HomeMy WebLinkAboutNorth Hood Canal Chamber of Commerce - 012317AGREEMENT FOR 2017 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES
NORTH HOOD CANAL CHAMBER OF COMMERCE AND VISITOR CENTER
This Agreement is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the NORTH HOOD CANAL CHAMBER OF COMMERCE (hereinafter known
as "NHCCC").
WHEREAS, the NHCCC is a non-profit corporation of the State of Washington; and
WHEREAS, the COUNTY desires to promote tourism by providing information to guests,
support and staff to information centers in unincorporated Jefferson County, as well as workshops,
conferences and materials to enhance productivity of visitor information centers in the promotion of
the tourism industry, as authorized by Chapter 67.28 RCW and Jefferson County Code Chapter
3.25; and
WHEREAS, the Jefferson County Lodging Tax Advisory Committee reviewed and
recommended funding the lodging tax proposal by the North Hood Canal Chamber of Commerce to
operate visitor centers in Quilcene and Brinnon;
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
SECTION 1: SERVICES TO BE PERFORMED
The NHCCC shall use its capabilities and utilize the funding provided under this agreement to
continue and update the ongoing performance of the following tourism promotion services, as
outlined below:
Be responsible for the daily operation and continuation of the Quilcene Visitor's Center
and the Brinnon Visitor's Center and provide visitor information materials for the
Dosewallips State Park, consistent with the Itemized List of Proposed Tourism Promotion
Services and NHCCC Lodging Tax budget, a copy of which are incorporated herein and
attached hereto as Exhibit A.
SECTION 2: RESPONSIBILITIES OF THE NORTH HOOD CANAL CHAMBER OF
COMMERCE
On or before January 31; April 30; July 31; October 31, 2017; and January 31, 2018,
provide to the COUNTY:
• A quarterly report of the use, services, programs and activities of the NHCCC under this
Agreement for the prior quarter;
Page: 1 of 13 North Hood Canal Chamber of Commerce
• A quarterly financial statement detailing revenues, expenses and cash balances for the
prior quarter; and for the final quarter report, the financial statement shall also include a
detailed financial statement for all 2017.
2. On or before January 31 and July 31, 2017, provide to the COUNTY:
• A billing statement requesting payment of Hotel -Motel Funding for the current half
year.
3. For a minimum of six (6) years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable
notice, provide access to County or State representatives to audit those records.
4. Funding provided by this Agreement may only be expended on the services described in
Section 1 of this Agreement. Any monies used for other services or purposes shall be
refunded to Jefferson County. Any monies under -expended of the total funding allocated
under this Agreement shall be refunded to Jefferson County by January 31, 2018.
5. By February 281h of each year provide the following information on Exhibit B, attached
hereto and incorporated by reference for the previous year.
a. Each festival, event, or tourism facility owned and/or operated by NHCCC.
b. The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not) by the NHCCC on each festival, event or tourism facility.
c. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist"
includes persons traveling more than 50 miles to the location of the event, festival or
facility and overnight stays in the area).
d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels,
motels, resorts, bed and breakfasts, or commercial campgrounds).
e. Measurements that demonstrate the impact of increased tourism attributable to the
event, festival or facility.
SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY
1. The COUNTY will provide the NHCCC funding from Hotel -Motel Tax receipts to be used
in support of their responsibilities as defined under this agreement.
2. Said funding is in the sum of $53,800 for 2017. Semi-annual payments of $26,900 will be
made in the first and third quarter of 2017. Payments are to be predicated on submittal of
reports defined in Section 2. Payment will be made by the COUNTY upon receipt of an
invoice on the next available billing cycle.
SECTION 4: TERM
This Agreement shall be for a term of one year, commencing on January 1, 2017 and ending on
December 31, 2017, except for the reports referenced in Section 2, due January 31, 2018 and
February 28, 2018.
Page: 2 of 13 North Hood Canal Chamber of Commerce
SECTION 5: ASSIGNMENT
Either party to the agreement shall not assign this Agreement, except by signed amendment.
SECTION 6: MODIFICATION
This Agreement may be modified by mutual written agreement executed by both parties.
