HomeMy WebLinkAboutM012400District No. 1 Commissioner: Dan Harpole
District No. 2 Commissioner: Glen Huntingford
District No. 3 Commissioner: Richard Wojt
Deputy County Administrator: David Goldsmith
Public Works Director: Gary Rowe
Clerk of the Board: Lorna Delaney, CMC
MINUTES
Week of January 24, 2000
The meeting was called to order by Chairman Richard Wojt. Commissioners Dan Harpole
and Glen Huntingford were both present.
APPROVAL OFMINUTES: Commissioner Harpole moved to approve the minutes of
January 3 and 10, 2000 as submitted. Commissioner Huntingford seconded the motion which carried by a
unanimous vote.
COUNTY ADMINISTRATOR BRIEFING SESSION: Deputy County Administrator David
Goldsmith reviewed the following with the Board:
· He has completed a self assessment of the County's Risk Management Program which will be
forwarded to the Risk Pool. Some of the problem areas include: lack of a designated Safety Officer
at this time; the safety of County parks and the fairgrounds for users and employees; and how
volunteers are trained in County personnel policy matters.
· The EDC will make a presentation in the next few weeks to update the Board on their activities.
· He will check into the possibility of using Open Space Funds for the County's contribution to the
cost of the timber survey.
· A draft MOU was reviewed that will be presented to the Fire Districts for funding emergency
dispatch services.
· Natural Resource Policy Analyst Caryn Woodhouse reported that the Marine Resource Committee
recommends that the Port of Port Townsend become an ex-officio member of the Committee.
· The County Water Team has reviewed the draft 4(d) rule and outlined impacts to the County and
options for dealing with them.
PUBLIC COMMENT PERIOD: The following comments were made: the provisional UGA
designation for Glen Cove was reviewed, including the process leading up to the designation and the
City's alternative proposals for the area; a request that the County amend the work plan to include more
public process with night meetings that City residents can attend; the residents of Port Townsend need to
be included in the decisions regarding the Glen Cove UGA; a proposal that was presented before the
Marine Resource Committee regarding the number and location of mooring buoys in Mystery Bay; the
Page l
Commissioners Meeting Minutes: Week of January 24, 2000
need to engage City residents in the planning for the Glen Cove area before a UGA is finally designated;
and the need for the County to follow through on the work discussed and the directions given to staff.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Harpole
moved to delete Item 11 and to approve and adopt the balance of the items as submitted. Commissioner
Huntingford seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 03-00 re: Providing for Transfer of Lead Entity Status to Grays Harbor
County for Watershed and Salmon Enhancement Grants for Chehalis Basin Partnership
2. RESOLUTION NO. 04-00 re: Creating a County Project Designated as CR1480; Widen Road,
Drainage Improvements and Bituminous Surface; Dabob Post Office Road
3. RESOLUTION NO. 05-00 re: Creating a County Project Designated as CR1443; Grading,
Drainage Maintenance and Resurfacing Existing Gravel Surface with Bituminous Surface; Seton
Road
4. RESOLUTION NO. 06-00 re: Creating a County Project Designated as CR1444; Resurface
Existing Gravel Surface with Bituminous Surface; Fortuna Drive
5. HEARING NOTICE re: Community Development Block Grant (CDBG) for Developing a
Brinnon Community Sub-area Plan; State Department of Community, Trade and Economic
Development; Set for Monday, February 7, 2000 at 3:30 p.m. in the Commissioners Chambers at
the Courthouse
6. HEARING NOTICE re: Comprehensive Plan Amendments set for Wednesday, February 9, 2000
at 6:00 p.m. in the Superior Courtroom at the Jefferson County Courthouse
7. AGREEMENT, Amendment #2 re: Professional Services to Provide Coordination of the Water
Resources Council; Extending Time, January - December 2000 and Amount; Jefferson County
Health and Human Services; Richard J. Rodriguez
8. AGREEMENT, G0000192 re: Solid Waste Enforcement Grant; 2000-2001 Biennium; Jefferson
County Health and Human Services; State Department of Ecology
9. AGREEMENT re: Hotel-Motel Grant Funding for 2000; Jefferson County Tourism Coordinating
Council (TCC)
10. AGREEMENT (4) re: Community Services Grant Funding for 2000; 1) Clallam-Jefferson
Community Action Council; 2) Coyote Foundation; 3) Brinnon Senior Association; and (4)
Economic Development Council
11. DELETE Agreement (5) re: Professional Services for YIPPEE After School Program; 1) Wilma Hackman, Teacher; 2) James A. Harris, IV,
Teacher; 3) Thomas D. Humphrey, Program Assistant; 4) Michelle Fairow, Program Assistant; and 5) Charlene Finley, Program Assistant
12. AGREEMENT Amendment #3 re: Extending Timeline for Professional Services; Port Ludlow
Master Planned Resort; Faith Lumsden
13. AGREEMENT re: Provide Labor and Equipment for Emergency Situations for Two (2) Year
Period; Jefferson County Public Works; Addleman Logging Co., Inc.
