HomeMy WebLinkAboutWashington State, Department of Transportation (WSDOT) - 012317AI�`d'i
Washington State
Department of Transportation
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This Agreement is made and entered between the Washington State Department of Transportation (STATE)
and the above named governmental entity hereinafter called the "AGENCY."
WHEREAS, the AGENCY wishes to construct certain improvements on state highway right of way located
within (a) a county, (b) a state limited access facility inside city limits, or (c) on areas under state jurisdiction
within city streets that form part of the state highway system, (hereinafter, "Improvements"), and
WHEREAS, the STATE is willing to authorize the AGENCY to construct the Improvements subject to the terms
and conditions identified in this Agreement, and
DO r Form 224-032
Revised 11/2015
I r e
Local Agency
Construction Agreement
Contact Name John Fleming
Title Project Manager
Construction by Local Agency on
Address
State Highway Right of Way at
623 Sheridan Street Port Townsend, WA 98368
Local Agency Expense
Phone 360-385-9217 Email jfleming@co.jefferson.wa.us
Loca'. Agency
Project Title
Jefferson County Public Works
Olympic Discovery Trail Project; Segment A
Agreement Number
Description of Improvements
GCS 2021
Creates new segment of Olympic Discovery Trail in the
Discovery Bay area
State Route Number
Mile Post
Control Section
101
279-282
Work to be done in accordance with Jefferson County
Exhibits Attached
"A":
Exhibit Special Provisions
project -No. CR1935
Exhibit "B": Right -of -Way Plans
Exhibit "C" Selected Contract Plan Sheets
Exhibit "D"
Exhibit "E"
LOCAL AG ENCY
STATE
State Construction Representative
LocalAgency Construction Representative
.Terry Moore
John Fleming
Title
Title
Port Angeles Projec Engineer
Project Manager
Address
Address
WSDOT Port Angeles Project Office
Jefferson County Public Works
1.707 South C Street
623 Sheridan Street
Port Angeles, IATA 98363-7456
Port Townsend, WA 98368
EmailAddress
EmailAddress
moorej(,wsdot.wa.gov
jfleming@co.jefferson.wa.us
Phone
Phone
360 565 0622
360 385 9217
This Agreement is made and entered between the Washington State Department of Transportation (STATE)
and the above named governmental entity hereinafter called the "AGENCY."
WHEREAS, the AGENCY wishes to construct certain improvements on state highway right of way located
within (a) a county, (b) a state limited access facility inside city limits, or (c) on areas under state jurisdiction
within city streets that form part of the state highway system, (hereinafter, "Improvements"), and
WHEREAS, the STATE is willing to authorize the AGENCY to construct the Improvements subject to the terms
and conditions identified in this Agreement, and
DO r Form 224-032
Revised 11/2015
I r e
WHEREAS, in addition to the provisions below, construction, maintenance, and/or operation of the
Improvements are subject to the Special Provisions, attached as Exhibit A, which set forth AGENCY and
Improvements requirements specific to the type of state highway facility on which the Improvements will be
constructed.
NOW, THEREFORE, pursuant to RCW 47.28.140, RCW 47.24.020, and/or chapter 39.34 RCW, the above
recitals, which are incorporated herein as if set forth below, and in consideration of the terms, conditions,
covenants, and performances contained herein, and in the Exhibits attached hereto and hereby made a part of
this Agreement,
IT IS MUTUALLY AGREED AS FOLLOWS:
1.0 PURPOSE OF AGREEMENT
The AGENCY provided the STATE with its Plans and Specifications for the proposed Improvements,
and the STATE has reviewed and agreed with the plans and specifications, unless otherwise modified
pursuant to the terms of this Agreement. The AGENCY agrees to and shall construct, operate and/or
maintain the Improvements in accordance with the terms of this Agreement.
2.1 RIGHT OF ENTRY
2.2 AGENCY
Subject to the terms of this Agreement, the STATE hereby grants to the AGENCY, its authorized agents,
contractors, subcontractors, and employees, a right of entry upon state-owned highway right of way or
upon state highway right of way under STATE jurisdiction, onto which access is necessary to construct,
operate and/or maintain the Improvements.
