budget is tentatively set for December 5, 2016. The -new -Emergency Management$irector-wilt-start o -n Decembers-2@tf • Behavioral Health Organization (BHO); restorative facilitation meetings are currently underway. • In January, the Prothman Group will be conducting a search to fill the Civil Deputy Prosecutor and Central Services Director positions. • Courthouse security; incidents from citizens that raise anxiety and push the need for security. • West End Sheriff Deputies; Sheriff Stanko stopped in at the meeting and briefly discussed the recent deputy hires for our West End and commented on how well they are doing. Page 3 Commissioners Meeting Minutes of November 28, 2016 • Planning Commission meeting request; based on thetopic, the*equest for a meeting will be referred to the Department of Community Development. • County Administrator Morley urged the Commissioners to meet and discuss various issues with Commissioner -elect Kate Dean prior to her swearing-in. • Kittitas County proclamation; Madam Chair Kler would like Jefferson County to issue a similar proclamation regarding fears resulting from a Donald Trump presidency. Commissioner Sullivan stated he is not in favor of a proclamation which outlines things we are already doing as a County and prefers the "wait-and-see" approach. Madam Chair Kler will conduct further research. • Madam Chair Kler is addressing a request regarding human rights. • Jefferson County Tri -Area Foodbank; meeting to be planned to address potential use for a nearby parcel. Calendar Coordination - continued: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: Olympic Area Agency on Aging meeting Port Ludlow Village Council meeting Behavioral Health Organization; restorative facilitative meeting NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:12 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery, CMC Deputy _Clerk_of_the_Board__ JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 4 District No. 1 Commissioner: Phil Jo; DRAFT District No. 2 Commissioner: David W.an District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of December 5, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. Madam Chair Kler read a letter from the International Institute for Municipal Clerks, congratulating Deputy Clerk Carolyn Avery on her Certified Municipal Clerk (CMC) designation and presented her with a plaque. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Two citizens urged the County to bar employees from enforcing immigration and deportation laws. One citizen also explained the "Safety Pin Movement;" • A citizen commented on the noise emitting from the Mats Mats Quarry. Another citizen suggested periodic inspections of the quarry; • A citizen congratulated: 1) The Deputy Clerk on her new designation; and 2) The County Administrator and staff on a great job on the 2017 recommended County Budget; • A citizen commented on a statement made about the Port Ludlow Associates timber harvest mediation and sought clarification of that statement; • A citizen stated he participated as a Jefferson County Official Elections Observer and suggested some things that could assist the Auditor's Office in the processing of ballots; and • A citizen stated: 1) He is pleased with the Jefferson County Democrat's turnout; 2) He is not pleased with President -Elect Donald Trump's budget proposal; and 3) The County should be more "pro- business." APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. RESOLUTION NO. 54-16 re: HEARING NOTICE: Fourth Quarter 2016 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, December 19, 2016 at 10:00 a.m. in the Commissioners Chambers 2. AGREEMENT re: Coordinate and Implement Prevention Programs; In the Amount of an Additional $40,941 for a Total of $214,500; Jefferson County Public Health; Washington State Department of Social and Health Services, Division of Behavioral Health and Recovery Page 1 4 Commissioners Meeting Minutes of December 5, 2016 1 rOP_ _.._. 3. AGREEMENT NO. ICA17389 re: 2017 Public DefeWunding; Improving the Quality of Public Defense Services; In the Amount of $36,373; Jefferson County Administrator; Washington State Office of Public Defense 4. Advisory Board Appointment re: Jefferson County Solid Waste Advisory Committee (SWAC); Two (2) Year Term to Expire December 5, 2018; City of Port Townsend Alternate Representative, John Merchant COMMISSIONERS BRIEFING SESSION and CALENDAR COORDINATION. The Commissioners reported on their meeting schedules. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting • Parks and Recreation meeting • OlyCAP meeting • Navy Environmental Impact Statement (EIS) Open House at Fort Worden • Big Quilcene River design project meeting • Madam Chair Kler will be speaking at the Newly Elected Commissioners Boot Camp The meeting was recessed at 9:50 a.m. and reconvened at 10:01 a.m. with Madam Chair Kler and Commissioner Sullivan present. HEARING re: Recommended 2017 Jefferson County Budget. County Administrator Philip Morley and Budget Consultant Anne Sears gave a presentation on the proposed 2017 County Budget. County Administrator Morley stated the proposed budget preserves the status quo of current programs and services with a few strategic enhancements for services. He added that after seven years of national economic recovery, it is important to note that the structural funding problems confronted by Counties continues to define our budget and services choices as we move forward into the future. The proposed total 2017 Recommended Jefferson County Budget is $18,578,538 for the General Fund and $36,356,286 for 50 other funds, totaling $54,934.824 for all funds. County Administrator Morley reviewed the General Fund's revenues and expenditures: Page 2 Commissioners Meeting Minutes of December 5, 2016 r *If an additional $255,000 expenditure is appropriated mid -year 2017 as planned, the unencumbered fund balance will be reduced to $1,015,668, a reduction of -8.4% from 2016. Of the $255,000, most of it will be set aside for courthouse security operating costs. ALL OTHER FUNDS GENERAL FUND 2016 Budget 2017 Budget % Change 2016 Original Budget 2016 Projected Year End 2017 Recommended Budget % Change from 2016 Projected General Fund Revenues $17,372,483 $19,190,007 $18,041,838 -6.0% General Fund Expenditures $18,062,226 $18,954,226 $18,578,538 -2.0% Estimated Ending Fund Balance $3,111,495 $4,113,545 $3,855,522 -6.3% Unencumbered Fund Balance $753,273 $1,109,122 $1,270,668* 14.6% *If an additional $255,000 expenditure is appropriated mid -year 2017 as planned, the unencumbered fund balance will be reduced to $1,015,668, a reduction of -8.4% from 2016. Of the $255,000, most of it will be set aside for courthouse security operating costs. ALL OTHER FUNDS GENERAL FUND 2016 Budget 2017 Budget % Change Revenues $29,924,459 $31,142,264 4.1% Expenditures $34,587,878 $36,356,286 5.1% County Administrator Morley explained that 40% of County funding comes from taxes and 21 % from inter -government revenues. During his presentation, he explained via pie charts and graphs funding sources and expenditures for the General Fund and all other funds. Ms. Sears reviewed the history of the General Fund and projection chart for 2017-2021. She stated that the budget model includes unspent funds which allows them to set the budget higher than the revenue stream. She and the County Administrator also track unreserved cash and investments and budget for future years. She added that this can be done because there is a revenue stabilization reserve. Ms. Sears noted 60% of 2016 excess sales tax is used to build the revenue stabilization reserve to an estimated $600,000. Reserved excess revenues in prior years and receiving more sales tax than budgeted has contributed to that amount. Ms. Sears stated that Jefferson County has a total of 276.9 Full Time Employees (FTE), which is 6.2% fewer FTEs than 2008. County Administrator Morley reviewed and explained the requests which led to a proposed General Fund increase of $128,000. Below are General Fund Revenues and Expenditures. GENERAL FUND: Revenues GENERAL FUND BUDGET DESCRIPTION CHANGE Sales Tax $404,036 Combined increase anticipated in Regular, Local Option and Special Purpose (Prop. 1) sales tax from budget 2016 (Budget 2017 is 2.5% over projected 2016 sales tax) Property Tax $159,315 1% General Levy and increase from new construction Department Revenues $24,000 Increase in various departments' expected revenues, combined Marijuana Tax $39,530 Estimated increase from 2016 Budget Page 3 Commissioners Meeting Minutes of December 5, 2016 County Administrator Morley reviewed the following 2017 One-time Funding Allocations: 2017 One -Time Funding Allocations GENERAL FUND: Ex enditures GENERAL FUND BUDGET CHANGE DESCRIPTION Non -Departmental $18,000 JeffCOM fee increase for Dispatch Sheriff $65,000 Adding one Corrections Officer Sheriff $45,000 Enhanced Jail medical services (implemented mid -2016) County Administrator Morley reviewed the following 2017 One-time Funding Allocations: 2017 One -Time Funding Allocations ITEM FUNDING Sheriff — Jail Software $176,000, Professional Services $20,000, Radios and Other $12,000 $208,830 Coroner — Autopsy costs $20,000 Clerk — Costs for the State's Odyssey case management software upgrade $9,500 Prosecutor — Travel $4,000 Parks and Recreation- Recreation Center facility subsidy $52,000 Non -Departmental — Professional Services for Human Resources $75,000, Public Records Position $78,000 $153,000 Auditor — Clerk hire for accounting $22,000 4H After School — Bridge funding for program during transition year $10,000 TOTAL: $479,330 Ms. Sears reviewed highlights of changes in Other Funds as follows: OTHER FUNDS: Revenues Other Funds Budget Chane Description WSU Jefferson County Extension $103,000 Income from Small Farms Program Hotel Motel Fund $40,000 Increase in Lodging Taxes Public Health $300,000 Operation and Maintenance Fees for Septic Systems Mental Health Fund $82,000 Increase in Mental Health Sales Tax Revenue Parks and Recreation $28,000 Hotel Motel Tax One-time funding approved for County Campgrounds County Capital Improvement $250,000 Increase in Real Estate Excise Tax revenue projection, based on recent years' actual revenue Solid Waste $480,000 1 Increased tonnages and regular fee increase OTHER FUNDS: Expenditures Other Funds Budget Chane Description WSU Jefferson County Extension $80,000 Small Farms program costs Public Health $215,000 Environmental Health increase in O & M and overhead costs Parks and Recreation $28,000 Cost of replacing retired volunteer with staff to maintain County campgrounds, using one-time Hotel Motel Funds Solid Waste $400,000 Increased long haul costs, 1.5 FTE, equipment costs Page 4 Commissioners Meeting Minutes of December 5, 2016 County Administrator Morley explained what some of the future issues for the County will be primarily the County Road Fund. He stated that the County has 400 miles of road to maintain, and the environmental surprises that affect 'those roads. He showed photos of Undie Road in the West End of Jefferson County where the road had been compromised due to landslide activity, and a new road had to be built. He added that the Road Fund is impacted by reductions in federal timber revenue, Secure Rural Schools (SRS) Act funding the 1% limit on property taxes and flat gas receipts. He noted that the cost inflation currently outpaces revenue. SRS funding used to be as high as $1.3 Million per year, in 2017 SRS funding for Jefferson County roads is projected to be $460,000 which is a 65% reduction. In addition, each year the County diverts $720,000 from the Road Fund to the General Fund for road safety law enforcement by the Sheriff's Office. County Administrator Morley noted that the 2017-2022 Six -Year Transportation Improvement Plan (TIP) now averages approximately $266,000 of local funds for all road construction projects per year. Even with cutbacks and maximizing the use of state and federal funds, the Road Fund balance is dwindling from a projected $4 Million in 2016 to $2.25 Million in 2022. In the future, he explained that the County will need to explore options for sustainably and adequately funding roads. He stated that the crisis has not hit yet, but it will. County Administrator Morley explained the funding crisis for Parks and Recreation and noted that by 2018, the fund will be short over $100,000 per year. County Administrator Morley noted the uncertainty of Payment In -Lieu of Taxes (PILT) funding and how unpredictable it can be. He added that while Jefferson County received $1.4 Million from PILT this year, historically funding amounts have been much lower. He explained that PILT funding is uncertain, and there is no way to predict if or when there will be a budget paralysis in Washington, D.C. causing a denial of PILT funding. County Administrator Morley stated that they are setting aside a "reserve cushion" from this year's PILT and will see what PILT funding looks like in 2018. County Administrator Morley reviewed the County's debt service, Real Estate Excise Tax (BEET) and stated the proposed 2017 Budget complies with adopted County ordinances and resolutions. Madam Chair Kler opened the hearing for public testimony. Sheriff David Stanko: He thanked Budget Consultant Anne Sears and County Administrator Philip Morley on collaborative work with the Sheriff's Office in creating the 2017 Budget. He thanked the Commissioners for recognizing the importance for public safety and recognizing how to take care of folks in the jail. Last year, the Commissioners approved the "Stepping Up" program for reducing mental health in the jail, and he appreciates that. The Sheriff's Office medical budget has increased by $96,000 and they are now able to have some consistency in the jail. The jail is whole again, assuming he can fill the positions. The jail currently has five openings, interviewed six and three with a conditional offer of employment; which is a step in the right direction. He stated for -those -who do not -know, there are two resident deputies on the West End who serve approximately 400 residents. In the West End area, there is a jail with 400 inmates, a lodge and a few stores. The Sheriff's Office has renewed a contract with the Hoh Indian Tribe in the amount of $200,000 per year for three years. He thanked the Commissioners for the funding to keep the resident deputies in the West End. Deputy Joe Pursley has two kids and Deputy Mike Rowley has five kids, both are members of the Forest Community. He went to the West End and took Deputy Pursley and Deputy Rowley and their families out to dinner, which was wonderful. He Page 5 ps. Commissioners Meeting Minutes of December 5, 2016 If PRAFT appreciated Madam Chair Kler visiting the West End and visiting with the deputies. He will be representing Jefferson County at a funeral for slain Tacoma Officer Reginald "Jake" Gutierrez on Friday, December 9, 2016, adding that public safety is important. A staffing study was conducted for the Jefferson County Sheriff's Office and seven additional deputies are needed by 2020 to make the County whole. More deputies will provide additional back-up and will help avoid tragedy in the future. He would like the Commissioners to consider looking at the staffing study and look at a projection that can fulfill that obligation by 2020. He has requested a couple deputies this year, and hopes that the Commissioners will at least approve one deputy in the interest of public safety. While expensive, it is the number one priority in the County, before we do anything else. Madam Chair Kler clarified with Sheriff Stanko that the prison on the West End is not run by Jefferson County, so the public is aware. He clarified that the prison is a state facility but the Sheriff's