14. EASEMENT AGREEMENT re: Construct, Maintain and Operate Larry Scott Memorial Trail
Along Mill Road; CR1069; Jefferson County Public Works; Mill Road LLC, Grantor
Page 2
Commissioners Meeting Minutes: Week of January 24, 2000
15.
16.
17.
18.
Request for Twelve (12) Month Administrative Extension; SUB97-007 Harry Olson Short Plat;
Located Near Dabob Bay, Quilcene; Expires 2/9/01; Applicant, Harry Olson
Preliminary Long Subdivision Approval, SUB95-0106; To Divide 10.91 Acres into 6 Residential
Lots; Beaver's Pond Long Plat; Located off of Larson Lake Road, Chimacum; Kent DeWitt,
Applicant
Out of State Travel Request to Attend Road Builders Clinic in Coeur d' Alene, Idaho; Jefferson
County Public Works, Paul Walters
Accept Resignation from Member of the Alcohol and Drug Abuse Services Advisory Board;
Marleen M. Yelaca
COUNTY DEPARTMENT BRIEFINGS/BUSINESS
COMMUNITY DEVELOPMENT
Director's Update: Director of Community Development A1 Scalf and Planning Manager
Warren Hart reviewed the following:
· The Public Works Department will be providing a report on the status of the Tri Area Special
Study.
· A copy of the motions and direction to the Planning staff regarding the Th Area was presented for
the Board to review, as well as, information on the Department's work plan that will be the subject
of tomorrow's workshop.
· Jefferson County will be receiving a full compliance order from the Western Washington Growth
Management Hearings Board.
· There is a proposed amendment to the Growth Management Act to provide rural counties an
opportunity to allow small businesses in economically distressed or depressed rural areas.
· The Planning Commission will be reviewing their quarterly work plan at their next meeting on
February 2, 2000. Commissioner Huntingford will attend the meeting on behalf of the Board.
PUBLIC WORKS
Renewal of License: Use of County Property for a Gun Club; Sportsmen's Club: Terry
Duff, Public Works, reported that this license renewal will be good for 5 years. The only addition to the
license was that the Sportsmen's Club acknowledges that the license does not convey any ownership
interest in the property. There was only one response to the notice about this lease from a property owner
in the area.
Page 3
Commissioners Meeting Minutes: Week of January 24, 2000
Commissioner Harpole asked if the Sportsmen's Club has any obligation to clean up shot that may impact
the aquifer in the area? Terry Duff reported that this issue is not addressed in the lease agreement.
Commissioner Harpole stated that there is a comment from a neighbor was about a possible toxic situation
created on this property by the shot. He feels the County should look into this concern since it has been
raised.
A representative of the Gun Club reported that they only use lead in shotguns. The shotgun lead falls on
the ground. It is a rule of the Club that the members cut down on their use of powder as much as possible.
All of the bullets go into an impact burn. He doesn't know of any Gun Club that addresses these issues.
The perimeter of the property is marked so that people know that shooting is going on.
Chairman Wojt asked if there is a person in charge of watching to see that no one is on the range when
members are shooting? Public Works Director Gary Rowe reported that individual members of the Gun
Club can go shoot whenever they want. The area where they shoot is surrounded by wooded areas and
berms.
Gary Rowe added that there is no requirement that the County go through any type of environmental
assessment for this lease. Another representative of the Sportsmen's Club reported that they have a curtain
between their property and the Fire Hall to catch any shot and they have worked diligently to be a good
neighbor to the surrounding property owners.
Commissioner Harpole asked how much property is involved with this lease? Gary Rowe reported that
there is 40 acres in this site.
Commissioner Harpole moved to approve the lease as presented. Commissioner Huntingford seconded the
motion which carried by a unanimous vote.
D&ector's Update: Public Works Director Gary Rowe reported:
Regarding the Chimacum Creek log dump property acquisition, the State Department of Fish and
Wildlife is working with several property owners along Chimacum Creek for easements or outright
purchase of the property.
He will check with the City to see if they are interested in participating in a Park and Recreation
Summit, possibly in March.
The Department will be working with DNR on the sub-lease for the Indian Island Park.
