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HomeMy WebLinkAbout010917_ca07615 Sheridan Street Port Townsend, WA 98368 eAson www. Jeff ersonCountyPublicHealth.org Consent Agenda Public Heap December 15, 2016 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Vicki Kirkpatrick, Director Anna McEnery, Developmental Disabilities Coordinator DATE: ) cl) 701 -4 - SUBJECT: Agenda Item - Memorandum of Understanding (MOU) - Fort Worden, Port Townsend School District (PTSD), Skookum, Jefferson County Public Health (JCPH); Aug. 29, 2016 -7 7 q' f _ STATEMENT OF ISSUE: Jefferson County Public Health, requests Board approval of the Memorandum of Understanding - Fort Worden, PTSD, Skookum, JCPH for Fort Worden ACE -IT Program Achieving Community Employment in Transition; August 29, 2016 - Jwne- fi;�t' . 411/w/7 ANALYSIS I STRATEGIC GOALS PRO'S and CON'S: This MOU establishes a relationship between Fort Worden, PTSD, Skookum, and JCPH. The parties agree to collaborate and cooperate to create a high school transition program for students with developmental disabilities. The program's goal is to foster and facilitate skills acquisition for future integrated, competitive employment. Roles and responsibilities of the parties entering the agreement are set forth with this MOU. FISCAL IMPACT COST BENEFIT ANALYSIS: There is no fiscal impact. This is a memorandum of understanding that carries no fund's exchange. RECOMMENDATION: JCPH management request approval of the Memorandum of Understanding — Fort Worden, PTSD, Skookum, JCPH; August 29, 2016 — JunP�? 7 q/l 1'0017 REVIEWED BY: Philip Morle aunty Ad Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Date Always working for a safer and healthier community Environmental Health Water Quality 360-385-9444 (f) 360-379-4487 MEMORANDUM OF UNDERSTANDING BETWEEN FORT WORDEN PDA 200 Battery Way Port Townsend, WA 98368 (360) 915-3538 PORT TOWNSEND SCHOOL DISTRICT 1610 Blaine Street Gael Stuart Building Port Townsend, WA 98368 (360) 379-4267 AND JEFFERSON COUNTY PUBLIC HEALTH Developmental Disabilities 615 Sheridan Street Port Townsend, WA 98368 (360) 385-9410 Fort Worden—ACE-IT ACHIEVING COMMUNITY EMPLOYMENT IN TRANSITION The Parties to this Memorandum of Understanding (MOU) include Fort Worden Public Development Authority (the PDA), Port Townsend School District (the District) on behalf of the District and its Contracted Employment Vendor Agency, and Jefferson County Public Health Developmental Disabilities (the County). I. Purpose This MOU specifies the roles and responsibilities of the Parties as they work in partnership to increase training and employment opportunities for persons with disabilities. The Parties to this MOU will collaborate and cooperate to create a High School Transition Program called "Achieving Community Employment in Transition" (ACE -IT) at Fort Worden and elsewhere for students with developmental disabilities. ACE -IT is intended to foster and facilitate the acquisition of skills for future integrated competitive employment. Internships and jobs with Fort Worden employers and other local businesses will be considered for qualified participating students. II. Roles and Responsibilities: The Parties agree to the following roles and responsibilities. MOU - ACE -IT 2016-2017 A. Fort Worden PDA will: ❑ Provide a work space for ACE -IT with Wi-Fi access. Meeting spaces for regular training will be booked using existing Fort protocol for shared spaces or a regular space will be designated for ACE -IT. ❑ Provide a Business Liaison that is available to assist with internship and job site development, introduce ACE -IT Transition Specialist to Fort Worden PDA staff, market the program internally, evaluate program progress, and work with the Instructor to reinforce workplace rules. ❑ Provide a minimum of four (4) intern work sites and a point of contact at each site for the purpose of teaching competitive, marketable skills to the program participants. Facilitate job description of those sites for the ACE -IT Transition Specialist. ❑ Provide direction, feedback and evaluation to students during their internship rotations using an evaluation form provided by the Employment Specialist. ❑ Provide access to meeting space for ACE -IT Graduation, occasional Open House and other stakeholder events. ❑ Participate in the Partnership Committee (meetings with the Business Liaison from Fort Worden, ACE -IT Transition Specialist, County Coordinator, the District's Special Ed Director and Special Ed Teacher) to evaluate program progress, report outcomes, and work toward continuous improvement. ❑ Provide access to hiring opportunities if a student from ACE -IT is appropriate for an internal job opening. B. Port Townsend School District will: ❑ Identify, contract with, fund, and monitor the Employment Vendor Agency that will provide project oversight, on-the-job training and project development. Interview and have the final decision on the Transition Specialist for the ACE -IT. ❑ Manage funding for eligible students that are participating in ACE -IT. ❑ Provide a Special Education Teacher with transition experience to coordinate the students' Individualized Education Programs and to interface with the ACE -IT Transition Specialist and students once a month, (for an hour) during the school year. ❑ Facilitate student recruitment activities. ❑ Establish student eligibility guidelines and select students for ACE -IT. MOU - ACE -IT 2016-2017 Implement needed