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HomeMy WebLinkAbout012317_cbs01District No. 1 Commissioner: Phil ,Tohns0 District No. 2 Commissioner: David W. Su 9 W#i District No. 3 Commissioner: Kathleen K er--- County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of December 12, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD and Farewell Comments to Commissioner Phil Johnson: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: 14 citizens, including Madam Chair Kler, Commissioner Sullivan, Commissioner -Elect Kate Dean, Past Commissioner John Austin, Treasurer Stacie Prada, Sheriff David Stanko, Clerk Ruth Gordon and County Administrator Philip Morley, commended Commissioner Phil Johnson for his 12 years of service to Jefferson County and its citizens; A citizen: 1) Stated there will be a potluck open to the public at the Chimacum Grange on Wednesday, December 14, 2016; and 2) Gave his opinion on President -Elect Donald Trump; and A citizen thanked Madam Chair Kler for addressing the concerns of Port Ludlow residents during a recent meeting. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Proposed 2016 Solid Waste Management Plan (SWMP); Hearing Scheduled for Tuesday, January 3, 2017 at 10:15 a.m. in the Commissioners Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend 2. RESOLUTION NO. 55-16 re: Certifying the Special Taxing District Levies for Collection of Taxes in the Year 2017 3. RESOLUTION NO. 56-16 re: Adoption of the 2016/2017 Jefferson County Cost Allocation Plan 4. AGREEMENT re: Healthy Communities; In the Amount of $30,000; Jefferson County Public Health; Kitsap Public Health District 5. AGREEMENT re: Extension of the Collective Bargaining for Jefferson County Public Works and Central Services Department; Teamsters Local #589 6. AGREEMENT re: Annual Jury Software Maintenance; In the Amount of $1,969; Jefferson County District Court; Jury Systems 7. AGREEMENT, Interlocal re: Share Resources; Services Reimbursed by the Party Receiving Services; Jefferson County Public Works; Jefferson Healthcare Page 1 Commissioners Meeting Minutes of December 12, 2016 8. CALL FOR BIDS re: Supply of Liquid Asphalt Products for Bitumi Sur e t for the Calendar Year of 2017; Bids Accepted Until 9:30 a.m. and Opened ad Pub�icly at 10:00 a.m., or shortly thereafter on Tuesday, January 3, 2017 in the Commissioners' Chambers; Jefferson County Courthouse 9. Advisory Board Appointment re: Solid Waste Advisory Committee (SWAC); Two Year term to Expire December 12, 2018; District No. 1 Representative, Carol Cummins 10. Payment of Jefferson County Payroll Warrants Dated December 5, 2016 Totaling $840,661.67 and A/P Warrants Done by Payroll Dated December 5, 2016 Totaling $779,695.48 APPROVAL of MINUTES: Commissioner Johnson moved to approve the Regular Meeting minutes of November 14, 2016 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. DELIBERATIONS re: 2017 Budget and Resolutions: County Administrator Philip Morley stated that the Commissioners held a public hearing on December 5, 2016 regarding the proposed 2017 Budget. The final budget reflects an agreement with the Fraternal Order of Police for Corrections Officers and Sergeants as well as adjustments to the grade classifications of Court Clerk positions within the offices of District Court, County Clerk and Juvenile Services, as discussed and agreed at the County's October 24, 2016 Quarterly Elected Officials and Department Directors' meeting. County Administrator Morley stated that at the hearing, he disclosed that there could be technical corrections possible and he reviewed those corrections with the Board: Summary of Changes to the November 18, 2016 Recommended 2017 Budget Revised 12/8/16 2017 Revenue 2017 Expenditure GENERAL FUND Recommended Budget $18,041,838 $18,578,538 Salary and Benefit Adjustments and Corrections Prosecutor $14,817 Sheriff — Corrections $12,909 Clerk $9,527 District Court $13,550 Juvenile Services $2,496 2017 Final Budget — General Fund $18,041,838 $18,631,837 OTHER FUNDS Recommended Budget $31,142,264 $36,356,286 Add County Fair Budget $250,000 $250,000 2017 Final Budget — Other Funds $31,392,264 $36,606,286 TOTAL ALL FUNDS: $49,434,102 $55,238,123 Page 2 Commissioners Meeting Minutes of December 12, 2016 County Administrator Morley stated that the General Fund and other 4T,%nds ave een c rrected, consistent with the changes he noted. He explained that there are two proposed resolutions before the Board: 1) A resolution adopting the 2017 Budget which includes the Final Budget Detail, Final General Fund Summary for 2017, Final Summary for Other Funds and the 2017 Staffing Schedule; and 2) A resolution adopting a salary schedule for the FLSA and union exempt management and professional employees for 2017. Madam Chair Kler thanked staff and other Elected Officials for their collaboration on the 2017 Budget. Commissioner Sullivan reiterated that the Budget process is a collaborative one, and something they have worked hard to establish in Jefferson County. He noted that 12 years ago when Commissioner Johnson and he