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HomeMy WebLinkAboutJefferson County Historical Society Gateway Visitor's Center - 012317ac-.N '. R63 2(Aat n :P I CfGREEME FOR 2017 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES HISTORICAL SOCIETY OLYMPIC PENINSULA GATEWAY VISITOR CENTER This Agreement is by and between JEFFERSON COUNTY (hereinafter known as "COUNTY" and the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as "HISTORICAL SOCIETY"). WHEREAS, the HISTORICAL SOCIETY is a non-profit corporation of the State of Washington; and WHEREAS, the COUNTY desires to promote tourism by providing information to guests, supporting and staffing the Gateway Visitor Center in unincorporated Jefferson County, as well as promoting tourism through participation at workshops, conferences and regional organizations, as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter 3.25; and WHEREAS, the COUNTY wishes to create and operate a visitor center that can be a destination itself, a place to learn about Jefferson County and visitors can be encouraged to spend time in the County, not just a place to pick up brochures; and WHEREAS, the COUNTY envisions that the HISTORICAL SOCIETY will create opportunities to generate revenue through gift shop sales, charges for services (stocking brochures, etc.), all of which will be retained by the HISTORICAL SOCIETY; and WHEREAS, management of the visitor center will be at no cost to the HISTORICAL SOCIETY with all reasonable expenses being paid for by the COUNTY; and WHEREAS, the Jefferson County Lodging Tax Advisory Committee reviewed and recommended funding the lodging tax proposal by the HISTORICAL SOCIETY to operate the Gateway Visitor Center; NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and agreements herein, the parties agree as follows: SECTION 1: SERVICES TO BE PERFORMED The HISTORICAL SOCIETY shall use its capabilities and utilize the funding provided under this agreement to continue and update the ongoing performance of the following tourism promotion services, as outlined below: Act as a pass through agency for the purpose of staffing and operating the Gateway Visitor Center, including scheduling hours of operation, receiving and processing information requests, routine grounds maintenance, payment of utilities and other activities necessary to maintain the Gateway Visitor Center as a point of visitor contact and education: Provide entry and updates in coordination with other tourism Page: 1 of 10 Historical Society — Gateway Visitor Center promotion organizations on facebook and on www.olympicpenninsula.org, the latter including web pages for the Olympic Peninsula Gateway Visitor Center, Tri -Area and Port Ludlow; and perform additional tourism promotion activities consistent with the Itemized List of Proposed Promotion Services attached hereto and incorporated herein as Exhibit A. 2. Act as a pass through agency for the purpose of providing the staff function to represent the COUNTY on local, regional, and statewide tourism organizations and activities, to promote tourism in the unincorporated areas of Jefferson County. Prepare and submit an annual budget request to the Board of Commissioners for the staffing and operating of the Gateway Visitor Center. SECTION 2: RESPONSIBILITIES OF THE HISTORICAL SOCIETY 1. On or before January 31; April 30; July 31; October 31, 2017; and January 31, 2018, provide to the COUNTY: • A quarterly report of the use, services, programs and activities of the Gateway Visitor Center under this Agreement for the prior quarter; • A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2017. 2. On or before January 31; April 30; July 31; October 31, 2017, provide to the COUNTY: • A billing statement requesting payment of Hotel -Motel Funding for the current quarter. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to County or State representatives to audit those records. 4. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County. Any monies under -expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2018. 5. By February 28t' of each year provide the following information on Exhibit B, attached hereto and incorporated by reference for the previous year. a. Each festival, event, or tourism facility owned and/or operated by Gateway Visitor Center. Page: 2 of 10 Historical Society — Gateway Visitor Center b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not) by the Gateway Visitor Center on each festival, event or tourism facility. C. Estimated number. of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY 1. The COUNTY will provide the HISTORICAL SOCIETY funding from Hotel - Motel Tax receipts to be used in support of their responsibilities as defined under this agreement. 2. Said funding is in the sum of $65,000. Quarterly payments of $16,250.00 will be made, beginning with the first quarter of 2017. Payments are to be predicated on quarterly reports defined in Section 2. The COUNTY will make payment on the first available billing cycle of the quarter. 