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HomeMy WebLinkAboutM030600District No. 1 Commissioner: Dan Harpole District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: Charles Saddler Public Works Director: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Week of March 6, 2000 The meeting was called to order by Commissioner Dan Harpole in the absence of Chairman Richard Wojt. Commissioner Glen Huntingford was present. COUNTY ADMINISTRA TOR BRIEFING SESSION: County Administrator Charles Saddler was present and stated that he is happy to be here and is settling in. Caryn Woodhouse, Natural Resource Policy Analyst reported: · There was a very informative workshop on the Federal 4(d) rules last week that several County employees attended. · Linda Tudor and Chuck Finnila have been appointed to the WRIA 16 Planning Unit Board. APPROVAL OFMINUTES: Commissioner Huntingford moved to approve the minutes of February 7, 2000 as presented. Commissioner Harpole seconded the motion which carried. PUBLIC COMMENT PERIOD: The following comments were made: a request for repair of potholes in County roads in the Discovery Bay Heights area; what is the County going to do for the Th Area?; and how the buffers detailed in the Federal 4(d) rule will impact areas such as Chimacum Creek. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to approve the Consent Agenda as presented. Commissioner Harpole seconded the motion which carried. 1. RESOLUTION NO. 21-00 re: Reimbursement to Certain County Officials for Use of Personal Vehicles 2. RESOLUTION NO. 22-00 re: Designation of an Applicant's Agent Disaster No. 1159; Appointing Public Works Director Gary Rowe as Authorized Representative for Obtaining Federal and/or Emergency or Disaster Assistance Funds 3. AGREEMENT re: Temporary Help; Clerical Services; Emergency Management Division of Sheriff's Office; Sarah Newman Page 1 Commissioners Meeting Minutes: Week of March 6, 2000 o o AGREEMENT re: Cooperative Purchasing; Copying Equipment; Jefferson County Conservation District AGREEMENT Supplement #2 re: Consulting Services Assisting with Telecommunications Plan TC1431; Jefferson County Public Works; 3H Cable Communications MEMORANDUM OF AGREEMENT, Appendix 'A' re: Financial Support for Chair/Community Educator, Youth Leadership Agent, and Technology Educator; Washington State University Cooperative Extension; Washington State University Request for Proposals (RFP) re: Development Regulations Implementing the Jefferson County Comprehensive Plan; Department of Community Development; Deadline, Wednesday, March 29, 2000 Appoint Member to Serve a Three (3) Year Term on the Jefferson County Development Disabilities Advisory Board; Term Expires March 6, 2003; Jane Dwyer Accept Resignation from Member of the Jefferson County Drug and Alcohol Abuse Services Advisory Board; Pete Piccini, Sheriff The Board approved and signed a Community Development Block Grant (CDBG) Disclosure Report for Jefferson Mental Health Services. COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Director of Community Development A1 Scalf reported on the following: · They interviewed 5 very good candidates for Associate Planner and expect to make an offer of employment to one of them within the next 2 weeks. · The Clallam Jefferson Community Action Council needs to relocate to a 2,500 square foot building somewhere in the County. They have looked at the old Fountain Fitness building in Glen Cove. The Glen Cove area is zoned for light industrial uses with attendant retail uses. CAC would not meet that criteria. CAC is a governmental entity that provides regional services and it may fit under the "essential public facilities" portion of the ELCO. Staff will work with the County Administrator to determine the appropriate zoning area for this type of facility. There are 2 pending appeal cases: 1) appeal of a Hearing Examiner variance request on a Shoreline exemption. This appeal will be heard as a closed record appeal by an appellant Hearing Examiner. The next step after the closed record appeal would be a lawsuit in Superior Court, and 2) A court case with Citifor regarding a Hearing Examiner decision on a forest land designation. As a result of the workshop last week on mooring buoys in Mystery Bay, several concerns need to be addressed: 1) live aboards on boats moored in the Bay, 2) the number of boats in the bay, and 3) clarification and coordination of the permitting process for mooring buoys and what agency is responsible for the process. A strategy will be developed and brought back for the Board to review. Page 2 Commissioners Meeting Minutes: Week of March 6, 2000 SE?A analysis is being done on the Port Ludlow Development agreement with anticipation that a public hearing will be held on May 1. Community Development and