adaptations and accommodations that are reasonable and feasible. Assist the Transition Specialist to support participating students to prepare for an interview, by developing a paper or video resume and providing mock interview experience, in preparation for students to meet with employers of volunteer and paid sites at Fort Worden. Facilitate eligibility with Developmental Disabilities Administration, (DDA) and with the Division of Vocational Rehabilitation (DVR) for each student to allow for career counseling, job coaching and job development. Provide related services to meet individual student needs if necessary, such as Interpreter service, Speech or Occupational Therapy, travel training, etc. Participate in the Partnership Committee (meetings with the Business Liaison from Fort Worden, ACE -IT Transition Specialist, County Coordinator, the District's Special Ed Director and Special Ed Teacher) to evaluate program progress, report outcomes, work toward continuous improvement. Collaborate with the Transition Specialist to coordinate regular student meetings with the Employment Agency, Parents, DVR and DDA to discuss and evaluate student progress. E, Assist with public relation activities in partnership with other team members when promoting Fort Worden PDA and ACE -1T at School Board Meetings, DD Advisory Board Meetings and other Community Presentations. ❑ Communicate with the COUNTY for needed technical assistance and other issues related to model integrity. C. The District through its Contracted Employment Vendor Agency will: Work with participating PDA Departments to identify volunteer internship work site opportunities for individuals with disabilities, perform job analyses and assess and coordinate accommodation needs. Assist the District's Special Ed Teacher to facilitate eligibility with Developmental Disabilities Administration (DDA) and with the Division of Vocational Rehabilitation (DVR) for each student to allow for career counseling, job coaching and job development. I. Work with the Division of Vocational Rehabilitation to assist with obtaining adaptations and accommodations as necessary, and to help secure funding for job coaching and job development. MOU - ACE -IT 2016-2017 ❑ Assist the Special Education Teacher or Director to develop a transition curriculum and instructional materials that encompass employability skills, functional academics, transition, job development and job readiness. ❑ Assist the Special Education Teacher to support participating students to prepare for an interview by developing a paper or video resume and providing mock interview experience, in preparation for students to meet with employers of volunteer and paid sites at Fort Worden. ❑ Work with students to develop a Job Search Notebook to include an employment resume (paper or video), cover letter, job search tracking tool with detailed action steps/timelines, business card holder and employer letters of recommendations that will serve as a transition tool towards Adult Employment Services. ❑ Work with students on internship sites at Fort Worden PDA or other local businesses. Provide internal job development for paid positions: examine existing open positions within teams and determine their applicability for ACE -IT students; determine high turnover, entry level support positions, or other applicable positions for proactive cost analysis and job development, and recommend customized positions to the Fort Worden PDA. ❑ Collect data on student outcomes including productivity levels, hours worked per week, jobs, (wages, and benefits received if applicable) and share with partners when appropriate. ❑ Develop a cost analysis showing financial savings for each position created under the Fort Worden PDA and provide a copy for each supervisor and employee personnel file (updated every year). ❑ Train students on business model tracking and reporting tools to strengthen direct relationship with employers. ❑ Assist with program organization, planning, travel training, and internship site planning. ❑ Coordinate regular student meetings with Parents, Special Education Teacher of Record, Developmental Disabilities Administration case manager and Division of Vocational Rehabilitation counselor to discuss and evaluate student progress. ❑ Provide expertise in adaptations and accommodations, and implement as necessary. ❑ Assist with education and training to Fort Worden PDA employees regarding supporting people with disabilities in the workplace as necessary, including training students to provide this information directly when possible. MOU - ACE -IT 2016-2017 ❑ Coordinate and participate in the Partnership Committee (meetings with the Business Liaison from Fort Worden, County Coordinator and the District's Special Ed Director and Special Ed Teacher) to evaluate program progress, report outcomes, work toward continuous improvement. ❑ Assist with public relation activities in partnership with other team members when promoting Fort Worden PDA and ACE -IT at School Board Meetings, DD Advisory Board Meetings and other Community Presentations. This includes the development of ACE -IT PR materials. ❑ Communicate with the COUNTY for needed technical assistance and other issues related to model integrity. D. Jefferson Countv Public Health, the Developmental Disabilities Program will: Assist with public relation activities in partnership with other team members when promoting Fort Worden PDA and ACE -IT at DD