SECTION 7: TERMINATION
The Agreement may be terminated, in whole or in part, by the County upon thirty (30) days written
notice in the event expected or actual revenue from the Hotel -Motel Tax is reduced or limited in
any way, or for non-performance of duties under this Agreement, or for any reason. The
NHCCC may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In
the event of termination under this clause, the County shall be liable to pay only for services
rendered prior to the effective date of termination. If termination covers a period for which
payment has already been made, NHCCC shall refund to the COUNTY a pro -rated share of the
payment based upon the balance of time remaining in the paid period, unless otherwise negotiated.
SECTION 8: HOLD HARMLESS
The NHCCC shall indemnify and hold the COUNTY, and its officers, employees, and agents
harmless from and shall process and defend at its own expense, including all costs, attorney fees
and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in
part, directly or indirectly, from the NHCCC's negligence or breach of any of its obligations
under this Agreement; provided that nothing herein shall require the NHCCC to indemnify the
COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely
upon the conduct of the COUNTY, its officers, employees and agents, and; provided further that
if the claims or suits are caused by or result from the concurrent negligence of. (a) the NHCCC's
agents or employees; and, (b) the COUNTY, its officers, employees and agents, this indemnity
provision with respect to claims or suits based upon such negligence, and/or the costs to the
COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the
extent of the NHCCC's negligence, or the negligence of the NHCCC's agents or employees.
The NHCCC specifically assumes potential liability for actions brought against the COUNTY by
the NHCCC's employees, or any other persons engaged in the performance of any work or
service required of the NHCCC under this Agreement and, solely for the purpose of this
indemnification and defense, the Contractor specifically waives any immunity under the state
industrial insurance law, Title 51 RCW. The NHCCC recognizes that this waiver was
specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual
negotiation.
Page: 3 of 13 North Hood Canal Chamber of Commerce
SECTION 9: INSURANCE
The NHCCC shall obtain and keep in force during the term of the Agreement, or as otherwise
required, the following insurance with companies or through sources approved by the State
Insurance Commissioner pursuant to RCW 48.
The NHCCC shall maintain Workers' Compensation coverage as required under the Washington
State Industrial Insurance Act, RCW Title 51, for all NHCCC employees, agents and volunteers
eligible for such coverage under the Industrial Insurance Act.
SECTION 10: INDEPENDENT CONTRACTOR
The NHCCC and the COUNTY agree that the NHCCC is an independent contractor with respect
to the services provided pursuant to this agreement. Nothing in this agreement shall be
considered to create the relationship of employer and employee between the parties hereto.
Neither the NHCCC nor any employee of the NHCCC shall be entitled to any benefits accorded
County employees by virtue of the services provided under this agreement. The COUNTY shall
not be responsible for withholding or otherwise deducting federal income tax or social security or
for contributing to the state industrial insurance program, otherwise assuming the duties of an
employer with respect to the NHCCC, or any employee, representative, agent or contractor of the
NHCCC. The NHCCC shall be responsible for all applicable withholdings, deductions, state
industrial insurance, tax reports, business licenses, registrations, and all other obligations of an
independent organization.
SECTION 11: COMPLIANCE WITH LAWS
The NHCCC shall comply with all Federal, State, and local laws and ordinances applicable to the
work to be done under this Agreement. This Agreement shall be interpreted and construed in
accord with the laws of the State of Washington and venue shall be in Jefferson County,
Washington.
SECTION 12: DISCRIMINATION PROHIBITED
The NHCCC with regard to the project to be completed under this agreement, will not
discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color,
national origin, honorably discharged veteran or military status, or the presence of any sensory,
mental, or physical disability or the use of a trained dog guide or service animal by a person with
a disability, unless based upon a bona fide occupational qualification in the selection and
retention of employees, materials, supplies, contractors or subcontractors.
Page: 4 of 13 North Hood Canal Chamber of Commerce
SECTION 13: INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the County and the NHCCC and supersedes all prior negotiations,
representations, or agreements written or oral. This agreement may be amended only by written
instrument signed by both the County and the NHCCC.
APPROVED and signed this �3� day of January, 2017.
