HomeMy WebLinkAbout016 17STATE OF WASHINGTON
Jefferson County
IN THE MATTER OF A HEARING NOTICE
FOR PROPOSED SUPPLEMENTAL BUDGET
APPROPRIATIONS/EXTENSIONS FOR
VARIOUS COUNTY FUNDS
RESOLUTION NO. 16-17
WHEREAS, various Jefferson County departments have made requests for supplemental budget
appropriations/extensions for their 2017 budgets; and
WHEREAS, the increased spending in such requests are funded by additional sources which were not
anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from
fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but
unexpended monies from the prior budget year; and
WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been
foreseen or contemplated at the time of preparing the budgets for 2017. The following identified revenue and
expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed
shall be appropriated from the unencumbered balances and represent an extension of the Fund budszets listed:
NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made
for the above noted funds.
BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be
held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 17th day of
April, 2017, at the h4iir of 10:00 a.m., and that notice of said hearing be published in the official newspaper of
Jefferson County, tildtW k said hearing any interested taxpayer may appear and be heard for or against the
extensionx
th 3. Oay of April, 2017.
JEFFERSON COUNTY
SEAL: BOARD QF COMMISSIONERS
i' f
ATTEST:
'� 61'
Carolyn Avery,
Deputy Clerk of the Board
AMOUNT FROM
UNENCUMBERED
FUND #
FUND NAME
FUND BALANCE
REVENUE
EXPENSE
GENERAL FUND
001-151-000
CORONER
$20,000
$20,000
001-250-000
TREASURER
$17,295
$17,295
Total General Fund
$37,295 $0
$37,295
SPECIAL REVENUE/
CAPITAL/ ENTERPRISE/ INTERNAL SERVICE FUNDS
187-000-010
QUILCENE FLOOD CONTROL
$95,000
$95,000
306-000-010
PUBLIC INFRASTRUCTURE FUND
$85,730
$85,730
Total Other Funds
$180,730 $0
$180,730
NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made
for the above noted funds.
BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be
held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 17th day of
April, 2017, at the h4iir of 10:00 a.m., and that notice of said hearing be published in the official newspaper of
Jefferson County, tildtW k said hearing any interested taxpayer may appear and be heard for or against the
extensionx
th 3. Oay of April, 2017.
JEFFERSON COUNTY
SEAL: BOARD QF COMMISSIONERS
i' f
ATTEST:
'� 61'
Carolyn Avery,
Deputy Clerk of the Board
TO: BOA OF COUNTY COMMISSIONERS
RE: Request For Budget Appropriation/Extension and Amendment
Coroner
Department/Fund Name
001-151-000
h ;y Fury lumber
. i.
Date: March 6, 2017
Commissioners: (check all that apply)
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an appropriation and budget extension in the amount $20,000.00
for this current year for the reason(s) outlined below.
❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes No
❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Expenditure Description
Current
Revision
BARS # Revenue Description
Revision
New Budget
$20,000.00
Budget
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0
$ 0.00
,
$0.00
$20,000.001
BARS # Expenditure Description
Current
Budget
Revision
New Budget
56320.41.0010 Autopsies
$43,000.00
$20,000.00
$63,000.00
$0.00
$0.00
$0.00
$0.00
$43,000.001
$20,000.001
$63,000.00
Reason for App ropriation/Extension
Cost for autopsies will exceed budget. Several deaths occurred towards the end of 2016 that were paid in 2017.
Respectfully submitted,
ticf jAaiji'j
t Yn,V tt- 5
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Treasurer's Office/Treasurer
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: March 16, 2017
001-250-000
Fund Number
❑X Please be advised that after a thorough examination of my current budget it appearstdhq ompunt allocated is
insufficient to pay necessary expenses of this department for this year. After a carefu examl�ait ni of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$17,295
❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
8 Yes
No
El
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0 1
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
$0
$0
TOTAL REVENUE $0 $0 $0
Reason for Appropriation/Extension
With a 29 -years of service employee retiring and only 4.69 FTEs including the elected Treasurer, the Treasurer's
Office is experiencing a significant staffing change and requests additional funds to accomplish a successful
transition.
Salaries & Wages: The additional funds will allow overlap of the new Accountant/investment Specialist to train with
the retiring employee. While there's an increase in 2017 of $5,220, the savings in 2018 is estimated at $23,678 and
will continue in future years.
Clerk Hire: Currently the Treasurer's Office does not have a clerk hire budget line, and there is extremely limited
opportunity to address staffing issues affected by seasonal work flow demands, training needs, and illness. With so
few employees and a minimum staffing level required at all times to address treasury best practices, a clerk hire
position would assist us with meeting the demands of a Treasurer's Office and allow for a successful staffing
transition given current and approaching retirements.