Environmental Health staff will map the septic system permitting process and then meet to determine if efficiencies can be made in that process. Task 5 of the Special Study on the Glen Cove/Th Area was not completed. The Department will be finalizing a "fact sheet" on Tri Area and Glen Cove. The Department's work plan and budget will be reviewed with the County Administrator. Commissioner Huntingford directed staff to draft a memo to the community to explain how this information will effect them. Commissioner Harpole agreed with Commissioner Huntingford and added that he would like to see information on what a UGA means including how capital facility development could be done in phases. Commissioner Huntingford added that he feels the Tri Area, especially, needs information put on the table so that they can provide feedback. The Department will be drafting a "fact sheet" and a plan for distribution to the public. Evelyn Livingston has requested a refund of the Comprehensive Plan Amendment fee. There is an ordinance setting the fee and a resolution regarding refunds of those fees. A 100% refund is only allowed if the petition is withdrawn or if the petition was handled through another process. A 50% refund is allowed if the amendment did not go through any of the process beyond initial presentation to the Board. The Department will review the issues on refunding these amendment fees with the County Administrator and will bring forward a recommendation on this request. The Department will arrange a joint meeting between the Planning Commission and the Board of Commissioners to discuss: 1) the role of the Planning Commission, 2) communication between the Planning Commission and the Board, 3) the information loop for the Planning Commission, 4) legal briefs, and 5) process questions. HEARING re: Six (6) Month Extension of the Emergency Interim Controls Ordinance (EICO) No. 06-0828-98: Chairman Harpole opened the public hearing. Planning Manager Warren Hart reported that this hearing was scheduled to take public testimony on the extension of the Emergency Interim Controls Ordinance for an additional 6 months. The ordinance was initially adopted August 28, 1998 under the provisions of RCW 36.70A.390. This public hearing was advertised in the newspaper. A public hearing is to be held within 60 days of the ordinance being extended. The Resolution extending the EICO included one additional finding which says "The County intends to adopt final development regulations through an RFP process and subsequently engage in consultant services in accordance with a work plan being prepared by the Department of Community Development." Bill Marlow, representing the Port Hadlock/Tri Area Chamber of Commerce, PO Box 1223, Port Hadlock, asked if the findings of fact for this action are available. He asked what the actual emergency is for the County to make this an "emergency" ordinance? He understands that the regulations in 1992 were different than they are currently, but again he would like to know how many times this emergency ordinance can be extended? Warren Hart answered that RCW 36.70A.390 refers to "Interim" zoning Page 3 Commissioners Meeting Minutes: Week of March 6, 2000 ordinances. The term "emergency" has been used for this ordinance since it's original adoption in 1998. The RCW allows for the ordinance to be renewed for one or more six month periods if a subsequent public hearing is held and findings of fact are made prior to each renewal. Bill Marlow asked what controls would be in place if this ordinance wasn't extended? A1 Scalf explained that the Interim Growth Strategies Ordinance (IGSO) was the control before the EICO and the Board would have the option to re-adopt it or develop some other control. Bill Marlow asked if any changes were made to the EICO when it was extended? Commissioner Harpole advised that the ordinance was adopted as it was previously. He noted that an Request for Proposals was approved today for the work to develop the final development regulations. There are incentives in the RFP for bringing the regulations along in an expeditious manner while keeping the public engaged and informed. Craig Durgan, stated that it's amazing that this has gone on for a year and a half now. He feels it's irresponsible for County govemment to leave people hanging without final development regulations for 8 years. The public was told this would be done expeditiously in 1998 and it hasn't been. There was to be a final UGA designation in August and if the Leader can be believed, it won't be done for 3 more years. There has to be an end to this. Ryan Tillman submitted a written statement (see microfilm document) and added that he feels the County should suspend the EICO and let the Comprehensive Plan stand on its own as the land use control. The zoning