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HomeMy WebLinkAboutM011999 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: Dan Harpole, Chairman District No.2 Commissioner: Glen Huntingford, Member District No.3 Commissioner: . Richard Wojt, Member A~~~ON coc;, ,~.v :\\ ,,'b,' :;:" " ~"',./, "no "~,, 0> m/ :'" ~ì2o"M"," .,,~"",' 4-,.. v",';:" <'1/,0' ~~f¡INO'5 .' Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Lorna L. Delaney Gary A. Rowe David Goldsmith MINUTES Week of January 19, 1999 During the morning, the meeting was called to order by Commissioner Glen Huntingford in the absence of Chairman Dan Harpole. Commissioner Richard Wojt was present. Chairman Harpole was present for the afternoon meetings. Reappointment to the Solid Waste Advisory Committee: Commissioner Wojt moved to reappoint Daniel Deane to a 2 year term on the SW AC (term expires on February 20, 2001.) Commis- sioner Huntingford seconded the motion which carried. Appointment to the Parks Advisory Board; Randy Kline: Commissioner Wojt moved to appoint Randy Kline to a 2 year term on the Parks Advisory Board (term expires on February 20,2001.) Commissioner Huntingford seconded the motion which carried. Approval of Minutes: Commissioner Wojt moved to approve the minutes of January 4, and January 11, 1999 as presented. Commissioner Huntingford seconded the motion which carried. PUBLIC SERVICES BRIEFING SESSION: Director of Public Services Gary Rowe reported: . The final 1998 budget figures show $500,000 more in revenue than expenditures. The Budget Committee meeting has been postponed one week because of a scheduling conflict. Page 1 , VO'- C)5- 4R I" 'Ir- '-' I,.,' ....'l Commissioners Meeting Minutes: Week of January 19, 1999 ,.,.,°, "0 o::'Y~, 'Y, ",' ,-,- "I ';",,'~' 7")"""--~:~,, ,8"11<0\ . A one year Regional Services Contract with the City of Port Townsend has been drafted. He asked if the Board wants to discuss the possibility of a 3 year contract period? The Commission- ers agreed that a one year agreement is fine for now. He will review the actual costs associated with the building permit fees for the Chimacum School District with the Permit Center and report back to the Board. The Board also asked that Gary Rowe review the possibility of the County postponing the building permit fee payment until the end of the project. He will be meeting with Ken Lynn regarding a follow up meeting on the Planning Department reorganization. Commissioner Huntingford asked that the policy for non-profit groups paying fees for food service activities be reviewed. He would like to see the fees for non-profit groups eliminated, although the permit and inspection would still be required. . . . PUBLIC COMMENT PERIOD: The following comments were made: include a list of "incompatible" uses in the Airport Noise Overlay Ordinance so that the list can't change over time; why the workshops and public meetings outlined in the resolution when the Comprehensive Plan was adopted haven't been held yet; appreciation for the discussion on the agenda regarding the concern about time lines for public notice on short and long plat applications; the need for the Permit Center to maintain files on projects in a manner that lists all of the pertinent information for a decision being made (like Superior Court); and a request for clarification of any time line for map correction applications. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Items 9 and 10 and to approve and adopt the balance ofthe items as presented. Commissioner Huntingford seconded the motion which carried. 1. PROCLAMATION re: January as School Board Appreciation Month 2. RESOLUTION NO. 5-99 re: HEARING NOTICE for Franchise to Construct, Operate, and Maintain a Pressurized Single Family Water Line Along Olele Point Road; Pat Bakken, Applicant; Hearing Scheduled for Monday, February 1, 1999 at 2:00 p.m. in the Commissioners' Chambers RESOLUTION NO. 6-99 re: Naming a Private Road Moose Mountain Road AGREEMENTS Two (2) re: Community Services Grant Funding for 1999; Coyote Foundation and Bergita House CONTRACT re: 1999 Hearing Examiner Services; Jefferson County Public Services; Irv Berteig CONTRACT Amendment re: Sergeant Promotion Language Added; Jefferson County Sheriffs Office; Teamster Local 589 CONTRACT re: Juvenile Detention Services/Provision of Beds; Jefferson County Juvenile and Family Court Services; Mason County CONTRACT re: Consulting Services for Preventive Maintenance Testing; Jefferson County Public Works; Mayes Testing Engineers, Inc. 3. 