Office works in conjunction with staff out there in case there are any unfortunate escapes, which they have occasionally, but not very often. Robin Ornelas: She stated that she represents Discovery Bay Alliance (DBA) and they would like to request a Compliance Officer be added to the Department of Community Development's (DCD) 2017 Budget. The Discovery Bay neighborhoods are very concerned with the continuing activities of Security Services Northwest (SSNW) also known as Fort Discovery. The issue was resolved in 2009 by the courts, but since then, there has not been a compliance program to enforce the court order. The County Administrator stated the budget complies with all laws, yet it does not provide for the legal requirement to enforce land -use decisions. DCD is asking for two new office coordinators, but not for anyone with responsibility for the enforcement of land -use violations. Thank you very much. Mary ones She stated she is a Port Townsend resident, but since 1970 she has been a property owner of property directly opposite from SSNW/Fort Discovery. She is in the way of the enormous noise that is corning across the bay from SSNW property. Sometimes the noise is so strong, that it ricochets inside your chest and feels like you are in a rock concert. It will go on, sometimes until 10:00 p.m. at night. There are a number of people who live year-round in Discovery Bay, which includes a number of retired people, and the noise seems unconscionable for that kind of disturbance to continue. She can't imagine what activities need to go on during that time of night. She was impressed and slightly depressed by hearing the realities of the budget the County is facing. A Compliance Officer is needed to pay attention to these and other kinds of activities that should be attended to. As she was listening to the Budget presentation, she realized that we already have a Sheriff's Department to enforce the law. If the business across the bay is violating a law of the state, at least the Sheriff's Department should be of some help in curtailing this type of activity. She has heard and it has been asserted, that the Sheriff's Department itself has made use of the SSNW facilities, which strikes her as being beyond comprehension. She would like the Sheriff to speak to this. This has gone on for many years. There is a lack of paying attention to this issue in any meaningful way, and there is already an order that people spent money and effort on. Gabe Ornelas has been a hero on this issue, yet it continues to this day. It seems to her that there should be some kind of solution. If the Budget does not allow for a Compliance Officer, then it seems we should pay attention to a solution that can be made within the existing budget and with the existing employees. Thank you very much. Raul Huerta: He stated he lives in Cape George. His concern is regarding public safety and the health of the deputies. We have to consider adding more staff so that the level of stress faced by the officers, is reduced. When the Commissioners look at the staffing study, in which he was involved and helped put together, they will see there is a need for a lot more supervision as well. In a domestic violence incident, two deputies should respond. At this point, there is not enough staffing for two deputies to respond to a Page 6 ; Commissioners Meeting Minutes of December 5, 2016 - � r r( 0 !%a , i domestic violence situation happening simultaneously in two separate parts of the County. This is a stressful type of situation for the officers. A Tacoma Officer Gutierrez was recently killed in the line of duty in Tacoma. He would like the Commissioners to think "long-term." Most law enforcement officers, after they retire, generally live approximately five years. The reason is the stress, as well as other issues that occur as part of being a law enforcement officer. He has law enforcement officers in his family, and he knows the stress and how it deeply affects people. He hopes the Commissioners will consider adding deputies, both for the deputies as well as for the victims of domestic violence. Thank you very much. He appreciates their time. Assessor Jeff Chapman: Assessor Chapman commented on the County Administrator's fine presentation. He stated that one thing to remember with new construction, while it is an addition in revenue, there is a reason for that. It is anticipated that there is a growth in infrastructure, a growth in number of residents, which puts a bigger demand on services that have to be offset. In the administrative offices, we can try to handle that with technology, and they are. In his office, he is holding a training in the use of iPads for their appraisers, which should streamline their work. For some departments, technology will not solve the problem, whether it be the increased demand on the Sheriff's Office, or Public Works Roads or Parks and Recreation. They need another solution to offset the increase in people and infrastructure. Steve Workman: He stated that he is sometimes a community agitator for better behavioral and health outcomes in our communities. He would like to know if the $12,000 under the "miscellaneous" portion budgeted for the Sheriff s Department included funds for Naloxone this year? Madam