HomeMy WebLinkAboutM121916District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kler
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of December 19, 2016
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• The Chair of the Planning Commission stated she is optimistic about the Comprehensive Plan Update
and new staff at the Department of Community Development. She is happy to see a firm is conducting
a job search for the Central Services Director and Civil Deputy Prosecuting Attorney positions;
• Three citizens commented on timber harvesting conducted by Port Ludlow Associates and the
potential settlement agreement;
• A citizen: 1) Gave his opinion regarding the Trump Presidency and expressed his concern about
impacts to our region; and 2) Urged the Commissioners to strengthen our emergency response plan in
the event of an earthquake; and
• A citizen: 1) Distributed an analysis of Trump's proposed economic program; 2) Stated that autism
will soon affect 50% of children born; and 3) Stated he would like the County to model an ordinance
from Portland, Oregon regarding chemicals like the ones found in Weed & Feed.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler
seconded the motion. The motion carried.
1. RESOLUTION NO. 61-16 re: Designation of Signature Authority to the Public Works
Director/County Engineer for Administration of Federal Awarded Funds
2. AGREEMENT, Supplement No. 3 re: Collection System Design and Local Improvement District
(LID) for Port Hadlock Waste Water Facility; No Dollar Amount, Time Change Only; Jefferson
County Public Works; Tetra Tech, Inc.
3. AGREEMENT re: Maintenance and Upgrades to the Recreational Trails Program; No Dollar
Amount; Jefferson County Parks and Recreation; Back Country Horsemen
4. AGREEMENT NO. E17-100 re: Support for Part Time Staffing for Emergency Management; In
the Amount of $18,000; Jefferson County Emergency Management; Washington State Military
Department
5. AGREEMENT re: Collective Bargaining Agreement for the Jefferson County Sheriff s Office
Uniformed Support Services Employee; Term from Date of Adoption through December 31, 2017;
Fraternal Order of Police (FOP); Jefferson County Sheriff's Office; Fraternal Order of Police (FOP)
Page 1
Commissioners Meeting Minutes of December 19, 2016
C
6. LICENSE AGREEMENT, Amendment No. 1 re: License Agreement for Animal Shelter and
Related Services; January 1, 2017 thru December 31, 2018; Humane Society of Jefferson County
Washington
7. AGREEMENT, Amendment No. 1 re: Executive Search Services for Community Development
Director, Central Services Director and Chief Civil Deputy Prosecuting Attorney; In the Amount
not to Exceed $65,500; Jefferson County Administrator; Prothman Company
8. AGREEMENT re: Medical Billing for County Clinics; In the Amount of $3,700 per
month; Jefferson County Public Health; e -MDs
9. Approval of Jefferson County Public Official Position Schedule Bond #52BSBHB6126, Issued
by Hartford Fire Insurance for the Treasurer, Clerk, Sheriff, Auditor, Prosecuting Attorney,
Engineer, Commissioners #1, #2 and #3, Judge and Assessor
10. Advisory Board Resignation re: Marine Resources Committee (MRC); Marine Science
Practitioners, Educators or Researchers Representative, Anne Murphy
11. Advisory Board Reappointment re: Marine Resources Committee (MRC); Four (4) Year Term to
Expire August 16, 2020; District No. 2 Representative, Andrew Palmer
12. Advisory Board Appointments (3) re: Marine Resources Committee (MRC); 1) Port of Port
Townsend Alternate Representative, Sam Gibboney; No Term; 2) District No. 1 Representative,
Emily Bishop; An Unexpired Term Ending April 7, 2020; and 3) District No. 2 Alternate
Representative, Frank Handler; An Unexpired Term Ending May 1, 2018
13. Advisory Board Reassignment of Representation re: Marine Resources Committee (MRC);
Term Expires September 9, 2019; Move from District 1 Representative to Marine Science
Practitioners, Educators or Researchers Representative; Nam Siu
14. Payment of Jefferson County Vouchers/Warrants Dated December 12, 2016 Totaling
$761,072.12
15. Payment of Jefferson County A/P Warrants Done by Payroll Dated December 6, 2016 Totaling
$128,415.84
COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their
meeting schedules.
The meeting was recessed at 9:36 a.m. and reconvened at 10:00 a. m. with Madam Chair
Kler and Commissioner Sullivan present.
HEARING re: 4th Quarter 2016 Budget Appropriations/Extensions; Various County
Departments: Various County Departments have requested increases to their 2016 budget. Per RCW
36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed
budget changes. These budget changes are intended to address unanticipated revenues and expenditures
of the requesting departments. The hearing notice was published in the Leader on December 7 and 14,
2016.
