HomeMy WebLinkAboutLegacy2012 LLC dba Nakano Associates - 031317Re Vim, r 041a
Supplemental Agreement
Organization and Address
Number 1
LEGACY2012 LLC dba NAKANO ASSOCIATES
853 Hiawatha Place S.
Seattle, WA. 98144
206-292-9392
Agreement Number
RTMT-1815-02
Project Number
1801815
Execution Date
Completion Date
December 31, 2018
Project Title
New Maximum Amount Payable
Rick Tollefson Memorial Trail, Phase I
$73,593.64
Description of Work
Design, Engineering, and Construction Engineering Services
The Local Agency of Jefferson County, Washington desires to supplement the agreement entered into with
Legacy2012 LLC dba Nakano Associates and executed on December 8. 2014 and identified as Agreement
No. RTMT-1815-02.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section II, SCOPE OF WORK, is hereby changed to read:
As Specified in Exhibit `B"
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar
days for completion of the work to read:
Original Completion Date: December 31 2017
New Completion Date: December 31 2018
III
Section V, PAYMENT, shall be amended as follows:
Original Agreement Maximum Amount Payable: $50,760.20
Supplemental Agreement #1 additional amount: $22,833.44
New Agreement Maximum Amount Payable: $73,593.64
as set forth in the attached Exhibit A, A-1, and by this reference made a part of this supplement.
Page 1 of 3 Revised 8/9/2013
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate
spaces below and return to this office for final action.
% /"j.wo AsSo' 4PJu
Contractor
Contractor's Signature
3/3/261
Date
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
Kathleen
David
Approve s to rm only:
Mi hael Haas ate
Prc sec4ing Attorney
Page 2 of 3
cinders, P.E. Date
orks Director/County Engineer
Revised 8/9/2013
Direct Salary Cost
Overhead
(including Payroll Additives)
Direct Non -Salary Costs
Fixed Fee
Total
Exhibit "A"
Summary of Payments
Basic Agreement Supplement #1 Total
$47,727.00
(incl. in D.S.C.)
$3,033.20
(N/A)
$50,760.20
Page 3 of 3
$21,508.44 $69,235.44
(incl. in D.S.C.)
$1,325.00
(N/A)
$22,833.44
(Incl. in D.S.C.)
$4,358.20
(N/A)
$73,593.64
Revised 8/9/2013
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EXHIBIT B
SCOPE OF WORK
Note: Task numbering derives from original Consultant Agreement RTMT-1815-02 and from Change
Order Directive No. 1.
90% TO CONSTRUCTION DOCUMENTS PHASE
Note: The "Task 7: Bid documents" work has been completed per the Nakano Assoc invoice #6647 through
Dec. 27, 2016. However, invoice #6647 exceeded the maximum amount payable ($50,760.20) by $9,624.80.
The total amount of invoice #6647 has not been paid to Nakano Assoc due to the maximum amount payable
limit. Task 7 in this supplemental agreement provides for payment of a portion of the remainder of invoice #6647
by increasing the Agreement maximum amount payable
Task 7: Bid documents (completed)
Consultant team will produce Final Bid Documents.
Deliverables:
Nakano Associates:
Bid Documents including:
• Trail plan sheets, sections, and all necessary details (PDF and CAD)
• Mitigation Plan
• Technical Special Provisions to WSDOT Standard Specs( PDF and Word)
• Engineers Cost estimate with quantity takeoff backup ( PDF and Excel)
• X -sections @ 20' interval (PDF and CAD)
• X -section earthwork report at 20' interval (PDF and Excel)
• 100% review comments responses
• Replot Civil sheets, stamping & signing plans and special provisions.
CHANGE ORDER DIRECTIVE NO. 1 (completed)
Note: The "Change Order Directive No. 1" work has been completed and paid per Nakano Assoc invoices
#6413. #6424, and #6437. Change Order Directive No. 1 allocated $5,910.00 from other tasks in the Consultant
Agreement, but did not officially increase the amount of the Agreement maximum amount payable The total
amount billed and paid for the work in the Change Order Directive No 1 was $4,588.90. This supplemental
agreement provides for payment of the $4,588.90 by increasing the Agreement maximum amount payable
Task 1: Interpretive Sign Panel
• Create an additional interpretive sign panel depicting the native American history in Chimacum Valley.
Task 2: Safety Rail
• Design a safety rail to protect pedestrians and bicyclist from vertical drop-offs and other side -slope hazards.
BID PHASE
Task 8: Assist County with bidder questions / pre-bid site visit preparation / addenda preparation
• Project Management: Preparation of monthly progress report and invoices. Communication and coordination
between the County project manager, Nakano Assoc., and the consultant team members.
Deliverables:
Nakano Associates:
• Monthly progress report (submitted with monthly invoice)
• Documentation to assist County with bidder questions as required.
• Documentation to assist County with pre-bid site visit preparation as required.
• Documentation to assist County with addenda preparation as required.
