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Home My WebLink AboutTourism Coordinating Council and S3 Solutions Steve Shively - 021715CIL- 15 Total Coordinating Council (TCC) Jefferson Co. PJ3 Digital Media Management (DMM) MOU Steve Shively, licensed for business in Washington State d.b.a. SHIVELY STRATEGIC SOLUTIONS (herein S3 Solutions) is pleased to provide the following digital content management services to the Jefferson County, Washington Tourism Coordinating Council (herein TCC). This working relationship supplements existing Jefferson County Tourism Coordinating Council Letter of Understand dated April 26, 2014 expanding the scope of work for S3 Solutions work as the TCC Marketing Coordinator. Guided by a Memorandum of Understanding (MOU) between both parties as detailed and agreed to additional work below. MEMORANDUM OF UNDERSTANDING (MOU) S3 Solutions with TCC This agreement is made as of August 15, 2014 by and between Steve Shively of S3 Solutions, with offices at 2023 E. Sims Way #308, Port Townsend, WA 98368, with Tourism Coordinating Council of Jefferson County hereinafter known as the TCC, for the purpose of herein described additional consultant services. PURPOSE: The purpose of this MOU is for S3 to provide TCC with digital media management (DMM) of current assets detailed below: Platform URL path Web corn & .org: EnjoyOlympicPeninsula, HeartoftheOlympicPeninsula, Travel OlympicPeninsula Facebook http://www.facebook,comfEnioyOlympicPeninsula Twitter http:/ttwitter.com/Enioy0lympiGs Pinterest http://www.pinterest.com/EniovOlvmpics eNews Constant Contact, MailChimp or similar, platform with 8213 and 132C list development With Objective of: • Strengthening TCC vision, mission and brand through regular curating and posting on all platforms • Maintaining identified landing pages and web links. Providing performance update of some. • Blog Content & Maintenance (Blog posting editorial calendar synced with OPTC seasonal campaigns) • ENews Marketing Set-up delivery platform for B2B and B2C lists • Social Networking across Facebook, Twitter, Pinterest platforms • Monthly Anolytics reporting on all digital platforms • $50 / month Social media promotion (Google Ad Words, Focebook & Twitter Ads / Boosts, campaigns) 1. Duties and Obligations: S3 Solutions agrees to perform the services specified herein and made part of this agreement. loft Tourism Coordinating Council (TCC) Jefferson Co. Digital Media Management (DMM) MOU 1[931 2. Compensation: All compensation received on behalf of S3 Solutions shall be deemed to be for services as an independent contractor, and not as an employee of TCC. Compensation for performing the specified services shall be at the sum of $3501 month, payable upon monthly invoice. Additional 93 Solution rates for separately contracted project(s) expenses will be itemized on client invoices per currently accustom contracted TCC Marketing Coordinators rates and reimbursable expenses. • Hourly billable rates: S40ltwur Admin., S650hour Creative + Per Diem fees indexed care of current U.S. Genera! Services Adrniii atrakin for retailed lodging Meals and Incidental Expenses, www.gsa.yov perdiem + POV Mileage, rate indexed care of www.asa-gov1miteaoe. • Copying / Printing SO.10 per page for black/white, 0.50 for color (single -sided) • Other reasonable expenses as incurred and pre -approved by TCC 3. Term of Agreement: This renewable 12 -month digital media management (DMM) agreement is subject to mutually agreeable extension or scheduled conclusion on August 15,2015- Either S3 Solutions or TCC may terminate this agreement with 30 -days' notice, for any reason or no reason, by written notice to the other party. TCC will compensate S3 Solutions for service's rendered up to the date of ternunalion in line with compensation provisions under section 2 of this agreement_ 4. Applicable Law and Enforcement of Rights and Obligations: Both parties agree to indemnify and hold harmless the other for any liability which is aftnbutabie to the negligent actions or failure to act of the other. The maximum amount of liability will be the sum of fees due to S3 Solutions for the previous 30 -days at the time that the claim for liability is made by the other party. This agreement shall be construed and governed in accordance with the taws of WASHINGTON State. If any court determines that any part of this agreement is unenforceable, all parties agree that all other parts shall remain in force and effect to the maximum extent permitted by law. This agreement is binding on the parties' successors. assigns, executors, adininistrators and heirs. Mutually agreed binding arbitration is the preferred path of conflict resolution between both parties. however, JEFFERSON, CO. WASHINGTON is the county of venue should conflicts related to this MOU be taken to court. S. Amendments: This supplemental agreement, when incorporated with previously executed Letter of Understand dated April 26. 