If the STATE has approved any limited access breaks for the Improvements, the AGENCY shall comply
with the terms and conditions of such approval.
2.3 STATE
The AGENCY hereby grants to the STATE, its employees, authorized agents, contractors, and
subcontractors, a right of entry upon all AGENCY -owned property necessary for the STATE's design
review, inspection, and, as applicable, maintenance and/or operation of the Improvements as provided in
Section 6, below.
3.1 CONSTRUCTION
3.2 DOCUMENTS ON SITE
Copies of this Agreement shall be kept at the AGENCY's project office and by the AGENCY or
its contractor at the construction site. The Agreement shall be shown, upon request, to any state
representative or law enforcement officer.
3.2. PRE -CONSTRUCTION CONFERENCE
Prior to the beginning of construction, a preconstruction conference shall be held at which the STATE,
the AGENCY, and the AGENCY's contractor (if applicable) shall be present. The AGENCY shall give a
minimum of five (5) working days notice to the STATE's construction representative prior to holding the
pre -construction conference. For the purpose of this section, "working days" are defined as Monday
through Friday, excluding legal holidays.
3.3 CONSTRUCTION OF IMPROVEMENTS
3.3.1 The AGENCY shall construct the Improvements as shown on the attached Exhibits at the
AGENCY's expense. Unless otherwise agreed to between the AGENCY and STATE through execution
of a separate agreement, STATE shall not be required to contribute to the Improvements construction.
Any proposed changes to the Improvements' plans or specifications previously approved by the STATE
require further STATE review and prior written approval before implementing the changes.
3.3.2 The AGENCY agrees and shall construct the Improvements to the satisfaction of the STATE.
All material and workmanship shall conform to the Washington State Department of Transportation's
Standard Specifications for Road, Bridge, and Municipal Construction, current edition, and amendments
thereto, and shall be subject to STATE inspection. The parties agree that the STATE inspections and
acceptances regarding the Improvements are solely for the benefit of the STATE and not for the benefit of
the AGENCY, the AGENCY's contractor (if any), or any third party.
DOT Form 224-032
Revised 11/2015
3.3.3 No excavation shall be made or obstacle placed within the limits of the state-owned, or under
state jurisdiction, highway right of way in such a manner as to interfere with the construction of, operation
of, maintenance of and/or travel over the state highway, unless the AGENCY obtains the STATE's prior
written authorization.
3.4 CONSTRUCTION SCHEDULE
In addition to the requirements in Section 3.2, the STATE may, at any time, request a construction
schedule or updates thereto from the AGENCY, showing critical dates and activities that will lead
to the timely completion of the Improvements. The AGENCY shall notify the STATE's construction
representative of any changes to the construction schedule at least three (3) working days prior to
implementation. Working days are defined in Section 3.2.
3.5 LOCAL AGENCY REPRESENTATIVE
Should the AGENCY choose to perform the work outlined herein with other than its own forces. an
AGENCY representative shall be present on-site at all times during performance of the work, unless
otherwise agreed to by the STATE. Where the AGENCY chooses to perform the work with its own forces,
it may elect to appoint one of its own employees engaged in the construction as its representative. Should
the AGENCY fail to comply with this section, the STATE, in its sole discretion, may restrict any further
AGENCY work within state highway right of way until the requirements of this section are met. All contact
between the STATE and the AGENCY's contractor shall be through an authorized representative of the
AGENCY.
3.6 SUPERVISION OF WORK
The AGENCY, at its own expense, shall adequately police and supervise construction of the
Improvements by itself, its contractor, subcontractor, or agent, and others, so as not to endanger or injure
any person or property. The AGENCY's responsibility for the proper performance, safe conduct, and
adequate policing and supervision of the work shall not be lessened or otherwise affected by the STATE's
review and concurrence with the AGENCY's plans, specifications, or work, or by the STATE's construction
representative's presence at the work site to assist in determining that the work and materials meet this
Agreement's requirements.