County Administrator Philip Morley reviewed the following department requests:
Page 2
Commissioners Meeting Minutes of December 19, 2016
rya
FUND #
FUND NAME
Amount from
Unencumbered
Fund Balance
REVENUE
EXPENSE
GENERAL FUND
001-063-000
PlanningCommission
$5,000
$5,000
001-067-000
Safety and Security
$9,172
$9,172
001-270-000
Non -Departmental
$20,000
$20,000
Total General Fund
$34,172
$0
$34,172
SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS
127-000-010
Public Health
-$321
$14,194
$13,873
140-000-010
Law Library
$1,914
$1,194
308-000-010
Conservation Futures
$62,416
$62,416
401-000-010
Solid Waste Fund
$125,000
$125,000
Total Other Funds
$189,009
$14,194
$203,203
County Administrator Morley explained there is a $5,000 Interfund professional service fee between the
Planning Commission and the Department of Community Development (DCD) for their assistance in
the Comprehensive Plan Update. In the Public Safety Fund, the additional $9,172 request is to cover the
salary and benefits overlap while the current Emergency Management Director is training the newly -
hired Emergency Management Director prior to his retirement. In the Non -Departmental Fund, an
additional $20,000 is requested for outside legal expenses. County Administrator Morley noted that
there were a number of supplemental budget requests in the Non -Departmental Fund for legal expenses
this year due to the Port Ludlow Associates mediation, a public records lawsuit, and an appeal to the
Shoreline Master Plan (SMP).
County Administrator Morley explained that Public Health's budget appropriation request is to cover the
operating costs, equipment, website, printing and other expenses affiliated with an ACAC grant which
was scheduled for completion in 2015, but will be completed in 2016. The Solid Waste Fund is in need
of an additional $125,000 for salaries and wages, an increase in disposal costs, operating rentals and
leases, advertising and miscellaneous. Additional requests included $1,914 for the Law Library Fund
and $62,416 for Conservation Futures. County Administrator Morley explained that this is not an
interfund transfer, the projects have already been approved. In a number of projects, there were many
under -expenditures.
Madam Chair Kler opened the hearing for public testimony. Hearing no comments, she closed the
hearing.
Commissioner Sullivan moved to approve RESOLUTION NO. 62-16 re: 4th Quarter 2016 Budget
Appropriations/Extensions for Various County Departments. Madam Chair Kler seconded the motion.
The motion carried.
The meeting was recessed at 10:09 a.m. and reconvened at 10:15 a.m. with Madam Chair
Kler and Commissioner Sullivan present.
Page 3
UM C�
Commissioners Meeting Minutes of December 19, 2016 y
EXECUTIVE SESSION. An Executive Session was scheduled from 10:15 a.m. to
10:45 a.m. with the County Administrator, Community Development Director, Prosecuting Attorney,
Associate Planner and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation
under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period
of time the Board met in Executive Session on this topic was from 10:16 a.m. to 10:43 a.m. At the
conclusion of the Executive Session the Board resumed the regular meeting.
DELIBERATION and APPROVAL of SETTLEMENT AGREEMENT: County
Administrator Philip Morley stated he has a recommendation for Jefferson County to enter into a
settlement agreement and release of claims to resolve an ongoing disagreement regarding timber
harvesting done by Port Ludlow Associates (PLA) in 2015. The timber harvests occurred in the northern
part of the Port Ludlow Master Planned Resort (MPR), other adjoining areas near Woodridge Drive and
Watson Road on the southern end of the MPR. He explained that the heart of the disagreement was over
how the development agreement that is in place and state laws applied to timber management within the
MPR. After a year and a half of discussions, both PLA and the County have reached a settlement
agreement over the dispute.
County Administrator Morley explained that the agreement gives clarity in moving forward under the
development agreement, for the remainder of the development agreement or if it is extended, and
addresses the rules of timber management by PLA within the MPR in the coming years. He noted that
this has been a unique mediation in the sense that Port Ludlow Village Council (PLVC) members Bill
Dean, Dave McDearmid and David Jurca have been providing guidance to the County. Bill Dean sat in
on mediation sessions.
The settlement agreement focuses on three categories of land within the MPR: 1) Open Space Reserves;
2) Platted Lands/Developed; and 3) Unplatted/Undeveloped Lands. He explained that the agreement
covers many concerns the County and Port Ludlow residents have regarding timber practices within
platted and developed lands. The agreement covers the amount of trees, diameter and notice to County
required within each category of land in the MPR boundary.
PLA has offered to sit down and meet with property owners to address their concerns. Since the County
is settling, we are withdrawing the enforcement letter previously sent to PLA. County Administrator
Morley distributed copies of the settlement agreement to members of the audience.