The City of Forks has submitted a letter to cities and counties regarding sales tax equalization and a
proposal that it be done on a per capita basis. There is a law that says that cities and counties can
be compensated (through the MVET) up to 70% based on the statewide weighted average. To
equalize sales tax would take away from some counties to give to others. He doesn't see this
proposal succeeding.
Page 4
Commissioners Meeting Minutes: Week of January 24, 2000
When the Board came to an agreement with the Hospital District for the sale of the multi-services
building, the Board asked for a joint resolution with the Hospital Board regarding future housing
for the Health Department. Gary Rowe will prepare the necessary resolution.
The Board asked that the Department draft a response to the comment letter about the Gardiner
bridge.
The suggestion for the County to look into a Countywide taxing district for solid waste should be
reviewed again.
HEALTH & HUMAN SERVICES
Department Update: Director of Nursing Jean Baldwin and Environmental Health Director
Larry Fay were present when the Board advised that a request has been received for a discussion on the
process for approving mooring buoys in Mystery Bay. A meeting will be arranged to discuss this with all
interested parties.
Discussion and Possible Adoption of Health Department Organizational Structure: The
managers submitted and reviewed a draf~ organizational chart for the Department. Commissioner Harpole
asked the budget impact to the rotating Director position? Office Manager Mary Anne Preece reported that
the impact is approximately $4,000 per year in salary and benefits. Larry Fay reported that the Director
assignment is for a year and when a person has completed their assigned year they will go back to their
regular salary and grade. New job descriptions, a budget change, and staffing schedule changes will need
to be approved to implement this re-organization.
The discussion continued regarding the job descriptions for each of the management team members. The
Board asked that the Health Department staff meet with the Human Resource Manager to address the
details.
Jack Swanson, US Census Bureau re: 2000 Census: Jack Swanson introduced Helen
Lipshay, Census Recruiter for Jefferson County. He stressed the local nature of the census work that will
be going on in the County. There will be hundreds of jobs in Jefferson County over the next 4 months.
Census forms will be going out to residents on March 15 and they are to be retumed by April 1, 2000. The
people hired will be tracking down people that don't send in their forms. The point is to get a complete
count. The actual census should be completed by the end of August. The Census Bureau has a web site
and they will post the status of the census as the year progresses.
Page 5
Commissioners Meeting Minutes: Week of January 24, 2000
Four (4) Applications for Assistance from the Soldiers and Sailors' Relief Fund:
Commissioner Huntingford moved to approve the 4 applications for assistance from the Soldiers & Sailors
Relief fund in the amounts of $100.00, $129.32, $300.00 and $240.00 as submitted and recommended by
the Service Officers Association. Commissioner Harpole seconded the motion which carded by a
unanimous vote.
Letter re: to Clallam County Commissioners re: Acknowledgment of Participation in
Timber Survey: Commissioner Harpole moved to approve and sign the letter to Clallam County agreeing
to provide $2,000 of the cost of a timber survey for the Olympic Peninsula. Commissioner Huntingford
seconded the motion which carded.
The Board recessed the meeting at the end of the scheduled business and reconvened the
meeting on Tuesday morning with all three Board members present to attend a workshop with the
Department of Community Development regarding their workload and priorities. The meeting was
recessed at the end of the scheduled business and reconvened on Wednesday morning with all three Board
members present to continue the workshop on DCD's work plan.
Discussion re: Work Plan for the Department of Community Development: After continued
discussion about DCD's work plan, Commissioner Harpole moved to have DCD prepare a work plan with
support from the Public Works Department, Information Services, and consultants that will include the
following tasks:
ao
bo
Bring task V of the Special Study (UGA Sub Area Plans) to a
conclusion, including the preferred alternative and its timing, after
sub-area plans are prepared.
Prepare UGA sub-area plans for the Tri Area and Glen Cove, using
study areas 1-20 for the Tri Area and planning area 2A for Glen
Cove, which is part of Quimper planning area #2, and include
important decision points and timing in the work plan.
Create a detailed Capital Facilities Plan prior to the final UGA
designations.
Include all final steps and analysis as part of the work plan.
The draft plan, including a laundry list, will be reviewed during the
Community Development Briefing on February 7, 2000 and a
workshop to follow during that week.
Commissioner Huntingford seconded the motion which carded by a unanimous vote.
Page 6
Commissioners Meeting Minutes: Week of January 24, 2000
Commissioner Harpole moved to request that in their revised work plan, the Department continue to bring
forth a proposal for final development regulations through an RFP process as one of their top priorities.
Commissioner Huntingford seconded the motion which carried by a unanimous vote.
Loma Delaney, CMC fl
Clerk of the Board
Richard Wojt, Chair
Dan Harpole,
Page 7