HomeMy WebLinkAboutM010300District No. ! Commissioner: Dan Harpole
District No. 2 Commissioner: Glen Huntingford
District No. 3 Commissioner: Richard Woj!
Deputy County Administrator: David Goldsmith
Public Works Director: Gary Rowe
Clerk of the Board: Lorna Delaney, CMC
MINUTES
Week of January 3, 2000
The meeting was called to order at the appointed time by Chairman Dan Harpole.
Commissioners Glen Huntingford and Richard Wojt were present.
Reorganization of Board: Commissioner Harpole moved to nominate and appoint
Richard Wojt as Chairman of the Board for the year 2000, to be effective immediately. Commissioner
Huntingford seconded the motion which carried by a unanimous vote.
Letter of Support: Commissioner Harpole moved to approve and sign a letter of support
for Commissioner Huntingford's appointment as the Washington Counties representative to the Board
of Natural Resources. Chairman Wojt seconded the motion that carded by a unanimous vote.
Approval of Minutes: Commissioner Harpole moved to approve the minutes of
December 13 and 20, 1999 as presented. Commissioner Huntingford seconded the motion which
carded by a unanimous vote.
COUNTY ADMINISTRA TOR BRIEFING SESSION: Deputy County Administrator,
David Goldsmith, reported on the following:
· There is a waiting period for unemployment compensation for employees that leave County
employment. The County is self funded for unemployment and can protest the former
employees eligibility which extends the period of time they must wait before unemployment is
paid. David Goldsmith will review the rules for payment of unemployment benefits to
determine if there is a difference between the public and private sector.
· The Port Townsend Rotary Club has put his name in for President beginning in July 2001. The
Board advised that they support him in this service to the community.
An element of the plan for the Gateway Center is a rest stop which will not be funded by the
grant for this project. He will work with the Public Works Department to develop an option
that will fund all the elements of this project.
The Fair is operated by a private non-profit organization as outlined in a County resolution
passed in 1973. Under the by-laws of the non-profit organization there are rules for appointing
members to the vacant positions on the Fair Board.
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Commissioners Meeting Minutes Week of January 3, 2000
A fee waiver has been requested for an after hours meeting space at the Health & Human
Services Department. This is not a fee established by ordinance. When a fee waiver is granted,
an off setting amount is provided to the Department from another fund. Since this fee is not set
by ordinance, the Board concurred that they cannot waive it.
The Board asked that David Goldsmith address the fees for dispatch services to the Fire
Districts. He will coordinate a meeting between the Sheriff and the Fire Districts to work out an
agreement on these fees.
The EOC was manned during the Y2K rollover last weekend. The Board directed that a letter
of appreciation be drafted for their signature to be sent to all the County employees who
participated in the Y2K process.
The Department of Community Development has asked to be allowed to recruit for a planning
position that was approved in the 2000 budget.
Natural Resource Policy Analyst Caryn Woodhouse reported that the federal 4(d) rule has been
issued for Hood Canal Summer Chum.
Payment of Overtime for Holidays re: Clerk Hire (Casual) Labor: Commissioner
Huntingford moved to reaffirm the County's policy that it does not pay overtime for Clerk Hire and
casual labor on holidays. Commissioner Harpole seconded the motion which carried by a unanimous
vote.
PUBLIC COMMENT PERIOD: The following comments were made: Concern about
the Boards' provisional UGA designation for the Tri Area when the letters received by the County
didn't appear to support that action; a request that the resolution on the Consent Agenda that vacates a
portion of 5th Street and Frederick Street in the Plat of Cove Addition be deleted because there is a
pending court case about this area; the Board has not complied with the lawful request for the findings
of facts to support their decision to create a provisional UGA in Glen Cove and the Tri Area; the
concern that no one is doing anything for the Tri Area, and what has been done doesn't make sense;
and a request that a committee of property owners develop a community plan for the Glen Cove area.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Harpole moved to delete Items 3, 4, 5, and 15 and to approve the balance of the items as presented.
Commissioner Huntingford seconded the motion which carried by a unanimous vote.
1. ORDINANCE NO. 01-0103-00 re: Adopting New Chapter 13.56 of the Jefferson County
Code, and Establishing Accommodations of Utilities upon Jefferson County Rights-of-Way
(Repeals and replaces Resolution No. 38-91 and Ordinance No. 2-81.)
