HomeMy WebLinkAboutM121216District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: Kathleen Kier
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of December 12, 2016
Madam Chair Kathleen Kler called the meeting to order at the appointed time in the
presence of Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD and Farewell Comments to Commissioner Phil
Johnson: The following is a summary of comments made by citizens in attendance at the meeting and
reflect their personal opinions:
14 citizens, including Madam Chair Kler, Commissioner Sullivan, Commissioner -Elect Kate Dean,
Past Commissioner John Austin, Treasurer Stacie Prada, Sheriff David Stanko, Clerk Ruth Gordon
and County Administrator Philip Morley, commended Commissioner Phil Johnson for his 12 years of
service to Jefferson County and its citizens;
A citizen: 1) Stated there will be a potluck open to the public at the Chimacum Grange on Wednesday,
December 14, 2016; and 2) Gave his opinion on President -Elect Donald Trump; and
A citizen thanked Madam Chair Kler for addressing the concerns of Port Ludlow residents during a
recent meeting.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson
seconded the motion which carried by a unanimous vote.
1. HEARING NOTICE re: Proposed 2016 Solid Waste Management Plan (SWMP); Hearing
Scheduled for Tuesday, January 3, 2017 at 10:15 a.m. in the Commissioners Chambers, Jefferson
County Courthouse, 1820 Jefferson Street, Port Townsend
2. RESOLUTION NO. 55-16 re: Certifying the Special Taxing District Levies for Collection of Taxes
in the Year 2017
3. RESOLUTION NO. 56-16 re: Adoption of the 2016/2017 Jefferson County Cost Allocation Plan
4. AGREEMENT re: Healthy Communities; In the Amount of $30,000; Jefferson County Public
Health; Kitsap Public Health District
5. AGREEMENT re: Extension of the Collective Bargaining for Jefferson County Public Works and
Central Services Department; Teamsters Local #589
6. AGREEMENT re: Annual Jury Software Maintenance; In the Amount of $1,969; Jefferson County
District Court; Jury Systems
7. AGREEMENT, Interlocal re: Share Resources; Services Reimbursed by the Party Receiving
Services; Jefferson County Public Works; Jefferson Healthcare
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Commissioners Meeting Minutes of December 12, 2016
8. CALL FOR BIDS re: Supply of Liquid Asphalt Products for Bituminous Surface Treatment for the
Calendar Year of 2017; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m.,
or shortly thereafter on Tuesday, January 3, 2017 in the Commissioners' Chambers; Jefferson
County Courthouse
9. Advisory Board Appointment re: Solid Waste Advisory Committee (SWAC); Two Year term to
Expire December 12, 2018; District No. 1 Representative, Carol Cummins
10. Payment of Jefferson County Payroll Warrants Dated December 5, 2016 Totaling $840,661.67
and. A/P Warrants Done by Payroll Dated December 5, 2016 Totaling $779,695.48
APPROVAL of MINUTES: Commissioner Johnson moved to approve the Regular
Meeting minutes of November 14, 2016 as presented. Commissioner Sullivan seconded the motion
which carried by a unanimous vote.
DELIBERATIONS re: 2017 Budget and Resolutions: County Administrator Philip
Morley stated that the Commissioners held a public hearing on December 5, 2016 regarding the
proposed 2017 Budget. The final budget reflects an agreement with the Fraternal Order of Police for
Corrections Officers and Sergeants as well as adjustments to the grade classifications of Court Clerk
positions within the offices of District Court, County Clerk and Juvenile Services, as discussed and
agreed at the County's October 24, 2016 Quarterly Elected Officials and Department Directors'
meeting.
County Administrator Morley stated that at the hearing, he disclosed that there could be technical
corrections possible and he reviewed those corrections with the Board:
Summary of Changes to the November 18, 2016 Recommended 2017 Budget
Revised 12/8/16
2017 Revenue
12017 Expenditure
GENERAL FUND
Recommended Budget
$18,041,838
$18,578,538
Salary and Benefit Adjustments and Corrections
Prosecutor
$14,817
Sheriff — Corrections
$12,909
Clerk
$9,527
District Court
$13,550
Juvenile Services
$2,496
2017 Final Budget — General Fund
$18,041,838
$18,631,837
OTHER FUNDS
Recommended Budget
$31,142,264
$36,356,286
Add County Fair Budget
$250,000
$250,000
2017 Final Budget — Other Funds
$31,392,264
$36,606,286
TOTAL ALL FUNDS:
$49,434,102
$55,238,123
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Commissioners Meeting Minutes of December 12, 2016
F
County Administrator Morley stated that the General Fund and other 49 funds have been corrected,
consistent with the changes he noted. He explained that there are two proposed resolutions before the
Board: 1) A resolution adopting the 2017 Budget which includes the Final Budget Detail, Final General
Fund Summary for 2017, Final Summary for Other Funds and the 2017 Staffing Schedule; and 2) A
resolution adopting a salary schedule for the FLSA and union exempt management and professional
employees for 2017.
Madam Chair Kler thanked staff and other Elected Officials for their collaboration on the 2017 Budget.