Attest:
Carolyn A ry,
Deputy Clerk of the Board
Approved as to Form:
ichael Haas
Prosecuting Attorney
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kathleen Kler. Chai,_ r
NORTH HOOD CANAL CHAMBER
•
Authorized Official -0t4
alt.
Page: 5 of 13 North Hood Canal Chamber of Commerce
EXHIBIT A
Itemized List of Proposed Tourism Promotion Services
And NHCCC Lodging Tax Budget
Tourism Promotion Services
ACTIVITIES-
• Visitor Centers; The Chamber requests funding to operate two Visitor Centers as
outlined below:
c US Forest Service (USFS) Ranger Station, Quilcene
• Occupancy arrangement
• The Chamber has an informal agreement with the USFS in which
the Chamber provides labor to USFS in exchange for use of the
facilities (occupancy)
• The arrangement is an informal continuation of a previous
contract pending formalization by the USES.
• Required activities under agreement consist of
• Ensure a minimum of two staff on duty on weekends and holidays
• Provide information regarding USFS and Olympic National Park
• sell maps and permits
• Provide additional administrative staffing as may be reasonable
from time to time
• Permitted activities
• Provide general visitor information and printed materials to the
traveling public including
State park information
Commercial tourist activities
Food and lodging
• Maintain an inventory of tourism related rack cards and
promotional material for the traveling public
• Number of visitors
0 19,588 in all of 2015. The following are direct counts
1,089 from another state or country
1,585 from over fifty miles away
,7 750 stayed overnight in unpaid lodging
1,551 stayed in paid lodging
a 15,650 for the first eight months of 2016, The following are
direct counts
872 from another state or country
1,092 from over fifty miles away
pturtF Hoad Canal
Chambwr of Common*
Page 6 of 13 North Hood Canal Chamber of Commerce
,7,- 750 stayed overnight in unpaid lodging
c 1,477 stayed in paid lodging
Brinnon Commurifty Center, Brinnon
0 Occupancy arrangement
A Memorandum of Understanding between the Chamber and
01yCap allows use of the facilities to provide information to the
traveling public
Activities
Provide general visitor information and printed materials to the
traveling public including
State park information
Commercial tourist activities
Food and lodging
• Maintain an inventory of tourism related rack cards and
promotional material for the traveling public
Hours of Operation
• Depending on the season, we provide paid staffing four to seven
hours a day on Fridays, Saturdays and Sundays
• Note: The Brinnon Visitor Center is also staffed at other times by
other volunteers completely outside the control of the Chamber
Wedo not count visitors helped by these volunteers.
Number of visitors
* 3,164 in all of 2015- The following are direct counts
:-) 119 from another state or country
f-) 486 from over fifty miles away
41 stayed overnight in unpaid lodging
c 256 stayed in paid lodging
* 2,190 for the first eight months of 2016. The following are
direct counts
128 from another state or country
348 from over fifty miles away
64 stayed overnight in unpaid lodging
302 stayed in paid lodging
Cooperation - The Chamber intends to cooperate with County and other entities by
providing such Visitor Center related information as may reasonably be requested from
time to time,
EVENTS
The Chamber does not sponsor tourist -related events. While the Chamber does sponsor
membership meetings and events which are designed to foster business understanding
and fraternity within the business community, these are not intended to draw tourists.
N�wth Hood twial
Owntw, rA Co-uTwt,,
Page 7 of 13 North Hood Canal Chamber of Commerce
MARKETING PARTNERSHIPS
* The Chamber does not request funding for other marketing partnerships.
VISITOR CENTER MARKETING
• The Chamber will continue to do its own electronic marketing by maintaining our
website, an which we post festivals and events, and Facebook postings in which we
discuss area activities,
BUDGET
• Important note
c The following budget discussion is for Fund 200 Lodging Tax Funds only. It does
not include any discussion of Fund 100 Chamber Funds.
No Lodging Tax Funds are ever spent for Chamber expenses and likewise, no
Chamber Funds are ever spent on Lodging Tax activities.
• Income
Grant Request
■ Acct 4542 LTAX Visitor Center Grant: $53,800
• our overall grant request is just 2.77% ($1,450) over our 2016 grant
award of $52,350
Other income
• Acct5310Interest Income. $17-65
• We expect about $17.65 in interest income on our checking account.
