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HomeMy WebLinkAboutM011199 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Daniel Harpole, Member District No.2 Commissioner: Glen Huntingford, Chairman District No.3 Commissioner: . Richard Wojt, Member ~<;oNè; <:,<¥~>' . ...°(,>\ ,~ \ '\. :'b: ,:::: '. ~,,'..(I Hili "iiiii",:':;"" ~ ) ~'Vo"¡¡¡;¡C¡¡'N¡"'Ui;; <ý .' "'. ....0' SI1[NO'S Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of January 11, 1999 The meeting was called to order by Commissioner Glen Huntingford in the absence of Chairman Dan Harpole. Commissioner Richard Wojt was present. Building Permit Application: Kelly Smith, Lazy c: After Director of Community Development Al Scalf reviewed the history of tax assessments on this property, Commissioner Wojt moved to deduct the difference between the assessed taxes for several years from the fees on the building permit application at the Lazy C for a total waiver of$1492. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Review of Board Members serving on Advisory Boards: This will be on the agenda next week. Dave Christensen, Environmental Health re: Review of Memorandum of Understand- ing (MOU) with Water Resource Council: Dave Christensen reported that he reviewed the grant and the work plan developed to meet the grant requirements. The Water Resource Council (WRC) is required to follow the work plan for the grant and deliver the work as outlined. The grant is for $240,000. The work plan through the end of the summer (Phase 2, Task 2) will cost approximately $110,000. The balance of the grant funding will be used to acquire additional data. Associate Planner Harriet Beale reported that it is very important for the Elected Officials that are involved to be updated on these processes. Commissioner Huntingford asked whose job it is to keep the Page 1 25 dr: ""7 J¡; VO!- Commissioners Meeting Minutes: Week of January 11, 1999 :'"..~, ~o( Ø'.,;,\ ,) of~ i-.f;.. o~ "¡¡lNÙ\' WRC on track to complete the grant work? Dave Christensen explained that the Coordination Team is the group to keep the WRC on task. Commissioner Huntingford asked that language be written into the MOU to require that Larry Fay or Dave Christensen monitor, on behalf of the County, the WRC work on the grant tasks and report back to the Board on their progress. Commissioner Wojt asked who is reviewing the performance ofthe WRC Facilitator? Dave Christensen reported that a sub-committee of the WRC will develop a performance evaluation process for the Facilitator. Commissioner Wojt suggested that the Coordination Team be the group to do the evaluations. PUBLIC COMMENT PERIOD: The following comments were made: Questions for the Director of Community Development regarding 200 day extensions being granted on subdivision applications, a request for the basis of these extension requests, and can a 200 day extension be given after preliminary approval has been issued? A thank you to the Permit Center and Health Department for a building permit for a single family dwelling that was issued in 8 days; a complaint that AD Us require a 30 day public notice; and the need for swimming lessons because the private lessons currently being provided in Chimacum will be discontinued in the year 2000. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve the Consent Agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. 2. RESOLUTION NO. 4-99 re: Cancellation of Uncollectible Personal Property Taxes AGREEMENT re: Employment Services, Special Deputy Prosecutor; Jefferson County Prosecutor's Office; Elizabeth Anne Padula AGREEMENT re: Community Services Grant Funding for 1999; Jefferson County Conserva- tion District Approval of 1999 Capital Improvement Plan; Capital Facilities Advisory Committee Letters of Support for Fort Worden State Park Capital Improvement Plan; Chairman of the State Senate Ways & Means Committee and Natural Resources, Parks and Recreation Committee; Chairman ofthe State House of Representatives Appropriations Committee, Natural Resources Committee and Capital Budget Committee 3. 4. 5. HEARING NOTICE re: Proposed Jefferson County International Airport (JcIA) Noise Overlay District Ordinance Repealing and Replacing Section 14.110 of the Emergency Interim Controls Ordinance (EIcO) #06-0828-98: Commissioner Wojt moved to approve the hearing notice for the Proposed Jefferson County International Airport Noise Overlay District Ordinance setting the public hearing for Monday, January 25, 1999 at 2:00 p.m. in the Commissioners' Chambers. Page 2 VOL 25 fM' :1R - .