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Home My WebLink About031317_ca04Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E. Public Works Director/County Engineer Agenda Date: March 13, 2017 Subject: Supplemental Consultant Agreement #1 Legacy2012 LLC dba Nakano Associates Rick Tollefson Memorial Trail, Phase I, CR1815 Statement of Issue: Execution of Supplemental Consultant Agreement #1 with Legacy2012 LLC dba Nakano Associates, of Seattle, for completion of construction documents, Change Order Directive No. 1 work (additional design services), and Construction Engineering phase services, for the Rick Tollefson Memorial Trail Project, Phase I. Analysis/Strategic Goals/Pro's Et Con's: This project is number 5 on the 2017-2022 Six Year Transportation Improvement Program and is included in the 2017 Annual Construction Program, item number 5. The purpose of Phase I of this project is to create a new multi -use non -motorized trail crossing Chimacum Valley between HJ Carroll Park and Old Hadlock Road. Fiscal Impact/Cost Benefit Analysis: The supplemental agreement amount is $22,833.44. Funding is provided by the Federal Highway Administration for the STP -R grant at 86.5% and by the State of Washington for the State Pedestrian/ Bicycle Safety grant at 100%. The County Road Fund will be used to meet the 13.5% match requirement for the STP -R grant. Recommendation: The Board is asked to sign the three Supplemental Agreement #1 originals, and return two to Public Works. Department Contact: John Wayand, Project Manager 385-9377 Reviewed By: PhilipMorl , Co my Administrato Date Supplemental Agreement Organization and Address Number 1 LEGACY2012 LLC dba NAKANO ASSOCIATES 853 Hiawatha Place S Seattle WA 98144 206 292 9392 Agreement Number RTMT-1815-02 Project Number Execution Date Completion Date 1801815 December 31 2018 Project Title New Maximum Amount Payable Rick Tollefson Memonal Trail, Phase I $73 593 64 Description of Work Design Engineering and Construction Engineering Services The Local Agency of Jefferson County, Washington desires to supplement the agreement entered into with Leaacy2012 LLC dba Nakano Associates and executed on December 8, 2014 and identified as Agreement No RTMT-1815-02 All provisions in the basic agreement remain in effect except as expressly modified by this supplement The changes to the agreement are described as follows Section II, SCOPE OF WORK is hereby changed to read in Exhibit "B' II Section IV TIME FOR BEGINNING AND COMPLETION is amended to change the number of calendar days for completion of the work to read Original Completion Date December 31, 2017 New Completion Date December 31, 2018 III Section V, PAYMENT, shall be amended as follows Original Agreement Maximum Amount Payable $50,76020 Supplemental Agreement #1 additional amount $22,83344 New Agreement Maxmium Amount Payable $73,59364 as set forth in the attached Exhibit A A-1 and by this reference made a part of this supplement Page 1 of 3 Revised 8/9/2013 If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. Ald<jm.o fEssniAJo Contractor �4� okwll— Contractor's Signature Date COUNTY OF JEFFERSON BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Approve s to rm only: �-- 2 23 Zof�- Mi hael Haas ate Prseci#ing Attorney M to 4einders, P.E. Date Pu is VVorks Director/County Engineer Page 2 of 3 Revised 8/9/2013 Direct Salary Cost Overhead (including Payroll Additives) Direct Non -Salary Costs Fixed Fee Total Exhibit "A" Summary of Payments Basic Agreement Supplement #1 Total $47,72700 (incl in D S C ) $3,03320 (N/A) $50,76020 Page 3 of 3 $21,50844 $69,23544 (incl mDSC) $1,32500 (N/A) $22,83344 (Incl in D S Q $4,35820 (N/A) $73,59364 Revised 8/9/2013 Rick Tollefson Memorial Trail, CRISIS I EXHIBIT A 1 JEFFERSON COUNTY PUBLIC WORKS SUPPLEMENTAL AGREEMENT #1 — With Nakano Assoclates -- — (S ppleme tel ASreement to Co Itant Apmeme t RTMT 1815-02) TASKS P I al P H 1NAKANO ASSOC S I iAS I t P H I ASS.Clal $85 P H SITE BE DESIGN Pn pal Erg 6750 $110 P H I P H SMITH a HUSTON INC P pal Eng $160 $100 P H P H I P Clp 1 $22229 P H OEOENOINEERB INC IS Erg Adm 2 $15454Il71 OB 1 I P H P H 1 Adm 1 $6187 P H TOTAL ESTIMATEDHOURS T tat 90% TO CONSTRUCTION DOCUMENTS PHASE TASK 7 BID DOCUMENTS MANAGEMENT/COORDINATION _ 0 0 0 0 0 0 I 0 0 0 0 0 0 TRAIL PLAN SHEETS SECTIONS AND ALL NECESSARY DETAILS 0 0 1 0 0 I 0 0 0 0 0 0 0 0 _ MITIGATION PLAN 0 � 0 0 0 I 0 0 0 0 0 0 0 0 TECHNICAL SPECIAL PROVISIONS TO WSOOT STANDARD SPECS 0 _ 0 0 0 0 0 0 0 0 0 0 0 ENGINEERS COST ESTIMATE WITH QUANTITY TAKEOF BACKUP 0 _ _ 0 0 _ 0 I 0 _ 0 0 0 0 0 0 0 XSEC710NS Q 20' INTERVAL _ 0 0 _ 0 0 i 0 0 1 0 0 0 0 0 0 X SECTION EARTHWORK REPORT AT 20 INTERVAL 0 0 0 0 I 0 0 0 0 0 0 0 0 10CO 0% REVIEW MMENTS RESPONSES ICOMPLETEO] — _ 0 — 0 1 0 0 I 457809 0 0 0 0 I _ 0 0 457809 BUTOTAL HOURS BID DOCUMENTS SUB-TOTAL DOLLARS BID DOCUMENTS 0 $000 0 000 0 $0 00 0 $0 00 45 7809 $5 035 90 0 EO 00 0 000 0 --$0—00--7 0 $000 1 0 $000 0 $000 45 7809 $5,03590 REPLOT CIVIL SHEETS C1 C9 STAMPING AND SIGNING PLANS AND SPECIAL PROVISIONS 2 0 0 1 0 0 0 0 0 0 1 0 3 SUB-TOTAL HOURS BID DOCUMENTS SUB-TOTAL DOLLARS BID DOCUMENTS 2 $27000 0 0 00 0 $O 00 1 $15000 457809 5 035 90 0 0 00 1 0 0 00 0 000 1 0 $000 00 _S000 EDW 48 7809 S5.45590 CHANGE ORDER—DIRECTIVE NO 1 I NAKANO ASSOC P pal $135 I S Assoc I 1 $100 Assn t Ileo NOTE THESE RATES ARE FOR CHANGE ORDER DIRECTIVE NO 1 ONLY TASK 1 INTERPRETIVE SIGN PANEL CREATE AN ADDITIONAL INTERPRETIVE SIGN PANEL DEPICTING THE NATIVE AMERICAN _ f HISTORY IN CHIMACUM VALLEY 039 0 921 0 0 0 0 0 0 1 0 0 960 TASK 2 SAFETY RAIL DESIGN A SAFETY RAIL TO PROTECT PEDESTRIANS AND BICYCLIST FROM VERTICAL DROP I — OFFS AND OTHER SIDE HAZARDS —_ _ 24 27 1 _ 5 23 —_ 0 0 _ _ 0 _ 0 I 0 0 0 1 0 1 0 2950 SUBTOTAL HOURS CHANGE ORDER DIRECTIVE NO 1 SUBTOTAL DOLLARS CHANGE ORDER DIRECTIVE NO 1 2466 $3 328 10 523 $523 00 921 736 80 0 EO 00 0 000 0 $0 00 0 EO 00 0 000 0 $000 0 $000 0 $000 3910 $4,58890 BID PHASE 1 TASK 8 ASSIST COUNTY WITH BIDDER QUESTIONS I PRE BID SITE VISIT PREPARATION I ADDENDA PREPARATION NAKANO ASSOCIATES 1 PROJECT MANAGEMENT COORDINATION OF WORK PROGRESS REPORTING AND I I I INVOICING _ _ _ DOCUMENTATION 70 ASSIST COUNTY WITH