4. 5. 6. 7. 8. I VOL Page 2 25 fACÇ 47 Commissioners Meeting Minutes: Week of January 19, 1999 ,""J, "?r; i;¿J!'!i>'~'>~ %l~'« o~ ~1IJNG', 9. 16. 17. 10. DELETE Agreement re: Provide Project Management and Technical Expertise for Capital Facilities Plan; Jefferson County Public Works; Kirk Pawlowski DELETE Agreement re: Provide Financial Management and Accounting Assistance; Jefferson County Public Works; Anne Sears AGREEMENT re: Temporary Help of Administrative Assistant Duties; Jefferson County Public Works; Ann Knox Notice of Completion of Day Labor Projects; CR1367, Undie Road; CR1366, Washington Lane; CR1365, W. Fredericks Street; CR1307, Rocky Brook Road Accept Resignation of Two (2) Members Serving on Alcohol/Drug Advisory Board; Frank Ohly and Tony Porto Reappoint Three (3) Members to Serve a 3 Year Term (Expires 2/9/02) on Alcohol/Drug Advisory Board; Suzanne Schmidt, Roberta McMahon and Patsy Newell Appoint Member to Serve an Unexpired Term (Expires 2/9/01) on Alcohol/Drug Advisory Board; Sheriff Pete Piccini Accept Resignation of Two (2) Members Serving on Developmental Disabilities Advisory Board; Ted Shoulberg and Rob Clark Approve Request To Use One (1) of Jefferson County's Allocated Days for McCurdy Pavilion for Non-profit Fundraiser; Parents and Kids (P AK), Andy Mackie 11. 12. 13. 14. 15. COUNTY DEPARTMENT BRIEFINGS/BUSINESS COMMUNITY DEVELOPMENT HEARING re: ORDINANCE NO. 08-1123-98 re: Emergency Ordinance Adopted Pursuant to Chapter 36.70.790 and Chapter 36. 70A.390 Revised Code of Washington Amending Ordinance No. 04-0828-98 and Section 18.55 of the Jefferson County Code by Establishing Tempo- rary Uses of Forty-Five (45) days Duration: Al Scalf reported that this amendment will provide certain temporary uses for a 45 day duration. This ordinance was adopted as an Interim ordinance which requires a public hearing within 60 days. After the hearing, the Board can continue the ordinance for six months. Al Scalf advised that the Community Development Department recommends that this ordinance be continued. Commissioner Huntingford opened the public hearing. Gene Seton. 4890 So Discovery Road, Port Townsend, asked how long this ordinance will be in effect? Al Scalf reported that this interim ordinance is effective for a period of 6 months, unless the Board adopts it with a workplan to be included in the final development regulations. Hearing no further public comments, Commissioner Huntingford closed the public hearing. Since similar issues will be discussed later on the agenda, no action was taken on this ordinance immediately. VOL Page 3 25 r~U 48 Commissioners Meeting Minutes: Week of January 19, 1999 "..~<i' "be j'vüÎ" t ,~~",-,-<, 'ofo,î~"'* 1s'HiNG'o . Director's Update: Director of Community Development Al Scalf reported: Associate Planner Harriet Beale is resigning her position in Planning effective February 5, 1999 and will be taking a position with the Puget Sound Water Quality Action Team. The Board thanked her for her professionalism and wished her well in her new position. David Goldsmith and Al Scalf have an appointment this week with Ty Tice, the mediator for the Port Ludlow mediation process. Mr. Tice has been given a list of the parties of record from which the stakeholder participants will be selected. He then reviewed the annual report from the Hearing Examiner. The Hearing Examiner noted in his report that Procedural Reform has improved the process. He heard twice as many cases in 1998 as in the previous year. . . Discussion re: Time Extensions for Plats, Optional Consolidated Permit Review Process (Regulatory Reform Ordinance 08-0408-96): Al Scalf reported that he has researched the reason the County gave a 200 day extension on the Sylvester Plat. He reported that the previous Optional Consolidated Permit Review Process allowed the applicant to request a 200 day extension. On this particular plat, the applicant had some problems with the conditions of summary preliminary approval and the 200 day extension was approved