3.7 REQUIRED PERMITS
The AGENCY shall obtain all necessary Federal, State, and Local Permits including, but not limited to,
permits required by the Washington State Department of Ecology, the Washington State Department of
Fish and Wildlife, U.S. Army Corps of Engineers, and the National Environmental Policy Act (NEPA) prior
to beginning construction.
3.8 COMPLIANCE WITH CLEAR ZONE GUIDELINES
The AGENCY hereby certifies that the Improvements described in this Agreement are in compliance
with the State's Clear Zone Guidelines as specified within the STATE's Utilities Manual (publication M
22-87.01). If applicable, for Improvements constructed within the AGENCY's city streets that form part of
the state highway system, the AGENCY may apply its own clear zone guidelines in lieu of the STATE's
guidelines.
3.9 PROTECTION OF PROPERTY
Unless authorized by the STATE or other affected property owner in writing, the AGENCY shall assure
that all public and private property, including but not limited to signal equipment, signs, guide markers,
lane markers, and utilities, are not damaged, destroyed, or removed. If any such property is damaged,
destroyed, or removed without prior written authorization, the AGENCY shall notify the STATE's
construction representative within eight (8) hours of such damage, destruction or removal.
The AGENCY shall replace, repair, or fully restore any private or public property that is damaged,
destroyed, or removed to the STATE's sole satisfaction.
The AGENCY shall not disturb, remove, or destroy any existing Survey Monument before first obtaining
a Washington State Department of Natural Resources (DNR) permit. The AGENCY agrees that resetting
Survey Monuments shall be done by or under the direct supervision of a Licensed Professional Land
Surveyor.
A listing of Survey Monuments can be found at the STATE's Geographic Services Office Website: (http://
www wsdot wa gov/rnonument/searchBroad asox).
DOT Form 224-032
Revised 11/2015
3 0r 6
3.10 CULTURAL RESOURCES
If any archaeological or historical resources are revealed in the work vicinity, the AGENCY shall
immediately STOP work, notify the STATE's construction representative and retain a US Secretary of the
Interior's qualified archaeologist. Said archaeologist shall evaluate the site and make recommendations
to the STATE regarding the continuance of the work.
3.11 CLEAN UP
Upon completion of the work, the AGENCY shall immediately remove all rubbish and debris and shall
leave the state highway right of way neat and presentable to the STATE's sole satisfaction. AGENCY
agrees to take corrective action if directed by the STATE.
3.12 FAILURE TO COMPLETE PROJECT
Should for any reason, the AGENCY decide not to complete the Improvements in a timely manner after
construction has begun, the STATE shall determine what work must be completed to restore STATE
facilities and right-of-way to a condition and configuration that is safe for public use. If the AGENCY or its
contractor is not able to restore the STATE facilities and right -of way, the STATE may perform or contract
to perform, the restoration work at the AGENCY's sole expense. The Agency agrees that all costs
associated with Agreement termination, including engineering, completing STATE facility and right -of way
restoration, and contractor claims will be the sole responsibility of the AGENCY.
This section shall survive Agreement termination.
4.1 ACCEPTANCE OF IMPROVEMENTS
4.2 FINAL INSPECTION
The AGENCY shall notify the STATE, in writing, of its completion of the Improvements within five (5)
working days, as defined in section 3.2, of such completion. The AGENCY shall include in the written
notice a proposed date on which to meet with the STATE for the purpose of conducting a final inspection
of the Improvements.
The STATE will not make its final inspection of the Improvements until all AGENCY construction work
required under this Agreement has been completed.
4.3 STATE'S ACCEPTANCE
The STATE will provide the AGENCY with a Letter of Acceptance for the Improvements after the following
items have been completed:
(a) Satisfactory completion of the Improvements and all AGENCY obligations hereunder;
(b) Final inspection of the Improvements;
(c) Submittal by the AGENCY to the STATE of a complete set of as -built plans for the Improvements;
(d) Receipt of material acceptance documentation by the STATE (if required under the Special
Provisions hereto); and
(e) Final payment pursuant to Section 7.
