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HomeMy WebLinkAboutM021317�`SIIING C District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kier County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of February 13, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: 6 individuals commented on their concerns regarding a proposed expansion of the Navy Program at Whidbey Island; An individual commented on the Tri -Area Urban Growth Area and the proposed Tri -Area Sewer System versus septic systems; and An individual stated he is grateful to live in an area where Commissioners and State legislators listen to the public. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Execution of Purchase and Sale for the 2017 Supply of Liquid Asphalt Products for Bituminous Surface Treatment Program; In the Amount of $170,475; Jefferson County Public Works; Albina Asphalt, Inc. 2. AGREEMENT, Supplement No. 3 re: Rick Tollefson Memorial Trail, Phase I, County Project No. CRI 815; In the Total Project Amount of $953,311; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 3. AGREEMENT, Loan No. PC12-951-052, Amendment No. A re: Port Hadlock Wastewater Sewer System Project; No Dollar Amount, Extension of time only; Jefferson County Public Works; Public Works Trust Fund Board, Washington State Department of Commerce 4. Payment of Jefferson County A/P Warrants Done by Payroll Dated February 3, 2017 Totaling $752,478.71 APPROVAL of MINUTES: Commissioner Kate Dean noted a correction to page 4 of the Regular Meeting minutes for January 9, 2017. She would like "Washington State Association of Counties" to be replaced with the names of the County Commissioners who signed the letter regarding the Navy Growlers. She moved to approve the meeting minutes with the noted corrections. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of February 13, 2017 DISCUSSION re: To Defer Site -Specific Comprehensive Plan Amendments During the 2017-2018 Comprehensive Plan Periodic Review: On December 19, 2016, during the Regular Agenda session of the Board of County Commissioners (BOCC), The Department of Community Development (DCD) staff provided the Board with a Comprehensive Plan and Unified Development Code Periodic Review project update. During this briefing an 18 -month work plan was proposed which the BOCC supported. DCD is requesting that the Board consider and take formal action on a proposed resolution that will establish the schedules for the Comprehensive Plan Periodic Review and the subsequent Comprehensive Plan Annual Amendment cycle. The proposed resolution serves to establish an 18 -month work plan during the Comprehensive Plan Periodic Review and to suspend formal site specific Comprehensive Plan amendment proposals during this timeframe; and, to resume the annual amendment cycle in 2019 pursuant to Chapter 18.45 Jefferson County Code. The 18 -month work plan is a one-time modification to the County's annual amendment cycle so that the state -mandated periodic review of the Comprehensive Plan and development regulations of the Unified Development Code (UDC) Jefferson County Code Title 18 can be successfully completed and adopted on or by the statutory deadline of June 30, 2018. Adoption of this resolution provides for the County to focus limited time and staff resources on the state -mandated periodic update. Jefferson County is required to review and revise if necessary the Comprehensive Plan and implementing development regulations by June 30, 2018. Pursuant to RCW 36.70A.040, only those counties complying with deadlines required under RCW 36.70A.130 shall be considered meeting the requirements of planning under the Growth Management Act (GMA) under the terms of RCW 36.70A.040(1). Only those counties and cities that meet the deadlines established in the Washington GMA may receive grants, loans, pledges or financial guarantees from certain state programs affecting transportation, economic development and environmental protection. DCD Director Patty Charnas introduced DCD staff present for the meeting which included Planning Manager David Greetham and Associate Planner and Lead for the Comprehensive Plan Update Joel Peterson. Director Charnas stated that before the Board is a proposed resolution concerning the Comprehensive Plan Update Work Plan. She explained that the Comprehensive Plan serves as a broad policy document that guides County decisions and services over a variety of topics which include land use, transportation, housing and economic development. The Washington GMA requires that cities and counties who plan under the GMA, to periodically update their Comprehensive Plans and their implementing regulations that carry out the plan every eight years. Director Charnas stated that by approving the proposed resolution and suspending the annual cycle, the cycle will commence again in 2019. Commissioner Dean asked what is the time lapse between the last time there was an opportunity to request an amendment in the annual review and the next one? Mr. Peterson stated that the deadline is March 1St of each year, and there has been no proposals submitted since 2013. Commissioner Sullivan noted that there used to be a time that there would be site-specific amendments every year, but some years there were none at all. Commissioner Dean asked if there were any known amendments coming? Director Charnas said there have been no requests submitted. Page 2 Commissioners Meeting Minutes of February 13, 2017 County Administrator Philip Morley stated that the County's zoning is adopted through the future land - use map in our Comprehensive Plan, so any zoning change would require a Comprehensive Plan change, which would be caught by this moratorium. At this present time, if something urgent came to the Board's attention, it could potentially be wrapped in with the process, as the door to making amendments to the Comprehensive Plan is open right now. He explained that the further in the year we go, and the further along DCD's work is, the more that door starts closing. In 2018, the County will be holding public hearings and adoption cycle of the final draft, and it will be too late to add something at that point. In 2019, DCD will be reviewing for the next docket cycle. Planning Manager Greetham noted that when he was in Kitsap County, they accepted an application cycle during their recent update. He stated that it got difficult since they were reviewing those applications against the current plan in effect that day, even though there was a new plan right around the corner. He added that by allowing a pause, it lets all new applications be measured against the plan we are working to update as opposed to balancing two different plans. Commissioner