Total all Lodging Tax Income- $53,817.65
a Expense
Staff Wages
• Acct 7221 Payroll: $42,655,00,
• Budget Hours: Current estimates of hours to be worked in 2017 is
2,653 hours spread out among five part time employees.
• Important Note: All wages in this request will go directly to front-
line staff working directly with the traveling public, Management
will be paid at $1 per year not out of Lodging Tax Funds, but out
of Chamber funds,
• Acct 7225 Holiday Sonus:$1,066.00
Holiday Bonus of approximately 2,56 of wages paid in the twelve
month period ending in November of the plan year.
• Ac,, -t 7226 Payroll Reserve: $1,279,65
3% of wages will be a Payroll Reserve to cover unanticipated wage
requirements.
• Other notes
Why we pay employees when other Visitor Centers rely on
volunteers:
"w1h ROW C40*
Page 8 of 13 North Hood Canal Chamber of Commerce
Federal Hiring Approval Required: No staff member may
be hired to work at the USFS Ranger Station except after
interview with and approval by the USFS.
-7 Performance Requirements: Our staff is required to
perform to the same levels as federal employees in the
USFS Ranger Station.
Fairness: We believe that out employees, with similar
qualifications and doing the same work in the same facility
as others should get similar pay.
USES Wages: the LISP$ classifies employees and pays them in
accordance with the Federal General Service pay schedule. Their
classification are as follows:
Part Time Receptionist, GS -4, starting at $14.03 and
advancing annually in Steps to $15.90 after five years of
service.
Full Time Receptionist, GS -5, starting at $15.70 and
advancing annually in Steps to $17.79 after five years of
service.
We use the same rates of pay and Steps, except that out
Steps are based on 2000 hours of service.
No other benefits: We will pay no other benefits that might be
paid by the Federal government
No sick pay
No vacation pay
No holiday pay
No medical benefits
No dental benefits
Prevailing Wages: While we can find no basis in legislation for the
application of prevailing wage theories for administrative staff, it
is a concept well established in Washington State law (RCW 39.12)
and in Federal law (Davis -Bacon Act) that if public funds are
expended on public works, then wages must be paid at prevailing
rates. The sense and intent of the legislation is that no public
funds should be used to pay substandard wages. We think it is
good public policy that Lodging Tax Funds (public funds) be used
to pay not substandard but fair and equitable wages.
Living Wage: The budgeted amount is to be divided between five
part time employees. On an annual basis, no individual employee
will earn anything close to a living wage in Jefferson County for a
two adult household. The Massachusetts Institute of Technology
website (http://Iivingwage,mit,edu/cokinties/53031) identifies the
minimum household income for two adults in Jefferson County as
$35,116,
North #40.d CW.I
(14amtwr of 0--wMe
4.
A"
Page 9 of 13 North Hood Canal Chamber of Commerce
c, Remaining Budget: The remaining items on the budget will be self-explanatory
breakdowns of the following major categories:
• Acct 7250 Payroll Taxes (paid by employer). $4,077.00
• Acct 7520 Accounting fees (payroll processing): S 750.00
■ Acct 8100 Non -personnel expenses {including Internet service): $1,850. oo
■ Acct 8270 Depreciation: $140.00
• Acct 8500 Other expenses: $2,000.00
Total all Expenses: $53,81765
Surplus or Deficit: $0
Page 10 of 13 North Hood Canal Chamber of Commerce
NHCCC Lodging Tax Budget
Page 11 of 13 North Hood Canal Chamber of Commerce
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Page 11 of 13 North Hood Canal Chamber of Commerce
Exhibit B
Jurisdiction Lodging Tax Reporting Form — To Be Submitted to Jefferson County
Administrator's Office
No Later than February 28th of each Year
Lodging Tax Reporting Form
Organizations receiving funding to promote festivals, special events and tourism -related activities through tourism -related facilities
owned or sponsored by non-profit organizations or the local jurisdiction are required to complete this form for EACH activity.