Advisory Board Meetings, School Board Meetings and other Community Presentations. Participate in the Partnership Committee (meetings with the Business Liaison from Fort Worden, ACE -IT Transition Specialist, County Coordinator, the District's Special Ed Director and Special Ed Teacher) to evaluate program progress, report outcomes, work toward continuous improvement. Provide technical assistance and other issues related to model integrity. III. Measurable ©biiectives: All Parties will work collaboratively to: • Provide 3 intern opportunities each for a minimum of four (4) student participants with developmental disabilities for the 2016-2017 school year. All internship sites will teach marketable, competitive skills which can transfer to jobs in the community. • Work with internal teams to identify possible employment opportunities to students who complete internships and demonstrate competitive skill. Provide support necessary to maximize success of the program participants. Publicize the collaboration and program activities with a minimum of two written materials and two public presentations in partnership with the team. MOU - ACG -IT 2016-2017 IV. Period of MOU. The effective date of this MOU will be August 29, 2016 through September 1, 2017. This MOU can be modified or extended by written agreement executed by all parties. V. Indemnification Each one party to this MOU shall indemnify, defend and hold harmless the other parties, their officers, agents and employees, from and against any and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof, including attorney's fees and costs, arising from any injury to person or persons (including the death or injury of any party to this MOU or damage to personal property) if said injury or damage was caused by the negligent acts or omissions of the one party. In the event of concurrent liability of two or more parties, each of those parties shall be held responsible and provide defense in proportion to their respective liability. VI. Insurance Upon request each party to this MOU shall provide a Certificate of Insurance evidencing Commercial General Liability coverage written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence for personal injury, bodily injury and property damage. Each party reserves the right to receive a certified copy of all required insurance policies. Each party shall include all its contractors performing services under this MOU as insured under its insurance policies or shall furnish separate certificates and endorsements for each contractor. All insurance provisions for contractors shall be subject to all of the requirements stated herein. Failure of any party to take out and/or maintain any required liability coverage shall not relieve that party from any liability under the MOU, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification. It is agreed by the parties that insurers shall have no right of recovery or subrogation against the other parties (including employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect the parties and be primary coverage for any and all losses covered by the above described insurance. It is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse against the other parties (including employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. It is further agreed by the parties that any and all deductibles in the above described insurance policies shall be assumed by and be at the sole risk of that party. MOU - ACE -IT 2016-2017 VII. Termination Any party may terminate this MOU for any reason with at least sixty (60) days written notice, such notice to termination shall not be effective until completion of said semester. Any party may terminate this MOU at any time if the other party/parties default in any of its material obligations hereunder, but only if such defaults shall have continued for a period of ten (10) days after the receipt of a written notice thereof from the other party/parties. VIII. Discrimination No party shall discriminate or permit discrimination against any person or group of persons on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, contractors or subcontractors. All parties shall comply with the Americans with Disabilities Act and all regulations interpreting or enforcing such Act. IX. Relationship of Parties: No agent or employee of either party shall be deemed an agent or employee of the other party. Each party will be solely and entirely responsible for the acts of its agents, subcontractors, or employees. This MOU is executed for the benefit of the Parties and the public generally. It is not intended nor may it be construed to create any third party beneficiaries. Nothing herein shall create or be deemed to create any relationship of agency, joint venture or partnership between parties to this MOU. Neither shall any party have the power to bind or obligate the other in any manner except as expressly provided in this MOU. MOU - ACE -IT 2016-2017 This MOU together with attachments or addenda represents the entire and integrated agreement between the County and the said parties and supersedes all prior negotiations, representations, or agreements written or oral between the parties. This MOU may be amended only by written instrument signed by both County and parties. Approved this day of._ Fort Worden PDA Date Port Townsend School District Superintendent Jefferson Board of County Commissioners, Chair MOU - ACE -IT 2016-2017 , 2017. Date Date