2. ORDINANCE NO. 02-0103-00 re: Adopting New Chapters of the Jefferson County Code,
Telecommunications Use of Jefferson County Rights-of-Way
3. DELETE Resolution re: Statutory Vacation ora Portion of 5th Street and Frederick Street in the Plat of Cove
Addition
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Commissioners Meeting Minutes Week of January 3, 2000
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9.
10.
11.
12.
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15.
16.
DELETE Agreement Supplement #5 re: Extend Completion Date to March 30, 2000 for Consulting Services for
Tri Area/Glen Cove Special Study; CA-030998-001; Jefferson County Public Works; Shockcy-Brcnt, Inc.
DELETE Agreement Revised re: Provide Recycling Services through December 31, 2000; Jefferson County
Public Works; Skookum Inc. (See item later in Minutes.)
AGREEMENT Corrected Amendment #2 (Signed on 12/6/99)re: Alternative Response
System Increase 2%; Jefferson County Health and Human Services; Washington State
Department Social and Health Services
AGREEMENT Interagency Corrected (Signed on 11/22/99) re: Support Services for People
with Developmental Disabilities to Enter into the Workforce; Jefferson County Health and
Human Services; Division of Vocational Rehabilitation Services; Washington State Department
of Social and Health Services
AGREEMENT re: Clinical Learning Experiences and Facilities for Nursing Students; Jefferson
County Health and Human Services; University of Washington
AGREEMENT re: Provision of Regional Aids Omnibus; Jefferson County Health and Human
Services; Southwest Washington Health District
AGREEMENT re: Reimbursement of Expenditures for Enhanced 911 Program; Jefferson
County Sheriff; State Department of Military
AGREEMENT re: Professional Services as Jefferson County Hearing Examiner; Jefferson
County Public Services; Irv Berteig
Request for Full Reconveyance re: Repayment of Housing Improvement Loan; Marvel A. Gage
Food and Beverage Purchase Request; Y2K Rollover Watch; Jefferson County Sheriff; $75.00
Accept Resignation of Member Serving on Solid Waste Advisory Committee; Jim Worthington
DELETE Letter Regarding Transfers or Adjustments to Existing Water Service Areas; City of Port Townsend,
Jefferson County PUD#1 (See item later in Minutes.)
Application for Assistance from the Veteran's Relief Fund, $345.00; Service Officers
Association
Letter Regarding Transfers or Adjustments to Existing Water Service Areas; City of
Port Townsend, Jefferson County PUD#I: (See also Item 15 on the Consent Agenda) Commissioner
Harpole moved to approve this letter with the addition of the following wording to the first sentence,
"the deliberations for consideration of providing water service planning for Glen Cove and the Tri Area
as we are planning on designating Urban Growth Areas (UGAs) in portions of these communities."
Commissioner Huntingford seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes Week of January 3, 2000
COUNTY DEPARTMENT BRIEFINGS/BUSINESS
COMMUNITY DEVELOPMENT
Director's Update: Commissioner Huntingford stated that he is concerned about
extending the Shockey Brent contract when the work for the Tri Area still needs to be discussed.
Director of Community Development Al Scalf reported:
· There is a new position for Long Range Planning in the 2000 budget and they are requesting
that the Board approve recruitment for this position. Warren Hart, Planning Manager, reported
that this position is needed to supplement the work on the UGAs for the Tri Area and Glen
Cove, the Shoreline Management Master Program, Comprehensive Plan Amendments for 2000
and the final regulations that implement the Comprehensive Plan. The Board asked for a report
on the work plan before this position is approved for recruitment.
· The Prosecuting Attorney sent a memo to the WWGMHB requesting a compliance hearing on
the changes made to the Comprehensive Plan as a result of the Cotton and Vines appeal orders.
· The DOT is appealing a condition added to the revised shoreline permit for the Dosewallips
Bridge. The condition was added by the DOE. The State Shoreline Hearings Board will hear
the appeal.
· A court case regarding SEPA mitigation fees will begin January 11,2000.
· The Comprehensive Plan Amendments will be the subject of the Planning Commission's
meeting this week. They will also be in session next week to complete their deliberations. The
public hearing on these amendments scheduled for January 24, 2000 may have to be
rescheduled if the Planning Commission is not able to complete their review. The Board
directed that the hearing on the 24th be advertised with the CPAs the Planning Commission has
finished at their meeting of January 5, 2000.