1 Organization Name: Reporting Year:
2 Sponsor Type (Check One): ® 501(c)(3) 0 501(c)(6) 0 Local Jurisdiction 0 Other (Explain):
3 Activity Name -
4 Activity Type (Check One): 0 Event/Festival* 0 Facility* ® Marketing*
5 Activity Start Date*:
6 Activity End Date*:
7 Total Cost of Activity: $
8 Amount Requested: $
9 Amount Awarded: $
10 Overall Attendance*
a) Projected*
,' Direct Count*
b) Actual*
0 Representative Survey*
c) Methodology (Check One):
Direct Count*
Indirect Count*
Representative Survey*
Informal Survey*
0Structured Estimate*
Other (explain):
I I Number of Attendees Who Traveled
50 Miles or More*
a) Projected*
b) Actual*
c) Methodology (Check One): 0 Direct Count*
0 Indirect Count* 0 Representative Survey*
QInformal Survey* 0 Structured Estimate*
0 Other (explain):
12 Number of Attendees Who Traveled from Another State or Country*
a) Projected*
b) Actual*
c) Methodology (Check One): ® Direct Count*
0 Indirect Count* 0 Representative Survey*
0 Informal Survey* QStructured Estimate*
Other (explain):
*See Lodging Tax Yearly Reporting Definitions/Instructions
Name of Individual Who Prepared Report:
Phone #:
E -Mail Address:
RETURN THIS FORM TO:
Jefferson County Administrator's Office
1820 Jefferson Street
P.O. Box 1220
Port Townsend, WA 98368
j effbocc(.dco.j efferson.wa.us
13 Number of Attendees Who Stayed Overnight in Unpaid Accommodations*
a) Projected*
b) Actual*
c) Methodology (Check One): Direct Count*
0Indirect Count* 0Representative Survey*
Informal Survey* Structured Estimate*
Other (explain):
14 Number of Attendees Who Stayed Overnight in Paid Accommodations*
a) Projected*
b) Actual*
c) Methodology (Check One): ® Direct Count*
0Indirect Count* 0Representative Survey*
0 Informal Survey* 0 Structured Estimate*
® Other (explain):
15 Number of Paid Lodging Nights*
a) Projected*
b) Actual*
c) Methodology (Check One):
,' Direct Count*
0 Indirect Count*
0 Representative Survey*
0 Informal Survey*
0 Structured Estimate*
E) Other (explain):
DEADLINE: February 28th of Each Reporting Year
Page 12 of 13 North Hood Canal Chamber of Commerce
LTAC Yearly Reporting
Definitions/Instructions
Activity Type: Event/Festival: Short-term activity occurring between specific dates (e.g., 4th of July celebration, local marathon)
Facility: Municipally -owned facility that operates some or all of the year (e.g., county historical museum, convention
center)
Marketing: Activity that provides information to encourage visitors to an area; is typically a year-round activity but
may also operate for less than a full year.
Activity Date: Activity beginning and ending dates.
Actual: Persons estimated to have actually participated in event/festival or visiting a facility. For marketing activity, enter
the number of persons estimated to have actually visited area as result of marketing activity.
Projected: Persons expected to participate in event/festival or visiting a facility. For marketing activity, enter the number of
persons expected to visit area as result of marketing activity.
Methodology: Select the methodology used to estimate the actual number of visitors/participants.
Direct Count: Actual count of visitors using methods such as paid admissions or registrations, clicker counts at
entry points, vehicle counts or number of chairs filled. A direct count may also include information collected directly
from businesses, such as hotels, restaurants or tour guides, likely to be affected by an event.
Indirect Count: Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed
discount certificates, brochures handed out, police requirements for crowd control or visual estimates.
Representative Survey: Information collected directly from individual visitors/ participants. A representative
survey is a highly structured data collection tool, based on a defined random sample of participants, and the results
can be reliably projected to the entire population attending an event and includes margin of error and confidence
level.
Informal Survey: Information collected directly from individual visitors or participants in a non-random manner
that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire
visitor population and provide a limited indicator of attendance because not all participants had an equal chance of
being included in the survey.
Structured Estimate: Estimate produced by computing known information related to the event or location. For
example, one jurisdiction estimated attendance by dividing the square footage of the event area by the international
building code allowance for persons (3 square feet).
