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Home My WebLink About032017_cbs01District No. 1 Commissione ate District No. 2 Commissioner: W. Ivan District No. 3 Commissioner: athleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 17, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual: 1) Sought clarification on individual Commissioner meetings; 2) Urged the Board to encourage all individuals to get their flu shots and other vaccinations; and 3) Stated he is glad to see the Olympic Discovery Trail on the Consent Agenda; • An individual: 1) Stated he celebrated Martin Luther King Day; 2) Gave information on the Pledge of Allegiance, how the Republican Party was formed and other historical data; and 3) Urged everyone to move towards liberty and justice for all; • An individual: 1) Commented on the assassinations that took place around the same time of Martin Luther King's death; 2) Distributed information on a common anti -weed chemical; and 3) Gave statistics on the long-term effects of pesticides on the environment and stated he ' would like to see the Washington Toxics Coalition give a presentation regarding pesticides; and • An individual stated if you need anything done in Jefferson County, you can call on George Yount. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Olympic Discovery Trail, South Discovery Bay, Segment A — Phase 1 and 2, County Road No. 860100, County Project No. 18019550, RCO Project No. 12-150C; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:15 a.m. on Monday, March 6, 2017 in the Commissioners' Chambers; Jefferson County Courthouse 2. BID AWARD re: Supply of Liquid Asphalt for the 2017 Bituminous Surfacing Treatment Program; In the Amount of $170,475; Jefferson County Public Works; Albina Asphalt, Inc. 3. Payment of Jefferson County Vouchers/Warrants Dated December 27, 2016 Totaling $311,600.39 4. Payment of Jefferson County Payroll Warrants Dated December 31, 2016 Totaling $752,901.95 and A/P Warrants Done by Payroll Dated December 29, 2016 Totaling $133,845.13 Page 1 Commissioners Meeting Minutes of January 17, 2017 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules and calendar coordination. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Budget Committee meeting • Sheriff's Strategic Planning session • Health Board meeting • Quarterly Elected Officials and Department Supervisors meeting • Finance Committee meeting • Timber Harvest Settlement meeting in Port Ludlow • JeffCOM Administrative Board meeting • Olympic Building Trades meeting • Fort Worden Advisory Board meeting • Tour of the Capitol in Olympia • Energy Lunch • Opioid Steering Committee and Summit • West End Emergency Management meeting The meeting was recessed at 9:48 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. M EXECUTIVE SESSION: An Executive Session was scheduled from 10:00 a.m. to 10:20 a.m. with the County Administrator, Prosecuting Attorney and Outside Legal Counsel regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:02 a.m. to 10:53 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 10:53 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Legislative Update: • SB 5138 re: Metropolitan Park Districts; Madam Chair Kler checking in with the Washington State Association of Counties. • SB 5139; PUD authority for internet retail. Miscellaneous Items: • Board of County Commissioners' Strategic Plan. Page 2 Commissioners Meeting Minutes of January 17, 2017 The meeting was recessed at 3:30 p.m. and reconv at 3:44 p.m. with all three Commissioners present. COUNTYADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items — Continued: • Tiny House infrastructure, mobile home park capacity and potential funding sources. • Public Records Act; case update. • Draft proclamation on human rights. • Schedule adjustment re: Sheriff's strategic planning. APPROVAL of Dues and Fees re. Washington State Association of Counties: Commissioner Sullivan moved that Jefferson County will support the Washington State Association of Counties (WSAC) in their fiscal sustainability effort in the amount of $2,000, and approve Jefferson County's 2017 Coastal Caucus dues in the amount of $2,500. Commissioner Dean seconded the motion which carried by a unanimous vote. NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 4:27 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 3 �& co ON 1Str District No. 1 Commissioner: Kate Dean �S CO O District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler Alty Administrator: Philip Mo f r.� Clerk of the Board: Erin Lund 7�' A �SII NG""O MINUTES Week of January 23, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual stated that since President Trump's administration is promising to fund infrastructure, Jefferson County should make sure everything is up -to date with the Tri -Area Sewer project. He asked if the PUD will be operating the sewer?; • Three individuals spoke about their local group called Beyond Waste and explained how they are educating the public on food waste and other types of waste; • An individual stated it was nice to live on an island of sanity; • An individual: 1) Stated he is not in favor of President Trump's Cabinet choices; 2) Stated Jefferson County needs to be self-sufficient; 3) Stated he is unhappy with the Republican Healthcare program; 4) Gave information on how to live a healthier life; 5) Stated that when he went to school, there were no kids with autism; 6) Stated Weed and Feed should come with a Material Data Safety Sheet; and 7) Stated he would like the Washington State Toxic Coalition to speak in Jefferson County; and • An individual stated: 1) The Women's March was spectacular and four busloads of Jefferson County residents marched in Seattle; and 2) The Jefferson County Democrats will be defending federal programs that assist senior citizens. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 04-17 re: Adoption of the Jefferson County -City of Port Townsend All Hazards Mitigation Plan (Rev. 2016) 2. RESOLUTION NO. 05-17 re: Cancellation of Uncollectable Personal Property Taxes 3. AGREEMENT NO. GCB 2021 re: Construction of Olympic Discovery Trail Project, South Discovery Bay Segment A; No Dollar Amount; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 4. AGREEMENTS (4) re: 2017 Community Services Grant Funding; 1) In the Amount of $13,620; Port Townsend Senior Association; 2) In the Amount of $4,910; Jefferson County Fair Association; 3) In the amount of $137,150; Olympic Community Action Program (OlyCAP); and 4) In the Amount of $3,120; Gardiner Community Center Page 1 Commissioners Meeting Minutes of January 23, 2017 5. AGREEMENTS (11) re: 2017 Hotel Motel Grant Funding; 1) In the Amount of $20,000; Centrum; 2) In the Amount of $64,076; Jefferson County Historical Society (JCHS); 3) In the Amount of $65,000; Jefferson County Historical Society (JCHS) - Gateway Visitor's Center; 4) In the Amount of $29,535; Forks Chamber of Commerce; 5) In the Amount of $7,714; Jefferson County Public Works, Olympic Discovery Trail; 6) In the Amount of $5,000; WSU-Jefferson County Extension Farm Tour; 7) In the Amount of $28,140; Jefferson County Parks & Recreation; 8) In the Amount of $15,985; Quilcene Historical Museum; 9) In the Amount of $53,800; North Hood Canal Chamber of Commerce; 10) In the Amount of $135,000; Tourism Coordinating Council (TCC); and 11) In the Amount of $3,500; Quilcene Fair & Parade Association 6. 2017 DIGITAL SUBMITTAL OF CERTIFICATION OF ROAD LEVY re: Jefferson County Public Works; County Road Administration Board (CRAB) 7. Payment of Jefferson County Vouchers/Warrants Dated December 28, 2016 Totaling $637,971.22 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules and calendar coordination. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Developmental Disabilities Advisory Board meeting • OlyCAP Finance; Special Budget meeting • Puget Sound Acquisition and Restoration meeting • JeffCOM meeting • OlyCAP Housing meeting • Substance Abuse Advisory Board meeting • Tri -County Opioid Summit • West End Emergency Management meeting • Timber Harvest Settlement meeting in Port Ludlow • JeffCOM meeting • Finance Committee meeting APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular Meeting minutes of December 12 and 19, 2016 as presented. Madam Chair Kler seconded the motion. Commissioner Dean abstained. The motion carried. COMMISSIONERS BRIEFING SESSION- Continued: The Commissioners reported on their meeting schedules and calendar coordination. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Legislative Steering Committee meeting Page 2 Commissioners Meeting Minutes of January 23, 2017 The meeting was recessed at 10:01 a.m. and reconvened at 12:01 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:10 p.m. and reconvened at 1:31 p.m. All three Commissioners were present for the afternoon session. DISCUSSION re: The Board of County Commissioner's Office and County Administrator's Office Using Technology to Enhance Efficiency and Transparency: Central Services Department Staff and Commissioner's Office staff briefed the Board on the possibility of streaming Commissioner meetings online, and reviewed companies that provide those services. Staff briefed the Board on electronic tablets, video cameras and other devices. The Commissioners concurred that staff conduct research on AV Capture All, hardware required for streaming meetings online and presentation capabilities. Staff will report back to the Board at a future date. The meeting was recessed at 2:30 p.m. and reconvened at 2:41 p.m. with all three Commissioners present. BRIEFING re: Summary of Jefferson County Noxious Weed Control Board and Washington State University (WSU) Invasive Plant Symposium 2016: Noxious Weed Control Board (NWCB) Coordinator Joost Besijn gave a power point presentation to the Board updating them on the operations of the NWCB and the ecological, economic and social impacts of noxious weeds. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Workforce meeting. • Alternate for Olympic Area Agency on Aging (03A); Commissioner Dean needed as alternate. • Heritage Caucus is held on Wednesdays at 7:30 a.m. • The Timber Harvest Settlement meeting will be held in Port Ludlow on January 25, 2017. • A Security Services Northwest coordination meeting will be held on January 24, 2017. • Chimacum Creek No Shooting Zone; violation. • Mats Mats barge work; WAC 170-160 exemptions regarding existing industrial installation. o Madam Chair Kler spoke with Scott Nielson who offered to speak with concerned individual, individual refused. • Settlement discussion on Public Records Act (PRA) case regarding Internet Access Logs. • Bulletin. • Whidbey Island Growlers and Government water contamination. • Parks and Recreation. • Port Hadlock Wastewater Treatment System. Page 3 Commissioners Meeting Minutes of January 23, 2017 Kr��411 Legislative Update: • Washington State Association of Counties (WSAC) Water Work Group; Hydraulic Project Approval, Joint Aquatic Resources Permit Application, Rural Water Counties. Legislative meeting on February 2, 2017. • WSAC Policy Director Laura Berg; email list. • Metropolitan Park District; legislation. 2017 Boards and Committees Update: Commissioner Sullivan moved to nominate Commissioner Dean as alternate for the Olympic Area Agency on Aging (03A). Madam Chair Kler seconded the motion which carried by a unanimous vote. NOTICE OFADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 4:27 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Avery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 4