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HomeMy WebLinkAboutM011800District No. 1 Commissioner: Dan Harpole District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt Deputy County Administrator: David Goldsmith Public Works Director: Gary Rowe Clerk of the Board: Lorna Delaney, CMC MINUTES Week of January 1 g, 2000 The meeting was called to order by Chairman Richard Wojt. Commissioner Dan Harpole was present. Commissioner Glen Huntingford was not present until the Public Works briefing. COUNTY ADMINISTRATOR BRIEFING SESSION: The following was reported: Natural Resource Policy Analyst Caryn Woodhouse advised that Joe Baisch, Debra Seifert, and Linda Tudor are interested in being appointed to the WRIA 16 planning committee. The Board asked that an advertisement be placed for this position and that these people be considered as applicants. The Puget Sound Action Team will work with the County to find another organization to collaborate on the PIE grant the County received. The Marine Resource Committee will be asked if they would like to be involved with this grant. Commissioner Harpole suggested that the Port of Port Townsend be considered as an ex-officio member of the Marine Resource Committee. Commissioner Harpole reported that Norm Dicks suggested that the County review the work being done on the 4(d) rule response plan in Kitsap County. He is also willing to facilitate a meeting between the County and a representative of the National Marine Fisheries Service (NMFS) to provide more information and guidance to the County. Deputy County Administrator David Goldsmith reported that Charles Saddler has negotiated a contract with the County to be the new County Administrator and will be here by February 1, 2000. There was a meeting with the Fire Districts to discuss the cost of dispatch services. Currently the Fire Districts each pay $495.00 per year which does not cover the costs of these services. The Sheriff recently advised the Fire Districts that he would need $45,000 a year from them to cover these services. The Fire Districts are willing to fund another Dispatch position on a month to month basis for 6 months, as long as an MOU is developed which includes a user's group to address their issues. Chairman Wojt reported that he has discussed the possibility of record storage space at Fort Worden with Park Manager Jim Farmer. He stated that there is space available, but currently it is full of civil defense materials. David Goldsmith will check to see who owns this material. Page 1 Commissioners Meeting Minutes: Week of January 18, 2000 A valuable commodity was found in the Courthouse and has not been claimed. There are a number of RCWs that control this and a policy will be drafted for adoption. PUBLIC COMMENT PERIOD: The following comments were made: What funding options are being pursued for the Chimacum Creek Park acquisition?; a request for an amendment to the land use table to allow a dog kennel in the Eaglemount area and review of letters the landowner received from the Planning Department and the Prosecuting Attorney regarding the dog kennel; does the Board intend to promote their political agenda by threatening law abiding citizens of the County?; and how many people in the County have been required to upgrade their septic system in order to get a permit to build a garage? APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole moved to approve and adopt the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Lease of Bayshore Motel in Brinnon; Set for Monday, February 7, 2000 at 2:30 p.m. in the Jefferson County Courthouse in Commissioner's Chambers 2. AGREEMENTS (3) re: Community Services Grant Funding for 2000; 1) Domestic Violence/Sexual Assault Program; 2) Port Townsend Senior Association; and 3) Jefferson County Conservation District 3. AGREEMENT re: Purchase of Traffic Radar Reader Board; Jefferson County Sheriff; Washington State Patrol 4. AGREEMENT re: Three (3) Month Extension for Temporary Help; Jefferson County Emergency Management Division; Sarah Newman 5. AGREEMENT #F-98-74098-047, Amendment #2 re: Community Development Block Grant for Services to Low to Moderate Income Families through the Clallam/Jefferson Community Action Council; Washington State Department of Community Trade and Economic Development 6. AGREEMENT re: Professional Services for taking Minutes of the Jefferson County Marine Resources Committee; Jefferson County Public Services; Joanna K. Sanders 7. Request for Administrative Extension; Elizabeth McCall Short Plat, SUB97-0010; 12 Month Extension Expiring 2/3/01; Located on Camp Harmony Road in Quilcene; Elizabeth McCall, Proponent 8. Approval of 2000 Jefferson County Public Works Organization Chart 9. Letter Concerning Extension of Faith Lumsden's Contract for Port Ludlow Development Agreement; David Graham, Port Ludlow Village Council 10. Accept Resignation of Person Serving on the Jefferson County Planning Commission; Frank Ohly 11. Appoint Person to Serve on the Jefferson County Alcohol and Drug Abuse Services Advisory Board, Term Expires 1/18/03; Laurie Strong Page 2 Commissioners Meeting Minutes: Week of January 18, 2000 COUNTY DEPARTMENT BRIEFINGS/BUSINESS: COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf noted in response to the public comment about a dog kennel, that the property in question is designated commercial forestland. Dog kennels are only permitted conditionally (page 46 section of the EICO) in commercial zones. The Interim Forestlands Ordinance does not allow this use as a permitted or conditional use. Commissioner Harpole asked if there is any administrative authority in the EICO to address this issue? Planning Manager Warren Hart reported that there is not. Al Scalfpointed out that there are 4 options to address this issue: 1) prohibit the kennel, 2) add the use by administrative clarification, 3) add the use as a