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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E/(/
Public Works Dire'516r/County Engineer
Agenda Date: February 6, 2017
Subject: CALL FOR BIDS for Pavement Marking on Jefferson County Roads in 2017
Statement of Issue: The Board's approval of this `Call for Bids' for pavement marking
services is required in order for the Department of Public Works to solicit bids in
accordance with RCW 36.32.240 Et RCW 39.04.
Analysis/Strategic Goals/Pro's Et Con's: Pavement markings require annual evaluation,
refurbishing and/or replacement. Approval of this Call for Bids will allow for
procurement of pavement marking services for calendar year 2017.
Fiscal Impact/Cost Benefit Analysis: Contracted pavement marking services are accounted
for in the Public Works Road Operations Budget for 2017. The Engineers Estimate for
this project is $223,459.48.
Recommendation: The Department of Public Works recommends the Board approve the call
for bids for these services, and authorize the Chair to sign the attached `Call for Bids'
where indicated, and return it to the Department of Public Works for publication.
Department Contact: Dale Seward, Eng -1, 385-9353
Reviewed By:
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Philip Morley,un 'A ministrato� Date
NOTICE TO CONTRACTORS
CALL FOR BIDS
Pavement Marking on Jefferson County Roads for Calendar Year 2017
County Project No. 18020260
Notice is hereby given that the Board of County Commissioners of Jefferson County, WA, will
receive sealed bids for Pavement Marking on Jefferson County Roads up until the hour of 9:30
a.m on Monday, February 27, 2017, at the Office of the Commissioners, basement level of the
Jefferson County Courthouse, 1820 Jefferson St, P O Box 1220, Port Townsend, WA, 98368
The sealed bids will be opened and read publicly at 10 00 a m or shortly thereafter on the same
day in the Commissioners Chambers, basement level of the County Courthouse
This bid is for a 1 -year contract to furnish all labor, equipment, and materials necessary to
complete specified pavement marking on Jefferson County roads in calendar year 2017, all in
accordance with the Contract Plans and Provisions and the 2016 Edition of the WA State Dept of
Transportation Standard Specifications The Engineers Estimate for this contract is $223,460.00.
All bids shall be submitted in accordance with the Specifications and Contract Documents on file
at the Dept of Public Works Office, 623 Sheridan St, Port Townsend, WA, where document
copies may be obtained by prospective bidders Printed and electronic copies may also be
obtained by contacting Public Works at 360-385-9160 or Pubworks(a)_co iefferson wa us
Each bid shall be accompanied by a bid surety bond, cash, postal money order, cashiers
check or certified check payable to the Treasurer of Jefferson County in the sum of 5% of the bid
amount, to be forfeited to Jefferson County by the winning bidder if he/she fads to enter into a
contract and file an acceptable performance surety bond in the amount of 100% of the contract
price within ten (10) calendar days of bid award
The Board of County Commissioners reserves the right to refect any and all bids, and to accept
the bid deemed most advantageous to Jefferson County, and to waive all informalities in the
bidding It is solely the responsibility of the bidder to ensure that their bid is in the possession of
the Board of County Commissioners by the appointed date and time No facsimile bid documents
will be accepted The County shall not be held responsible for lost or incorrectly delivered bids
The Jefferson County Public Works in accordance with Title VI of the Civil Rights Act of
1964, 78 Stat 252.42 U S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations,
Department of Transportation, subtitle A, Office of the Secretary, Part 21,
nondiscrimination in federally assisted programs of the Department of Transportation
issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that
in any contract entered into pursuant to this advertisement, disadvantaged business
enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race,
color, national origin or sex in consideration for an award.
Dated this day of , 2017
BOARD OF JEFFERSON COUNTY COMMISSIONERS
Kathleen Kler, Chair Signature
Chair Print