HomeMy WebLinkAbout021317_ca03Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director/County Engineer `
Agenda Date: February 13, 2017
Subject: Public Works Board Loan Extension - Port Hadlock Sewer
Statement of Issue: A loan Amendment with the Public Works Trust Fund Board
(PWTFB) for the Port Hadlock Wastewater System project.
Analysis/Strategic Goals/Pro's 8t Con's: Jefferson County was awarded a loan of
$10,000,000 by the PWTFB in 2012 for development of the Port Hadlock Wastewater
System which has an estimated startup cost of approximately $45,000,000 for the
Core 1t Rhody service areas. The County has used approximately $1,676,155 of the
loan combined with an EPA grant of $970,000 to complete the plans and specifications
for the wastewater treatment plant and wastewater re -use facility and to complete
permitting and land acquisition. This loan extension is for 18 months to allow the
County time to seek grants and appropriations from State and Federal sources that
would allow the project to advance. Further information and detail can be found on
page 2 of the Amendment.
Fiscal Impact/Cost Benefit Analysis: This Amendment is for time only and so there is
no new fiscal impact.
Recommendation: Please sign all three (3) original documents where indicated and
return to Public Works for further processing.
Department Contact: Monte Reinders, Public Works Director (360) 385-9160
Reviewed By:
Philip Morl ya,, ountyc_Admi.nisirator
Date
f
AMENDMENT FACE SHEET
Loan Number: PC12-951-052
Amendment Number: A
Washington State Department of Commerce
PUBLIC WORKS BOARD
PUBLIC WORKS TRUST FUND
1. Contractor
2. Contractor Doing Business As (optional)
Jefferson County
N/A
623 Sheridan st
Port Townsend, WA 98368
3. Contractor Representative (only if updated) Public Works Board Representative (only if updated)
N/A N/A
5. Original Contract Amount -r-6. Amendment Amount 7. New Contract Amount
$10,000,000.00 N/A N/A
8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date
Federal: ❑ State: C Other: ❑ NIA: 3/5/2017 7/1/2046
El
11. Federal Funds (as applicable): Federal Agency: CFDA Number:
N/A N/A N/A
12. Amendment Purpose:
The purpose of this amendment is to extend the project completion date of the Public Works Trust Fund
Loan Number PC 12-951-052.
The Board, defined as the Washington State Public Works Board, and Borrower/Contractor acknowledge
and accept the terms of this Agreement/Contract As Amended and have executed this Agreement/Contract
Amendment on the date below to start as of the date and year referenced above. The rights and obligations
of both parties to this Agreement/Contract As Amended are governed by this Agreement/Contract
Amendment and the following other documents incorporated by reference: Amendment Terms and
Conditions. A copy of this Agreement/Contract Amendment shall be attached to and made a part of the
original Agreement/Contract between the Board and the Borrower/Contractor. Any reference in the original
Agreement/Contract to the "Agreement' or the "Contract" shall mean the "Agreement As Amended" or
"Contract As Amended," respectively.
FOR THE BORROWER/CONTRACTOR
FOR PUBLIC WORKS BOARD
John LaRocque, Executive Director
Date
APPROVED AS TO FORM ONLY
Signature
Print Name
Title
This 18th Day of December, 2008
Date
Rob McKenna
Attorney General
Signature on File
Kathryn Wyatt
Assistant Attorney General
Jefferson County Page 1 Extension Amendment
PC12-951-052 2/9/2017 Public Works Trust Fund
AMENDMENT TERMS AND CONDITIONS
PUBLIC WORKS BOARD
PUBLIC WORKS TRUST FUND
The purpose of this amendment is to extend the project completion date of the Public Works Trust Fund
Loan Agreement/Contract Number PC12-951-052 from 3/5/2017 to a new ending date of 6/5/2018.
This amendment was approved by the Public Works Board, a department of the State of Washington,
(hereinafter referred to as the "Board"). The Board found the extension was necessary for the following
reason:
Lack of Complete Funding for Construction - State and federal grant/appropriation assistance is
required to construct the new sewer system and treatment facilities in an affordable manner. When the
County began the planning process, federal and state grants/appropriations were available to assist in
bringing important infrastructure projects to life. Jefferson County has complied with Growth
Management, worked within its own means and with funding partners (Rep. Norm Dicks office for
federal appropriation, USDA -Rural Development, WA Dept. of Ecology and PWTF) to bring the
project to its current position. Now a significant grant or federal/state appropriation is required to be
able to complete the entire funding package.
Once this significant grant/appropriation is secured, the County can proceed to partner with local
property owners to establish a Local Improvement District (LID) and will again be eligible to work
with low-interest funding programs (USDA -Rural Development, Dept. of Ecology and Community
Development Block Grant) to complete the funding package and proceed with construction.
Unfortunately, the County has been notified that the project is not eligible for funding program grants
until the LID has been established.
The collection system costs were tested with the property values with the Special Benefit Study
completed in late 2013. It was found that property values had not rebounded. The combination
suggested that the formation of an LID to fund the collection system was not feasible at that time. And
funding programs require the formation of an LID in order to apply for grants.
The Board and the Jefferson County (hereinafter referred to as the "Borrower/Contractor') agree to amend
the Public Works Trust Fund Loan Agreement/Contract Number PC 12-951-052 as described below.
Time of Performance Section of the Agreement/Contract Number PC 12-951-052 is amended to read as
follows:
The Borrower/Contractor shall begin the activities identified within Attachment I: Scope of Work no
later than three (3) months after Agreement/Contract execution, and reach project completion no later
than 6/5/2018.
Failure to meet Time of Performance shall constitute default of this Agreement/Contract. In the event
of extenuating circumstances, the Borrower/Contractor may request, in writing, that the Board extend
the deadline for project completion. The Board may, by a two-thirds vote, extend the deadline.
Jefferson County Page 2 Extension Amendment
PC12-951-052 2/9/2017 Public Works Trust Fund
The term of this Agreement/Contract shall be for the entire term of the loan regardless of actual
project completion unless terminated sooner as provided herein
Jefferson County Page 3 Extension Amendment
PC12 951 052 2/9/2017 Public Works Trust Fund