BIDDER QUESTIONS AS REQUIRED 5 2 _ 0 I 0 _ 0 0 00 0 __ 0 0 I 0 0 I 0 0 I 0 2 DOCUMENTATION TO ASSIST COUNTY WITH PRE BID SITE VISIT PREPARATION AS REQUIRED 1 0 _ 0 0 _ 0 0 0 0 0 0 0 1 DOCUMENTATION TO ASSIST COUNTY WITH ADDENDA PREPARATION AS REQUIRED1 — 0 _ 0 0 _ 0 _ 0 _ _0 _ 0 0 _ p 1 _ p 1 SUBTOTAL HOURS BIDDER QUESTIONS/PRE BID SITE VISIT/ADDENDA SUBTOTAL DOLLARS BIDDER OUESTIONS/PRE BID SITE VISIT/ADDENDA 4 54 000 1 0 6000 0 $000 0 5000 0 5000 0 5000 0 SO tHI 0 $000 0 E000 0 E000 0 E000 4 1 E54000 Rick TolleTson Memorial Trail, CRI 815 JEFFERSON COUNTY PUBLIC WORKS SUPPLEMENTAL AGREEMENT f1 WI Nakano Associates IS pplem tel AgreemenitoC nsullant Agreement RTNT7875-02) TASKS CONSTRUCTION PHASE P I ipal $135 Pe H I NAKANO ASSOC Be Assoc I $100 Pe H I Aa wt $85 P H EXHIBIT A 1 SITEWISE DESIGN SMITH B HUSTON INC P pal E gl P opal Eng ea 5150 $110 $160 $100 P H P H P H P H P ipal $22229 P H GEOENGINEERS INC S Eng ee Adm 2 $15454 $7108 P H P H Admi 1 $6187 Pe H TOTAL ESTIMATED HOURS T I I TASK 9 ASSIST COUNTY WITH PRE-CONSTRUCTION MEETING I CONTRACTOR SUBMITTALS I CONSTRUCTION INSPECTIONS I PLANT INSPECTIONS I NAKANO ASSOCIATES — I PROJECT MANAGEMENT COORDINATION OF WORK PROGRESS REPORTING AND INVOICING 5 0 0 0 0 0 0 0 0 0 0 5 SHOP DRAWING (BRIDGE) I CONTRACTOR SUBMITTAL REVIEW 8 APPROVAL DOCUMENTATION 2 0 0 0 0 0 0 0 0 0 0 2 (1) PRE CONSTRUCTION MEETING ATTENDANCE 6 0 0 0 0 0 0 0 0 0 0 6 REQUEST FOR INFORMATION (RFI) SUPPORT DOCUMENTATION 3 0 4 0 1 0 0 0 0 0 0 0 7 (4) SITE VISITS WITH ASSOCIATED REPORTS INCLUDING PLANT INSPECTION ADJACENT TO I I TRAIL 8 AT MITIGATION SITE DURING PLANTING 8 0_ 6 _ 0 ' 0 0 0 0 0 0 0 16 CONSTRUCTION COMPLETION PUNCH LIST DOCUMENTATION AS NEEDED 0I 0 4 0 1 0 0 0 0 0 0 0 4 (2) PLANT INSPECTIONS DURING THE PLANT SELECTION INCLUDING PLANT ESTABLISHMENT (PSIPE) PERIOD (1 YEAR) WITH ASSOCIATED REPORTS 0 1 0 12 0 0 0 0 0 1 0 0 I 0 12 SITEWISE DESIGN PLLC 1 DOCUMENTATION FOR CONSTRUCTION CONSULTATION AS REQUIRED 0 0 0 1 _ _ F _ 4 4 0 _ 0 0 0 0 0 8 SMITH & HUSTON INC — SHOP DRAWING, (BRIDGE) I CONTRACTOR SUBMITTAL REVIEW B APPROVAL I DOCUMENTATION _ 0 0_ 0 0 4 _ –0 I _ _ 4 0 0 0 0 B DOCUMENTATION OF THE REVIEW OF THE BRIDGE ABUTMENT BEARING CAPACITY IN SITU INVESTIGATION PREPARED BY GEOENGINEERS INC___ 0 p p _ _ _ _p _ _–p _ 2 4 0 I 0 _ _ 0 REQUEST FOR INFORMATION (RFI) SUPPORT DOCUMENTATION 0 0 _1 0 8 GEOENGINEERS INC 1 _ (1) BRIDGE ABUTMENT BEARING CAPACITY FIELD INVESTIGATION DURING EXCAVATION OF I – THE BRIDGE ABUTMENTS 0 I 0 p _ – _ _ 0 0 0 0 0 6 0 0 g SUPPLEMENTAL GEOTECHNICAL REPORT 0 0 1 0 _ I 0 0 0 0 1 4 0 1 B SUBTOTAL HOURS PRECONSTRUCTION MEETING/CONTRACTOR SUBMITTALSICONSTRUCTION INSPECTIONSIPLANT INSPECTIONS 19 0 28 q 4 SUB TOTAL DOLLARS PRECONSTRUCTION MEETINGICONTRACTOR 10 12 1 12 1 0 1 gt SUBMITTALSICONSTRUCTION INSPECTIONSIPLANT INSPECTIONS $256500 $000 $238000 580000 544000 5760000 $120000 $22229 $185448 $000 $6187 $10923M Rick Tollefeon Memorial Trail, CR1S15 JEFFERSON COUNTY PUBLIC WORKS SUPPLEMENTAL AGREEMENT 01 _ with Nakano Associates IS pplemental Agreem t to Consultant Agreement RTNT 7616-02) TASKS