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Home My WebLink AboutOlympic Community Action Program (OlyCAP) - 03061701yt....AP MEMORANDUM OF UNDERSTANDING Between Olympic Community Action Program and Jefferson County Public Health Developmental Disabilities Program The Purpose: To support local young adults with disabilities to learn employability skills. Project Mentor, a program of OlyCAP's RSVP Program, serves young adults living with disabilities by supporting significant job training experiences. Achieving Community Employment in Transition, (ACE -IT) is a program of the Port Townsend School District, Special Ed Department in partnership with the PDA of Fort Worden and Jefferson County Public Health, the Developmental Disabilities Program. ACE -IT provides high school transition students with developmental disabilities, an opportunity to work as interns in competitive employment positions within the Fort Worden PDA. Through these internships, the young adults learn employability skills to prepare them for a productive adult life. The Plan: RSVP Project Mentor, through OIyCAP, will provide stipends for a total of $3,840 for ACE -IT participants on quarterly basis, during their internship. The Developmental Disabilities Program, will submit a quarterly invoice for each student participating in the ACE -IT Program, along with their name, age and gender. OlyCAP will remit separate checks for each student within 30 days of receipt of the invoice. Four students are participating in the ACE -IT Program during the school year of 2016-2017. With two quarters left, at $120 a stipend, the subtotal would be $960.00. Eight students will be participating in the ACE -IT Program during the school year of 2017-2018. With 3 quarters at $120 a stipend, for a subtotal of $2,880. This MOU begins March 1, 2017 and goes until June 15, 2018. Dale Wilson Sheila- Ramsey RSVP Program Manager Olympic Community Action Programs 823 Commerce Loop Port Townsend WA 98368 t1M �• ,, ��y� L 'PSL J 310117 615 Sheridan Street Port Townsend, WA 98368 �e enson www.JeffersonCountyPublicHealth.org Consent Agenda is Healt February 7, 2017 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Vicki Kirkpatrick, Director Anna McEnery, Developmental Disabilities Coordinator DATE: t j C SUBJECT: Agenda Item — Memorandum of Understanding (MOU) — Olympic Community Action Program (OlyCAP) and Jefferson County Public Health (JCPH) Developmental Disabilities Program; March 1, 2017 — June 15, 2018; $3,840 STATEMENT OF ISSUE: Jefferson County Public Health, Developmental Disabilities Program requests Board approval of a Memorandum of Understanding — Olympic Community Action Program (OlyCAP); March 1, 2017 — June 15, 2018; $3,840 ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S: This MOU establishes an agreement between OlyCAP and JCPH to provide a stipend for participants in the Achieving Community Employment in Transition, (ACE -IT) program. ACE -IT provides high school transition students with developmental disabilities, an opportunity to work as interns in competitive employment positions within the Fort Worden PDA. Through these internships, the young adults learn employability skills to prepare them for a productive adult life. Jefferson County Public Health, Developmental Disabilities Program, will submit a quarterly invoice for each student participating in the ACE -IT Program, along with their name, age and gender; OlyCAP will remit separate checks for each student within 30 days of receipt of the invoice. FISCAL IMPACT/COST BENEFIT ANALYSIS: There is no fiscal impact. Funds are transferred from OlyCAP to participants in the ACE -IT program. RECOMMENDATION: Jefferson County Public Health, Developmental Disabilities Program requests Board approval of a Memorandum of Understanding — Olympic Community Action Program (OlyCAP); March 1, 2017 — June 15, 2018; $3,840 REVIEW -,D BY: Phil' orley, Co dministrator �� Date Community Health Developmental Disabilities 360-385-9400 360-385-9401 (t) Always working for a safer and healthier community Environmental Health Water Quality 360-385-9444 (f) 360-379-4487 <V 615 Sheridan Street Port Townsend, WA 98368 �e e>ison, www.JeffersonCountyPublicHealth.org Public Healt DD -17-32 CONTRACT REVIEW FORM FEB 0 8 2017 CONTRACT WITH: Olympic Community Action Program (OlyCAP) CONTRACT FOR: Stipend for participants in the ACE -IT Program (Achieving Community Employment in Transition) TERM: March 1, 2017 —June 15, 2018 COUNTY DEPARTMENT: Jefferson County Public Health For More Information Contact: Anna McEnery