· There was a discussion about the public participation at the Planning Commission's hearings
and how input from the public on the Comprehensive Plan Amendments was handled.
· Several "draft" letters from DCTED regarding comments on the Comprehensive Plan
Amendments were questioned in light of the impact they will have on the work plan. Warren
Hart reported that DCTED does not direct the County's work plan on these issues.
Discussion re: Tri Area~Glen Cove Urban Growth Areas Draft Work Plan and Budget:
Chairman Wojt advised that a work plan needs to include the following elements: what? where? how?
and who? Warren Hart reported that the tasks to be completed have been separated into tasks to be
done prior to the designation ora UGA, and tasks to be done after a UGA is designated. He reviewed a
spreadsheet outlining the work. It will take from January until August to complete the work to be able
to designate a UGA. All of this work must be added to the other work of the Department and that
means that the Department needs to hire the position that was added to the 2000 DCD budget.
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Commissioners Meeting Minutes Week of January 3, 2000
Warren Hart reviewed the steps in the plan (scheduled for mid April) dealing with community
education. The discussion turned to the various steps and how this process fits in with a feasibility
study for possible incorporation. Commissioner Harpole stated that he feels the Board needs to address
the designation of a UGA that will provide a feasible boundary for a possible incorporation petition.
A1 Scalf suggested that the Board could designate an Interim UGA boundary only, with no zoning or
urban development allowed until a Capital Facilities Plan and Financing Plan are developed and
adopted.
Chairman Wojt feels that since there isn't a process to consolidate lots, people will continue to build on
lots in the Tri Area. This infill gives the community the appearance of a UGA whether the citizens
believe it or not. Commissioner Huntingford added that he feels the Board directed that more public
involvement be provided and he doesn't see that this work plan includes that process. The Board is
clear on their reasons for the need to designate a UGA, but the public needs to be informed of those
reasons. He is very concerned about the August time line.
Warren Hart explained that a fact sheet to the public cannot be done until the Department knows if
Option 17 (designation of an FUGA) will be done. Commissioner Huntingford explained that he felt
the County was going to go back and review the Community Plan and then review that plan against the
PUGA boundary. Warren Hart explained that the Department could do that but it will extend the time
frame. Commissioner Harpole asked that another workshop be scheduled this week to conclude this
discussion. A workshop was scheduled for Wednesday from 2 to 4 p.m.
January 5, 2000: The work necessary to determine if a UGA should be finalized for the Tri Area and
Glen Cove was discussed. Warren Hart stated that the goal is to finalize planning activities that will
result in adequate public facilities and infrastructure in the Tri Are and Glen Cove while recognizing
the requirements of GMA. Commissioner Huntingford said that the Board has already given direction
and the problem seems to be how to do what was directed. Commissioner Harpole added that the
Board created a list of tasks at the October 5, 1999 hearing to be done before the final UGA
designation is considered. An additional item has been added, which is to try to determine if the
boundaries of the UGA are feasible for an incorporation petition. The.public wants to know what the
community will look like over time and if that area could be incorporated as a city. The goal captures
what needs to be done, but it doesn't include the information that the County needs to present to the
public.
Warren Hart stated that Option 1 of the workplan is responsive to the direction of the Board. He
reviewed the options:
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Commissioners Meeting Minutes Week of January 3, 2000
Option 1 --
December 28, 1999 work plan used as a base.
FUGA will be done in August time frame.
Comprehensive Plan Amendments at time of adoption.
Decision Document.
Warren Hart noted that this option will take less time and cost less than the other 2 options. There are
risks involved because DCTED has advised that other Counties have had all of their capital facilities
planning, etc. done before designating a UGA.
Option 2 --
October 5, 1999 decision (UGA Intent).
No Comprehensive Plan Amendments now.
Expanded work plan - Subarea
Feasibility timing
CFP
Inter-local agreements
This would incorporate more of the work before the UGA is put into place and will take more time and
money than Option 1. The departments involved in this work plan include the Public Works
Department and the Prosecuting Attorney's Office. These departments haven't budgeted for any of
this work and they will need to be brought into the loop and be added to the work plan.