legislative change to the EICO or the Forestland Ordinance, or 4) exempt the use through Section 2.30 of the EICO. The discussion turned to the Use Tables and the numerous issues that have come up because of it. The Development Code needs to be completed so this type of issue doesn't keep coming up. Al Scalf recommended that Option 4 be taken. Findings of fact would be put together for such an administrative clarification and it can be appealed. Commissioner Harpole noted that EICO is silent on uses in areas covered by the Forestlands Ordinance and the administrative clarification is through the EICO. The discussion then turned to why the County is investigating an anonymous complaint. It was noted that the policy of the Commissioner's Office is not to pursue anonymous complaints. With regard to the current situation, Al Scalf suggested that the Department write an administrative clarification for an exemption which then includes the right to appeal. This will be developed and forwarded to the Board. The Board directed that DCD not accept anonymous complaints in the future and that an exemption for this use be drafted through Section 2.30. The activity can continue until this process is completed. Al Scalfwill send a letter to the landowners regarding the Board's direction. The following update was presented: · There will be a compliance hearing by telephone this week regarding the Western Washington Growth Management Hearings Board order. · The annual work plan review next week will include a discussion of the State's Shoreline Management Act changes and how those will be incorporated with changes to the County's Shoreline Management Plan. · The Planning Commission has completed their work on the Comprehensive Plan Amendments and they will be meeting next Wednesday to review all the findings for these Amendments. · There is a Brinnon Sub-area Planning Committee meeting this week. They will be reviewing single family residence regulations. Page 3 Commissioners Meeting Minutes: Week of January 18, 2000 PUBLIC WORKS County Engineer's Report re: Proposed Port Ludlow Drainage District Petition: Jim Pearson reported that a petition was received in October to establish a drainage district in Port Ludlow. The County Engineer is required to submit a report on that petition. The Department has met with the petitioners and the Prosecuting Attorney regarding this petition. There are 4 sections of the petition: 1) the objectives, 2) the boundaries, 3) projects, and 4) public hearings and district election. There is no problem with the objectives or boundaries of the petition, however, there are 3 project proposals that are not allowed by the RCW. The Department recommends that petition Sections 4.15, 4.16 and 4.17 be revised. It is difficult for the County Engineer to determine if the projects are feasible at this point. The next step is to schedule a public hearing to take testimony on this petition and then the Board must decide if an election should be scheduled. Lloyd Kerns, Chairman of the LMC Drainage Committee, stated that they have had good communication with Public Works since the petition was submitted. They are very interested in putting together a drainage district. They submitted the petition without the help of legal counsel, using examples from other counties. Their interpretation of the RCW regarding the amount of control the drainage district will have is different than the Public Works Department interpretation. They are asking for time to have a legal review and input regarding the comments from Public Works. They feel it will be about a month before that information will be ready. A meeting can be scheduled with the Public Works Department at that time and then a public hearing can be scheduled. Public Works Director Gary Rowe reported that the only time frame in the law has been met by the Engineer's Report being presented today. Commissioner Huntingford moved to table any action on this petition for at least 45 days. The petitioners will notify the County if they need more time. Commissioner Harpole seconded the motion which carried by a unanimous vote. Recommendation on Monies Received from Sale of Multi Services Building (Building 29): Commissioner Harpole moved to accept the Public Works Department's recommendation regarding the monies received from the sale of the multi-services building. Commissioner Huntingford seconded the motion which carded by a unanimous vote. Director's' Update: Public Works Director Gary Rowe reported: The Issue Manager items previously assigned to Frank Gilford have been turned over to him. He will be reviewing them with staff and updating the Board. Page 4 Commissioners Meeting Minutes: Week of January 18, 2000 The use of the space previously occupied by the Long Range Planning Department in the lower level of the Courthouse is currently being reviewed. Commissioner Huntingford asked again that a large meeting room be designed for this area, but he is not interested in developing a new courtroom at a great expense. Chairman Wojt added that the Facilities Department should be looking at how often a large courtroom is needed and if there is another room that could be reconfigured as a courtroom. Commissioner Harpole noted that there are also greater concerns for security in the Courthouse and using meeting spaces in the evening. The Board concurred that there is a need to review these facility issues in a timely manner. The Board met in Executive Session with the Deputy Prosecuting Attorney and the Director of Community Development fi.om 2:00-2:30 p.m. regarding potential litigation The meeting was recessed at the end of the scheduled business on Tuesday and reconvened on Wednesday. All three Commissioners were present for a follow up workshop regarding information fi.om the January 5, 2000 UGA workshop. ME~~JOURNED Clerk of~l~e];~C ~ ~UNTY __ Dan Harpole, Page 5