Contact Phone #: X410 RETURN TO: Jenny Matter RETURN BY: ASAP AMOUNT: $3,840 Revenue: Expenditure: Matching Funds Required: Source(s) of Matching Funds: PROCESS: ❑ Exempt from Bid Process ❑ Consultant Selection Process ❑ Cooperative Purchase ❑ Competitive Sealed Bid ❑ Small Work Roster ❑ Vendor List Bid ❑ RFP or RFQ 0 Other: MOU Step 1: REVIEW BY RISK MAN Review by: 3C Date Reviewed: OK"APPROVED FORM Returned for revision (See Comments) Comments: T3cA s? "t( CGcre<< C Step 2: REVIEW BY PROSECUTING ATTORNEY Review by:a Date Reviewed: APPROVED AS TO FORM LJ Returned for revision (See Comments) Comments: COVIED (This form to stay with contract throughout the contract revieTEPTSst017 JEFFERSON COUNTY PROSECUTING ATTORNEY Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487 Philip Morley From: Anna McEnery Sent: Friday, February 17, 2017 11:53 AM To: Philip Morley Cc: Jenny Matter; Veronica K. Shaw Subject: RE: Stipend for ACE -IT participants Hi Philip, The original grant was with the Community Network that was overseen by Anne Dean. 1 created and set the Program up with an inter -local agreement with the Network. 1 believe OlyCAP gave out the stipends directly to students because senior volunteers from their RSVP Program were participating in the Project MENTOR Program. It was not given out by Public Health. The funding for these stipends now is from the Kiwanis Club and UGN. Since OlyCAP is not directly involved with ACE -IT, they asked me to oversee it. Tianks, Anna A4c Enery Developmental Disabilities Coordinator ,Jefferson County Publ'c HcaltA Devel—nentalQisabilities Proffram 61S � jl�ericlan Port Townsend, WA y9368 360-38S--99-10 htt�://icchoices.or.� informins Families guildin., Trust website -information you can trust on developmental disabilities issues in Washington State. If opportunities doesn't Lnock, build a door—Milton Berle Confidentiality Statement: This email message including any attachments, is for the sole purpose of the intended recipient(s) and may contain confidential & privileged information. Any unauthorized, use, review, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by e-mail & destroy all copies of the original message. All e-mail sent by this e-mail address has been sent by the Jefferson County e-mail system and is therefore subject to Public Records Act, a State law found at RCW 42:56. Under the Public Records Law, the County must release this e-mail & it's contents to any person who asks to obtain a copy (or for inspection) of this e-mail unless it is also exempt from disclosure under State Law RCW 42.56. From: Philip Morley Sent: Thursday, February 16, 2017 6:29 PM To: Anna McEnery <AMcEnery@co.jefferson.wa.us> Cc: Jenny Matter <JMatter@co.jefferson.wa.us> Subject: RE: Stipend for ACE -IT participants Thank you Anna. Would you or Jenny please provide information about the original grant provisions, such as a copy of the original grant agreement that provided us (or OlyCAP?) with the funding. Are there stipulations of how the grant can be used after the original MENTOR program ended? Thanks again. Philip Philip Morley Jefferson County Administrator pmorlev@co.jefferson.wa.us (360) 385-9100 x-383 This is a reminder that all email to or from this email address may be subject to the Public Records Act contained in RCW 42.56. Additionally, all email to and from the county is captured and archived by Information Services. From: Anna McEnery Sent: Thursday, February 16, 2017 6:10 PM To: Philip Morley <pmorlev@co.jefferson.wa.us> Cc: Jenny Matter <JMatte r@co.Iefferson.wa.us>; Erin Lundgren <elundgren@co.jefferson.wa.us> Subject: Stipend for ACE -IT participants Hello Philip, 1.Why us but not PTSD and FWPDA? We are the junior partner to ACE -1T. ACE -IT is funded by PTSD and mostly is on site of fort worden PDA. Kids are in PTSD. I worked with OlyCAP on a project I created called Project MENTOR. We obtained stipend funds from a grant for students at PTSD and Chimacum. Project MENTOR ended and OlyCAP contacted me because they had unused stipend funds Internships are incredibly valuable, but money is a motivating factor for many students J contacted Patrick Kane, the PTSD Special Ed Director about doing this directly and he asked if I could oversee it. 2. What are tax and employment ramifications of this stipend and what MOU language is there to avoid or define those impacts? That would be up to the individual student and their family. The family could choose not to receive a stipend. 