to allow the applicant to apply for a variance. This procedure is not addressed in the new Procedural Reform Ordinance. Discussion re: Land Use Application Procedures Ordinance, 04-0828-98, Notice of Application Requirements, Section 13: Al Scalf reported that this ordinance was developed by a Citizens' Task Force that felt there was a need for public notice and involvement on permit applications. Type A permits include those listed below and the Planning Department recommends the following: Page 4 . VOL 25 r~f:~ 49 Commissioners Meeting Minutes: Week of January 19, 1999 ~""J',-~6(, :;¡~"':Þ ~,¡"""-., ;,. C">JrINIT, Type A Permit Past Notifica- Present Notifica- Recommendation for tion tion Notification Requirement Requirement Building Permit SEPA None Yes Keep as is. Accessory Dwelling Units None Yes No - go back to way we used to do it with no notice. Staff work load increased and time to is- sue permit has increased. Home Businesses None Yes No (same as above) Temporary Uses None Yes No (same as above) Condominiums Yes Yes Keep as is. Mobile Home Parks Yes Yes Keep as is. Plat Alterations Yes within 300' Yes No, for specific minor alterations of plat Short Plats Yes Yes Yes Subdivision Exemp- No Yes No tions/BLA's Shoreline Exemptions No Yes No Shoreline Substantial De- Yes Yes Yes velopment Permit Commissioner Huntingford noted that he discussed the issue of notification for this type of permit with one of the Project Planners who advised that she is spending a lot of time talking with members of the public who have comments on various projects, but there is nothing that can be done about their comments because the activities are allowed by County ordinances. Al Scalf noted that there is also an increased workload for the Planning Clerk who must send out the notifications. He will draft an amendment to this ordinance to make these changes in notification requirements for Type A permits. Discussion re: Critical Areas Ordinance, 05-0509-94, Section 10, Fish and Wildlife Habitat Areas; Section 10.507, Buffers; and Section 10.509, Increasing Buffer Widths: Al Scalf advised that a triggering permit requires a critical area review. In Section 10 of the Critical Areas Ordinance, Fish and Wildlife Habitat Areas, buffers are established for various types of streams. He explained that these buffers need to be reviewed on a site by site basis due to salmon recovery issues. The current Ordinance allows the Administrator to increase the buffers on the site when a larger buffer is necessary to protect habitat values. Harriet Beale stressed that in an effort to protect the salmon, the Page 5 . VOL 25 ar,:: 50 Commissioners Meeting Minutes: Week of January 19, 1999 &";;j,~('ò(f.~ (-~,';'¡>,., +"'~"~ County needs to be more restrictive when implementing current ordinances. She is also expecting1fÌj)B9:'? recommendations from the State on increasing buffers. Commissioner Huntingford stated that he has concerns about adding restrictions on private property without knowing more about how and when improvement in the salmon runs will be measured. There was a discussion about State funding for this legislation and the most efficient way to use these funds. Harriet Beale added that it is important for the County to provide incentives for property owners who will be affected by these issues. PUBLIC WORKS . Director's Update: Engineering Services Manager Frank Gifford reported: The Tri Area Community Center Board has requested the removal of the wall between the Library and Room 102. They would possibly put a movable partition in the walls place. Warren Steurer and Loring Bemis are reviewing this request and will have a plan for the Board to review before any work is done. The plans for Old Gardiner Road are 98% complete. The specifications will be developed in the next 2 weeks. A public meeting will be held this week at the Gardiner Community Center. The septic system drain field is in place and awaiting inspection at the Tri Area Community Center. This project is on or ahead of schedule. The base course, top course, and guardrail on Penny Creek Hatchery Road will be done by the end of March. . . . GRANT APPLICATION re: Jefferson County Proctor Home Project; Juvenile and Family Court Services, State Department of Social & Health Services: Commissioner Wojt moved to approve the JAIBG grant application for the Proctor Home Project. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Cynthia Nelson, Department of Ecology re: PUD's Letter Concerning Watershed Planning: Environmental Health Director Larry Fay explained that there needs to be a clear understand- ing of where agencies fit in the watershed planning process. The Tribes want to be considered as equal partners in the planning process. The PUD looks at the Water Policy Roundtable as the initiating government and doesn't know what their role will be in the future. There is also a question about the Water Resource Council and how it fits into this planning process. Larry Fay and David Christensen suggest the following options for consideration: 1) Continue the current set up with all the governments and Tribes within WRIA 17 participating in the Water Policy Roundtable. Only initiating governmental entities be involved in the Water Policy Roundtable. A representative of the Water Resource Council participate on the Water Policy Roundtable. 2) 3) Page 6 VOL 25 rAC~ 51 Commissioners Meeting Minutes: Week of January 19, 1999 !f;~,c:<;;:~ ~~~~'~'()'" The governmental entities would do the work and the stakeholder organizations woU1'dG:' review and provide guidance on that work. Reorganize from the beginning because there are basic structural issues that haven't been clarified. 4) 5) Commissioner Wojt asked what policy decisions need to be made by the Water Policy Roundtable? He feels there is more interest in trying to figure out the organization, then getting the work done. Larry Fay reported that the Water Policy Roundtable was initiated as a forum for the governmental organiza- tions to get together to compare notes on water issues. The Watershed Planning Legislation came into existence after the Water Policy Roundtable was established. Cynthia Nelson, DOE, reported that she was asked by the Water Resource Council to request that a retreat be scheduled for the whole planning group. She explained that she feels that Option 3 should be given consideration. The discussion then turned to the perception of the various groups and entities about what their role is and who is giving direction. The Board agreed that a retreat should be scheduled with the agenda developed by the Water Resource Council and the Water Policy Roundtable. HEARING re: Community Development Block Grant (cDBG) Application; Support For Activities Benefitting Lower Income Persons; clallam Jefferson Community Action Council: Bill Wiley stated that this grant will extend CAC's current contract for another year. $125,000 will be used to support housing efforts, with other funds going to support food banks, primary dental care, and medical clinics for low income persons. These funds are for continuing programs that are in place. The Chair opened the public hearing. Hearing no comments for or against the grant proposal, the Chair closed the public hearing. Commissioner Wojt moved to approve the grant application as submitted by CAC. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Discussion re: Tri-Area/Glen Cove Study Scheduling Issues: Transportation Manager Bruce Laurie reviewed the schedule for the Tri Area/Glen Cove Study and noted that there is no allowance for extensions in the current time frame and any small adjustment will cause a change in the schedule. Chairman Harpole asked about the April deadline for the incorporation petition? Guy Rudolph reported that the petition for incorporation, with all of the signatures, must be submitted to the Auditor by April 12, 1999. He noted that they would like the community to vote on this issue on September 14, 1999. Commissioner Wojt asked if the final meeting date on the study is in August, what that does to the incorporation petition? Guy Rudolph stated that he feels the County still has to hold the public hearing regarding the boundaries of the UGA. Page 7 VOL 25 f~U 52 Commissioners Meeting Minutes: Week of January 19, 1999 !Þ'J!';¡~ ..'