4. Consult with the HISTORICAL SOCIETY on all decisions regarding design and site considerations. The HISTORICAL SOCIETY assumes no responsibility for the maintenance and upkeep of the Gateway Visitor Center. The COUNTY shall keep the Center and the entries immediately adjacent thereto in a neat, clean and safe condition, maintain the glass of all windows and doors thereof, and maintain the Center and entries thereto in a good state of repair. The COUNTY shall also maintain and repair the electrical and other utility systems within the Center together with the roof, exterior walls and foundations thereof. SECTION 4: DEFINITION: Pass Through Agency: The term pass through agency shall mean that the HISTORICAL SOCIETY shall act as the fiscal agent for the operation of the Gateway Center. The HISTORICAL SOCIETY shall not incur any additional financial liability for the operation of the Gateway Center in excess of the sum listed in Section 3 above. SECTION 5: TERM This Agreement shall be for a term of one year, commencing on January 1, 2017 and ending on December 31, 2017, except for the reports referenced in Section 2, due January 31, 2018 and February 28, 2018. Page: 3 of 10 Historical Society — Gateway Visitor Center SECTION 5: ASSIGNMENT Either party to the agreement shall not assign this Agreement, except by signed amendment. SECTION 6: MODIFICATION This Agreement may be modified by mutual written agreement executed by both parties. SECTION 7: TERMINATION The Agreement may be terminated, in whole or in part, by the County upon thirty (30) days written notice in the event expected or actual revenue from the Hotel -Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. The HISTORICAL SOCIETY may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the County shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, HISTORICAL SOCIETY shall refund to the COUNTY a pro- rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. SECTION 8: HOLD HARMLESS The HISTORICAL SOCIETY shall indemnify and hold the COUNTY, and its officers, employees, and agents harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from the HISTORICAL SOCIETY's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require the HISTORICAL SOCIETY to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees and agents, and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) the HISTORICAL SOCIETY's agents or employees; and, (b) the COUNTY, its officers, employees and agents, this indemnity provision with respect to claims or suits based upon such negligence, and/or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of the HISTORICAL SOCIETY's negligence, or the negligence of the HISTORICAL SOCIETY's agents or employees. The HISTORICAL SOCIETY specifically assumes potential liability for actions brought against the COUNTY by the HISTORICAL SOCIETY's employees, or any other persons engaged in the performance of any work or service required of the HISTORICAL SOCIETY under this Agreement and, solely for the purpose of this indemnification and defense, the Contractor specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The HISTORICAL SOCIETY recognizes that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. Page: 4 of 10 Historical Society — Gateway Visitor Center SECTION 9: INSURANCE The HISTORICAL SOCIETY shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48. The HISTORICAL SOCIETY shall maintain Workers' Compensation coverage as required under the Washington State Industrial Insurance Act, RCW Title 51, for all HISTORICAL SOCIETY employees, agents and volunteers eligible for such coverage under the Industrial Insurance Act. SECTION 10: INDEPENDENT CONTRACTOR The HISTORICAL SOCIETY and the COUNTY agree that the HISTORICAL SOCIETY is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the HISTORICAL SOCIETY nor any employee of the HISTORICAL SOCIETY shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the HISTORICAL SOCIETY, or any employee, representative, agent or contractor of the HISTORICAL SOCIETY. The HISTORICAL SOCIETY shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. SECTION 11: COMPLIANCE WITH LAWS The HISTORICAL SOCIETY shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County, Washington. SECTION 12: DISCRIMINATION PROHIBITED The HISTORICAL SOCIETY with regard to the project to be completed under this agreement, will not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, contractors or subcontractors. Page: 5 of 10 Historical Society — Gateway Visitor Center SECTION 13: INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the County and the HISTORICAL SOCIETY and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both the County and the HISTORICAL SOCIETY. APPROVED and signed this ,)3dday of January, 2017. Attest: Oa�L. Carolyn Av , Deputy Clerk of the Board Approv as to Form: Michael Haas Prosecuting Attorney JEFFERSON COUNTY BOARD OF COMMISSIONERS ��i k&-, Kathleen Kler, Chair HISTORICAL SOCIETY Authorized Official Page: 6 of 10 Historical Society — Gateway Visitor Center EXHIBIT A Itemized List of Proposed Tourism Promotion