were newly Elected Officials, they were untested and it took a while to build trust with the citizens. He added that as Commissioners, they are obligated to fund the other Elected Officials so they can meet their mandate, by law. The County provides services that the citizens rely on, and it is the Commissioners' duty to ensure that those functions are there. The Commissioners kept a "reserve cushion" when the recession took place, which allowed the County to ease into that. That is now their legacy. Commissioner Sullivan moved to approve RESOLUTION NO. 57-16 Adopting the 2017 Budget for the General Fund and Other Funds, and the 2017 Jefferson County Road Construction Program and 2017 County Capital Improvement Program. Commissioner Johnson seconded the motion which carried by a unanimous vote. Commissioner Johnson moved to approve RESOLUTION NO. 58-16 Adopting a Salary Schedule for the FLSA and Union Exempt Management and Professional Employees for 2017. Commissioner Sullivan seconded the motion which carried by a unanimous vote. BRIEFING re: Undie Road Update: Public Works Director/County Engineer Director Monte Reinders briefed the Board on the recent grant funding reimbursement in the amount of $1,042,423 from FEMA to Jefferson County for a section of Undie Road near the Bogachiel River. Landslide activity along Undie Road in 2016 prompted Public Works to review possible options and review those options with the Board of County Commissioners. After much deliberation, the Board decided to proceed with building a new section of road that went around the affected landslide area at the cost of over $1 Million. Director Reinders stated that the County proceeded with the emergency roadwork, uncertain if there would be a reimbursement. He explained that at the start of the project, FEMA had only stated they would fund $200,000 for the new road, if built. He added that by taking on the project, it showed to FEMA that the County was willing to use their own funds to support a project that provided the only access to residents of Undie Road. After FEMA funding reimbursement is received, Director Reinders stated that the County will only have spent around $200,000 on this project. Director Reinders stated that it took a combination of luck, skill, experience and miracle to design and build the Undie Road project in a matter of months. Madam Chair Kler stated that she has driven both the old section of Undie Road and the new portion of the road. She stated that it is an astounding Page 3 Commissioners Meeting Minutes of December 12, 2016{ engineering feat, and does not want to underestimate what Director Ret- ts' engineering role has done in the completion of this project. Director Reinders' noted that the new road went through some challenging terrain. It took Clark Land Office surveyors weeks with machetes to complete the surveying portion of the project. He proposed sending a letter to Mr. Urbas of the Washington State Emergency Management Department to thank him for his assistance for his role. Director Reinders explained that by receiving FEMA funding, it lifts a large burden from the County. He noted that every road emergency for the County is a roll of the dice, and all funding programs have their own criteria, leaving funding uncertainties each time. He added that for almost 20 years since he has worked for Public Works, they have managed to secure grant funding time and again, but it is never a for -sure thing and will always continue to be a challenge. Madam Chair Kler asked when Undie Road will officially be closed to traffic? Director Reinders replied that the road will be closed in the very near future. There are concrete barriers poised alongside the road that will block the road when it is deemed unusable. Director Reinders named key individuals and agencies who played a role in the Undie Road project. He noted that Madam Chair Kler kept communication open with Undie Road residents and drove down on the weekends and was available during key steps in the process. The meeting was recessed at 10:19 a.m. and reconvened at 10:31 a.m. with all three Commissioners present. LETTER of Appreciation re: Undie Road: The Commissioners reviewed a letter to Mr. Urbas of the Washington State Emergency Management Department, thanking him for his assistance at the state level for his role in Undie Road being granted FEMA funding. Commissioner Sullivan moved to approve the letter. Commissioner Johnson seconded the motion which carried by a unanimous vote. CERTIFICATE of COMMENDATION and LETTER re: Honoring Commissioner Phil Johnson for His Years of Service with the Olympic Region Clean Air Agency (ORCAA): ORCAA Executive Director Fran McNair stated that Commissioner Phil Johnson hired her seven years ago. She noted that he took part in many activities of ORCAA and his involvement has been critical, and that he is a great advocate for clean air. Commissioner Johnson thanked Ms. McNair and other members for their continued work with ORCAA. LETTER of APPRECL4TION to the Port Townsend Paper Corporation re: Efforts in Reduction