The Letter of Acceptance shall not waive any potential claims against the AGENCY or its contractor for
defective work or materials, nor bar the STATE from requiring the AGENCY to remedy any and all work
deficiencies not identified by the STATE during its inspection.
4.3.2 The STATE may withhold acceptance of the Improvements by submitting written notification,
including the reason(s) for withholding acceptance, to the AGENCY, within thirty (30) calendar days
following the final inspection. The parties shall work together in good faith to resolve the outstanding
issues identified in the STATE's written notification. If any issues cannot be resolved within forty five (45)
calendar days after the STATE's notification, the parties mutually agree to seek resolution of the issues
through the process described in Section 8.7.
4.3.3 Upon resolution of the outstanding issues, the STATE will deliver the Letter of Acceptance to the
AGENCY.
4.3.4 The AGENCY shall continue to be responsible for all actual direct and related indirect costs
to the STATE, including inspection and monitoring, until the disputed issue(s) has been resolved and a
Letter of Acceptance has been issued.
DOT Form 224-032
Revised 1112015
Lt 6 ` tL
5.1 INSURANCE AND INDEMNIFICATION
5.2 INSURANCE
The AGENCY must provide proof of the following insurance coverage prior to performing any work within
state highway right of way:
a) Commercial General Liability covering the risks of bodily injury (including death), property damage
and personal injury, including coverage for contractual liability; this coverage may be any combination
of primary, umbrella and/or excess coverage affording total liability limits of not less than $3 million per
occurrence/$3 million general aggregate;
b) Business Automobile Liability (owned, hired, or non -owned) covering the risks of bodily injury
(including death) and property damage, including coverage for contractual liability; this coverage may be
any combination of primary, umbrella and/or excess coverage affording total liability limits of not less than
$1 million per accident;
c) Employers Liability (Stop Gap) insurance covering the risks ofAGENCY's employees' bodily injury by
accident or disease with limits of not less than $1 million per accident for bodily injury by accident and $1
million per employee for bodily injury by disease;
Such insurance policies or related certificates of insurance shall name the Washington State Department
of Transportation (WSDOT) as an additional insured on all general liability, automobile liability, employers'
liability, and excess policies, using form CG 2010 11 85 or similar endorsement approved in advance by
WSDOT. The additional insured coverage afforded shall be "primary and non-contributory" with respect
to any other coverage which may be available to WSDOT. All coverages afforded to WSDOT as an
additional insured shall also contain a waiver of subrogation endorsement made in favor of WSDOT. The
AGENCY may comply with these insurance requirements through a program of self insurance that meets
or exceeds these minimum limits. The AGENCY must provide the STATE with adequate documentation
of self insurance prior to performing any work within state highway right of way. Should the AGENCY no
longer benefit from a program of self-insurance, the AGENCY agrees to promptly obtain insurance as
provided above. A forty-five (45) Calendar Day written notice shall be given to prior to termination of or
any material change to the policy(ies) as it relates to this Agreement.
5.3 INDEMNIFICATION
The AGENCY, its successors and assigns, agree to indemnify, defend, and hold harmless the State of
Washington and its officers and employees, from all claims, demands, damages (both to persons and/
or property), expenses, regulatory fines, and/or suits that: (1) arise out of or are incident to any acts or
omissions by the AGENCY, its agents, contractors, and/or employees, in the use of the state highway
right of way as authorized by the terms of this Agreement, or (2) are caused by the breach of any of the
conditions of this Agreement by the AGENCY, its contractors, agents, and/or employees. The AGENCY,
its successors and assigns, shall not be required to indemnify, defend, or hold harmless the State of
Washington and its officers and employees, if the claim, suit, or action for damages (both to persons
and/or property) is caused by the sole acts or omissions of the State of Washington, its officers and
employees; provided that, if such claims, suits, or actions result from the concurrent negligence of (a)
the State of Washington, its officers and employees and (b) the AGENCY, its agents, contractors, and/
or employees, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided
herein shall be valid and enforceable only to the extent of the concurrent acts or omissions of the State of
Washington, its officers and employees and the AGENCY, its agents, contractors, and/or employees.