Services And HISTORICAL SOCIETY Lodging Tax Budget Tourism Promotion Services The Olympic Peninsula Gateway Visitor Center provides for a seven day -a -week- site dedicated to the promotion of business in Unincorporated Jefferson County. We promote all businesses in Jefferson County without charge or Chamber affiliation. Our Center is the first opportunity the visitor has for local information on the Olympic Peninsula after crossing the Hood Canal Bridge on Highway 104, The Visitor Center is open 362 days a year and is the only site that opens for all holiday weekend scheduling. Our Visitor Center uses Volunteers to fill a portion of weekly scheduled openings; 929 donated hours through end of September in 2016; this is over 8% of our operating hours, volunteers keep our operating cost down. At years end over 101/6 of our LTAC funds will be used to fund Promotional Multimedia Programs beyond our location. The Center provided service to over 7,500 through the door visitors in 2016 year to date. NVe provide oversight for all Jefferson County promotional programs., local or regional, on all levels, printed or electronic. Our budget includes monies for Bulk mailing fulfillment including web and phone requests from our site, Port Townsend, and all quarries to Our Regional website. Through end of September this year we have made 41,621 total contacts directly, by mail, or by delivery of promotional materials to other sites on and off Peninsula, this does not include visits to our web pages. We fund and maintain a Jefferson County web presence on the interna with ymr an T i-�:,,A n these sites include y - ��' -i - - year round updates to pages for Port 11adlock, Port Ludlow, and the Gateway Visitor Center. We also provide funding for a Gateway Visitor Center site in Face book, Instagram, a Blog site, wid Pinterest. For the last four years we also provided for a Washington State Ferries distribution program through Certified Folder Inc. on both the Seattle to Kingston and the Seattle to Bainbridge Isl- run, in 2016 we increased this program to year round distribution. The Gateway Visitor Center staff produces Promotional products like our "Activities Map" spotlighting Unincorporated JetTerson County. Staff attends all Tourism related Committee meelinszs and is in -volved �,vith developnient of Ptvinsula and COLlIty rclaicd prorno(ional protirams through the Olympic Penninsula Tourism Coinjilission as vothig member and Jeffersoti County Tourism Coordinating, Cooncil as Chair. W'e also pi-ovide for all sectafty and maintenanec of building, 1--tarking lot, toilets, 0 -ash pickup, and lot Cleaning. Page 7 of 10 Jefferson County Historical Society - Gateway Visitor Center Historical Society — Gateway Visitor Center Lodging Tax Budget Inc.A110 40W - .5010 llwn,% - 044aur Icandy, etc) 3513.00 4000, ti1cwtie 4010 Jcftmon CCM44 LTAC 65.000-00 4020 • Donations 1,000A0 Total 4000 • Income 65,350M Total Income Cost at Goods Sold 5500 - Cost of Goods Sold 390.00 TOW COGS 350,00 Gross PMfil 66.000.00 Experuso 0000 - PaY1-Ij expenses 6570 - Wages Pobd 37,100-00 6500 • Consulting Services 3,900.00 Tolat MM Payroll Expenses 41,000,00 7000 - On-Ske, Expense 1,400.0,3 rOW - Countar Candy - Free 60.00 7015 - 111ledlical Reimbursement 1.400.00 7020 - Offlice Equipment: 400,00 TOGO - Milea" 3,000.00 7066 - Volunteer Functions 200.00 7110 - Bidg Rpm & PwWg Lot Maim 3.000M 7200 - Sift(Niainkmanov Suppik--s 400.00 7500 - Office Supplies 700.00 7540 - Water 200.00 7666 - P-0. Box Rental 80-00 total 7M - Orr -Sts Expense 9,430.00 7900 - (M Site Marketing Exp 7750 -,Marketing/Web Promo & Mgmt 1,400.0,3 76M - Internet, computenaltudevc 1,600.W 7510, BuLk "ling, OPVB, Cert.Folder 5.400.00 7070 - Trawl 4110.611 '7030, Was 500.00 Total 70W - Off Site Markefing Exp 9,200.00 8000 -Live Sit* Utilities $010 El&-atribity 1, 4.00 8020 Telephone M.00 8030 • Trash Plek-,up 70100 $040 • Sani-Can Servict, 3,sw00 Total 0000 On Sft Utilities 7,000.00 Total Expense 65,630.00 fiat Incom -W0.00 Page 8 of 10 Jefferson County Historical Society — Gateway Visitor Center Exhibit B Jurisdiction Lodging Tax Reporting Form — To Be Submitted to Jefferson County Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form Organizations receiving funding to promote festivals, special events and tourism -related activities through tourism -related facilities owned or sponsored by non-profit organizations or the local jurisdiction are required to complete this form for EACH activity. 