SUBTOTALS TASK 7 BID DOCUMENTS HOURS DOLLARS CHANGE ORDER DIRECTIVE NO 1 TASK 1 AND TASK 2 HOURS DOLLARS TASKS BIDDERS OUESTIONSIPRE aID SITE VISIT/ADDENDA HOURS DOLLARS TASK 9 PRECONSTRUCTION MEETINGICONTRACTOR SUBMITTALS/CONSTRUCTION INSPECTIONIPLANT INSPECTIONS HOURS DOLLARS TOTAL LABOR HOURS I I � ..............1– EXHIBIT A 1 1 I I flFA1r1Y I — — r I P pal 5135 Pe H S n Also t $100 I P Ho Ae$85 le 565 P H P p l 5150 P H E 91 $110 P H P pal 5160 P H E 9 5100 P H P I pal $22228 P H S E g n e 1 $15454$ I P H j Adm 2 7108 1 PH Adm 1 56187 P H – 2 00 S27000 1 000 $000 000 _ $000– 100 $150 00 457809 S5.035 90 000 000 I 000 $0 00 000 S-0-00 000– SO DO 000 SO 00 000 $000 —24-66 _ $3.32910 I 5 23 I $52300 _ 9 21 _ $73680 000 0 00 I 000 SO 00 0 00 SO 00 000 I SO 00 000 000 F 000 I Sow 000 I SO 00 000 SO 00 400 $54000 000 EO DO _ r 000 _ 5000 000 50 63 000 060 –000— _ f0 00 _ 0 DO $000 000 5000 I 000 _ 000 1 _ 000 $0 00 000 50 00 1900 $2,56500 00_0 $O DO 28 00 E2 360 W 400 I $600 00 I 400 $44000 1000 $1,60000 1200 $1,20000 1 00 $22229 1200 $1,85448 000 $000 100 S61 87 I 4966 $670410 _ 5 23 _ 1 $52300 _ - 3721 21 $311680 _ 6 00 $75000 1 49 78 _ f $5,47590 _ 10 00 _ $1 60000 I 1200 $1.20000 100 $22229 1200 $1,85448 000 _ $000 I _ 100 $61 87 SMITH 8 I NAKANOI $10 34390 SITEWISE $622590 HUSTON $2 800 00 GEOENGINEERS $213864 DIRECT NON SALARY COSTS- _ REIMBURSABLE TRAVEL EXPENSES _ $70000 Nakano Assoc 7 trips x $75 $52500 Sltexnse Design 0 trips x $75 - $0 00 - - - - Smlth 8 Huston Inc 0 tripsx $75_ $0 00 — _ I I - I I - GeoEnglneers Inc Vehicle Mlleaga 1 trip x 114 miles RR 114 miles x $0 58/mile $6384 -- -- -- - - Ferry Expenses_I trips x $36 40 R/T $3640- _ _ Total GeoEnglneers $100 24 - TOTAL $625 24 ROUND UP TO 570000 l j SUBCON ItULTANT ADMINISTRATION by Nakano As oc (10%1 _ $62500 Sltewlse Design $1 190 00 X 10% - $119 00 - ($6 225 90 Sitewisa total $5 035 90 portion of Sltewlse total previously billed Invoice #6647 $1 19000) Smith 8 Huston $2 800 00 X 10% $280 00 r GeoEn Ineers$2 13864X`10% $21386 --- -- - — - �- - - - - - --- - - - - - - TOTAL $612 86 ROUNDUP TO 862500 �_ I - - - - - - - -- - - --- — - I _ __ Sub -Tafel Direct Non -salary Costsl - _ $1.325 I Sub -Total Labor Costs 1 _ 121150844 1 - Sub -Total Dlract Non salary Cos; $1,325 00 - - — - - - - - - Total I _ 522,833 44- -- - - -- - - _ r SEE NOTES SHEET 4 - - - - I I �- T lel _ 3_910 $4,686-90 400 91 DD 0,92364 18288 LIM 44 Rick Tollefson Memorial Trail, CR11116 EXHIBIT A 1 JEFFERSON COUNTY PUBLIC WORKS SUPPLEMENTAL AGREEMENT #1 Wat Nakano Associates 4 (S ppl m mal Agreementto Cons Rent Agreement RTMT 1815-02) K WOASSOC --I ___ 7 - T - 91TEMSE DESIGN SMITH a NUSTON INCGEOENOINEER9 ING TOTAL P Pal Se Ass Ua1 Aero t 5135 $100 I $85 P IPaI E a _ P I Upal E p S E a Adm 2 Adml 1 ESTIMATED HOURS r$2-22 $150 $110 E160 I $100 $15454 E710fi Efitfi7TASKS P H P HP Ho P Ho P H P H P H P Ho P H P H T I I Notes - Task numbering derives from original Consultant Agreement RTMT 1815-02 and Change Order Directive No 1 I All hourly rates Include overhead and profit — 1 TASK 7 BID DOCUMENTS The 45 7809 hours and