Þ Commissioners Meeting Minutes: Week of January 11, 1999 '~..;()'~ "0" ~ .., ,!!;; '::,...:< of';\~'"Q" 'liINn' COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT Director's Update: Al Scalf reviewed public comments received on a home business application in the Middlepoint area. He reported that the public comment period for this project closed last week. The Administrator will review the comments and make a decision on the application. The Administrator's decision can be appealed to the Hearing Examiner. He then reported on the issue of whether a Post Office is a critical facility within the parameters of the Flood Plain Ordinance. If it is, there are different building requirements within the flood plain. FEMA has advised the Postal Service that in their opinion it is not a critical facility. Al Scalf will be meeting with FEMA to discuss this further. Al Scalf explained that there are two classes of public facilities: 1) essential public facilities and, 2) public purpose facilities (schools, police, fire). In the EICO, essential public facilities are regulated by legislative action, but the EICO is silent regarding requirements for public purpose facilities. The EICO states that uses not listed can be determined to be similar to other uses by an administrative clarification or by legislative amendment. He will draft a resolution to clarify how public purpose facilities will be handled in the future PUBLIC WORKS . Director's Update: Public Works Director Klara Fabry reported on the following: The Capital Facility Coordinator position will be open as of the first of next month. Klara Fabry asked for approval to advertise for a replacement for this position as soon as possible. Commis- sioner Wojt moved to approve filling this contract position and to begin advertising as soon as possible. Commissioner Huntingford seconded the motion which carried. The emergency generator at the Jail can run the power for the EOC for several months. There is enough fuel at the County Road Shop to fuel the generator for that period of time, as well as the road equipment for a few months. A plan is being developed to determine if fuel can also be provided for other essential services including law enforcement, fire district equipment, and schools. . Review 1999 Public Works Organization Chart: Klara Fabry reported that there are no changes to the organization of the Solid Waste Department in this chart, but it is currently being reviewed. Commissioner Huntingford noted that the discussions the Board had last week regarding management positions in the Public Service Department may have an impact on the Public Works organizational chart. Klara Fabry reported that the Public Works organizational chart has always Page 3 VOL 25 rM; 39 Commissioners Meeting Minutes: Week of January 11, 1999 ,"~"':'O~:"o;', ::, '. '!., ,-, <~. -< "~"~'"'o" 'liING' reflected the statutory requirement that the Public Works Director report directly to the Board. Commissioner Wojt noted that the Public Service Director position may be given the oversight of the day to day business to coordinate activities of the Departments appointed by the Board. He doesn't see this position being a super boss, but more of a point of focus for the Board. Commissioner Wojt moved to approve the organizational chart for the Public Works Department as presented. Commissioner Huntingford stated that he is concerned that the changes to the organization will not support the Director and Deputy Director of Public Services in their roles. He noted that this organization chart goes to the CRAB Board to provide information on how many employees there are in the Department. Klara Fabry explained that this organization chart assures the CRAB Board that the standard of good practice is being followed in each County. Commissioner Huntingford seconded the motion which carried. Discussion re: Application to Open Right- of- Way; Hilton Avenue; Linda Driver, Applicant: Transportation Manager Bruce Laurie reported that a site visit was made with the applicant. The result of that visit is that a narrower amount of right-of-way can be cleared. The right-of-way width will be appropriate to accommodate the uses. Klara Fabry added that there were other lots that this right of way would provide access to, so the applicant agrees that the right-of- way should be opened. The Public Works Department recommends that the right-of-way be opened as requested. Commissioner Wojt moved to approve the application as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Draft Schedule for Tri Area/Glen Cove Study: Bruce Laurie reported that previously the final date for this study was set for July 19, 1999. Due to the delay with the notice on the scope of the study, the revised final date is August 23, 1999. Commissioner Wojt noted that this schedule won't allow for the petitioners of the City ofTri Area to have the incorporation issue on the primary ballot in September. Klara Fabry reported that this schedule has never allowed for that time frame. It would allow the incorporation to be on the general election ballot. Commissioner Wojt moved to use a 3.6 % average employment growth rate in the economic analysis to determine the amount of future commercial/manufacturing lands in the Tri Area/Glen Cove Special Study. This will help determine the range of alternatives described in the scoping notice. Commissioner Huntingford seconded the motion which carried. Application for Assistance from the Soldiers and Sailors Relief Fund: Commissioner Wojt moved to approve an application from the Service Officers' Association