The AGENCY agrees that its obligations under this section extend to any claim, demand and/or cause of
action brought by, or on behalf of, any of its employees or agents while performing construction, operation
and/or maintenance of the Improvements under this Agreement. For this purpose, the AGENCY, by
mutual negotiation, hereby waives with respect to the STATE only, any immunity that would otherwise be
available to it against such claims under the Industrial Insurance provisions chapter 51.12 RCW.
This indemnification and waiver shall survive the termination of this Agreement.
6.1 MAINTENANCE
6.2 GENERAL MAINTENANCE RESPONSIBILITIES
Unless otherwise agreed to pursuant to a separate written agreement between the STATE and AGENCY,
upon completion of the Improvements authorized herein, all future operation and maintenance of the
Improvements shall be in accordance with each party's ownership and/or jurisdictional responsibilities as
DOT Form 224-032
Revised 11/2015
C Ci: I,
follows:
a) For Improvements on state-owned highway right of way located within unincorporated county limits
and/or within any limited access highway rights of way: the STATE has sole ownership, operation and
maintenance responsibilities for the Improvements.
b) For Improvements located inside city limits within managed access highway rights of way:
Ownership, operation and maintenance responsibilities shall be apportioned between the city and the
STATE pursuant to chapter 47.24 RCW and the City Streets as Part of State Highways Guidelines
developed between the Association of Washington Cities and the STATE, as may be revised from time
to time.
6.3 EMERGENCY WORK BY THE STATE
If the STATE determines in good faith that emergency work to any Improvements to be maintained by
the AGENCY, as provided in Section 6.1(b) hereunder, is immediately needed to protect (a) any aspect
of the state highway, or (b) to secure the safety of the traveling public, as a result of a failure of the
AGENCY's Improvements, such work may be performed by the STATE without prior approval of the
AGENCY, and the AGENCY agrees to pay the STATE's reasonable cost and expense for performing the
work. The AGENCY will be notified of the emergency work and the necessity for it at the STATE's earliest
opportunity. The STATE shall provide to the AGENCY a detailed invoice for such emergency work, and
the AGENCY agrees to make payment within thirty (30) calendar days of the date of the invoice.
The terms of this section shall survive the termination of this Agreement.
7.1 PAYMENT
7.2 REIMBURSABLE COSTS
The AGENCY shall reimburse the STATE for all actual direct and related indirect costs incurred by the
STATE under this Agreement. Such costs include, but are not limited to, agreement preparation, plan
review, including review of proposed revisions to plans and specifications contained in the Exhibits,
construction inspection, and administrative overhead.
7.3 INVOICES
The STATE shall provide detailed invoices to the AGENCY for STATE -performed work as required under
this Agreement. The AGENCY agrees to make payment within thirty (30) calendar days from the date of
a STATE invoice. The AGENCY agrees that if it does not make payment within thirty (30) calendar days
after the date of a STATE invoice, the invoice amount shall bear interest at the rate of one percent per
month or fraction thereof until paid.
8.1 MISCELLANEOUS TERMS
8.2 FAILURE TO COMPLY WITH TERMS AND CONDITIONS
Any breach of the terms and conditions of this Agreement, or failure on the part of the AGENCY to
proceed with due diligence and in good faith in the construction and maintenance of the Improvements
provided for herein, shall subject this Agreement to be terminated, and the STATE, in its sole discretion,
may require the AGENCY to remove all or part of the Improvements constructed hereunder at the
AGENCY's sole expense. If the AGENCY fails to effect such removal of its Improvements, the removal
may be performed by the STATE without prior approval of the AGENCY, and the AGENCY agrees to
pay the STATE's reasonable cost and expense for performing the work. The STATE shall provide to the
AGENCY a detailed invoice for such removal work, and the AGENCY agrees to make payment within
thirty (30) calendar days of the date of the invoice pursuant to Section 7.
