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HomeMy WebLinkAboutM010499 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Chairman District No.2 Commissioner: Glen Huntingford, Member District No.3 Commissioner: Richard Wojt, Member ~<¥~<¡-~ON . ccb . "-." ., f, :E( \....,:;.\ n" mM'" ",i"iii, " ,~. .'" .... '. ..' '" :'~";;i",Ci;';¡¡"ii'-'A 4-.. . ~ -Ä ' <'Jr' . .0' < I¡ £1"0'\.. Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of January 4,1999 The meeting was called to order by Chairman Glen Huntingford. Commissioners Dan Harpole and Richard Wojt were both present. Reorganization 0/ the Board: Commissioner Wojt moved to appoint Dan Harpole as the Chairman for 1999. Chairman Huntingford seconded the motion which carried. Discussion 0/ Permit/or Building in Lazy C Long Plat Being Used as a Residence: Commissioner Huntingford reviewed a partial history of activities on this permit. Commissioner Wojt asked if the building is hooked up to a septic system? Dave Ward reported that there is a septic system on this lot and on the adjacent lot. Director of Community Development Al Scalf reported that the original permit was for a garage and needs to be changed to a permit for a single family residence. Dave Ward explained that the Assessor listed this building as a residence on the 1991 assessment roles. Al Scalf added that a bank has refinanced this building twice over the years which they do not do unless they have proof that the permits have been issued properly. The Board directed that Al Scalf work within the parameters of the UBC to formulate an agreement and process the necessary permit that will allow the resident to move back into the house as soon as possible. Page 1 Va!, ?'F), If : "..'~ " ' 01 Commissioners Meeting Minutes: Week of January 4, 1999 ~,o, " ~ 'iii, O( ;~,;,~ of~I.~'",i 'J¡ni,,' Approval of the Minutes: Commissioner Wojt moved to approve the minutes of December 21, 1998 as submitted. Commissioner Huntingford seconded the motion which carried by unanimous vote. Commissioner Wojt moved to approve the minutes of December 14, 1998 as corrected (Page 3, last sentence in the first paragraph of the discussion on Accessory Dwelling Unit Ordinance-Water Service: Change to read H. . . residence, while the City's ordinance requires a separate water service for a detached ADU ") Commissioner Huntingford seconded the motion which carried by a unanimous vote. PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe reported: . He will be working on the unresolved matters from the adoption of the 1999 budget including staffing in the Public Works Department and issues in the Health and Human Services budget. A all day workshop is scheduled for Thursday regarding the organizational chart for Planning and the Permit Center. The final 1999 budget is being prepared for printing and public distribution. There will be a meeting of the 5 counties in the southwest Puget Sound region on January 26, 1999 to review the list of salmon enhancement projects. The Natural Resource Policy Analyst position will be advertised in house this week. . . . . PUBLIC COMMENT PERIOD: There were no public comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Item 11 and to approve and adopt the balance of the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Ordinance No. 08-1123-98 re: Emergency Ordinance Adopted Pursuant to Chapter 36.70.790 and Chapter 36.70A.390 Revised Code of Washington Amending Ordinance No. 04-0828-98 and Section 18.55 of the Jefferson County Code by Establishing Temporary Uses of Forty-Five (45) days Duration; Set for January 19, 1999 at 10:45 a.m. in the Commissioner Chambers HEARING NOTICE re: Public Hearing on the CDBG Block Grant Application; Set for January 19, 1999 at 2:00 p.m. in the Commissioner's Chambers RESOLUTION NO. 1-99 re: Establishing the Prosecuting Attorney's Salary for 1999 RESOLUTION NO. 2-99 re: Updating the Official County Road Log; Woodridge Drive AGREEMENT re: Professional Legal Services; Jefferson County Public Services; Steve Olsen, Olsen & Olsen AGREEMENT re: Storage Space for Photocopier; Jefferson County Auditor; First American Insurance Company/Jefferson Title Company 2. 3. 4. 5. 6. Page 2 ~VOL 25 FAr,; - 02 Commissioners Meeting Minutes: Week of January 4, 1999 ,,'V~:;¡, <'t ,Çj,).~ of~J"'¿-"" d' 'liINt,' 7. 