Chair Kler stated that she believes that is part of the medical services conversation. She noted that the Sheriff can speak directly for his plans towards Naloxone. Sheriff Stanko responded that he has requested the drug Naloxone. He urged the County to follow-through on Naloxone which is an amazing drug that helps drug overdose victims in situations where the Sheriff's Department may attend to them as the first responder, and can really save their lives. He attends monthly Substance Abuse Advisory Board meetings, and in those meetings, the Sheriff, who he is a big fan of, has mentioned he does not see a need for it. If one of the Sheriff deputies enters a situation where there is a need for it, and they do not have it, we may have a dead community member on our hands. Thank you. Fred Beck: He stated that he is a Port Townsend resident, but he also has a residence and farm property located in Quilcene, Washington along the Little Quilcene River. Regarding the situation along the East Quilcene River, which has been discussed in the newspapers, and includes raising of the road affecting the current condition of the river, his concern and his father Herb Beck's concern is regarding the recent armoring and implementation of a berm or dyke along the East Quilcene Road. Over 30 years ago, a similar armoring implementation along the river had been done, but it was much closer to their property which caused detrimental damage. He does not want to point the finger at the County because he knows that the road has to be kept open in the event of an emergency, but he sees it as a short-term solution. The same situation happened 30 years ago, yet the damage was not corrected until recently with the project from the -Hood Canal Salmon Enhancement Group (HCSEG). He explained that the last time the County worked on protecting the road, they hastily laid down heavy rock which launched the river into their property, which caused a third of their property to be unusable for agriculture, and in turn led to a loss of revenue for the family and taxable revenue for the County. They are afraid this similar issue will happen again. His family's perspective is that the Hood Canal Salmon Coalition (HCSC), did not present a maintenance agreement for what he calls a "terraforming" project which they conducted on the Little Quilcene River. It does not look anything like they proposed. The river has a mind of its own, it's Page 7 Etc;Commissioners Meeting Minutes of December 5, 2016 going to go where it's going to go. His grandfather's rule of thumb You can't live with it, you gotta live around that river." One proposal from the HCSC was to implement a causeway across there from East Quilcene River to the other side, but funding for that never came. If something like that could occur, that would be fine, but he wants to know where is the HCSEG? Why are they not doing maintenance on their project? They have several projects in Jefferson County, but he does not see any maintenance being conducted. They got their money, did their terraforming project, and then walked away. He asked a past Director of the HCSEG named Neal about it years ago, and he stated Neal shrugged his shoulders and walked away. Around 1996, their property was again victimized when the Port Townsend Overflow blew out, causing the same amount of damage. He is concerned for more potential damage from the current project near his property. Madam Chair Kler noted that Public Works Director/County Engineer Monte Reinders has been communicating with the County Administrator regarding comments sent by Fred Beck's father Herb Beck on the same issue. Mark Clark: He stated he is a Discovery Bay resident. He is in support of a Compliance Officer in the Department of Community Development (DCD). He noted that the court order states that Security Services Northwest (SSNW) may only provide weapons training as required for their own security guard employees who are assigned to provide security at that site. They may not have more than 21 on-site security guards and the weapons training must be at only one range. They may not provide weapons training to off-site employees or non-employee third parties such as law enforcement officers, military personnel, employees of other companies or the public. Helicopters may only land for transportation of canine units, security personnel and for emergencies such as accidents on Highway 101. Since the decision, SSNW has continued prohibited training activities. On June 25, 2016, they sent an email solicitation to hire retired, full-time and reserve law enforcement officers to work as armed employees and the week-long training was to include training to obtain armed license requirements for Washington and Oregon, which is a clear violation of the order. On August 24, 2016, SSNW held a Law Enforcement Officer (LEO) Qualification training and issued an email invitation to LEOs for weapons training at their site. Participants were advised to bring their own weapons and ammunition. Those who qualified were to pick up their certification card at the Jefferson County Sheriff's Office. September 12, 2016 they hosted a 3 -day Valley S.W.A.T. event which included law enforcement officers from Auburn, Federal Way, Kent, Renton, Tukwila and the