the associated $5 035 90 1 amount shown for Sflawlse Design In Task 7 is for a portion of the total amount ($9 824 80) that exceeded the maximum amount payable In the Nakano Assoc nvoice #6647 A portion ($3 714 80) of the $5 035 90 amount has not been paid yet and will be paid upon execution of Supplemental Agreement #1 CHANGE ORDER DIRECTIVE NO 1 TASK 1 AND TASK 2 The $4 688 90 amount shown for Nakano Assoc In Change Order Directive No 1 Is for the actual amount paid that was allocated by Change Order Directive No 1 but not added to e Consultant Agreement maximum amount payable The $4 588 90 amount has I been paid In Invoices #6413 #6424 and #6437 1 I I SUMMARY OF SUPPLEMENTAL AGREEMENT #1 I I 035 90 Task 7 Bid Documents actual amount billed to complete the P S &E $4 5B8 90 Change Order Directive No 1 actual amount billed (invoices #6413 #6424 and #6437) 1I $11883 64 Additional amount needed for Task 7 Task 8 and Task 9 for Bidding and Construction phases —Salary I 1 $1.325 00 Additional amount needed for Direct Non Casts 7 1 1 1 -22 833 44 Total Increase In Agreement maximum amount payable per Suupplemental Agreement #1 I $50 760 20 Existing Agreement maximum amount payable _ $22,833 44 Total increase in A regiment maximum amount oavable Per Supplemental Agreement #1 $73 593 64 New Agreement maximum amount payable I EXHIBIT B SCOPE OF WORK Note Task numbering derives from original Consultant Agreement RTMT-1815-02 and from Change Order Directive No 1 90% TO CONSTRUCTION DOCUMENTS PHASE Note The Task 7 Bid documents work has been completed per the Nakano Assoc invoice #6647, through Dec 27, 2016 However, invoice #6647 exceeded the maximum amount payable ($50,760 20) by $9,624 80 The total amount of invoice #6647 has not been paid to Nakano Assoc due to the maximum amount payable limit Task 7 in this supplemental agreement provides for payment of a portion of the remainder of invoice #6647 by increasing the Agreement maximum amount payable Task 7 Bid documents (completed) Consultant team will produce Final Bid Documents Deliverables Nakano Associates Bid Documents including • Trail plan sheets sections and all necessary details (PDF and CAD) • Mitigation Plan • Technical Special Provisions to WSDOT Standard Specs( PDF and Word) • Engineers Cost estimate with quantity takeoff backup ( PDF and Excel) • X -sections @ 20 interval (PDF and CAD) • X -section earthwork report at 20 interval (PDF and Excel) • 100% review comments responses • Replot Civil sheets stamping & signing plans and special provisions CHANGE ORDER DIRECTIVE NO 1 (completed) Note The Change Order Directive No 1 work has been completed and paid per Nakano Assoc invoices #6413. #6424, and #6437 Change Order Directive No 1 allocated $5.910 00 from other tasks in the Consultant Agreement, but did not officially increase the amount of the Agreement maximum amount payable The total amount billed and paid for the work in the Change Order Directive No 1 was $4,588 90 This supplemental agreement provides for payment of the $4,588 90 by increasing the Agreement maximum amount payable Task 1 