8. AGREEMENT re: Open Space Taxation Program; To Transfer and Designate 6.49 Acres of a 7.49 Acre Parcel for Current Use Assessment as Timber Open Space; Located in the Madrona Ridge Large Lot Development, 495 Jupiter Loop Road, Brinnon; Dale & Wendy Webber, Applicants AGREEMENT re: Professional Services; Development of Data Base Training; Jefferson County Information Services; RESoft/Dynamic Services AGREEMENT re: Indigent Defense Services; Terry Mulligan, Administrator, Clallam-Jefferson Public Defender TWO (2) AGREEMENTS re: Hotel-Motel Funding 1999; 1) Jefferson County Historical Society; and 2) Jefferson County Tourism Coordinating Council FOUR (4) AGREEMENTS re: Community Services Grant Funding for 1999; 1) Brinnon Senior Organization; 2) Clallam-Jefferson Community Action Council; 3) Domestic Vio- lence/Sexual Assault Program; and DELETE 4) Economic Development Council AGREEMENT, Amendment re: Lake Leland Brazilian Elodea Study; Time Extension to March 31, 1999; Jefferson County Public Services; Jefferson County Conservation District RESCISSION OF AGREEMENT Amendment re: FLEX ONE Section 125 Flexible Benefits Plan; AFLAC Accept Recommendation to Reject Four (4) Claims for Damages; #C-32-98 for $500, #C-33-98 for $200, #C-36-98 for $100 per day, & #C-37-98 for $100 per day; Mike Belenski 1999 Fee Schedule: Per Ordinance 12-1209-96; Public Services Departments (Animal Services, Health and Human Services, Permit Center, and Public Works) Letter Regarding Tenant-Based Rental Assistance Application; Harlan L. Stewart, Deputy Director, Office of Public Housing (OAPHM), U.S. Department of Urban Development 9. 10. 11. 12. 13. 14. 15. 16. AGREEMENT re: Community Services Grant Fundingfor 1999; Economic Develop- ment Council of Jefferson County: (See also Consent Agenda Item 11, part 4) Chairman Harpole suggested the following language be added to Section 2 as new number 3. "The Board of County Commissioners request a presentation by the EDC Director on both the recruitment plan development and the Business Ambassador Program. Additionally the Board of County Commissioners requests quarterly updates from the EDC Director on these two supplemental services." Commissioner Wojt moved to approve the agreement with the additional language. Commissioner Huntingford seconded the motion. Commissioner Wojt stated that, in addition, he would like to see language added to require that a work plan be submitted to the County. The Chair called for a vote on the motion. The motion carried by a unanimous vote. Page 3 ~ VOL 25 fAC' 03 Commissioners Meeting Minutes: Week of January 4, 1999 ,<V!t~""O"'O(, ~ '1 !;;: '\'",,::¿ '%- .~~ 0"' '¡¡IN'" COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Review and Discussion of the Listfor Salmon Enhancement Projects: Associate Planner Harriet Beale reviewed the list of projects compiled by Kitsap County. She explained that when representatives of the 5 southwest Puget Sound counties reviewed this list, they agreed that the culvert projects listed will not help some salmon species. In addition, a "wish list" of projects to be done over the long term was developed in November. This list was reviewed at a recent meeting and has been refined to only include the projects that are workable. There is $2.5 million in funding for enhancement projects in the 5 county region. There are still a number of unanswered questions about the projects including how the funding will be distributed. In addition, there is a question about funding for projects on the west side of Clallam and Jefferson Counties. Commissioner Huntingford asked about the difference in estimates for the work on projects? In one case the estimates for a project range from $55,000 to $320,000. Harriet Beale reported that some of the estimates on projects include funding that has already been received, or funding for a whole project when only portions of the project can be completed in the funding time frame. This list will be reviewed again by local and regional groups and, when finalized, will be submitted with the applications for each project. These groups will have to determine how the $2.5 million for the ESU is distributed so that the whole area benefits. Chairman Harpole suggested that the list be reviewed for more information on funding that is currently in place and which projects provide the greatest benefit for salmon enhancement. Al Scalf asked who is coordinating all of the entities that