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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, PE, Public Works Director/County Engineer,c�
Agenda Date: January 17, 2017
Subject: Bid Award for 2017 Supply of Liquid Asphalt Products
Statement of Issue:
Public Works staff has completed checking the bids opened on Tuesday,
January 3, 2017 for the 2017 Supply of Liquid Asphalt Products, and finds it to be in
the best interest of the County to award a Purchase a Sale Agreement to Albina
Asphalt of Vancouver, WA for the amounts specified in their bid proposal.
Analysis/Strategic Goals/Pro's Et Con's:
This Bid Award is consistent with the County's goals in that it provides for
maintenance of the County roads infrastructure. This product is used in the County's
annual pavement surfacing and preservation program.
Fiscal Impact/Cost Benefit Analysis:
Purchase of this material is accounted for in the 2017 Road Operations Budget.
The estimated Purchase a. Sale Agreement amount is $170,475.00 plus Washington
State Sales Tax; however, there is no guaranteed minimum order with the supplier.
(This is a supply Agreement).
Recommendation:
The Board is asked to award the Purchase Et Sale Agreement by signing and
returning the attached Memorandum to Public Works for further processing. The
Purchase Et Sale Agreement will then be returned to the Board for final execution.
Department Contact:
Dale Seward, Project Manager 385-9353
Reviewed By: i
Philip Morley, CouQty Admi r Date
�Vr1031MAR\1DII
To: Board of County Commissioners
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360)385-9160
Monte Reinders, P.E.
Public Works Director/County Engineer
From: Monte Reinders, PE, Public Works Director/County Engineer 'lC�
Date: January 5, 2017
Subject: Recommendation for Award of `Purchase & Sale Agreement' for;
Supply of Liquid Asphalt for the 2017 Bituminous Surfacing Treatment Program.
Public Works staff has completed checking the bids for the 2017 Supply of Liquid Asphalt, which
were publicly opened and read aloud in the Commissioners Chambers at 10:00 a.m. on January 3,
2017.
Public Works finds it to be in the best interest of the County to award a Purchase & Sale Agreement for
supply of this product in accordance with the General Contract Provisions to
Albina Asphalt of Vancouver, WA, for the following unit bid prices,
CRS -2P (325 Tons): $324.50 per ton of product plus $76.00 per ton for freight. $130,162.50
CSS -1 (50% Dilute) (125 Tons): $222.50 per ton of product plus $76.00 per ton for freight. $ 37,312.50
Contractor Performance Bond: .................................................................................................. $ 3,000.00
and an estimated value of $170,475.00, plus Washington State Sales Tax.
The Jefferson County Board of Commissioners approves award of this bid to the above-named
supplier.
Kathleen Kler, Chair
Board of County Commissioners
Date