CONSTRUCTION PHASE
Task 9: Assist County with pre -construction meeting / contractor submittals / construction inspections /
plant inspections
• Project Management: Preparation of monthly progress report and invoices. Communication and coordination
between the County project manager, Nakano Assoc., and the consultant team members.
Deliverables:
Nakano Associates:
• Monthly progress report (submitted with monthly invoice)
• Shop drawing (bridge) / contractor submittal review & approval documentation.
• (1) Pre -construction meeting attendance.
• Request for Information (RFI) support documentation.
• (4) Site visits with associated reports including plant inspection adjacent to trail & at mitigation site during
planting.
• Construction Completion punch list documentation as needed.
• (2) Plant Inspections during the "Plant Selection Including Plant Establishment" (PSIPE) period (1 year) with
associated reports.
Sitewise Design, PLLC:
• Documentation for construction consultation as required.
Smith & Huston, Inc.:
• Shop drawing (bridge) / contractor submittal review & approval documentation. The required submittals
include (Project Special Provisions 6-03.3):
1. Working drawings.
2. Supporting Design Calculations.
3. Weld procedures and welder's certificate of compliance for weld procedures.
4. Fabrication submittals.
5. Written instructions for lifting procedures and splicing procedures (if required).
• Documentation of the review of the bridge abutment bearing capacity in-situ investigation prepared by
GeoEngineers, Inc.
• Request for Information (RFI) support documentation.
GeoEngineers, Inc.:
• (1) Bridge abutment bearing capacity field investigation: Observation of native materials at the bridge
abutment locations during bridge abutment excavation by the contractor. Determination of the required
depth of excavation to competent subgrade to support the necessary bridge foundation bearing pressure.
The necessary bearing capacity will be determined from the bridge manufacture(s) in advance of field
investigation.
• Supplemental geotechnical report to include description of field investigation, native subgrade materials, final
recommended depth of excavation for abutments.
Note: ( ) denotes estimated number of trips as shown in Exhibit A-1, Direct Non -Salary Costs.
Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E.
Public Works Director/County Engineer
Agenda Date: March 13, 2017
Subject: Supplemental Consultant Agreement #1
Legacy2012 LLC dba Nakano Associates
Rick Tollefson Memorial Trail, Phase I, CR1815
Statement of Issue: Execution of Supplemental Consultant Agreement #1 with Legacy2012
LLC dba Nakano Associates, of Seattle, for completion of construction documents, Change
Order Directive No. 1 work (additional design services), and Construction Engineering phase
services, for the Rick Tollefson Memorial Trail Project, Phase I.
Analysis/Strategic Goals/Pro's Et Con's: This project is number 5 on the 2017-2022 Six Year
Transportation Improvement Program and is included in the 2017 Annual Construction
Program, item number 5. The purpose of Phase I of this project is to create a new multi -use
non -motorized trail crossing Chimacum Valley between HJ Carroll Park and Old Hadlock Road.
Fiscal Impact/Cost Benefit Analysis: The supplemental agreement amount is $22,833.44.
Funding is provided by the Federal Highway Administration for the STP -R grant at 86.5% and
by the State of Washington for the State Pedestrian/ Bicycle Safety grant at 100%. The County
Road Fund will be used to meet the 13.5% match requirement for the STP -R grant.
Recommendation: The Board is asked to sign the three Supplemental Agreement #1 originals,
and return two to Public Works.
Department Contact: John Wayand, Project Manager 385-9377
Reviewed By:
�l S
Philip Morl , Co my Administra Date
CONTRACT REVIEW FORM
CONTRACT WITH: Legacy2012 LLC dba Nakano Associates
(Contractor/Consultant)
CONTRACT FOR: Rick Tollefson Memorial Trail Project Phase 1 TERM: 2014-2018
COUNTY DEPARTMENT:
For More Information Contact:
Contact Phone #:
RETURN TO: Tina Anderson
in
Public Works
John Wayand
(360) 385-9377
RETURN BY: 3/10/17
(Date)
AMOUNT: $22,833.44 PROCESS: Exempt from Bid Process
X Consultant Selection Process
Revenue: 180000010.33403.61.0000 Cooperative Purchase
Expenditure: 59500.41.0000 Competitive Sealed Bid
Matching Funds Required: Yes Small Works Roster
Sources(s) of Matching Funds FHWA 86.5%, Roads Vendor List Bid
13.5%, State P/B 100%
RFP or RFQ
❑ Other
Step 1: REVIEW BY RISK MANS
Review by: Philip Morley7rV4 (i
Date Reviewed:
APPROVED FORM ❑ Returned for revision (See Comments)
Comments
Step 2: REVIEW BY PROSECUTING A#NEX
Review by: Michael Haas
Date Reviewed: a ;-3 ;� t
APPROVED AS TO FORM ❑ Returned for revision (See Comments)
omments
Step 3: (If required) DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL U 11�::*�I���LtiD
Submit originals and 7copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign. FEB �o�
MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda.
(This form is to stay with the contract throughout the contract review process and accompany the Agenda Bill.)
JEFFERSON COUNTY
PROSECUTING ATTORNEY