for $300.00. Commis- sioner Huntingford seconded the motion which carried by a unanimous vote. Page 4 VOL 25 rM; 4n Commissioners Meeting Minutes: Week of January 11, 1999 .,.;,os "- ,V"" °(_, I;¡'~\~') of,,>,~'Ke- '~811INÜ'\O' Request for Use of County Day at McCurdy Pavilion: This request was forwarded to Deputy Director of Public Services David Goldsmith to review against the County policy and make a recommendation. Y2K Letter to Members of JPREP and Other Interested Groups: Gary Rowe presented a draft of a letter to these groups asking that they attend a meeting to review the Jefferson County Emergency Management Plan to make sure it addresses Y2K issues. Commissioner Huntingford suggested that the wording regarding the need for these people to attend this meeting be strengthened. When that is done, the letter will be printed for the Board to sign. The Board met in Executive Session from 2:00-2:30 p.m. with the Director of Public Works regarding a personnel matter. chimacum School District, Mary Lynn Derrington Discussion re: Permit Process Information: School District Superintendent Mary Lynn Derrington introduced Bill Eldridge, Chair of the Chimacum School Board. He explained that the impact of the ICBO review and recommendation was that the Building Department took every recommendation and incorporated it into their permit. This added approximately $200,000 to the cost of the project. The safety issues that were of concern to the ICBO were not addressed by the project architects originally because of their familiarity with the needs of school construction projects. This was the first time they were required to send their plans to the ICBO for review. The architects feel that they are responsible for the plans and the construction and that ICBO review or the additional safety requirements on the building permit were not necessary. Quentin Goodrich, School Board Member, asked why the County has not responded to the letter from the School Board asking for relief from the Building Permit fees? Commissioner Wojt stated that the Board discussed the letter and he thought someone from the Building Department had called the School District with their decision. Commissioner Huntingford asked about the review process and why the plans were sent to the ICBO to review? Building Official Mike Ajax answered that they sent this to the ICBO because the State said that there were problems with some school construction in the State. Currently there are several proposals being considered for review of school construction projects by the State. Al Scalf asked what the cost estimates were for this project? A School Board Member answered that the project was estimated for the bond request for the District voters at $7.1 million dollars. The bids came in at $7.8 million dollars. Al Scalf reported that when he reviewed the Building Official and ICBO reviews he felt that the issues raised were life safety issues. They have felt their decision to comply with the Code was the right decision. Page 5 VOL 25 ¡'.v~ ð1 ....,... Commissioners Meeting Minutes: Week of January 11, 1999 ,;¡-,O' ('0,,- ;('ü&, .!;. ",~;"" ~ .of~ ì."",,'" 0'" SJfINO' Commissioner Wojt noted that the School District is asking the County to either forgive the building fees or to put off collecting these fees until the School District receives more funding from the State. Al Scalf reported that he is checking with the City to find out how they have handled a similar request on fees. Mike Ajax explained that the ICBO reviews the UBC on a three year cycle and the State may set out additional regulations during that time to address particular problems that arise. Quentin Goodrich stated that the School Board did not come before the Board to complain about the total building permit and inspection process. They have had problems with unforeseen costs. He explained the process the school has been through to date with the State, the District voters and the County and added that unforeseen circumstances have resulted in problems and it isn't just the County's review of the project. Commissioner Huntingford asked if the County was tried to consolidate some reviews to cut down on the permit fees? Mike Ajax reported that the fees have already been paid. The building permit fees for the new school were approximately $20,000 and the additions to the West Valley Road campus were approximately $36,000. The Board advised that they will review the request on the fees and send an answer to the School District. The Board met in Executive Session from 3:00-4:00 p.m. with the Director of Public Works regard a real estate matter. M~, ,/\~~1'f~ry~ED t~~ ~W" 't .. . y>~" II' '.~.;. ¡""',«:) '~'.'" "iI," J. ,.,'" ',>II. I 'Of' I . . ';" :S~ÂL'I" ,.)',' ,,:'~fJ ,.-r.~1 I .. . . \ ( ; ,j; ~ of. ,\,'~' . , . ',. or ow ,,'~" "'-"':L./." ~"""â, , '..,If' Y."': '.)" "I .... . t'." ..' ~-.../ .', ATtEST- If oS 0 It ~ 7> ) ;. ,,' .~ V\' (; -'" V o-1A 1 ~ I Js¿X , OAÅÝ-Á} -COrn~ Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS \ 1l . ard Wojt, Member ./ Page 6 VOL 25 r~{,ç 42