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HomeMy WebLinkAboutM010317NG� District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 3, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. REORGANIZATION of the BOARD: Commissioner Sullivan moved to nominate Commissioner Kathleen Kler to serve as the Chair of the Board of County Commissioners for 2017. Commissioner Dean seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen: 1) Reported that Granny the local Orca whale has died at the age of 102; and 2) Stated that the State Supreme Court has ruled on storm water discharge; • Six citizens welcomed Commissioner Kate Dean to the Board of County Commissioners; • A citizen urged the Commissioners to complete infrastructure projects in Quilcene; • A citizen commented on the recent settlement agreement with Port Ludlow Associates and noted the need for vigilance as the plan is implemented; • A citizen: 1) Stated he is pleased to see all Democrats on the Board of County Commissioners; 2) Commented on how easy it is to become homeless; and 3) Stated the Democrats lost the union vote and the vote of other individuals who work for a living and suggested ideas for the Democrats to win that group back; and • A citizen stated that in 2017, the County can work on affordable housing, homelessness, farm sustainability and earthquake preparedness. He commented on his family who has been involved in the legislature. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 01-17 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal, Jefferson County Central Services 2. RESOLUTION NO. 02-17 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal; Jefferson County Treasurer 3. AGREEMENT NO. K1404, Amendment No. 1 re: Medicaid Administrative Claiming; No Dollar Amount; Jefferson County Public Health; Washington State Health Care Authority 4. AGREEMENT re: Participation in Evidence -Based Nurse Family Partnership Program; In the Amount of $16,512.37; Jefferson County Public Health; Port Gamble S'Klallam Tribe Page 1 Commissioners Meeting Minutes of January 3, 2017 v> 5. AGREEMENT re: Participation in Evidence -Based Nurse Family Partnership Program; In the Amount of $49,537.12; Jefferson County Public Health; Kitsap Public Health District 6. Comment Letter re: US Highway 101, Elwha River Bridge — Design Alternative #7; Jefferson County Public Works 7. Advisory Board Appointment re: Solid Waste Advisory Committee (SWAC); Two (2) Year Term to Expire January 3, 2019; Agricultural Representative, Glenn Gately 8. Payment of Jefferson County Vouchers/Warrants Dated December 19, 2016 Totaling $607,717.06 and Dated December 26, 2016 Totaling $374,493.61 9. Payment of Jefferson County Payroll Warrants Dated December 20, 2016 Totaling $84,451.41 and A/P Warrants Done by Payroll Dated December 20, 2016 Totaling $30,238.82 APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular Meeting minutes of November 21 and 28, 2016 and December 5, 2016 as presented. Madam Chair Kler seconded the motion. Commissioner Dean abstained. The motion carried. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. Madam Chair Kler read from a citizen letter thanking Public Works for their recent road work in Quilcene. Madam Chair Kler noted that past Community Health Educator Kelly Matlock received an Exemplary Lifetime Achievement Award for her work on prevention programs in Jefferson County. The meeting was recessed at 9:45 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. BID OPENING re: Supply of Liquid Asphalt Products for Bituminous Surface Treatment for Calendar Year 2017: Public Works Engineer Dale Seward stated that two bids were received for the Supply of Liquid Asphalt Products for Bituminous Surface Treatment for Calendar Year 2017. He explained that the bids are to include two different types of material: CRS2P and CSS 1, plus transportation costs. The Engineer's total estimate for both materials and delivery is $225,850.00. Mr. Seward opened and read aloud the following bids: BIDDER McAsphalt Industries, Ltd. Langley, British Columbia BID AMOUNT DELIVERY CRS2P $551.00/ton $100/ton CSS1 $435.00/ton $100/ton Albina Asphalt; CRS2P $324.50/ton $76/ton Vancouver, WA CSS1 $222.50/ton $76/ton Staff will review the bids and submit a recommendation for bid award to the Board at a future date. Page 2 Commissioners Meeting Minutes of January 3, 2017 COMMISSIONERS BRIEFING SESSION— Continued: The Commissioners reported on events and recent meetings they have attended. HEARING re: Adoption of the 2016 Solid Waste Management Plan: Public Works Solid Waste Manager Tom Boatman reviewed the final draft of the 2016 Solid Waste Management Plan (SWMP) which was completed in cooperation with the Solid Waste Advisory Committee (SWAC) and staff of the City of Port Townsend. RCW 70.95.080 requires each county, in cooperation with cities within the county, to prepare a solid waste management plan. The Jefferson County SWMP was last updated and adopted in 2008. The City of Port Townsend has adopted the final draft. Mr. Boatman explained how SWAC is mandated by the state to assist in the SWMP process. He added that in 2016 SWAC produced a preliminary draft of the plan, published it, and made it available to regulatory agencies for review. After holding a public meeting and reviewed both written and oral comments, some minor changes were