of Greenhouse Gas Emissions: Madam Chair Kler noted that the Climate Action Committee (CAC) is very impressed with the progress made by the Port Townsend Paper Corporation (PTPC) in reducing their greenhouse gas emissions by 60% over the last ten years. They are also taking additional steps to further reduce their emissions. For this feat, PTPC was awarded the 2016 Northwest Pulp and Paper Association Environmental Excellence Award. The CAC has requested the City of Port Townsend and Jefferson County sign a joint letter to the PTPC for reducing their greenhouse gas emissions. Page 4 Commissioners Meeting Minutes of December 12, 2016 Commissioner Johnson moved to send a letter drafted by the Climate A Co the Port Townsend Paper Mill. Commissioner Sullivan seconded the motion whicli carried by a unanimous vote. DISCUSSION re: Conservation Futures Program Materials and Process for 2017. Environmental Health Specialist Tami Pokorny and Conservation Futures Citizen Oversight Committee (CFCOC) Chair Bob Harbour were present to request the Commissioners approve a resolution to establish a Conservation Futures Program application period, setting an estimated amount of Conservation Futures Funds available and approving program materials for use in the 2017 Conservation Futures funding cycle. Ms. Pokorny stated that the draft resolution establishes a Conservation Futures application period of January 4, 2017 to March 30, 2017 and estimates the amount of funding available to 2017 projects, as calculated by Jefferson County Public Health staff, at $228,000. Of this amount, up to $36,108 (15% of projected Conservation Futures 2016 revenue) may be awarded to operations and maintenance activities. Subcommittee meetings of the CFCOC were held on August 18, 2016 and October 6, 2016 to develop and refine potential changes to materials and process in the 2017 cycle. On October 10, 2016, the full CFCOC refined and approved for submission to the Board of County Commissioners the following changes: Score Sheet sub -questions specific to protection of land for habitat, agriculture and silviculture were rewritten to have a consistent structure and be outcome -based. • The application has been updated to parallel these changes • The total available point for habitat, agriculture and silviculture protections now equal 36 points each. Previously, up to 48 points were available for habitat protections; 36 for farmland and 28 for silviculture. • Administrative updates of dates, maps, templates, membership and formatting to all materials. Mr. Harbour thanked the Commissioners for approving the 3.25% levy increase for the Conservation Futures Fund. Mr. Harbour stated that they will do their best to make the local match go as far as it can. Madam Chair Kler stated that she appreciates the long-term stewardship questions added to the scoring sheet. Mr. Harbour stated that in addition to that, the CFCOC would like to add a subcommittee to conduct "spot-checks" to drop in and see how the approved projects are doing. Commissioner Sullivan stated that he appreciates the work done to update this program and noted the importance of long-term monitoring. Commissioner Johnson noted that he appreciates the work of the Conservation Futures program from a personal point of view. Commissioner Sullivan moved to approve RESOLUTION NO. 59-16 Establishing a Conservation Futures Program Application Period, Setting an Estimated Amount of Conservation Futures Funds Available and Approving Program Materials for Use in the 2017 Conservation Futures Funding Cycle. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes of December 12, 2016 y� --- --------- _.__._ _...___._______._ .__- _ __-.. The meeting was recessed at 10:55 a.m. and reconvened ate X1:32 a'mi 1 hree Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 11:30 a.m. to 11:50 a.m. with the County Administrator, Community Development Director, Prosecuting Attorney, Associate Planner and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:33 a.m. to 12:23 p.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 12:23 p.m. and reconvened at 1:30 p.m. with Madam Chair Kler and Commissioner Sullivan present. Commissioner Johnson was absent. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Hood Canal Coordinating Council meeting • Opioid Steering Committee meeting • Drug Court celebration • Coastal Caucus teleconference • Jefferson Health Board meeting • JeffCOM Board meeting • Jefferson Port Townsend Response Emergency Planning (JPREP) meeting • Mental Health Court celebration • Jefferson Transit meeting Miscellaneous Items: • Big Quilcene River; Alternatives are coming forward regarding the Big Quilcene River Design Proj ect. • Parks and Recreation; The Jefferson Universal Movement Playground (JUMP) program was discussed at a recent meeting of the Parks and Recreation Advisory Board. Fundraising efforts in progress to place a JUMP area at the HJ Carroll Park in Port Hadlock. • Department of Community Development (DCD) Director Patty Charnas, Planning Manager David Greetham and Environmental Health Specialists