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HomeMy WebLinkAboutM010917District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 9, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated he is the Chimacum School District Superintendent and reminded voters the school has an upcoming levy for Education, Maintenance and Operations on February 14, 2017. The levy replaces the expiring 2014 levy and is not a bond. He thanked County departments and staff for their work with the school district; • A citizen urged the Commissioners to support Phase 1 of creating a Human Rights Commission; • A citizen stated: 1) A seminar on prolonging life will be held this week at the Chimacum Grange; and 2) Jefferson County needs to meet the needs of people living here by providing more jobs. He gave statistics on the amount of fuel used to travel outside the County for work and commerce; and • A citizen stated in light of social media posts, he is happy to see the Commissioners will be affirming that Jefferson County is a place where everyone can live. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Publication of County Legal Notices; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. on Monday, March 6, 2017 in the Commissioners' Chambers; Jefferson County Courthouse 2. AGREEMENT re: Strategic Plan Development Services; In an Amount not to Exceed $23,500; Jefferson County Sheriff; Roger Baker Consulting 3. AGREEMENT re: Health Insurance Portability and Accountability Act (HIPAA) Requirement to Provide Compliance for the Access of Protected Health Information; No Dollar Amount; Jefferson County Public Health; Marc Bolan Consulting 4. AGREEMENT, Interlocal re: On-line Food Worker Training, Testing and Card Issuance to Jefferson County Residents or Out -of -State Residents Working in Jefferson County; In the Amount of $7.00 per Card Issued; Jefferson County Public Health; Tacoma -Pierce County Health Department 5. AGREEMENT NO. 13-1221C, Amendment No. 1 re: Duckabush Floodplain Acquisition 2013; Extension of Project Period Only; Jefferson County Public Health; Washington State Recreation and Conservation Office (RCO) Page 1 Commissioners Meeting Minutes of January 9, 2017 6. AGREEMENT NO. 12-1384C, Amendment No. 2 re: Quilcene Acquisitions 2012; Increase AA&E to Maximum Allowed Due to Additional Properties and Restoration Deliverables; The Admin Limit will Increase an Additional Amount of $3,400 for a Total of $11,400 and the A&E Limit will Increase an Additional Amount of $3,269.23 for a Total of $4,269.23; Jefferson County Public Health; Washington State Recreation and Conservation Office (RCO) 7. MEMORANDUM OF UNDERSTANDING (MOU) re: To Create a High School Transition Program Titled Achieving Community Employment in Transition (ACE -IT); No Fund Exchange; Jefferson County Public Health; Fort Worden Public Development Authority (PDA) and Port Townsend School District 8. Payment of Jefferson County Vouchers/Warrants Dated December 24, 2016 Totaling $1,866.54 9. Payment of Jefferson County Payroll Warrants Dated December 29, 2016 Totaling $1,355.80 and A/P Warrants Done by Payroll Dated January 5, 2017 Totaling $787,458.30 COMMISSIONERS BRIEFING SESSION and CALENDAR COORDINATION. The Commissioners reported on their meeting schedules. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Chamber of Commerce meeting • Workforce Development Conference Call • Tourism Coordinating Council meeting • Substance Abuse Advisory Board meeting • Brinnon Parks and Recreation District meeting • The Governor's Ball • Behavioral Health Organization meeting • Hood Canal Coordinating Council meeting • Chimacum Prevention Coalition meeting • Olympic Region Clean Air Agency meeting • Meeting with the City Manager regarding Affordable Housing • Economic Development Council Team Jefferson Director Peter Quinn's farewell party • Strait Ecosystem Recovery Network meeting • Sheriff s Office Strategic Plan work session The meeting was recessed at 9:43 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. EXECUTIVE SESSION. An Executive Session was scheduled from 10:00 a.m. to 10:30 a.m. with the Commissioners regarding personnel, hiring/discipline/performance review under exemption RCW42.30.110(1)(g) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:05 a.m. to 11:26 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 2 Commissioners Meeting Minutes of January 9, 2017 The meeting was recessed at 11:27 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. DISCUSSION re: County Strategic Planning: Madam Chair Kler stated that during the Executive Session, the Commissioners discussed issues exempt from the Open Public Meetings Act. While discussing those issues, the desire to take the steps towards having a County -wide Strategic Plan was noted as something to discuss during open session. Madam Chair Kler stated the Commissioners' interest in hiring a consultant to assist with a Strategic Plan for the offices of the Board of County Commissioners and County Administrator. The Commissioners stated they did not wish to create more work for the County Administrator, but they will need his assistance with carrying out the process to obtain a consultant. Commissioner Sullivan added that in fulfilling the obligations of the Board to conduct a performance review for the County Administrator, it led the Commissioners to take a look at how the County is functioning as a whole. The Commissioners would like the consultant to also look into the possible efficiencies that might be gained in the Board of County Commissioner's Office and County Administrator's Office. Commissioner Dean will work with County Administrator Morley in obtaining a consultant and she stated the