are involved in salmon enhancement projects and the requests for funding? Harriet Beale reported that once the Salmon Coordinator positions are filled, they will be a point for coordination. Commissioner Huntingford asked when all of the things that have already been done toward salmon enhancement will be documented and recognized? Harriet Beale explained that this would be done by the Salmon Coordinators. Commissioner Huntingford asked how the progress will be measured? Harriet Beale reported that the State of Oregon's plan includes setting goals, which is something that needs to be done here. Chairman Harpole noted that we're doing a lot of things on the habitat issues, but work needs to be done about treaty issues, harvesting issues and ocean issues. Commissioner Huntingford added that he has concerns about the County and State spending money on restoration of habitat with the end result being no increase in the fish population. Page 4 : VOL 25 rAG" 04 Commissioners Meeting Minutes: Week of January 4, 1999 "~'-'O'("<~ '- . ~ ,"', ':,:¿' of~ \<" 0+ "'INú' Director's Update: Al Scalf reviewed the procedure for a plat alteration proposal in general terms. In an existing commercial area there is an existing plat with 4 lots. The proposal is to re- configure the existing plat to make 3 lots, but the lots would not meet the minimum lot size require- ments. The IGSO is not clear on this issue. He suggested that as Administrator, he can issue a Code Interpretation stating that an alteration of an existing plat would not be required to meet the new density requirements, if the number of lots is being reduced, but that the lots must meet the minimum health requirements in the area. A Code Interpretation can be appealed to the Hearing Examiner for a final decision. Once the Code Interpretation is done, an Administrative Decision can be made on the application for plat alteration that is pending. The Board concurred that Al Scalf write a Code Interpreta- tion and review the draft with the Prosecuting Attorney and the Board before it is issued. PUBLIC WORKS . Director's Update: Public Works Director Klara Fabry reported on the following: Hiring procedures are being reviewed with all of the Department managers. SR19 was not included in the Transportation Commission's "Highway of Statewide Signifi- cance" resolution. The Tri Area Community Center septic system construction began today. . . MEMORANDUM OF UNDERSTANDING; Continued Support of Jefferson County Water Resources Council; With the City of Port Townsend; PUD No.1 of Jefferson County; Port of Port Townsend: Commissioner Wojt moved to approve this Memorandum of Understanding as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Discussion re: Application to Open Right of Way; Hilton Avenue; Linda Driver, Applicant: This item will be rescheduled because the Department has not met with the applicant yet. MEMORANDUM OF UNDERSTANDING; with the Jefferson County Water Resource Council: Commissioner Huntingford reviewed items in the MOD which he has concerns about. . . . Budget Budget expenditures Working without any supervision of the County. The Board will discuss this item further with Dave Christensen before considering it for approval. Page 5 : VOL 25 r~C~ 05 Commissioners Meeting Minutes: Week of January 4,1999 .,.,0' "0 ",,"'üi, 'í, ""'~;""? .f-,\~",," '1',//,,<0,0' HEARING re: Budget AppropriationsÆxtensions; Various County Departments: The Chair opened the public hearing. Budget Manager Gary Rowe reported that backup information was submitted for each request. The Operating Transfers Out request is related to expenses for the upgrade of the Permit Plan program for the Permit Center. Most of the request from the Sheriff is for salary increases due to the recently settled union contract. Hearing no public comments, the Chair closed the public hearing. Commissioner Wojt moved to approve RESOLUTION NO. 3-99 ordering the budget appropria- tions/extensions for various County Departments and other funds as follows: AuditorlElections, $2,091.79; District Court, $3,855.00; Operating Transfers Out, $100,000.00, Sheriff, $79,026.62; Community Services, $ 4,200.00; Hotel/Motel, $ 1,500.00; and Mental Health, $ 4,350.00. Commis- sioner Huntingford seconded the motion which carried by a unanimous vote. Discussion re: Possible Establishment of a Jefferson County Y2K Advisory Board: Chairman Dan Harpole thanked the Y2K Action Committee for their work and the proposal and information submitted. He explained that the County would like to see the following: . Regarding the suggested composition of the proposed advisory board on page 3 of the proposal: most of the membership is active in the JPREP emergency preparedness group. He suggested that the Board draft a letter to the JPREP group to set up a meeting to do a critical review of the emergency contingency plans contained in the County's Comprehensive Emergency Manage- ment Plan and then a report can be submitted to the Board of Commissioners. Development of contingency plans for Y2K issues. A public awareness campaign: news releases on how the County is addressing the Y2K issues and to make people more aware of what to do for personal emergency preparedness. . . Chairman Harpole noted that, after review of the current contingency planning is complete and a report is made back to the Board, they will address what the County can do to apply resources to the areas where more effort needs to be focused. Bob Minty reported that JPREP is focusing on family and personal preparedness and they have scheduled meetings to provide groups and individuals with information. They will include information about Y2K issues in these meetings. Chairman Harpole asked if the people invited to the meeting could be given a copy ofthe County's Comprehensive Emergency Management Plan so they can come to the meeting prepared with questions and issues? Bob Minty reported that the plan is available on the County's web site on Olympus Net. Commissioner Huntingford suggested that a schedule be put together to assure that the contingency plans be in place by June. Gary Rowe reported that the County will have to rely on existing staff and volunteers for this work because the County doesn't have the resources to do all of this planning. Page 6 I VOL 25 rM:' 06 Commissioners Meeting Minutes: Week of January 4,1999 ",~~ roc- ,;;~",þ ~l~~Q" 'JIINe,' Nancy Sendler stated that the Y2K Action Group has coordinated a weekly column in The Leader to address Y2K issues, they have set up family preparedness workshops for anyone interested, and they are meeting with service organizations. Matt Ready asked that the County endorse the Y2K Action Group and requested that the Board develop a public policy to address the issues. Commissioner Huntingford pointed out that he doesn't want to have two groups putting out information which could be in conflict and could raise fear among people. He feels the Y2K Action Group should work with the JPREP group to coordinate the release of information, workshops, and contingency planning. Gary Rowe advised that the proposal presented by the Y2K Action Group calls for a Contingency Management Team which could be covered by the JPREP group with some specific direction, and an Advisory Board which might be better served by an inter-governmental group which would be composed of the officials from the various governmental entities that could meet quarterly to review the issues raised by the Contingency Management Team. Steve Sneed stated that he feels the County has been too complacent and is in denial about the serious- ness of the problem. He feels the County has an opportunity to address these issues by making the Y2K Action Group an Advisory Group. Matt Ready stated that his main concern is that JPREP may not take preparing for Y2K seriously. The Commissioners need to stress to JPREP the importance of contin- gency planning for at least 1 or 2 weeks. Commissioner Wojt noted that the Board has the responsibility to: 1) assure that all of the County systems are compliant, and 2) to do contingency planning and get information to the people about personal and family preparedness. Chairman Harpole stated that the Board wants the Y2K Action Group to meet with the JPREP group. The first step is to get the groups together to review what the County already has in place and determine what needs to be done next. Chairman Harpole suggested that a possible date for the meeting is January 27, 1999. A letter will be drafted for the Board's review and signatures inviting involved agencies to a special meeting of JPREP and the Y2K Action Group to address contingency planning issues for Y2K problems. . .. . JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 7 VOL 25 r'Af.~ 07