Mike Dawson and Tami Pokorny were present to brief the Board on the Whatcom County vs. Hirst decision. • Newly Elected Officials Boot Camp • Washington State Association of Counties (WSAC) • Opioid Steering Committee; Naloxone request • Commissioners reviewed the current list of Boards and Committee assignments and County issues. Page 6 Commissioners Meeting Minutes of December 12, 2016 • Quilcene Campground; potable water • JeffCOM; potential regionalization NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:17 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Avery Phil Johnson, Member Deputy Clerk of the Board Page 7 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of December 19, 2016 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • The Chair of the Planning Commission stated she is optimistic about the Comprehensive Plan Update and new staff at the Department of Community Development. She is happy to see a firm is conducting a job search for the Central Services Director and Civil Deputy Prosecuting Attorney positions; • Three citizens commented on timber harvesting conducted by Port Ludlow Associates and the potential settlement agreement; • A citizen: 1) Gave his opinion regarding the Trump Presidency and expressed his concern about impacts to our region; and 2) Urged the Commissioners to strengthen our emergency response plan in the event of an earthquake; and • A citizen: 1) Distributed an analysis of Trump's proposed economic program; 2) Stated that autism will soon affect 50% of children born; and 3) Stated he would like the County to model an ordinance from Portland, Oregon regarding chemicals like the ones found in Weed & Feed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. RESOLUTION NO, 61-16 re: Designation of Signature Authority to the Public Works Director/County Engineer for Administration of Federal Awarded Funds 2. AGREEMENT, Supplement No. 3 re: Collection System Design and Local Improvement District (LID) for Port Hadlock Waste Water Facility; No Dollar Amount, Time Change Only; Jefferson County Public Works; Tetra Tech, Inc. 3. AGREEMENT re: Maintenance and Upgrades to the Recreational Trails Program; No Dollar Amount; Jefferson County Parks and Recreation; Back Country Horsemen 4. AGREEMENT NO. E17-100 re: Support for Part Time Staffing for Emergency Management; In the Amount of $18,000; Jefferson County Emergency Management; Washington State Military Department 5. AGREEMENT re: Collective Bargaining Agreement for the Jefferson County Sheriff s Office Uniformed Support Services Employee; Term from Date of Adoption through December 31, 2017; Fraternal Order of Police (FOP); Jefferson County Sheriff's Office; Fraternal Order of Police (FOP) Page 1 Commissioners Meeting Minutes of December 19, 2016 6. LICENSE AGREEMENT, Amendment No. 1 re: License Agreement for Animal Shelter and Related Services; January 1, 2017 thru December 31, 2018; Humane Society of Jefferson County Washington 7. AGREEMENT, Amendment No. 1 re: Executive Search Services for Community Development Director, Central Services Director and Chief Civil Deputy Prosecuting Attorney; In the Amount not to Exceed $65,500; Jefferson County Administrator; Prothman Company 8. AGREEMENT re: Medical Billing for County Clinics; In the Amount of $3,700 per month; Jefferson County Public Health; e -MDs 9. Approval of Jefferson County Public Official Position Schedule Bond #52BSBHB6126, Issued by Hartford Fire Insurance for the Treasurer, Clerk, Sheriff, Auditor, Prosecuting Attorney, Engineer, Commissioners 91, #2 and #3, Judge and Assessor 10. Advisory Board Resignation re: Marine Resources Committee (MRC); Marine Science Practitioners, Educators or Researchers Representative, Anne Murphy 11. Advisory Board Reappointment re: Marine Resources Committee (MRC); Four (4) Year Term to Expire August 16, 2020; District No. 2 Representative, Andrew Palmer 12. Advisory Board Appointments (3) re: Marine Resources Committee (MRC); 1) Port of Port Townsend Alternate Representative, Sam Gibboney; No Term; 2) District No. 1 Representative, Emily Bishop; An Unexpired Term Ending April 7, 2020; and 3) District No. 2 Alternate Representative, Frank Handler; An Unexpired Term Ending May 1, 2018 13. Advisory Board Reassignment of Representation re: Marine Resources Committee (MRC); Term Expires September 9, 2019; Move from District 1 Representative to Marine Science Practitioners, Educators or Researchers Representative; Nam Siu 14. Payment of Jefferson County Vouchers/Warrants Dated December 12, 2016 Totaling $761,072.12 15. Payment of Jefferson County A/P Warrants Done by Payroll Dated December 6, 2016 Totaling $128,415.84 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules. The meeting was recessed at 9:36 a.m. and reconvened at 10:00 a.m. with Madam Chair Kler and Commissioner Sullivan present. HEARING re: 41 Quarter 2016 Budget Appropriations/Extensions; Various County Departments: Various County Departments have requested increases to their 2016 budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The hearing notice