goal of the Commissioners is to support the County Administrator in his duties. Madam Chair Kler stated that last year the County Administrator experienced abnormally high workloads and demands. She would like to not only support him, but make sure they are not working him too hard. County Administrator Philip Morley stated that with a new board, the Commissioners may wish to implement the use of technology enhancements to improve and streamline how Board agenda packets are submitted and produced. The Commissioners agreed this was something they all would like to explore further. County Administrator Morley proposed a January 23, 2017 afternoon session to discuss tablets, software platforms and televising the Board of County Commissioner meetings among other possible technology enhancements to create efficiencies and enhance transparency to the public. He will invite Central Services Information Services staff and the Clerk of the Board Erin Lundgren to attend the meeting. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Hiring update: Prothman will be advertising for Chief Civil Deputy Prosecuting Attorney and Central Services Director this month. • Central Services: The County Administrator would like to discuss strengthening certain aspects of the Central Services department with the future Central Services Director. • Sheriff s Office Strategic Plan: The Commissioners and County Administrator received questionnaires as part of the Sheriff s Office Strategic Plan process. County Administrator Morley explained the budgeting requests and accommodations the County has made in recent years for the Sheriff s Office. • Washington State Association of Counties (WSAC): County Administrator reviewed WSAC's assessment fees for Jefferson County as information only. Page 3 Commissioners Meeting Minutes of January 9, 2017 • Hazard Mitigation Plan: Commissioner Sullivan is in the process of reviewing the plan. County Administrator Morley will check Jefferson Transit's progress in reviewing the plan and will work with Emergency Management Director Lynn Sterbenz and Ken Horvath to prepare the plan for adoption. • Proposed Proclamation: The Commissioners are working on formulating a proclamation regarding Anti -Hate in Jefferson County. Commissioner Sullivan noted that the Governor has declared Washington a Hate -Free zone, and the Commissioners could state they support the Governor. Madam Chair Kler and Commissioner Dean would like to make a declaration and will continue to work on a proclamation. • Human Rights Commission: A citizen has requested the Commissioners support of "Phase One" of a Human Rights Commission. County Administrator Morley stated that he explained to the citizen that there is already a state function for this. He suggested possibly adding a statement regarding Human Rights into the proposed proclamation. • Navy Growlers: Madam Chair Kler read from a letter she signed along with Island County Commissioner Helen Price Johnson, San Juan County Commissioner Jamie Stephens and Skagit County Administrator Ken Holloran regarding Navy Growler noise. Commissioner Sullivan stated a citizen suggested using GIS mapping technology to track noise complaints. • Chimacum Creek No -Shoot Zone complaints: Commissioner Sullivan and Sheriff Stanko are addressing a shooting complaint in that area. • Port Hadlock Sewer: Commissioner Dean requested a work session with Public Works to review the sewer plan and pass the information along to the public. • Affordable Housing: Commissioner Dean is meeting with City Manager David Timmons regarding affordable housing. The City Manager is proposing a new affordable housing group. • County Website and Newsletter: Commissioner Dean is interested in starting a newsletter which she can email to the community to relay the current issues of County Government, the work they do and the challenges they face. • Climate Action Committee (CAC): Madam Chair Kler read from a letter the CAC group is sending to the Port Townsend Paper Company for their work on reducing their greenhouse gas emissions by 60%. The Board previously approved the letter. CAC has requested that all members provide a mitigation strategy prior to their next meeting in February 2017. Madam Chair Kler will report back on how the County has been taking steps to make their Courthouse lights more efficient. She will speak to other County departments as well. • Legislative Session: Madam Chair Kler will be attending the Legislative Steering Committee (LSC) meetings next week. County Administrator Morley noted the Hirst Decision, LAMIRDs, sewer and Timber Harvest within Master Planned Resorts are all issues to be looking out for. • On the Road Meetings: Commissioner Dean expressed interest in resuming the Board of County Commissioners' On the Road Meetings. Other Elected Officials and Department Supervisors would be welcome to join. Commissioner Dean would like the meetings to also be a platform to hear presentations or reports from the community. Calendar Coordination - continued: • Port Ludlow Settlement Agreement Community meeting • Madam Chair Kler will be out of the office January 24, 2017. • Commissioner Dean will be out of the office January 20, 2017. Page 4 Commissioners Meeting Minutes of January 9, 2017 NOTICE OFADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:27 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1A* Carolyn A ery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS 11�— zo-�, Kathleen er, Chair DaWSulliva4n,Vm er �. ov'�� Kate Dean, Member Page 5 SEAT,:-' ; cA 1A* Carolyn A ery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS 11�— zo-�, Kathleen er, Chair DaWSulliva4n,Vm er �. ov'�� Kate Dean, Member Page 5