HomeMy WebLinkAbout041717_ca03615 Sheridan Street
Port Townsend, WA 98368
www.JeffersonCountyPublicHealth.org
lqt� L_VAMY Consent Agenda
Public Health February 24, 2017
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Tami Pokorny, EHS II
Stuart Whitford, Environmental Health Director
DATE: q11-4-1 W I' —
SUBJECT: Agenda Item - Professional Service Agreement, University of
Washington for Coastal Observation and Seabird Survey Team
(COASST); July 1, 2015—December 31, 2016; $14,290, Amendment
#1 Time extension, June 30, 2017.
STATEMENT OF ISSUE:
Jefferson County Public Health, Department of Environmental Health, Water Quality division requests Board
approval for the Professional Service Agreement Amendment #1 with the University of Washington, Coastal
Observation and Seabird Survey Team (COASST) for a time extension.
ANALYSIS STRATEGIC GOALS PRO'S and CON'S:
Jefferson County Public Health, Water Quality has retained the University of Washington to test whether or
not the Coastal Observation and Seabird Survey Team "Bag -and -Tag" protocol can be divided into two
components—beach sampling and debris characterization—and still provide rigorous scientific data as
described in its application for NPC MRC funding. The highly rigorous data produced will be linked directly to
harm to wildlife and geographic distribution, and will ultimately help resource managers prioritize areas for
marine cleanup of the most abundant and harmful objects. The COASST program is one of the largest
coastal citizen science beached bird programs in the world.
FISCAL IMPACT COST BENEFIT ANALYSIS:
This amendment to the University of Washington Coast Observation and Seabird Survey, has no fiscal
impact.
RECOMMENDATION:
JCPH management requests Board approval for the Professional Service Agreement Amendment #1 with the
University of Washington, Coastal Observation and Seabird Survey (COASST) for a time extension.
REVNWED BY:
L . ?2 G`
ilip Morley, b d unty Administrator Date
Community Health Environmental Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
Between
JEFFERSON COUNTY
and
UNIVERSITY OF WASHINGTON
Coastal Observation and Seabird Survey Team (COASST)
PURPOSE: To amend the March 7, 2016 Professional Services Agreement between Jefferson County,
hereinafter referred to as `the County' and the University of Washington, hereinafter referred to as
`Contractor'.
IT IS MUTUALLY AGREED the time of performance of the March 7, 2016 Professional Services
Agreement is extended from December 31, 2016 to June 30, 2017.
All other terms and conditions of the original Agreement remain in full force and effect. The effective date
of this amendment is January 1, 2017, and all work performed consistent with the Agreement prior to the
execution of this Amendment No. 1 is hereby ratified.
IN WITNESS WHEREOF: the parties have signed this amendment.
JEFFERSON COUNTY
Kathleen Kler, Chair Date
Jefferson Board of County Commissioners
ATTEST:
Carolyn Avery Date
Deputy Clerk of the Board
Approved as to form:
E
Date
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University of Washington
Date
PROFESSIONAL SERVICES AGREEMENT J)' i1a
Between
University of Washington
and
Jefferson County
THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation,
hereinafter referred to as "the County", and the University of Washington, hereinafter referred to
as "the Subcontractor", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
1. Project. Designation, The Subcontractor is retained by the County to test whether the
developed Coastal Observation and Seabird Survey Team (COASST) "Bag -and -Tag"
protocol can be divided into two components, beach sampling and debris characterization,
and still provide rigorous scientific data as described in its application for MRC funding
(.Exhibit Q. The personal services are funded by a grant from the Washington State
Department of Wildlife (DFW) #15-04914 and the grant agreement is incorporated here by
reference and attached (Exhibit D).
2. Scope of Services. Subcontractor agrees to perform the services, identified on Exhibit A,
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Time for Performance. This Agreement shall commence on July 1, 2015 and continues
through December 31, 2016 unless terminated as provided herein. Work perforined prior to
the execution of this contract is hereby ratified. The agreement may be extended beyond
December 31, 2016 by written amendment signed by the County and Subcontractor.