code doesn't work, and it's ambiguous and doesn't fit the Comprehensive Plan. He feels it's time to move past emergency ordinances. If it requires a moratorium on zoning to turn the heat up in the County, he is willing to do that, to get the regulations done in the next six months. He appreciates that the County has put out on RFP for this work. Craig Durgan asked if the article in the Leader about the development regulations taking 3 years to complete is correct? Warren Hart stated that time frame was in the draft work plan. He noted that the process may take less time, depending on what process the Board approves. This is a complicated process. Mr. Durgan stated that he feels the Board should make a resolution that if the regulations can't be completed within a specific time frame, then the EICO should be suspended and the Comprehensive Plan should be used. Commissioner Huntingford asked for more information about how things would work if the ElCO was suspended and the Comprehensive Plan alone is used for regulation. Warren Hart reported that the permitting process would be hard to administer in the absence of the administrative guidelines in the EICO and the Zoning Code and other administrative ordinances that we have. The County would be potentially at greater risk for making administrative decisions without the ordinances. A1 Scalf reported that if there are inconsistencies between the Comprehensive Plan and the EICO. The EICO says that the Comprehensive Plan controls. The Chair closed the public hearing. Page 4 Commissioners Meeting Minutes: Week of March 6, 2000 Application for Assistance from the Soldiers and Sailors Relief Fund: Commissioner Huntingford moved to approve the application for Veterans Relief Funds as submitted and recommended by the Service Officers Association in the amount of $300.00. Commissioner Harpole seconded the motion which carried. The Board met in Executive Session from 3:00 to 4:00 p.m. with County Administrator and Deputy County Administrator regarding personnel. Judi Morris, Treasurer and David Goldsmith, Deputy County Administrator re: Discussion of Housing Authority Loan: David Goldsimth reported that the Housing Authority approached the County about a loan to help them with their Section 8 Housing program and another housing program. The County researched a number of ways that this type of loan could be accomplished, and a resolution to approve the loan and a loan agreement have been developed. Mark Gorton, Chairman of the Housing Authority advised that this loan will provide them with the funds they need to keep the Section 8 program operational and allow them to have matching funds for another housing grant. Commissioner Harpole asked if the Housing Authority will be able to repay this loan in a year? Mark Gorton advised that the Authority has re-structured their personnel and budget and are confident that they will be able to pay the loan back as required. Commissioner Huntingford moved to approve RESOLUTION NO. 23-00 providing a loan to the Jefferson County Housing Authority (JCHA) from the General Fund, to create a match for a grant. Commissioner Harpole seconded the motion which carded. Commissioner Huntingford then moved to approve the inter-local agreement with the Housing Authority for an interagency loan of $30,000 as presented. Commissioner Harpole seconded the motion which carried. Judi Morris, Treasurer re: Discussion of Local Utility District Assessment: Judi Morris reported that she recommends that this payment be made in January of 2001 instead of waiting 12 years as allowed. Making this payment will save the County $3,973.97. The Board concurred that this payment be budgeted to be made in 2001. Reimbursement for Property Put on the Tax Roles in Error: Treasurer Judi Morris explained that it has recently come to the County's attention that the property shown on the County tax roles as being owned by G.P. Middleton was put on the tax roles in error. This right of way was purchased by the Milwaukee and Puget Sound Railway in 1910 from the State of Washington. The Railroad filed for Page 5 Commissioners Meeting Minutes: Week of March 6, 2000 bankruptcy in 1977 and the County sold the property in foreclosure to Mr. Middleton for $1,800.00 The property actually should have reverted back to the State when the Railroad went bankrupt. When the State called this error to the attention of Mr. Middleton, he agreed to relinquish title to the State through a Quit Claim Deed. Commissioner Huntingford moved to approve reimbursement to Mr. Middleton for the tax title sale, taxes paid and interest (a total amount of $3,956.51) as recommended by the Treasurer. Commissioner Harpole seconded the motion seconded the motion which carried by a unanimous vote. ATTEST: Loma Delaney, C Clerk of the Board Page 6