County Administrator Morley invited Diana Smeland of PLA to speak. Ms. Smeland stated that for all
of us, the negotiation process and the path to get to where we are now has been long and frustrating. She
added there were a lot of compromises on each side, but they worked through 23 iterations. She urged
Port Ludlow residents to read the entire settlement agreement and welcomed any questions.
County Administrator Morley stated that the nature of these negotiated and mediated settlements is
compromise. As there are compromises on both sides, neither party is entirely happy. He added that both
PLA and the County are interested in moving beyond conflict, facilitating in healing the rift in the
community and getting on with life and business as normal for the health and well-being of the
community.
Page 4
Commissioners Meeting Minutes of December 19, 2016Rc�
Madam Chair Kler stated that it has been a hard year and a half, and she hopes the New Year brings
changed relationships throughout the entire community.
PLVC member Mr. McDearmid was asked to speak and he distributed and read a letter signed by
himself, David Jurca and Bill Dean. He thanked the County for their willingness to listen to their many
inputs on the issue. He urged the County to hold an information meeting for Port Ludlow residents to
review the details of the settlement agreement and address concerns. He added that residents will
continue to be on "watch dog" mode to ensure that the agreement provides the necessary safeguards.
Commissioner Sullivan stated that in regard to the Brinnon MPR, the County certainly wants to learn
from the Port Ludlow MPR experience and do a better job. He noted that the first MPR in Washington
State was the Port Ludlow MPR. He added that it is always disappointing that not everyone understands
things the same way, and that is what happened here. He appreciates the work that everyone has done in
getting to the settlement. He added that part of their legacy as Commissioners is to resolve conflicts
without going to court, working things out and trying to do the best for the future. Since the
development agreement continues for another eight years, there are a whole lot of issues Port Ludlow
needs to discuss, and how they will work together after the agreement. He stated that he hopes that the
agreement sets a framework to work on those issues constructively.
Madam Chair Kler stated that early on in the process, members of the Port Ludlow community had
asked the County to take PLA to court, and at the time, both parties were interested in taking that path
until they looked at the risk. She added that the community has a responsibility to look toward the future
and not dwell on the past.
Commissioner Sullivan moved to approve the Settlement Agreement and Release of Claims; Port
Ludlow Timber Harvests and authorizing all three Commissioners to sign. Madam Chair Kler
seconded the motion. The motion carried.
UPDATE re: 2018 Jefferson County Comprehensive Plan Periodic Review:
Department of Community Development (DCD) Director Patty Charnas, Planning Manager David
Greetham, Associate Planners David Wayne Johnson and Joel Peterson, and Assistant Planner Emma
Bolin were present to brief the Board on the 2018 Comprehensive Plan periodic review process.
DCD staff discussed their role in the 2018 Comprehensive Plan periodic review process and gave a brief
description of their goals. Mr. Peterson stated that in 2017, DCD will review their progress with the
Board and potentially seek direction at that time.
The meeting was recessed at 12:12 p.m. and reconvened at 1:35 p.m. with Madam Chair
Kler and Commissioner Sullivan present.
Page 5
Commissioners Meeting Minutes of December 19, 2016
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Miscellaneous Items:
• Settlement Agreement; Port Ludlow Village Council members and Port Ludlow residents are
requesting a meeting to review the Settlement Agreement.
• Coastal Caucus; Proposed Coastal Caucus assessment regulation. Puget Sound Partnership is
cancelling their partnership with the Washington State Association of Counties (WSAC), causing
WSAC to seek a staff person to address the Coastal Caucus. Madam Chair Kler will follow up
with the Coastal Caucus on questions the Commissioners have.
Calendar Coordination:
Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future:
• Jefferson Transit meeting
• Commissioner -Elect Kate Dean and Commissioner David Sullivan's swearing-in will be on
January 3, 2017 at 9:00 a.m.
The meeting was recessed at 2:23 p.m. and reconvened at 3:03 p.m. with Madam Chair
Kler and Commissioner Sullivan present.
DISCUSSION re: Kittitas County Proclamation: Madam Chair Kler discussed a
potential Jefferson County proclamation similar to one passed in Kittitas County to promote a climate of
safety, inclusion and acceptance in the community. The Commissioners reviewed potential edits to the
proclamation and decided to table the discussion until 2017.
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 3:22 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler
seconded the motion. The motion carried.
h9k11,_
Paro+lynvery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Y60, Chair
Davi'6 S"u'llivan`Member
/gyp (,o),c§e, In e7C_r
(Excused Absence)
Phil Johnson, Member
Page 6