Commissioner Sullivan reiterated that the Budget process is a collaborative one, and something they
have worked hard to establish in Jefferson County. He noted that 12 years ago when Commissioner
Johnson and he were newly Elected Officials, they were untested and it took a while to build trust with
the citizens. He added that as Commissioners, they are obligated to fund the other Elected Officials so
they can meet their mandate, by law. The County provides services that the citizens rely on, and it is the
Commissioners' duty to ensure that those functions are there. The Commissioners kept a "reserve
cushion" when the recession took place, which allowed the County to ease into that. That is now their
legacy.
Commissioner Sullivan moved to approve RESOLUTION NO. 57-16 Adopting the 2017 Budget for
the General Fund and Other Funds, and the 2017 Jefferson County Road Construction Program and
2017 County Capital Improvement Program. Commissioner Johnson seconded the motion which carried
by a unanimous vote.
Commissioner Johnson moved to approve RESOLUTION NO. 58-16 Adopting a Salary Schedule for
the FLSA and Union Exempt Management and Professional Employees for 2017. Commissioner
Sullivan seconded the motion which carried by a unanimous vote.
BRIEFING re: Undie Road Update: Public Works Director/County Engineer Director
Monte Reinders briefed the Board on the recent grant funding reimbursement in the amount of
$1,042,423 from FEMA to Jefferson County for a section of Undie Road near the Bogachiel River.
Landslide activity along Undie Road in 2016 prompted Public Works to review possible options and
review those options with the Board of County Commissioners. After much deliberation, the Board
decided to proceed with building a new section of road that went around the affected landslide area at
the cost of over $1 Million.
Director Reinders stated that the County proceeded with the emergency roadwork, uncertain if there
would be a reimbursement. He explained that at the start of the project, FEMA had only stated they
would fund $200,000 for the new road, if built. He added that by taking on the project, it showed to
FEMA that the County was willing to use their own funds to support a project that provided the only
access to residents of Undie Road. After FEMA funding reimbursement is received, Director Reinders
stated that the County will only have spent around $200,000 on this project.
Director Reinders stated that it took a combination of luck, skill, experience and miracle to design and
build the Undie Road project in a matter of months. Madam Chair Kler stated that she has driven both
the old section of Undie Road and the new portion of the road. She stated that it is an astounding
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Commissioners Meeting Minutes of December 12, 2016
engineering feat, and does not want to underestimate what Director Reinders' engineering role has done
in the completion of this project. Director Reinders' noted that the new road went through some
challenging terrain. It took Clark Land Office surveyors weeks with machetes to complete the surveying
portion of the project. He proposed sending a letter to Mr. Urbas of the Washington State Emergency
Management Department to thank him for his assistance for his role.
Director Reinders explained that by receiving FEMA funding, it lifts a large burden from the County. He
noted that every road emergency for the County is a roll of the dice, and all funding programs have their
own criteria, leaving funding uncertainties each time. He added that for almost 20 years since he has
worked for Public Works, they have managed to secure grant funding time and again, but it is never a
for -sure thing and will always continue to be a challenge.
Madam Chair Kler asked when Undie Road will officially be closed to traffic? Director Reinders replied
that the road will be closed in the very near future. There are concrete barriers poised alongside the road
that will block the road when it is deemed unusable.
Director Reinders named key individuals and agencies who played a role in the Undie Road project. He
noted that Madam Chair Kler kept communication open with Undie Road residents and drove down on
the weekends and was available during key steps in the process.
The meeting was recessed at 10:19 a.m. and reconvened at 10:31 a.m. with all three
Commissioners present.
LETTER of Appreciation re: Undie Road: The Commissioners reviewed a letter to Mr.
Urbas of the Washington State Emergency Management Department, thanking him for his assistance at
the state level for his role in Undie Road being granted FEMA funding. Commissioner Sullivan moved
to approve the letter. Commissioner Johnson seconded the motion which carried by a unanimous vote.
CERTIFICATE of COMMENDATION and LETTER re: Honoring Commissioner
Phil Johnson for His Years of Service with the Olympic Region Clean Air Agency (ORCAA):
ORCAA Executive Director Fran McNair stated that Commissioner Phil Johnson hired her seven years
ago. She noted that he took part in many activities of ORCAA and his involvement has been critical, and
that he is a great advocate for clean air.
Commissioner Johnson thanked Ms. McNair and other members for their continued work with ORCAA.
LETTER of APPRECIATION to the Port Townsend Paper Corporation re: Efforts in
Reduction of Greenhouse Gas Emissions: Madam Chair Kler noted that the Climate Action Committee
(CAC) is very impressed with the progress made by the Port Townsend Paper Corporation (PTPC) in
reducing their greenhouse gas emissions by 60% over the last ten years. They are also taking additional
steps to further reduce their emissions. For this feat, PTPC was awarded the 2016 Northwest Pulp and
Paper Association Environmental Excellence Award. The CAC has requested the City of Port Townsend
and Jefferson County sign a joint letter to the PTPC for reducing their greenhouse gas emissions.
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Commissioners Meeting Minutes of December 12, 2016
Commissioner Johnson moved to send a letter drafted by the Climate Action Committee to the Port
Townsend Paper Mill. Commissioner Sullivan seconded the motion which carried by a unanimous vote.