4. Payment. The Subcontractor shall be paid by the County for completed work and for services
rendered under this agreement as follows:
a. The Subcontractor will be reimbursed for all work performed under the terms of this
contract. Project costs include salaries and benefits, curriculum materials, field supplies
and transportation. Payment for the work provided by the Subcontractor shall not exceed
$14,920.00 in the completion of this project without express written amendment signed
by both parties to this Agreement.
b. Funding for this contract will be provided by a DFW grant. If funding from DFW is
withdrawn, reduced, or limited in any way after the effective date of this agreement, this
contract may be renegotiated or terminated as provided herein.
c. The Subcontractor may submit invoices to the County once per month, but not less than
quarterly, during the progress of the work for work completed to date. Such invoices will
be checked by the County, and upon approval thereof, payment will be made to the
Subcontractor in the amount approved.
d. Final payment of any balance due the Subcontractor of the total contract price earned will
be made promptly upon its ascertainment and verification by the County after the
completion of the work under this agreement and its acceptance by the County.
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Universliy, of Washington -- COA55T Bap, -and -Tag Protocol
indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this agreement.
8. Insurance. The Subcontractor shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to RCW 48.05:
a. Worker's compensation and employer's liability insurance as required by the State of
Washington.
b. UW Self-Irisurance: UW hereby notifies Sponsor that as an agency of the State of
Washington and in accordance with Washington law, UW maintains a self-insurance
program pursuant to RCW §§28B.20.250, 28B.20.253, 2813.20.255. Upon Sponsor's
request, UW will provide Sponsor proof of insurance or loss coverage.
9. Inde endent Subcontractor. The Subcontractor and the County agree that the Subcontractor is
an independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Subcontractor nor any employee of
Subcontractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for withholding
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
Subcontractor, or any employee of Subcontractor.
10. Discrimination Prohibited. The Subcontractor, with regard to the work performed by it under
this agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex, or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies. The Subcontractor shall
comply with all Federal, State, and local laws and ordinances applicable to the work to be
done under this Agreement. This Agreement shall be interpreted and construed in accord
with the laws of the State of Washington and venue shall be in Jefferson County, WA.
11. Terniination. The County reserves the right to terminate this contract in whole or in part,
without prior written notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this agreement.
In the event of termination under this clause, the County shall be liable for only payment for
services rendered prior to the effective date of termination.
a. This agreement may also be terminated as provided below:
i. With 30 days notice by the Board of County Commissioners for any reason, or
ii. With 30 days notice by the Board of County Commissioners for non-performance of
the specific job duties in Exhibit A.
iii. With 30 days notice by the Subcontractor by voluntary resignation.
12. Inte ,,rated A greernent. This Agreement together with attachments or addenda, represents the
Page 3 of 9
Univetsit of f Washington — COASST Bag-andjag Protocol
Exhibit A: Scope of Work
The Coastal Observation and Seabird Survey Team (COASST) is a 16 year old grassroots
organization centered at the University of Washington. With -800 active participants,
COASST is one of the largest coastal citizen science beached bird programs in the world.
In 2012, COASST began to design a new data collection module on marine debris. This project
is designed to answer the question of whether the data collected for marine debris will be as
correct if the program is divided into two components each conducted by different participants:
beach samplers and debris characterizers. The highly rigorous data to be produced will be linked
directly to harm to wildlife and geographic distribution. It will ultimately help resource managers
prioritize areas for marine debris cleanups of the most prevalent and harmful objects.
Task 1:
The Subcontractor will establish 15 sampling sites on the North Pacific Coast and train 30 new
COASST volunteers to survey beaches for sample marine debris and then work with partners and
volunteers to characterize this marine debris using two methods (same people collect and
characterize debris and different people collect and characterize the debris).
Deliverables:
1 a) Interim Report — Due December 31, 2015
lb) Final Report — Due December 31, 2016
1c) Final WDFW report (see EXIII BIT 13) --Due December 31, 2016
1 d) At lcast 5 photographs and copies of signed photo releases for use in MRC and
W DFW materials. Copies of any pertinent media articles (Due December 31, 2016)
1 e) Invoices and backup materials (Due December 31, 2016)
J, 17
Page.rdof 1.d
Un iversity of Washin ton--COASST Bag -and- raProtocol
Exhibit Q: WDF W Final Report Foran
q
Pagexof 16
,Ln rsit & Washin tonCCOASST Ba -and-TaProtocol
Exhibit C. COASST ]'ro'cct Application
j
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