2014- constitutes the entire agreement between the parties and may be further amended only in writing and executed by authorized representatives of both parties. By signing hereunder both parties acknowledge that they have read all of the provisions of this agreement and agree to its terms. Steve Shively, Principal on behalf of S3 Solutions Bill Roney, Council Chair on behalf of TCC Name: Date: �1��'` t Name Date: Signature: Signature:�� Jefferson C unV Board of County Com ' sinner David Sullivan, Chair Attest: �dw;(Yt *n Carolyn Ave , Deputy Clerk of the Board / 'z/7 / 5� Date Approved as to Form -2- David David Alvarez, Deputy Prose ing Attorney 2 of 2 RE: Letter of Understan ding The purpose of this Document is, to outline the duties and responsibilities ofthe Jefferson Tourism Coordinating Council Narketing Coordinator. Document also outlines the jefferson County Tourism Coordinating Council,(designated as TCC in this document), responsibilities to contractor in ternis of"paymerut and oversight To over and implement all Media Marketing prograrns, print, int ernet, or other media,, that have been diussied and developed by the Jefferson County Tourism Colorldinathio gCouncil. And to advise TCC mernbers, ofbestavenues forsuccess in Jefferson County media Promotions airned at overnight and extended stays in local lodging. Coordinate between TCC, (Jefferson County Tourism Coordinating Council), OPVB, (Olympic Peninsula Visitor Bureau), and OPTC,(Olympic Peninsula Totirism Cornmission"), on Spring and Fall Campaigns, web based promotions, aids, etc, These Carnpaigns are formulated in partnership, TCS, OiPVB, OPTC and aruted by OPV'pus lead entity. Coordii-iate with Marketing and Ad Reps, aj,'id help facilitate Cooperative promotions and giveaways associated with these programs. Attend meetings, WC, J.C. LTAQ OPTC and provide input rel atedto Marketing venues, provided by TCC to address jefferson County Lodging Promotional needs. Set meeting dates for TCQ with input from Committee, venues, advertise meeting in Jefferson County Leadier, Send ineeting notices to Board Members, :ruin null interested parties, meeting agendas should go out to the board no less than 4 days prior to meeting, (gives time to review and or add), Record meeting, download media and place on CD,, file. Take minutes during meeting, After meeting, trap scrib e Minutes, distribute to IVC mernbers, Meeting minutes and supporting docs should be distributed for comment/rieview within 7 days of meeting. Prepare meeting diocunients:Aglenda, Minutes, Financial Report,, and any additional information in support o needs at the momenL Report ou currient prograrns, Media Campaigns, and advise TCC menibers on your ideas asto best achievie success in advertising., Disseminate all peitinent information is ernail, phone, or hard COPY; MUCII of this is pass -a -long from OPTC, Organize Annual T'CC Meeting in November. Meet with TCC Chair and TCC Co- Chair to design budget for COIning year Fill out application for LTAC funding,, write use descriptions, present application to LTAC committee. Receive invoices for reimbursement, process for payment,, (room rental, Facebook ads, office supplies, etc), deliver original to Auditor's office for payment, file second original in file. Chuck with county to see if payment has been issued. Coordinator will be resparr sill e for the checkbook. Keep track of financial matters. toulls of invoices, moIneys due, etc. Produce up to date Budget for TCC committee meetings, Printed Collateral: Coordinate with Roney and appropriate partners for reprints like our Activity Map, Lodging Lists: Coordinate with pill Roney at Gateway, VQ who updatesI, and coordinates with receiving inform tion, about these updates on Ludging Lists. Make and send postcards, to all jeff, Co. lodgings for changes, then place those changes in the current Lodging List, with Roney as involved partner. Interact with Lodgings on any pertinent matters. I genre is and ieflu ed at present, but TCC has planned to use Website, Pacebook, Pinterest, Twitter, Blog, etc. Coordinate with people who are working on Social Media pages., May need to write text for landing pages, etc, for banner ads, Legislative Representation. - Write letters, make phone calls, interact with Legislative Representatives, when needed. The TCC mill provide direction, oversight, and funding as agreed upon for Marketing Coordinator during each T'C Budget yearly cycle and will provide, agreed uplon, stipends for travel, mileage and expenses would be in-line with County i WA State per diem. travel parameters, and funds for necessary expenses; printing,, office needs and other related TCC expenses. This agre,etiietitrc,,iriaillis , in effect on a monthly basis, until thec or Contractor feel need al'id agree to terminate, Both'TCC and undersigned contractor have the right to terminate this, with a 30 day prior notice to &othelr p�arty nienn loned, arta Date L _1Z —z Com'wil,Chair Jefferson (,'o�.,�nty'TourismCODrdinating Council TCC Marketing Coordinatal