Dean voiced her concern that the proposed resolution would hinder any potential affordable housing opportunities until 2019. Since there is a potential that Jefferson County may be declaring a housing crisis, she would like to see the door be left open so the County has the ability to respond to exceptional community needs and opportunities that may arise. Director Chamas stated they can take a focused look on the applicable goals and policies in the various elements they are updating. Madam Chair Kler noted that the proposed resolution states that it "serves to suspend," and she takes this to mean that suspension will occur at the time the resolution is passed. County Administrator Morley clarified that in terms of the formal docket process, that is suspended, but in the Comprehensive Plan Periodic Update, there is an opportunity to weave in any site-specific issues that gain traction. He noted that March 2017 is the deadline for applications, even if the suspension wasn't done today. He added that unless someone is hurrying right now to get something in, they have pretty much missed their chance this year. Commissioner Sullivan stated there has been a lot of public outreach on this topic and it has been awhile since anyone has come forward. Commissioner Dean stated she would like to leave the door open to someone who may come forward with an idea, plan and financing for a project. She added that the County should remain in a position to respond to these types of potential opportunities. County Administrator Morley stated that Commissioner Dean's concerns for wanting to be responsive to community needs is heard and appreciated. Commissioner Sullivan moved to approve RESOLUTION NO. 06-17 Establishing a Work Plan for the Jefferson County Comprehensive Plan Periodic Review and to Defer the Public Annual Docket and to Resume Annual Amendment Cycle in 2019. Madam Chair Kler seconded the motion. Commissioner Dean abstained. The motion carried. The meeting was recessed at 10:20 a.m. and reconvened at 10:36 a.m. with all three Commissioners present. Page 3 Commissioners Meeting Minutes of February 13, 2017 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules, calendar coordination and the following: Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Board of Health meeting. • Restorative Facilitation meeting. • Consortium Board meeting. • City of Port Townsend Human Rights work session meeting. Future Agenda Item: • Mats Mats; addressing citizen complaints. Legislative Update: • Legislative Steering Committee teleconference; Discussions included: Hirst vs. Whatcom County decision, School funding and report on bills. Miscellaneous Items: • South County article re: Salmon Funding. The meeting was recessed at 11:04 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. Update re: Lower Duckabush River Assessment and Outreach Project: Hood Canal Salmon Enhancement Group (HCSEG) members met with the Board to brief them on the status of the Lower Duckabush River Assessment and Outreach Program. The group is working with the Washington State Department of Fish and Wildlife (WDFW) to gather community input about the future of the lower Duckabush River, as WDFW and others begin long-term planning. HCSEG member Tamara Cowles stated that they sent out a community survey to about 300 landowners and received about a 50% response rate. They explained to the Board the comments and concerns received from their survey. BRIEFING re: Port Hadlock Wastewater System: The Irondale and Port Hadlock Urban Growth Area (UGA) is an unincorporated UGA designated in the County's Comprehensive Plan. Under Washington State's Growth Management Act (GMA), urban growth areas are required to have "fundamental urban services," including public sewers. The area is currently served by private septic systems. Without a public sewer system, development in the area is limited by its current "transitional rural zoning." Future urban zoning has been approved for the UGA, but cannot be put into effect until a wastewater collection and treatment system is constructed. Page 4 Commissioners Meeting Minutes of February 13, 2017 The County has completed final plans and specifications for the wastewater treatment plant, influent pipeline, and effluent reuse/infiltration area, and acquired the land for those facilities. Design of the gravity collection system that will be under the roads in the UGA has been completed to the 10% level. Construction of the Port Hadlock Wastewater System (PHWS) cannot begin until funding that is both affordable and sustainable is acquired. Jefferson County continues to seek funding for the sewer system. Public Works Director/County Engineer Monte Reinders briefed the Board on the status of the PHWS project and answered questions. He also gave information on what neighboring jurisdictions are doing with their septic projects. The Board discussed potential funding sources and user -end costs of the implementation of the PHWS. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Undie Road; Permanent closure of the road is imminent. Public Works Director Monte Reinders stated that he will prepare a resolution for Board approval on February 22, 2017. Madam Chair Kler affirmed that Director Reinders has the authority to close the road prior to the resolution if it is an emergency. Future Agenda Items: • Dog Park near the Port Townsend Airport. LETTER re: Special Event: Commissioner Sullivan moved to approve a letter to the Washington State Liquor and Cannabis Board regarding the expedition of a Special Occasion Liquor License for the Rainshadow Chorale Fundraiser. Madam Chair Kler seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Future Agenda Items — Continued: • Strategic Plan Project; Commissioner Dean stated her desire for forward momentum. County Administrator Morley will be discussing this item further with the Board at the next Commissioner meeting. Page 5 Commissioners Meeting Minutes of February 13, 2017 Miscellaneous Items — Continued: • Human Rights Proclamation; Commissioner Dean will be attending a City of Port Townsend Council meeting where they are proposing to pass a Human Rights Proclamation of their own. There is a community meeting February 20, 2017 regarding this topic. • The afternoon session on February 23, 2017 will be cancelled so the Commissioners can attend the Jefferson Transit meeting. NOTICE OFADJOURNMENT. Commissioner Dean moved to adjourn the meeting at 4:18 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. J- SEAIrt � a�M ATTEST: /ryN� Caroly Ave, C Deputy Clerk of the oard JEFFERSON COUNTY BOARD OF COMMISSIONERS `A. ��, Kathleen r, Chair L�f David Sullivan, Member 1�� . Qr',- Kate Dean, Member Page 6