was published in the Leader on December 7 and 14, 2016. County Administrator Philip Morley reviewed the following department requests: Page 2 Commissioners Meeting Minutes of December 19, 2016 DRAFT FUND # FUND NAME Amount from Unencumbered Fund Balance REVENUE EXPENSE GENERAL FUND 001-063-000 Planning Commission $5,000 $5,000 001-067-000 Safety and Security $9,172 $9,172 001-270-000 Non -Departmental $20,000 $20,000 Total General Fund $34,172 $0 $34,172 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 127-000-010 Public Health -$321 $14,194 $13,873 140-000-010 Law Library $1,914 $1,194 308-000-010 Conservation Futures $62,416 $62,416 401-000-010 Solid Waste Fund $125,000 $125,000 Total Other Funds $189,009 $14,194 $203,203 County Administrator Morley explained there is a $5,000 Interf ind professional service fee between the Planning Commission and the Department of Community Development (DCD) for their assistance in the Comprehensive Plan Update. In the Public Safety Fund, the additional $9,172 request is to cover the salary and benefits overlap while the current Emergency Management Director is training the newly - hired Emergency Management Director prior to his retirement. In the Non -Departmental Fund, an additional $20,000 is requested for outside legal expenses. County Administrator Morley noted that there were a number of supplemental budget requests in the Non -Departmental Fund for legal expenses this year due to the Port Ludlow Associates mediation, a public records lawsuit, and an appeal to the Shoreline Master Plan (SMP). County Administrator Morley explained that Public Health's budget appropriation request is to cover the operating costs, equipment, website, printing and other expenses affiliated with an ACAC grant which was scheduled for completion in 2015, but will be completed in 2016. The Solid Waste Fund is in need of an additional $125,000 for salaries and wages, an increase in disposal costs, operating rentals and leases, advertising and miscellaneous. Additional requests included $1,914 for the Law Library Fund and $62,416 for Conservation Futures. County Administrator Morley explained that this is not an interfund transfer, the projects have already been approved. In a number of projects, there were many under -expenditures. Madam Chair Kler opened the hearing for public testimony. Hearing no comments, she closed the hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 62-16 re: 4th Quarter 2016 Budget Appropriations/Extensions for Various County Departments. Madam Chair Kler seconded the motion. The motion carried. The meeting was recessed at 10:09 a.m. and reconvened at 10:15 a.m. with Madam Chair Kler and Commissioner Sullivan present. Page 3 Commissioners Meeting Minutes of December 19, 2016 EXECUTIVE SESSION. • An Executive Session was scheduled from 10:15 a.m. to 10:45 a.m. with the County Administrator, Community Development Director, Prosecuting Attorney, Associate Planner and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:16 a.m. to 10:43 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. DELIBERATION and APPROVAL of SETTLEMENT AGREEMENT: County Administrator Philip Morley stated he has a recommendation for Jefferson County to enter into a settlement agreement and release of claims to resolve an ongoing disagreement regarding timber harvesting done by Port Ludlow Associates (PLA) in 2015. The timber harvests occurred in the northern part of the Port Ludlow Master Planned Resort (MPR), other adjoining areas near Woodridge Drive and Watson Road on the southern end of the MPR. He explained that the heart of the disagreement was over how the development agreement that is in place and state laws applied to timber management within the MPR. After a year and a half of discussions, both PLA and the County have reached a settlement agreement over the dispute. County Administrator Morley explained that the agreement gives clarity in moving forward under the development agreement, for the remainder of the development agreement or if it is extended, and addresses the rules of timber management by PLA within the MPR in the coming years. He noted that this has been a unique mediation in the sense that Port Ludlow Village Council (PLVC) members Bill Dean, Dave McDearmid and David Jurca have been providing guidance to the County. Bill Dean sat in on mediation sessions. The settlement agreement focuses on three categories of land within the MPR: 1) Open Space Reserves; 2) Platted Lands/Developed; and 3) Unplatted/Undeveloped Lands. He explained that the agreement covers many concerns the County and Port Ludlow residents have regarding timber practices within platted and developed lands. The agreement covers the amount of trees, diameter and notice to County required within each category of land in the MPR boundary. PLA has offered to sit down and meet with property owners to address their concerns. Since the County is settling, we are withdrawing the enforcement letter previously sent to PLA. County Administrator Morley distributed copies of the settlement agreement to members