1 Organization Name: Reporting Year: 2 Sponsor Type (Check One): ® 501(c)(3) 0 501(c)(6) 0 Local Jurisdiction 0 Other (Explain): 3 Activity Name: 4 Activity Type (Check One): 0 Event/Festival* 0 Facility* 0 Marketing* 5 Activity Start Date*: 6 Activity End Date*: 7 Total Cost of Activity 8 Amount Requested: $ 9 Amount Awarded: $ 10 Overall Attendance* a) Projected* b) Actual* 13 Number of Attendees Who Stayed Overnight in Unpaid Accommodations* a) Projected* b) Actual* c) Methodology (Check One): Direct Count* c) Methodology (Check One): 0 Direct Count* Indirect Count* Representative Survev* Indirect Count* Representative Survey* 0Informal Survey* 0Structured Estimate* Informal Survey* 0 Structured Estimate* Other(explain): Other(explain): 11 Number of Attendees Who Traveled 50 Miles or More* 14 Number of Attendees Who Stayed Overnight in Paid Accommodations* a) Projected* b) Actual* c) Methodology (Check One): 0 Direct Count* 0 Indirect Count* © Representative Survey* Informal Survey* Structured Estimate* 0 Other (explain): 12 Number of Attendees Who Traveled from Another State or Countrv* a) Projected* b) Actual* c) Methodology (Check One): 0 Direct Count* 0 Indirect Count* Representative Survey* 0Informal Survey* ()Structured Estimate* Other (explain): *See Lodging Tax Yearly Reporting Definitions/Instructions Name of Individual Who Prepared Report: Phone #: RETURN THIS FORM TO: E -Mail Address: Jefferson County Administrator's Office 1820 Jefferson Street P.O. Box 1220 a) Projected* b) Actual* c) Methodology (Check One): 0 Direct Count* 0 Indirect Count* Representative Survey* 0 Informal Survey* 0 Structured Estimate* Other (explain): 15 Number of Paid Lodging Nights* a) Projected* b) Actual* c) Methodology (Check One): Direct Count* 0 Indirect Count* 0 Representative Survey* 0 Informal Survey* 0 Structured Estimate* Other (explain): Port Townsend. WA 98368 j effbocc(;co,i efferson.�va.us DEADLINE: February 28th of Each Reporting Year Page 9 of 10 Jefferson County Historical Society — Gateway Visitor Center LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival: Short-term activity occurring between specific dates (e.g., 4th of July celebration, local marathon) Facility: Municipally -owned facility that operates some or all of the year (e.g., county historical museum, convention center) Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event. Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates, brochures handed out, police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/ participants. A representative survey is a highly structured data collection tool, based on a defined random sample of participants, and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location. For example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons (3 square feet). Other: (please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations, report visitors traveling more than 50 miles to visit area. Of total, attendees who traveled from another state or country: Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels, motels, bed and breakfasts, etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights. One Lodging night = one or more persons occupying one room for one night. Page 10 of 10 Jefferson County Historical Society — Gateway Visitor Center Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: January 23, 2017 SUBJECT: AGREEMENT (11) re: 2017 Hotel Motel Grant Funding; 1) In the Amount of $20,000; Centrum; 2) In the Amount of $64,076; Jefferson County Historical Society (JCHS); 3) In the Amount of $65,000; Jefferson County Historical Society (JCHS) - Gateway Visitor's Center; 4) In the Amount of $29,535; Forks Chamber of Commerce; 5) In the Amount of $7,714; Jefferson County Public Works, Olympic Discovery Trail; 6) In the Amount of $5,000; WSU Extension Farm Tour; 7) In the Amount of $28,140; Jefferson County Parks & Recreation; 8) In the Amount of $15,985; Quilcene Historical Museum; 9) In the Amount of $53,800; North Hood Canal Chamber of Commerce; 10) In the Amount of $135,000; Tourism Coordinating Council (TCC); 11) In the Amount of $3,500; Quilcene Fair & Parade Association STATEMENT OF ISSUE: This agreement provides grant funding for 2017 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund. FISCAL IMPACT: • Centrum: $ 20,000 • Jefferson County Historical Society: $ 64,076 • Jefferson County Historical Society Gateway Visitor's Center: $ 65,000 • Forks Chamber of Commerce: $ 29,535 • Jefferson County Public Works Olympic Discovery Trail: $ 7,714 • WSU Extension Farm Tour: $ 5,000 • Jefferson County Parks & Recreation Campgrounds: $ 28,140 • Quilcene Historical Museum: $ 15,985 • North Hood Canal Chamber of Commerce: $ 53,800 • Tourism Coordinating Council: $135,000 • Quilcene Fair & Parade Association: $ 3,500 RECOMMENDATION: Approve and sign the agreements. REVED V BY: f. Philip Morld ' nth or Date: CONTRACT WITH: CONTRACT REVIEW FORM JC Historical Society - Gateway Visitor's Center (Contractor) CONTRACT FOR: 2017 Hotel Motel Grant Funding (Lodging Tax) TERM: Ends 12/31/17 AMOUNT: 565,000 PROCESS: Revenue: Expenditure: Matching Funds Required: Source(s) of Matching Funds: Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ Step 1: REVIEW BY RIS"ffA Review by: c �lv lq Date Reviewed: APPROVED FORM Returned for revision (See comments) Comments: Step 2: REVIEW BY PROSECUTING A ORNEEY% Review by: -� Date Reviewed: Z Z Z 2► M APPROVED AS TO FORM Comments: A�-, i11s nom.+ r Returned for revision (See comments) Step 3: DEPARTMENT MAKES REVISIONS Have contractor sign appropriate number of originals. Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)