DISCUSSION re: Conservation Futures Program Materials and Process for 2017:
Environmental Health Specialist Tami Pokorny and Conservation Futures Citizen Oversight Committee
(CFCOC) Chair Bob Harbour were present to request the Commissioners approve a resolution to
establish a Conservation Futures Program application period, setting an estimated amount of
Conservation Futures Funds available and approving program materials for use in the 2017
Conservation Futures funding cycle.
Ms. Pokorny stated that the draft resolution establishes a Conservation Futures application period of
January 4, 2017 to March 30, 2017 and estimates the amount of funding available to 2017 projects, as
calculated by Jefferson County Public Health staff, at $228,000. Of this amount, up to $36,108 (15% of
projected Conservation Futures 2016 revenue) may be awarded to operations and maintenance activities.
Subcommittee meetings of the CFCOC were held on August 18, 2016 and October 6, 2016 to develop
and refine potential changes to materials and process in the 2017 cycle. On October 10, 2016, the full
CFCOC refined and approved for submission to the Board of County Commissioners the following
changes:
Score Sheet sub -questions specific to protection of land for habitat, agriculture and silviculture were
rewritten to have a consistent structure and be outcome -based.
• The application has been updated to parallel these changes
• The total available point for habitat, agriculture and silviculture protections now equal 36 points
each. Previously, up to 48 points were available for habitat protections; 36 for farmland and 28
for silviculture.
• Administrative updates of dates, maps, templates, membership and formatting to all materials.
Mr. Harbour thanked the Commissioners for approving the 3.25% levy increase for the Conservation
Futures Fund. Mr. Harbour stated that they will do their best to make the local match go as far as it can.
Madam Chair Kler stated that she appreciates the long-term stewardship questions added to the scoring
sheet. Mr. Harbour stated that in addition to that, the CFCOC would like to add a subcommittee to
conduct "spot-checks" to drop in and see how the approved projects are doing. Commissioner Sullivan
stated that he appreciates the work done to update this program and noted the importance of long-term
monitoring. Commissioner Johnson noted that he appreciates the work of the Conservation Futures
program from a personal point of view.
Commissioner Sullivan moved to approve RESOLUTION NO. 59-16 Establishing a Conservation
Futures Program Application Period, Setting an Estimated Amount of Conservation Futures Funds
Available and Approving Program Materials for Use in the 2017 Conservation Futures Funding Cycle.
Commissioner Johnson seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes of December 12, 2016
The meeting was recessed at 10:55 a.m. and reconvened at 11:32 a.m. with all three
Commissioners present.
EXECUTIVE SESSION: An Executive Session was scheduled from 11:30 a.m. to
11:50 a.m. with the County Administrator, Community Development Director, Prosecuting Attorney,
Associate Planner and Outside Legal Counsel regarding Attorney -Client Privilege, Potential Litigation
under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period
of time the Board met in Executive Session on this topic was from 11:33 a.m. to 12:23 p.m. At the
conclusion of the Executive Session the Board resumed the regular meeting.
The meeting was recessed at 12:23 p.m. and reconvened at 1:30 p.m. with Madam Chair
Kler and Commissioner. Sullivan present. Commissioner Johnson was absent.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
Below is a list of the upcoming meetings and events the Commissioners will be attending in the near
future:
• Hood Canal Coordinating Council meeting
• Opioid Steering Committee meeting
• Drug Court celebration
• Coastal Caucus teleconference
• Jefferson Health Board meeting
• JeffCOM Board meeting
• Jefferson Port Townsend Response Emergency Planning (JPREP) meeting
• Mental Health Court celebration
• Jefferson Transit meeting
Miscellaneous Items:
• Big Quilcene River; Alternatives are coming forward regarding the Big Quilcene River Design
Project.
• Parks and Recreation; The Jefferson Universal Movement Playground (JUMP) program was
discussed at a recent meeting of the Parks and Recreation Advisory Board. Fundraising efforts in
progress to place a JUMP area at the HJ Carroll Park in Port Hadlock.
• Department of Community Development (DCD) Director Patty Charnas, Planning Manager
David Greetham and Environmental Health Specialists Mike Dawson and Tami Pokorny were
present to brief the Board on the Whatcom County vs. Hirst decision.
• Newly Elected Officials Boot Camp
• Washington State Association of Counties (WSAC)
• Opioid Steering Committee; Naloxone request
• Commissioners reviewed the current list of Boards and Committee assignments and County
issues.
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Commissioners Meeting Minutes of December 12, 2016
• Quilcene Campground; potable water
• JeffCOM; potential regionalization
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 3:17 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler
seconded the motion. The motion carried.
A�jyCarolyn A ery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
C�
Kathleen r Chair
David Sullivan, Member
/ ,o l oY�w in 0#- ce
Phil Johnson, Member
Page 7
ATTEST:
A�jyCarolyn A ery
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
C�
Kathleen r Chair
David Sullivan, Member
/ ,o l oY�w in 0#- ce
Phil Johnson, Member
Page 7