Option 3 --
IUGA.
Comprehensive Plan Amendments.
Decision Document.
This option will take more time and money than Option 1 but less than Option 2. An IUGA would be
used to formalize the PUGA already done. The Prosecuting Attorney has advised that the PUGA is not
a formal action and this option would formalize it. There would be an immediate product and a
decision which could be challenged by the public. An expanded work plan would then have to be
developed.
Chairman Wojt asked if an incorporation vote can be held if Option 3 is chosen? Warren Hart
answered that the Prosecuting Attorney would have to make a determination on that action. If an
IUGA is designated, no urban growth would be allowed until the required planning is in place.
Chairman Wojt noted that growth will still occur in this area. A1 Scalfreported that the capital
facilities and financing for it will have to be in place before any regional urban growth would be
allowed in the area. The only growth that can occur in that area right now must be rural in nature and
meet all health and safety requirements.
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Commissioners Meeting Minutes Week of January 3, 2000
Commissioner Harpole noted that all of these options are different than what was discussed at the
October 5th heating. Warren Hart reported that the necessary work will be done including what the
Board has directed in all of these options. Commissioner Huntingford stated that he feels Option 3 has
already been done. The final decision and the Comprehensive Plan Amendments just need to be
written. He noted that the people need to understand what the costs are that they will incur and what
their community will look like if a UGA is designated.
Commissioner Harpole asked if the boundaries can be modified between the time an IUGA would be
set and the final UGA designation? Warren Hart answered that the boundaries could be changed
during that time. He added that it would be harder to change boundaries in the process identified in
Option 1.
Chairman Wojt asked if an incorporation vote could be taken if an IUGA is designated? A1 Scalf
answered that a formal opinion is needed from the Prosecuting Attorney, but he feels a petition could
be submitted and accepted by the County if an IUGA is designated. Commissioner Harpole asked if
the IUGA could be undone if an incorporation vote failed? Warren Hart pointed out that the DCTED
letter actually recommends that an IUGA be designated which would then require that a work plan be
established. If any of the conditions of the IUGA can't be met, the IUGA can't be undone.
Commissioner Huntingford pointed out that the infrastructure and capital needs issues must be
addressed if the area is designated as a UGA or not. The discussion then turned to the legality of the
designation of an IUGA and an incorporation petition being accepted before a final UGA is designated.
The Prosecuting Attorney and DCD need to review this issue further. Warren Hart pointed out that it is
to the advantage of the County to work with the citizens in the area that are interested in developing
information on the feasibility of incorporation.
There was a discussion with Guy Rudolph and Don Brickey regarding the citizens of the Tri Area
working with the DCD on a feasibility study. Commissioner Harpole stated that he feels that Option 3,
with some revisions, is possible if the following information is provided first:
1)
2)
3)
4)
Review the legal questions of an IUGA option.
Review the elements of the feasibility study for completeness.
The feasibility study needs to consider a follow up phase of study for what is missing if
incorporation isn't feasible. (See microfilmed documents from Anne Sears and Associates and
Joe Breskin.)
Decisions need to be made on the Tri Area and Glen Cove separately.
Commissioner Harpole moved to direct the Department of Community Development to complete the 4
tasks and bring the information back to the BOCC for a decision.
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Commissioners Meeting Minutes Week of January 3, 2000
Commissioner Huntingford seconded the motion. Chairman Wojt added a friendly amendment to the
motion to ask for a date this information will be back to the Board? A1 Scalfreported that they can
have the information ready in 2 weeks. Commissioner Huntingford agreed to the friendly amendment.
The Chair called for a vote on the motion. Commissioner Harpole voted for the motion.
Commissioner Huntingford explained that he agrees with the tasks that the Board is requesting of staff,
but he feels this action is another extension of a process that has continued much longer than is
necessary. Commissioner Huntingford abstained from voting. Chairman Wojt voted for the motion.
The motion carded.
PUBLIC WORKS
Director's Update: Public Works Director Gary Rowe and staff reported:
An emergency was declared at the end of December due to storm events in the West End.
Frank Gifford added that there is $1.2 million in damages to several roads. This estimate may
go up because there were 5 washouts on Oil City Road. Decisions will need to be made in the
future regarding the money spent on low volume roads. The County's emergency declaration
was sent to the State. The damage reports will be submitted to the Governor with any other
emergency declarations received.