of the audience. County Administrator Morley invited Diana Smeland of PLA to speak. Ms. Smeland stated that for all of us, the negotiation process and the path to get to where we are now has been long and frustrating. She added there were a lot of compromises on each side, but they worked through 23 iterations. She urged Port Ludlow residents to read the entire settlement agreement and welcomed any questions. County Administrator Morley stated that the nature of these negotiated and mediated settlements is compromise. As there are compromises on both sides, neither party is entirely happy. He added that both PLA and the County are interested in moving beyond conflict, facilitating in healing the rift in the community and getting on with life and business as normal for the health and well-being of the community. Page 4 Commissioners Meeting Minutes of December 19, 2016 Madam Chair Kler stated that it has been a hard year and a half, and she hopes the New Year brings changed relationships throughout the entire community. PLVC member Mr. McDearmid was asked to speak and he distributed and read a letter signed by himself, David Jurca and Bill Dean. He thanked the County for their willingness to listen to their many inputs on the issue. He urged the County to hold an information meeting for Port Ludlow residents to review the details of the settlement agreement and address concerns. He added that residents will continue to be on "watch dog" mode to ensure that the agreement provides the necessary safeguards. Commissioner Sullivan stated that in regard to the Brinnon MPR, the County certainly wants to learn from the Port Ludlow MPR experience and do a better job. He noted that the first MPR in Washington State was the Port Ludlow MPR. He added that it is always disappointing that not everyone understands things the same way, and that is what happened here. He appreciates the work that everyone has done in getting to the settlement. He added that part of their legacy as Commissioners is to resolve conflicts without going to court, working things out and trying to do the best for the future. Since the development agreement continues for another eight years, there are a whole lot of issues Port Ludlow needs to discuss, and how they will work together after the agreement. He stated that he hopes that the agreement sets a framework to work on those issues constructively. Madam Chair Kler stated that early on in the process, members of the Port Ludlow community had asked the County to take PLA to court, and at the time, both parties were interested in taking that path until they looked at the risk. She added that the community has a responsibility to look toward the future and not dwell on the past. Commissioner Sullivan moved to approve the Settlement Agreement and Release of Claims; Port Ludlow Timber Harvests and authorizing all three Commissioners to sign. Madam Chair Kler seconded the motion. The motion carried. UPDATE re: 2018 Jefferson County Comprehensive Plan Periodic Review: Department of Community Development (DCD) Director Patty Chamas, Planning Manager David Greetham, Associate Planners David Wayne Johnson and Joel Peterson, and Assistant Planner Emma Bolin were present to brief the Board on the 2018 Comprehensive Plan periodic review process. DCD staff discussed their role in the 2018 Comprehensive Plan periodic review process and gave a brief description of their goals. Mr. Peterson stated that in 2017, DCD will review their progress with the Board and potentially seek direction at that time. The meeting was recessed at 12:12 p.m. and reconvened at 1:35 p.m. with Madam Chair Kler and Commissioner Sullivan present. Page 5 Commissioners Meeting Minutes of December 19, 2016 COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. C Miscellaneous Items: • Settlement Agreement; Port Ludlow Village Council members and Port Ludlow residents are requesting a meeting to review the Settlement Agreement. • Coastal Caucus; Proposed Coastal Caucus assessment regulation. Puget Sound Partnership is cancelling their partnership with the Washington State Association of Counties (WSAC), causing WSAC to seek a staff person to address the Coastal Caucus. Madam Chair Kler will follow up with the Coastal Caucus on questions the Commissioners have. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Jefferson Transit meeting • Commissioner -Elect Kate Dean and Commissioner David Sullivan's swearing-in will be on January 3, 2017 at 9:00 a.m. The meeting was recessed at 2:23 p.m. and reconvened at 3:03 p.m. with Madam Chair Kler and Commissioner Sullivan present. DISCUSSION re: Kittitas County Proclamation: Madam Chair Kler discussed a potential Jefferson County proclamation similar to one passed in Kittitas County to promote a climate of safety, inclusion and acceptance in the community. The Commissioners reviewed potential edits to the proclamation and decided to table the discussion until 2017. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:22 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Phil Johnson, Member Page 6