8.3 TERM OF AGREEMENT
Should the AGENCY not begin construction within eighteen (18) months after the date of execution, the
Agreement shall automatically terminate, unless the STATE, in its sole discretion, grants a time extension.
As part of any time extension granted by the STATE, the Plans and Specifications attached hereto must
be revised to meet the STATE's most current design and construction standards. If this Agreement is
terminated, the AGENCY may be required to repeat the entire application, review, and approval process
in the STATE's sole discretion.
Unless otherwise provided herein, the term of this Agreement shall commence as of the date this
Agreement is fully executed by the parties and shall continue until the Improvements are accepted by the
STATE pursuant to Section 3 or as otherwise provided herein.
DOT Form 224-032
Revised 1112015
C- c r E
8.4 ASSIGNMENT OF AGREEMENT
No assignment or transfer of this Agreement in any manner whatsoever shall be valid, nor vest any rights
hereby granted, until the STATE consents thereto and the assignee accepts all terms of this Agreement.
8.6 NON -EXCLUSIVITY
This Agreement shall not be deemed or held to be an exclusive one and shall not prohibit the STATE from
granting permits or franchise rights; or entering into other Agreements of like or other nature with other
public or private companies or individuals, nor shall it prevent the STATE from using any of its highways,
streets, or public places, or affect its right to full supervision and control over all or any part of them, none
of which is hereby surrendered.
8.6 AUDIT RECORDS
All Improvement records, including labor, material and equipment records in support of all STATE
costs shall be maintained by the STATE for a period of six (6) years from the date of termination of this
Agreement. The AGENCY shall have full access to and right to examine said records during normal
business hours and as often as it deems necessary, and should the AGENCY require copies of any
records, it agrees to pay the costs thereof. The parties agree that the STATE work performed herein is
subject to audit by either or both parties and/or their designated representatives and/or state and federal
government.
8.7 MODIFICATION
This Agreement may be amended or modified only by the mutual agreement of the parties. Such
amendments or modifications shall not be binding unless they are in writing and signed by persons
authorized to bind each of the parties.
8.8 DISPUTES
In the event that a dispute arises under this Agreement, it shall be resolved as follows: The STATE and
the AGENCY shall each appoint a member to a disputes board, these two members shall select a third
board member not affiliated with either party. The three-member board shall conduct a dispute resolution
hearing that shall be informal and unrecorded. An attempt at such dispute resolution in compliance
with aforesaid process shall be a prerequisite to the filing of any litigation concerning the dispute. The
parties shall equally share in the cost of the third disputes board member; however, each party shall be
responsible for its own costs and fees.
8.9 VENUE AND ATTORNEYS FEES
In the event that either party to this Agreement deems it necessary to institute legal action or proceedings
to enforce any right or obligation under this Agreement, the parties hereto agree that any such action or
proceedings shall be brought in a court of competent jurisdiction situated in Thurston County, Washington
Superior Court. Further, the parties agree that each will be solely responsible for payment of its own
attorney's fees, witness fees, and costs.
8.10 INDEPENDENT CONTRACTOR
The AGENCY shall be deemed an independent contractor for all purposes under this Agreement, and
the employees of the AGENCY or any of its contractors, subcontractors, consultants, and the employees
thereof, shall not in any manner be deemed to be employees or agents of the STATE.
8.11 TERMINATION OF AGREEMENT
Neither party may terminate this Agreement without the concurrence of the other party, except as
otherwise provided under Section 8.2. Termination shall be in writing and signed by both parties. If this
Agreement is terminated prior to the fulfillment of the terms stated herein, the AGENCY shall reimburse
the STATE for its actual direct and related indirect expenses and costs incurred up to the date of
termination. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the
parties prior to termination.
DOT Form 224-032
Revised 11/2015
T , f Y"
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the party's date last signed
below.
STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
By:
Title:
Date: 3d
AGENCY
1
By
Title:
Date:
Approved as to Form by Assistant Attorney General 1012812015. Any changes to this form require AAG approval.