Interpretive Sign Panel • Create an additional interpretive sign panel depicting the native American history in Chimacum Valley Task 2 Safety Rail • Design a safety rad to protect pedestrians and bicyclist from vertical drop-offs and other side -slope hazards BID PHASE Task 8 Assist County with bidder questions / pre-bid site visit preparation / addenda preparation • Project Management Preparation of monthly progress report and invoices Communication and coordination between the County project manager Nakano Assoc and the consultant team members Deliverables Nakano Associates • Monthly progress report (submitted with monthly invoice) • Documentation to assist County with bidder questions as required • Documentation to assist County with pre-bid site visit preparation as required • Documentation to assist County with addenda preparation as required CONSTRUCTION PHASE Task 9 Assist County with pre -construction meeting / contractor submittals / construction inspections / plant inspections • Project Management Preparation of monthly progress report and invoices Communication and coordination between the County project manager Nakano Assoc and the consultant team members Deliverables Nakano Associates • Monthly progress report (submitted with monthly invoice) • Shop drawing (bridge) / contractor submittal review & approval documentation • (1) Pre -construction meeting attendance • Request for Information (RFI) support documentation • (4) Site visits with associated reports including plant inspection adjacent to trail & at mitigation site during planting • Construction Completion punch list documentation as needed • (2) Plant Inspections during the Plant Selection Including Plant Establishment (PSIPE) period (1 year) with associated reports Sitemse Design PLLC Documentation for construction consultation as required Smith & Huston Inc • Shop drawing (bridge) / contractor submittal review & approval documentation The required submittals include (Project Special Provisions 6-03 3) 1 Working drawings 2 Supporting Design Calculations 3 Weld procedures and welder s certificate of compliance for weld procedures 4 Fabrication submittals 5 Written instructions for lifting procedures and splicing procedures (if required) • Documentation of the review of the bridge abutment bearing capacity in-situ investigation prepared by GeoEngineers Inc • Request for Information (RFI) support documentation GeoEngineers Inc • (1) Bridge abutment bearing capacity field investigation Observation of native materials at the bridge abutment locations during bridge abutment excavation by the contractor Determination of the required depth of excavation to competent subgrade to support the necessary bridge foundation bearing pressure The necessary bearing capacity will be determined from the bridge manufacture(s) in advance of field investigation • Supplemental geotechnical report to include description of field investigation native subgrade materials final recommended depth of excavation for abutments Note ( ) denotes estimated number of trips as shown in Exhibit A-1 Direct Non Salary Costs