Other: (please describe)
Overall Attendance: Total projected and estimated actual attendance recorded for event, facility or resulting from marketing activity.
Total Attendees Traveling 50 miles or more:
Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For
marketing organizations, report visitors traveling more than 50 miles to visit area.
Of total, attendees who traveled from another state or country: Of the total projected and estimated actual number of
visitors traveling more than 50 miles to attend event or facility or visit area, report projected and estimated actual number of
visitors who traveled from another state or country.
Attendees who stayed overnight:
Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such
as hotels, motels, bed and breakfasts, etc.
Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such
as family and friends.
Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights. One Lodging night = one or more persons
occupying one room for one night.
Page 13 of 13 North Hood Canal Chamber of Commerce
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: January 23, 2017
SUBJECT: AGREEMENT (11) re: 2017 Hotel Motel Grant Funding; 1) In the Amount of
$20,000; Centrum; 2) In the Amount of $64,076; Jefferson County Historical Society (JCHS);
3) In the Amount of $65,000; Jefferson County Historical Society (JCHS) - Gateway Visitor's
Center; 4) In the Amount of $29,535; Forks Chamber of Commerce; 5) In the Amount of
$7,714; Jefferson County Public Works, Olympic Discovery Trail; 6) In the Amount of
$5,000; WSU Extension Farm Tour; 7) In the Amount of $28,140; Jefferson County Parks &
Recreation; 8) In the Amount of $15,985; Quilcene Historical Museum; 9) In the Amount of
$53,800; North Hood Canal Chamber of Commerce; 10) In the Amount of $135,000; Tourism
Coordinating Council (TCC); 11) In the Amount of $3,500; Quilcene Fair & Parade
Association
STATEMENT OF ISSUE:
This agreement provides grant funding for 2017 to certain non-profit agencies for the promotion of tourism
and ongoing preservation of Jefferson County's heritage. This funding has been budgeted from the Hotel
Motel (Lodging Tax) Fund.
FISCAL IMPACT:
• Centrum:
$ 20,000
• Jefferson County Historical Society:
$ 64,076
• Jefferson County Historical Society Gateway Visitor's Center:
$ 65,000
• Forks Chamber of Commerce:
$ 29,535
• Jefferson County Public Works Olympic Discovery Trail:
$ 7,714
• WSU Extension Farm Tour:
$ 5,000
• Jefferson County Parks & Recreation Campgrounds:
$ 28,140
• Quilcene Historical Museum:
$ 15,985
• North Hood Canal Chamber of Commerce:
$ 53,800
• Tourism Coordinating Council:
$135,000
• Quilcene Fair & Parade Association:
$ 3,500
RECOMMENDATION:
Approve and sign the agreements.
REVMW BY:
C, l ��7
Philip Morl6r Date:
CONTRACT WITH:
UL
CONTRACT REVIEW FORM 16 ' Z Z (o
North Hood Canal Chamber of Commerce
(Contractor)
AMOUNT: .$53,800
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
Step 1: REVIEW BY RISK
Review by:
Date Reviewed:
APPROVED FORM
Comments:
17
PROCESS: Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
MReturned for revision (See comments)
Step 2: REVIEW BY PROSECUTING TORNEY
Review by:
Date Reviewed:
® APPROVED AS TO FORM
Comments: e<:e,G A
Returned for revision (See comments)
Step 3: DEPARTMENT MAKES REVISIONS
Have contractor sign appropriate number of originals.
?�
Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 9 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
January 31, 2017
Jefferson County Board of Commissioners
Leslie Locke
PO Box 1220
Port Townsend, WA 98368
Encl: 1) Hotel -Motel (Lodging Tax) funding agreement
Leslie
North Hood Canal
Chamber of Commerce
Emerald Towns of
Quilcene and Brinnon
ED 0 2 20
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Please find enclosed our executed Hotel -Motel (Lodging Tax) funding agreement.
Thank you for all your help.
Sincerely
David Neuenschwander
Executive Director
PO Box 774 Quilcene, WA 98376-0774
360.765.4999 Visitor Center www.emeraldtowns.com