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DOT Form 224-032
Revised 11/2015
To:
From:
Agenda Date:
Subject:
Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
Board of Commissioners
Philip Morley, County Administrator
Monte Reinders, Public Works Director/ County Engineer
January 23, 2017
4-_-- 0— 0_ 1*49F9F l
WA State Dept. of Transportation (WSDOT) Construction Agreement, for
Olympic Discovery Trail Project, South Discovery Bay - Segment A
Statement of Issue:
The Board is asked to approve the WSDOT Construction Agreement for the Olympic Discovery
Trail Project; Segment A, located in South Discovery Bay. This agreement is required by
WSDOT to allow Local Agencies to perform work within the WSDOT Highway 101 right-of-way
(ROW).
Analysis/Strategic Goals/Pro's Et Con's:
This project is included in the officially adopted 2017-2022 Transportation Improvement
Program and the 2017 Annual Construction Program as Item No. 7. The purpose of this
project is to complete a section of the trail from Old Gardiner Rd to Salmon Creek.
Fiscal Impact/Cost Benefit Analysis:
This agreement permits the County to construct improvements on the WSDOT ROW.
Construction of this project is funded by Recreation Et Conservation Office (RCO) grant #12-
1250C with local matching funds previously identified. Associated WSDOT administrative
costs are budgeted in the funding.
Recommendation:
The Board is requested to sign (3) copies of the Construction Agreement and return (3) copies
to Public Works. Public Works will return to the BOCC 1 executed original upon signature by
WSDOT.
Department Contact:
John Fleming PE, Project Manager, (360) 385-9217
Rev' d B :4
Philip Morley, County Administrator Date
CONTRACT REVIEW FORM oz -
CONTRACT WITH: WSDOT
(Contractor/Consultant)
CONTRACT FOR: WSDOT Construction Agreement TERM:- N/A
Olympic Discovery Trail, South Discovery
Bay - Segment A
COUNTY DEPARTMENT:
For More Information Contact:
Contact Phone #:
I RETURN TO: Tina
in
AMOUNT: N/A
Revenue:
Expenditure:
Matching Funds Required:
Sources(s) of Matching Funds
Public Works
John Fleming PE
(360) 385-9217
RETURN BY: 1/9/15
33402.73
180.000.010.59500.65
Yes
Local Funds
Step 1: REVIEW BY
Review by:
PROVED FORM
Date Reviewed:
AP
Comments 1,/,ao t-- r
F07
Step 2: REVIEW BY PROSEC
Review by: �1
Date Reviewed:
pComments APPROVED AS TO FORM
A N11 Ili j i ;1
PROCESS: X Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Other
(See Comments)
TTORNEY
for revision (See Comments)
Michael Haas
Step 3: (If required) DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 7copies of Contract, Review Form, and Agenda Bill to BOCC Office. 'JAN 1 !ry2017
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda.
(This form is to stay with the contract throughout the contract review process and accompany thegenda Bi jFFERSON COUNTY
PRO ECUTING ATTORNEY
H:\backup of public P drive\PROJECTS\CR860100 Olympic Discovery Trail ODT\Project Management\Contract\WSDOT Construction Agreement\Contract Review
Form-WSDOT Construction Agreement.docx rev. 6/10/2013
LETTER OF TRANSMITTAL
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385-9160
Monte Reinders, P.E.
Public Works Director/County Engineer
TO: FROM:
Jefferson County Commissioners Office John Fleming PE
1829 Jefferson St Jefferson County Public Works
Port Townsend, WA 98368 623 Sheridan Street
Attn: Julie Shannon Port Townsend, WA 98368
Phone: 360-385-9100 360-385-9217
Fax: 360-385-9234
Date: 2/1/17
We are transmitting the following:
WSDOT Construction Agreement, Olympic Discovery Trail Project, Segment A, Discovery Bay
Action if required:
We are returning an executed copy for your records.
This is: [ X] Per your Request
[ ] For your Information
[ ] For your Review & Approval
[ ] For your Files
[ ] For your Action