Jim Pearson reported that the petition for the Port Ludlow drainage district is being reviewed
and a report will be sent back to the Board on January 18, 2000. The RCW requires that a
public hearing be held on this petition.
The Y2K problems weren't significant. The scanner for the fuel system isn't working properly
and the company is sending a replacement part. There was also a problem with the call
accounting system which is being resolved.
The following items need to be completed from last year:
1) The possible merger of dispatch services with Clallam County was reviewed a couple of
weeks ago. The company doing this work for the State will be providing a report to the
County in the future.
2) The WSAC survey regarding 1-695 will be compiled and sent to WSAC this week.
3) The final budget reports will be completed.
The Board asked that Public Works draft a response to a letter (Knowles) regarding the current
franchise agreement with Millienium Cable TV, as well as, a letter to Millienium regarding their
services to County residents.
Quarterly meetings with the BOCC and the Public Works Engineers will be scheduled
beginning in February.
Commissioner Huntingford asked if the recycling site for Port Hadlock has been moved back to
the site by the Jail? Frank Giffbrd reported that an agreement with Skookum is on the Consent
Agenda which, when signed, will allow them to proceed with moving the site. Commissioner
Huntingford asked that the cost of recycling be brought to the public's attention.
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Commissioners Meeting Minutes Week of January 3, 2000
AGREEMENT REVISED re: Provide Recycling Services through December 31, 2000;
Jefferson County Public Works; Skookum Inc.: (See also Item 5 on the Consent Agenda)
Commissioner Huntingford moved to approve the revised agreement with Skookum Inc. as presented.
Commissioner Harpole seconded the motion which carried by a unanimous vote.
The Board met in Executive Session from 2 to 3 p.m. with the Deputy County
Administrator regarding the County Administrator position.
HEARING re: Proposed Budget Appropriations and Extensions; Various County
Departments' and Specific Other Funds: Chairman Wojt opened the public hearing. Heating no
comment for or against the requested appropriation and extensions, Chairman Wojt closed the public
hearing. Commissioner Harpole moved to approve RESOLUTION NO. 01-00 ordering the budget
appropriations and extensions as requested by various County Departments and Funds. Commissioner
Huntingford seconded the motion which carried by a unanimous vote.
The meeting was recessed at the close of business on Monday and reconvened on Tuesday for
the following workshop. All three Commissioners were present.
Workshop re: Request from Jefferson County PUD itl: The discussion focused on 5
items: 1) a Conservancy Board; 2) water systems in Quilcene and Brinnon; 3) sewer planning that the
PUD is interested in undertaking; 4) fiber optic telecommunications; and 5) electrical authority. Each
item was discussed.
Commissioner Huntingford moved to direct staff to begin the process for transferring the Quilcene and
Btinnon wells to the PUD. Commissioner Harpole seconded the motion and added that issues to be
addressed in this process need to include a legal review and the estimate of the value of the water
systems. The Chairman called for a vote on the motion which carried by a unanimous vote.
After further discussion, Commissioner Harpole moved to direct staff to review the current County
sewer and water plans, and the RCWs regarding authority, and to develop an information paper for the
Board, and that the PUD submit a planning process proposal for the Board to consider. Commissioner
Huntingford seconded the motion which carried by a unanimous vote.
The meeting was recessed at the close of business on Tuesday and reconvened on Wednesday
to review a report on the structure of the Health and Human Services Department. All three
Commissioners were present.
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Commissioners Meeting Minutes Week of January 3, 2000
Discussion re: Setting Comprehensive Plan Amendment Hearing: A1 Scalf explained
that the Department of Community Development has received a request to schedule the
Comprehensive Plan Amendments public hearing in the evening. After reviewing the Board's
schedule for the week of January 24, Commissioner Harpole asked if the hearing could be scheduled
sometime the first full week of February, possibly February 9? In this way, a review of all of the 15
amendments could be done at one time. The Board could take the public testimony at this meeting and
then continue the hearing to another date for their deliberation.
The Board directed that the public hearing on the Comprehensive Plan Amendments be scheduled for
6 p.m. on February 9, 2000 in either the Commissioners Chambers or the Lower Level Conference
Room.
MEETING ADJOURNED
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