made to the plan. He reviewing changes to the SWMP and stated SWAC is also striving to educate the public on the three R's: Reduce, Re -Use and Recycle. Madam Chair Kler opened the hearing for public testimony: Bruce Cowan, Port Townsend: He noted that the room was full an hour and a half ago, and now only a couple members of the public remain. He commended County Elected Officials and staff for conducting such a wonderful process of inclusion and being open to input. He commended members of the public for participating with the Solid Waste Advisory Committee. He stated he supports the plan and hopes to see many improvements in how we handle solid waste over time. He thanked everyone for all their work. Hearing no further testimony, Madam Chair Kler closed the hearing and thanked staff for the amount of work they have put into the SWMP. She explained that every line in the plan was not taken lightly. She added that members participating in SWAC have a wide range of opinions. Mr. Boatman agreed stating there was a discussion on every item. Madam Chair Kler stated that there were intense discussions for every piece of waste such as food, pet and electronic waste. Mr. Boatman added that the beauty of the SWAC group is that they are still able to move everything forward. Madam Chair Kler currently serves on the SWAC and stated that she has learned a lot since she first started. She used to think there were 1,001 uses for recycled glass, but has since learned that there is almost no use for recycled glass. Madam Chair Kler noted that Chapter 8 of the SWMP refers to the disposal of pharmaceuticals, which also was a big discussion during the Opioid Summit. She added that there is not enough good places to dispose of pharmaceuticals. Mr. Boatman stated that he is becoming more involved in the Washington State Association of Counties (WSAC) which has recently brought on managers of solid waste departments. They are looking into an upcoming legislative bill H-0538.2/17 regarding the secure collection and disposal of unwanted medications. He submitted an email he received from WSAC Policy Director Laura Berg regarding the proposed bill. Commissioner Dean stated that she has a background in agriculture and is aware that Washington State University (WSU) Extension, Local 20/20 and the Conservation District have active composting Page 3 Commissioners Meeting Minutes of January 3, 2017 programs. She noted that she would like to have seen more of those agencies referenced in the Plan. She would like to have seen more coverage on greenhouse gases from decomposition and its role in climate change. Madam Chair Kler stated that in regard to climate change, even though it may not be reflected in the document as a constant in the conversation, SWAC discussed this issue in great length. Commissioner Dean stated she will be meeting with members of SWAC regarding public participation grants with the Washington State Department of Ecology. She explained there are efforts to capture food and recycle at local schools too and that it is great to see a plan that is a forward and progressive document. Commissioner Sullivan explained that the Commissioners have the option to send the proposed plan back, with changes, but added that the current draft is one of the better plans that he has seen. Commissioner Sullivan moved to adopt RESOLUTION NO. 03-17 re: A Resolution to Adopt the 2016 Solid Waste Management Plan, Final Draft as a Jefferson County Planning Document and Approving its Implementation. Commissioner Dean seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:43 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. REVIEW of 2017 COMMITTEE BOARDS and ASSIGNMENTS: The Commissioners reviewed, discussed and approved the 2017 Committee Boards and Assignments list. COUNTYADMINISTR,4TOR BRIEFING SESSION: In the absence of the County Administrator Philip Morley, Clerk of the Board Erin Lundgren reviewed the following with the Board. Miscellaneous Items: • Port Hadlock Sewer; Commissioner Dean would like to notify citizens of the progress on the proj ect. • Proclamations; The Commissioners discussed a potential proclamation similar to one Kittitas County approved regarding anti -hate and anti -bullying and on what basis should Jefferson County grant proclamations. Madam Chair Kler and Commissioner Dean will work separately through staff in formulating a proclamation for Board review at a future date. Future Agenda Items: • Emergency Housing; A potential ordinance will come before the Board for approval before spring 2017. • Navy Growler noise impacts; Washington State Association of Counties (WSAC) Madam Chair Kler and other Counties and officials will be meeting regarding the Environmental Impact Statement (EIS) and potentially producing a letter in regard to Navy Growler noise. • The Commissioners will be holding an Executive Session during the Board of County Commissioner's meeting on January 9, 2017. regarding the County Administrator's evaluation. • No Shooting Areas. Page 4 Commissioners Meeting Minutes of January 3, 2017 NOTICE OFADJOURNMENT. Commissioner Sullivan moved to adjourn the meeting at 3:19 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. ' "r SEAL: { ATTEST: Carolyn Avery, CMC U Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kl Chair r David ulliv , Member (.1 L� Kate Dean, Member Page 5