3. Mou does not define how often/what term the stipend covers. The stipends will be given out on a quarterly basis during the school year. Info below is from the MOU. Four students are participating in the ACE -IT Program during the school year of 2016-2017. With two quarters left, at .120 a stipend, the subtotal would be .960.00. Eight students will be participating in the ACE -IT Program during the school year of 2017-2018. With 3 quarters at $120 a stipend, for a subtotal of $2, 880. Below is the info I sent to OlyCAP about the ACE -IT Program and how a student would qualify for a stipend. The ACE - IT program was developed to allow high school graduates with developmental disabilities an opportunity to work as interns in competitive employment positions within the Fort Worden PDA. Students work as interns while simultaneously learning employability skills to prepare them for productive adult life. The Fort is paving the way for other businesses to replicate this very successful model. In 2016/2017 School year, there are four students placed in internships in various departments across the campus. The ACE -IT Program supports people with developmental disabilities (mostly cognitivel barriers). • ACE — IT is a unique, business driven, school to work transition program that takes place entirely at the workplace • Total workplace immersion facilitates a combination of classroom instruction, career exploration, and relevant job -skills training through strategically designed internships • The goal of the ACE — IT Transition Program is integrated employment in the community • ACE IT is a business led partnership between Fort Worden PDA, Port Townsend School District, Jefferson County Public Health and local employment agencies The employees train the job coaches alongside the new Student Intern, then the coach works side by side with the Intern to ensure accurate training and job performance. The coach stays in place, fading our 1:1 time as the new student intern gains independence. As they coach fades, employees at the Fort provide natural supports but, the job coach is still onsite at the Fort. Interns acquire competitive, marketable and transferable skills to enable them to apply for a related position. Students also build communication, teamwork and problem -solving skills which is important to their overall development as a young worker. Some of the job duties are as follows; • watering hanging flower baskets • stripping linens during high turnovers. • Food prep, cooking, baking • Coffee shop barista, assistant • Serving and dishwashing • Flower maintenance • Housekeeping • Grounds keeping, camp site and trail maintenance • Filing, Scanning, Mailroom, letter stuffing The goals of the internships are as follows: • Interns acquire competitive, marketable and transferable skills to enable them to apply for a related position. • Students also build communication, teamwork and problem -solving skills which is important to their overall development as a young worker The job coach works with students on a 10 PT daily system. One point for being on time, one point for being prepared (binder, pen, uniform), one for snack/lunch/water, and one for participating, one for stewardship and five for completing the internship task list. The job coach also keeps track of each person's attendance and participation and provides employer evaluations. This system (along with attendance, participation and employer evaluations) could be a method for determining if the student would qualify for a quarterly stipend. Thanks, Anna MC Enery Developmental Disakilities Coordinator Jenny Matter From: Jenny Matter Sent: Tuesday, March 21, 2017 8:57 AM To: jcovella@olycap.org' Cc: Veronica K. Shaw; Anna McEnery Subject: FW: Stipend MOU Hi Jane, I received the signed MOU today with the adjusted amount. Unfortunately, this was adjusted after it was approved by the Jefferson County Board of Commissioners. Therefore, we cannot accept it because it is not what the County agreed to. I know this seems like a trivial amount, but because these are contractual agreements, they cannot be amended or altered without going through the proper channels. I'll send you clean copies today to sign. Then you (or Anna) will need to file an amendment to change the amount. Sorry for the headache. Thanks, Jenny From: Jenny Matter Sent: Friday, March 17, 2017 4:07 PM To:'jcovella@olycap.org' <icovella@olycap.org> Subject: FW: March 28th DDAB Board Meeting Cancellation Hi Jane, I just wanted you to have my email if you need it in the future. I'm the one who handles the contracts. Thanks, Jenny From: Lori Fleming Sent: Monday, March 13, 2017 11:08 AM To: Anna McEnery <AMcEnery@co.iefferson.wa.us>; Jenny Matter <JMatte r@co.iefferson.wa.us> Subject: FW: March 28th DDAB Board Meeting Cancellation Good morning - I'm not sure if anything needs to be done with this, but I bet she meant to copy you two as well... Thanks - LF From: Jane Covella [mailto:icovella@olycap.org] Sent: Monday, March 13, 2017 11:06 AM To: Lori Fleming <LFleming@co.iefferson.wa.us> Cc: Dale Wilson <dwilson@olycap.org>; Ginger Bischel <GBischel@olycap.org>; Marki Lockhart <MLockhart@olycap.org> Subject: RE: March 28th DDAB Board Meeting Cancellation Hi Lori, I want to let you know that I have entered into the position as RSVP Program Manager, which Sheila Ramsey vacated when she retired at the end of December. I received the MOU from Jenny Matter for the Developmental Disabilities - ACE -IT program student stipends today. I will make sure that the MOU agreements are signed either by myself, or Dale Wilson- OlyCAP Executive Director, and returned later this week. I know that Anna McEnery, Kathleen Kler, Jenny Matter, and Michael Hans have been involved in communicating with our organization about setting up pay -outs for student stipends for the 2016-2017 and 2017-2018 school years. If anyone has questions please ask them to contact me. Thank -you! Jane Jane CoveCCa RSVP Program Manager Olympic Community Action Programs 823 Commerce Loop Port Townsend, WA (360) 385-2571 (360) 477-2574 jcovcila.<<i)olycap.M From: Lori Fleming[mailto:LFleming@co.iefferson.wa.us] Sent: Monday, March 13, 2017 10:33 AM To: Anna McEnery <AMcEnery@co.iefferson.wa.us>; Carl Hanson (cwlehanson(@gwestoffice.net) <cwlehanson@gwestoffice. net>;'claudia Edmondson' <edmondson.claudia@gmail.com>; David Sullivan <dsullivan@co.iefferson.wa.us>; Kim Rafferty <rafferty olypen.com>; Pam Adams <padams@citvofpt.us>; Patrick Kane <pkane ptschools.org>; Amber Kent <akent79 gmail.com>; gathering@olvmpus.net; Janet Huck (E-mail) <news tlp eader.com>; Janet Ramsey <iramsev91@hotmail.com>; Jean Holtz <Camperih@aol.com>; 'Lloyd, Lori' <LLloyd ESD.WA.GOV>; Martina Abba -Richard <gabba-abba@cablespeed.com>; Ron Olsen <ronnie@cablespeed.com>; Sheila Ramsey <SRamsev@olvcap.org>; Vicki Kirkpatrick<VKirkpatrick@co.iefferson.wa.us> Subject: March 28th DDAB Board Meeting Cancellation We are canceling the March 2811 Developmental Disabilities Advisory Board Meeting due to the lack of a quorum. Since we won't see you this month, we will send the meeting minutes from our last DD Advisory Board meeting of January 241h shortly. We'll look forward to seeing you at the next scheduled Board Meeting scheduled for Tuesday, May 23rd from 2:45-4:30pm. - Lori Fleming )00- MEMORANDUM OF UNDERSTANDING Between Olympic Community Action Program and Jefferson County Public Health Developmental Disabilities Program The Purpose: To support local young adults with disabilities to learn employability skills. Project Mentor, a program of OIyCAP's RSVP Program, serves young adults living with disabilities by supporting significant job training experiences. Achieving Community Employment in Transition, (ACE -IT) is a program of the Port Townsend School District, Special Ed Department in partnership with the PDA of Fort Worden and Jefferson County Public Health, the Developmental Disabilities Program. ACE -IT provides high school transition students withevelopmental disabilities, an opportunity to work as interns in competitive employment positit within the Fort Worden PDA. Through these internships, the young adults learn employability skills to prepare them for a productive adult life. a The Plan: RSVP Project Mentor, through,OIyCAP, will provide stipends for a total of $3,840 for ACE -IT participants on quarterly basis, during their internship. The Developmental Disabilities Program, will submit a quarterly invoice for each student participating in the ACE -IT Program, along with their name, age and gender. OlyCAP will remit separate checks for each student within 30 days of receipt of the invoice. Four students are participating in the ACE-�T Program during the school year of 2016-2017. With two quarters left, at $120 a stipend, the subtotal would be $960.00. Eight students will be participating in the ACE -IT Program during the school year of 2017-2018. With 3 quarters at $120 a stipend, for 6-7\ �� c a subtotal of $278$6�� mOwx� This MOU beginsAarch 1, 21017 and goes until June 15, 2018. Sheila Ramset Dale tailsl Qn V i �. C114ir Executive ,:d U �SPr"1, &akJ C�� CrT% ��.GYl�1t1�1ISSIp'i�lS Olympic Community Action Program 823 Commerce Loop Port Townsend WA 98368 NES A /!/ p 72 3/Zvi 7