Port of Seattle. What has the County done? The County Administrator stated they have asked SSNW to remove online advertising, however the advertising is still online. DCD has indicated their records show there have been no applications for building use permits as anticipated in the 2009 decision. The Jefferson County Sheriff's Department has declined to enforce the County's Noise Ordinance. The ordinance exempts the lawful discharge of firearms, but since the noise which violates the 2009 decision is not legal, the noise violates the ordinance. He quoted from the Noise Ordinance which states "...it unreasonably disturbs and interferes with the peace, comfort and repose of one or more reasonable persons of normal hearing." He stated that he believes the Sheriff's Office has signed off on certificates of completion for weapons qualification training conducted at SSNW, even though such training is prohibited by the 2009 decision. The County is falling short on its requirements to enforce these laws, and a Compliance Officer is required to do this. Thank you. Hearing no further testimony, Madam Chair Kler closed the hearing for public testimony. Madam Chair Kler thanked those in attendance for staying informed and noted that she appreciates the ongoing dialogue. Page 8 ,N Commissioners Meeting Minutes of December 5, 2016' County Administrator Morley stated that regarding the request for a Compliance Officer, resources are an issue. He noted that there may also be environmental and health concerns on top of the noise and compliance issues at Security Services Northwest (SSNW), which may call for Public Health, the Department of Community Development (DCD), Sheriff's Office and Prosecutor's Office to handle these issues. Madam Chair Kler stated that perhaps SSNW has gone beyond their boundaries by using the "public safety" mantra. She added that it may fall upon the Sheriff's Office to encourage SSNW to follow the law they insist they are protecting. Sheriff Dave Stanko stated that the Sheriff's Office is not involved with SSNW. He noted that the Sheriff's Office is affiliated with a local CORPSE group, which uses facilities at SSNW. He added that Jefferson County deputies do all of their gun qualifications at the Sportsman's Club range in Port Townsend. He stated that his office will enforce the Noise Ordinance, and he would be happy to meet with individuals to discuss their concerns further. Madam Chair Kler stated that the County's cost and revenue gap is getting greater. She noted that there are pent-up needs being expressed during union negotiation requests. She added that taking care of the needs of County employees also creates pressure on the budget. Commissioner Sullivan stated that since 2008, there are around 30 fewer employees. County Administrator Morley addressed a comment made during the Public Comment Period regarding the Auditor's Office and their need for new ballot machines. He noted that he met with Auditor Rose Ann Carroll in preparation for the 2017 Budget and she did not indicate that new balloting machines were a priority, but discussion with the Auditor's Office can happen in the weeks ahead, if needed. Madam Chair Kler stated that she is hopeful that courthouse security will happen sooner rather than later. Commissioner Sullivan stated that a lot of fat has been trimmed from the 2017 Budget, and he wants to honor the budget process. Madam Chair Kler added that once a month, Department Directors and Supervisors meet with the Commissioners and County Administrator to discuss and review the budget. County Administrator Morley stated he will continue preparation for the final budget adoption and will disclose any minor corrections that are technical in nature and not substantive. The meeting was recessed at 11:34 a.m. and reconvened at 1:31 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Washington State Association of Counties Legislative Outreach meeting Page 9 Commissioners Meeting Minutes of December 5, 2016, Miscellaneous Items: • Dental Van; A community member is working on the logistics.'` .. • Commissioner "Issues" spreadsheet; Madam Chair Kler distributed a draft spreadsheet that lists current County issues and is seeking input from other Commissioners to add to the draft. The meeting was recessed at 1:40 p.m. and reconvened at 2:01 p.m. with Madam Chair Kler and Commissioner Sullivan present. COUNTYADMINISTR,4TOR BRIEFING SESSION - continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items — continued: • Island County Commissioner Helen Price Johnson was present to discuss Navy Growler noises and the impacts to her County, as well as possible impacts to Jefferson County. She urged the Commissioners to individually sign letters and provided a draft letter which the Commissioners reviewed and edited. Madam Chair Kler will provide an electronic version of the draft letter to Port Townsend Mayor Deborah Stinson. County Administrator Philip Morley reported that he has been asked to attend a Washington State Association of Counties. Newly Elected Officials Affiliate meeting in Olympia and will be out of the office the afternoon of December 7, 2016. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 2:37 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 10