The URL can be used to link to this page

Home My WebLink About019 17STATE OF WASHINGTON Jefferson County �lJ ORD R: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS RESOLUTION NO. 19-17 WHEREAS, the Jefferson County Board of Commissioners did on the 3`d day of April, 2017 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of April, 2017, set a hearing on said need for the 17' day of April, 2017, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on April 5 and 12, 2017 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: ? V ED this 17' day of April, 2017. S4,A' ATTEST: , ,) Carolyn ery, Deputy Clerk of the Boar JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-151-000 CORONER $20,000 $20,000 001-250-000 TREASURER $17,295 $17,295 Total General Fund $37,295 $0 $37,295 SPECIAL REVENUE/ CAPITAL/ ENTERPRISE / INTERNAL SERVICE FUNDS 187-000-010 QUILCENE FLOOD CONTROL $95,000 $95,000 306-000-010 PUBLIC INFRASTRUCTURE FUND $85,730 $85,730 Total Other Funds $180,730 $0 $180,730 ? V ED this 17' day of April, 2017. S4,A' ATTEST: , ,) Carolyn ery, Deputy Clerk of the Boar JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair Q(2,. -A� Amie s 3 /,?-1 ) 17 TO: BOA OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Coroner 001-151-000 Department/Fund Name MAR ®'f uZ Number Commissioners: (check all that apply) Date: March 6, 2017 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $20,000.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 �� $0.00 $0.00 � w =1 BARS # Expenditure Description Current Revision New Budget Budget 56320.41.0010 Autopsies $43,000.00 $20,000.00 $63,000.00 $0.00 $0.00 $0.00 $0.00 $43,000.001 $20,000.001 $63,000.00 Reason for Cost for autopsies will exceed budget. Several deaths occurred towards the end of 2016 that were paid in 2017. i Respectfully submitted, oc TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Treasurer's Office/Treasurer Department/Fund Name Commissioners: (mark all that apply with an 'X') Date: March 16, 2017 001-250-000 Fund Number ❑X Please be advised that after a thorough examination of my current budget it appears that the amQ�nt allocated is insufficient to pay necessary expenses of this department for this year. After a careful examihation of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of. - $17,295 f:$17,295 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? RYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension With a 29 -years of service employee retiring and only 4.69 FTEs including the elected Treasurer, the Treasurer's Office is experiencing a significant staffing change and requests additional funds to accomplish a successful transition. Salaries & Wages: The additional funds will allow overlap of the new Accountant/Investment Specialist to train with the retiring employee. While there's an increase in 2017 of $5,220, the savings in 2018 is estimated at $23,678 and will continue in future years. Clerk Hire: Currently the Treasurer's Office does not have a clerk hire budget line, and there is extremely limited opportunity to address staffing issues affected by seasonal work flow demands, training needs, and illness. With so few employees and a minimum staffing level required at all times to address treasury best practices, a clerk hire position would assist us with meeting the demands of a Treasurer's Office and allow for a successful staffing transition given current and approaching retirements. Respectfully Submitted Elected Official/Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51422.10.0000 Salaries and Wages $250,827 $5,220 $256,047 n/a Clerk Hire - not in 2017 budget $0 $12,075 $12,075 $0 $0 $0 TOTAL EXPENDITURE $250,8271 $17,295 $268,122 Reason for Appropriation/Extension With a 29 -years of service employee retiring and only 4.69 FTEs including the elected Treasurer, the Treasurer's Office is experiencing a significant staffing change and requests additional funds to accomplish a successful transition. Salaries & Wages: The additional funds will allow overlap of the new Accountant/Investment Specialist to train with the retiring employee. While there's an increase in 2017 of $5,220, the savings in 2018 is estimated at $23,678 and will continue in future years. Clerk Hire: Currently the Treasurer's Office does not have a clerk hire budget line, and there is extremely limited opportunity to address staffing issues affected by seasonal work flow demands, training needs, and illness. With so few employees and a minimum staffing level required at all times to address treasury best practices, a clerk hire position would assist us with meeting the demands of a Treasurer's Office and allow for a successful staffing transition given current and approaching retirements. Respectfully Submitted Elected Official/Department Head Signature /;h 1 17 TO: BOARD OF COUNTY COMMISSIONERS Date: March 17, 2017 RE: Request for Budget Appropriation/Extension and Amendmeht �R 14 201I QUILCENE FLOOD CONTROL SUBZONE 187000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') Please be advised that atter a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $95,000 F For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? n Yes No a Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 55330.10.0000 SALARIES & WAGES $2,199 $11,000 $13,199 55330.20.0000 BENEFITS $964 $4,000 $4,964 55330.41.0000 PROFESSIONAL SERVICES $-5-,0- -0-0 $10,000 $15,000 59453.61.0000 CAPITAL OUTLAY -PROPERTY ACQUISITION $0 $70,000 $70,000 $0 TOTAL EXPENDITURE $8,163 ___$95,0001 $103,163 A L&8 31,-�kJQ yve_ 3 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendt PAR 2 0 2017 Public Infrastructure Fund Department/Fund Name Comms ioners: (mark all that apply with an "X") Date: March 20, 2017 306-000-010 Fund Number ❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $85,730 OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0405 Transfer to Tri -Area Sewer $200,000 $85,730 $285,730 $0 $0 $0 $0 TOTAL EXPENDITUREJ $200,0001 $85,7301 $285,730 Reason for Appropriation/Extension By resolution, 50% of the annual Rural County Sales and Use Tax received into the Public Infrastructure fund is transfered to the Tri -Area Sewer fund 405. This appropriation is to transfer an additional $85,730 to the Tri -Area Sewer fund, which represents 50% of the sales tax received over the budgeted amount for years 2015 and 2016 ($29,107 in 2015 and $56,623 in 2016). The remaining 50% of sales tax received over budgeted will stay in the fund for future project allocation through the normal PIF allocation process. Elected OfficiallfWadment-Head Sign Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: April 17, 2017 SUBJECT: HEARING re: Proposed 2017 First Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on April 5 and 12, 2017. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 1St quarter supplemental budget appropriations. REVIEWED BY: 610X-�. Philp M or Date