Respectfully Submitted, ,1
Elected Official/Department Head Signature
BUDGET
BARS Expenditure # Description CURRENT
REVISION
AMENDED
51422.10.0000 Salaries and Wages $250,827
$5,220
$256,047
n/a Clerk Hire - not in 2017 budget $0
$12,075
$12,075
$0
$0
$0
TOTAL EXPENDITURE $250,8271
$17,295
$268,122
Reason for Appropriation/Extension
With a 29 -years of service employee retiring and only 4.69 FTEs including the elected Treasurer, the Treasurer's
Office is experiencing a significant staffing change and requests additional funds to accomplish a successful
transition.
Salaries & Wages: The additional funds will allow overlap of the new Accountant/investment Specialist to train with
the retiring employee. While there's an increase in 2017 of $5,220, the savings in 2018 is estimated at $23,678 and
will continue in future years.
Clerk Hire: Currently the Treasurer's Office does not have a clerk hire budget line, and there is extremely limited
opportunity to address staffing issues affected by seasonal work flow demands, training needs, and illness. With so
few employees and a minimum staffing level required at all times to address treasury best practices, a clerk hire
position would assist us with meeting the demands of a Treasurer's Office and allow for a successful staffing
transition given current and approaching retirements.
Respectfully Submitted, ,1
Elected Official/Department Head Signature
Lc : A
4
TO: BOARD OF COUNTY COMMISSIONERS Date: March 17, 2017
RE: Request for Budget Appropriation/Extension and Amendmet '; /4
QUILCENE FLOOD CONTROL SUBZONE 187000010
Department/Fund Name Fund MA
Commissioners: (mark all that apply with an "X")
0 Please be advised that atter a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$9s,000
F-X—j For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
M Yes
No
71
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$0
BUDGET
BARS Revenue # Description CURRENT REVISION JAMENDED
$0
$0
$0
$0
TOTAL REVENUE $0 $0 $0
BUDGET
BARS Expenditure #
Description
CURRENT
REVISION
AMENDED
55330.10.0000
SALARIES & WAGES
$2,199
$11,000
$13,199
55330.20.0000
BENEFITS
$964
$4,000
$4,964
55330.41.0000
PROFESSIONAL SERVICES
$5,000
$10,000
$15,000
59453.61.0000
CAPITAL OUTLAY -PROPERTY ACQUISITION
$0
$70,000
$70,000
$0
TOTAL EXPENDITURE
$8,163
_$95,0001
$103,163
Arne- 5 S , 1,-:p k � 17
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Budget Appropriation/Extension and Amendment
Public Infrastructure Fund
Department/Fund Name
Comioners: (mark all that apply with an "X")
Date: March 20, 2017
306-000-010
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$85,730
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
B Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
budget extension to include this new revenue in the budget this year as outlined below in the amount of:
$o
BUDGET
BUDGET
BARS Revenue # Description CURRENT
REVISION AMENDED
$0
$0
$0
$0
$0
$0
TOTAL REVENUE $0
$0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION
AMENDED
59700.00.0405 Transfer to Tri -Area Sewer $200,000 $85,730
$285,730
$0
$0
$0
$0
TOTAL EXPENDITURE $200,000 $85,73-31
$285,730
Reason for
By resolution, 50% of the annual Rural County Sales and Use Tax received into the Public Infrastructure fund is
transfered to the Tri -Area Sewer fund 405. This appropriation is to transfer an additional $85,730 to the Tri -Area
Sewer fund, which represents 50% of the sales tax received over the budgeted amount for years 2015 and 2016
($29,107 in 2015 and $56,623 in 2016). The remaining 50% of sales tax received over budgeted will stay in the fund
for future project allocation through the normal PIF allocation process.
Elected Officia[Me ariment-HE
Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: April 3, 2017
SUBJECT: RESOLUTION NO. re: HEARING NOTICE: First Quarter 2017 Budget
Appropriations/Extensions; Various County Departments; Hearing
scheduled for Monday, April 17, 2017 at 10:00 a.m. in the Commissioners
Chambers
STATEMENT OF ISSUE:
Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the BOCC
must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public
notice only; the individual changes will be reviewed at the public hearing.
ANALYSIS:
These budget changes are intended to improve the cost effectiveness and efficiency of the requesting
departments. The Hearing Notice will be published in the Leader on April 5 and 12, 2017.
FISCAL IMPACT:
Provided in Resolution.
RECOMMENDATION:
Approve resolution to publish a notice for the hearing set for April 17, 2017 at 10:00 a.m. in the
Commissioners Chambers.
RE EWED BY:
ilip Mo e� ountymistrator Date