<,""'""": ;',' Guy Rudolph asked why the SEP A review can't be done concurrently with other processes? Brucê'J¡I1'Ó,9 Laurie reported that he won't have the data ready before the date that is indicated in the time line. The infrastructure analysis for each alternative needs to be completed, as well as transportation impacts, and information on water and sewer. Some information exists, but it is outdated and must be supplemented. The discussion continued regarding the process time line and how that impacts Comprehensive Plan Amendments and the incorporation petition process. Chairman Harpole asked for more discussion about this time line at the Joint Growth Management Steering Committee meeting. Review Land Use Map Correction Application, #McR98-0003; Estate of Walter A. Moa, Sr.: Randy Kline, Assistant Planner, reported that this is an application for a map correction to the commercial area designated at Discovery Bay. During the Comprehensive Plan process there was confusion regarding the parcel of property where the Valley View Motel is currently located. In the 1994 commercial area boundary, all of Walter Moa's property was designated commercial area. Walter Moa, Jr. indicated that the area where the motel is located is on the railroad right of way, which he also owns. He is proposing a project that will require additional acreage for the placement of a septic drain field. He noted that the area below the railroad grade is designated as environmentally sensitive and cannot be used for the septic field, however, their intent is to install the drain field across the grade. Chairman Harpole noted that any application that comes forward for the motel will be for a tourist related facility. Al Scalf noted that "tourist related facilities" are limited in application by scale and intensity. Chairman Harpole asked if when the calculations were done for the total amount of commercial area available in the County, the environmentally sensitive or critical areas were taken out of that calculation? Randy Kline reported that roads were taken out of the commercial area calculation, but critical and environmentally sensitive areas were not. More analysis is needed to determine the exact amount of buildable commercial property. Commissioner Huntingford asked what the record shows concerning the location of the motel? What was the Board's intent in designating commercial property in this area? Was the intent to allow expansion of the motel? Randy Kline stated that the intent was to include the motel and possible expanSIOn. Randy Kline read the staff recommendation that this be docketed for review during the annual Compre- hensive Plan amendment process in August. Walter Moa explained that he feels now is a good time to begin the motel expansion project which would also increase revenues in the County. They have not made application yet because of the latest zoning problem. Gene Seton stated that a motel at Discovery Bay on Highway 101 will attract tourists that would probably not stop in the County otherwise. He also noted that in the Planning Commission deliberations, they stated that the only neighborhood commercial area suitable for a motel was the Discovery Bay area. , VOL Page 8 25 r~cr 53 Commissioners Meeting Minutes: Week of January 19, 1999 <"i!"'O~"'o'<' ...' '1 ¡=", \",::;, 'of.,!~c"" ""'~!;JNû~O' Commissioner Huntingford noted that he thought that the Board's intent was to allow for the expansion of the motel in that area. He asked if Mr. Moa could consolidate all of his parcels in that area? Al Scalf reported that the parcels would all have to be designated commercial for a Boundary Line Adjustment to be allowed. Randy Kline noted that the Board's options are to accept the staff recommendation and the map correction will be docketed for review during the Comprehensive Plan amendment process, or to approve the map correction now and the revision would be made immediately. Commissioner Wojt moved to table any decision on this until next Monday at 10:05 a.m. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board attended a Workshop on the Administrative Facilities Plan from 3:30 to 4:30 p.m. The Board then met in Executive Session from 4:30-5:30 p.m. with the Public Works Director regarding a personnel issue. MEETING ~~J~U:~~ i., "", '. .. . ., SEAL ,f ! . . f .. ; , ;,' f 'All.. ',...tv:.i:," ..' I ... " .., ATTEST ,-v.. . . . ~),/ L¿t ~ c~p~::. 1 Clerk of the Boa~- .-0- JEFFERSON COUNTY BOARD OF COMMISSIONERS "\ Page 9 VOL 25 r~C~ 54