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HomeMy WebLinkAboutM032017District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 20, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: Two individuals voiced their concern regarding geoduck harvesting in Squamish Harbor; and An individual: 1) Commented on the homeless issue in Jefferson County and suggested that agencies reach out to the homeless living in the forests and more jobs need to be created; 2) Stated that the new Department of Community Development Director and Environmental Health Director are excellent; and 3) Stated that Jefferson County's unfavorable reputation regarding permits is talked about in neighboring jurisdictions. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Maintenance for Court Recording System; In the Amount of $2,550; Jefferson County District Court; Justice AV Solutions (JAVS) 2. AGREEMENT NO. W2RCPG-1517-JCPWSW-00014, Amendment No. 1 re: Coordinated Prevention Grant; An Additional Amount of $24,600 for a Total of $107,049; Jefferson County Public Works; Washington State Department of Ecology 3. BID AWARD re: Olympic Discovery Trail Project, South Discovery Bay Segment A -Phase 1 and 2; In the Amount of $987,654.32; Jefferson County Public Works; Interwest Construction, Inc. 4. Advisory Board Reappointment re: Jefferson County Library District Board of Trustees; Five (5) Year Term Expires April 1, 2022; Hal Beattie 5. Advisory Board Temporary Reappointments (3) re: Jefferson County Planning Commission; Each Term Expired March 17, 2017; Terms are Extended Until June 30, 2017 or Until a Member or Another Individual is Appointed; 1) District 1 Representative, Cynthia Koan; 2) District 2 Representative, Matt Sircely; and 3) District 3 Representative, Richard Hull 6. Advisory Board Reappointment re: Conservation Futures Citizen Oversight Committee; Four (4) Year Term Expires March 18, 2021; Rob Harbour 7. Advisory Board Appointment re: Jefferson County Developmental Disabilities Advisory Board; Three (3) Year Term Expires March 20, 2020; Kelly Matlock Page 1 All\' i.i Commissioners Meeting Minutes of March 20, 2017Ow 8. Payment of Jefferson County Vouchers/Warrants Dated March 13, 2017 Totaling $1,061,515.44. 9. Payment of Jefferson County Payroll Warrants Dated March 4, 2017 Totaling $125,217.69 APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular Meeting Minutes of January 17 and 23, 2017 as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Port Townsend City Hall meeting re: Housing • North Olympic Development Council meeting • Hood Canal Coordinating Council meeting • OlyCAP Special meeting • United Good Neighbors Allocations Committee meeting • North Hood Canal Chamber of Commerce meeting • Port Townsend School of Woodworking Founder's Breakfast • Solid Waste Advisory Committee meeting • Jefferson County employee Kim Henry farewell • Legislative Steering Committee teleconference • Hood Canal Salmon Enhancement Group Celebration The meeting was recessed at 9:51 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. HEARING re: Community Development Block Grant for 2017 Public Service Grant Applications and Closeout of 2016 Public Services Grant: Olympic Community Action Program (OlyCAP) Director Dale Wilson reviewed the 2016 statistics for OlyCAP's various programs and stated that the CDBG funds that OlyCAP receives are critical for them to provide services to the community. Director Wilson noted that in 2016, 14,235 Clallam and Jefferson County individuals received assistance through OlyCAP. He noted that due to a food bank tabulation error regarding clients assisted, they anticipate that number to be around 17,000. There are about 6,000 Jefferson County clients using their services. Director Wilson stated that OlyCAP is working on a new nutrition model and implementing meal vouchers for seniors. He explained that by providing vouchers for meals to local restaurants, it will give individuals the ability to interact and socialize more. Page 2 Commissioners Meeting Minutes of March 20, 2017 County Administrator Morley noted that by approving the proposed resolution, it will close out the 2016 grant cycle and give the County Administrator the ability to coordinate with the Auditor's office and OlyCAP to submit to the State Department of Commerce a grant request for $100,601, with Jefferson County receiving $3,500 for Administration costs. Madam Chair Kler opened the hearing for public testimony. Bruce Cowan. Port Townsend: He stated that he commends OlyCAP for their wonderful stewardship of the current grant. He encouraged the approval of continuing in this partnership. He stated that OlyCAP is a great example of a public non-profit partnership that leverages public resources to the benefit of everyone. Hearing no further comments, Madam Chair Kler closed the hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 13-17 Certification of Compliance for Community Development Block Grant Public Services Grant. Commissioner Dean seconded the motion. Commissioner Dean asked how is priority setting done for these funds? Director Wilson replied that OlyCAP is conducting a community needs assessment by mid -summer, which includes strategic planning and setting priorities. Their goal is to have a plan that is flexible and the CDBG and the Community Services Block Grants (CSBG allow them the flexibility and quick response to community issues. County Administrator Morley asked in terms of service delivery, OlyCAP has an agreement with Jefferson County to operate out of community centers, is this a helpful venue for delivering many services? Director Wilson replied that there is a financial struggle to keep community centers operational, but added that community centers are incredibly important. He noted there is a PUD program that will soon be run directly out of community centers for those in need of utility assistance. He stated that they are moving toward community centers being the "Service Hub" for their areas, like they once were in the past. Madam Chair Kler called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 10:45 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. DISCUSSION re: Floodplain Acquisitions for the Dosewallips and Big Quilcene Rivers: Environmental Health Specialist Tami Pokorny met with the Board and discussed a request for the Board to approve an Authorization and Concurrence document for the Bowers Property and Deeds of Right for the Rundquist and Larson -Fulton Properties on the Big Quilcene and Dosewallips River Floodplains. Environmental Health staff believes that floodplain protections are necessary to ensure adequate riparian habitat for salmon and to prevent or ameliorate the impacts of flooding. Through the Hood Canal Page 3 Commissioners Meeting Minutes of March 20, 2017 Coordinating Council Lead Entity for Salmon Recovery process, key properties have been identified for acquisition by Jefferson County and its partners. For the Big Quilcene River floodplain, Environmental Health requests approval of a Deed of Right for the Rundquist Property located north of the river. The Deed will preserve the habitat function of this property in perpetuity and allow for public access and inspection by the State of Washington through the Salmon Recovery Funding (SRF) Board. For the Dosewallips River floodplain, Environmental Health, in partnership with Public Works, requests approval of an Authorization and Concurrence document to initiate negotiations on the Bowers property located downstream of the Lazy C in the Powerlines Reach. Environmental Health also requests approval of a Deed of Right for the Larson -Fulton properties in the Lazy C. The Deed will preserve the habitat function of these properties in perpetuity and allow for public access and inspection by the State of Washington through the SRF Board. The Deeds of Right are required by the Resources and Conservation Office (RCO) Salmon Recovery Funding (SRF) Board to protect properties acquired or restored with state funds. Acquisition of the Bowers property, as well as the anticipated Nesset property, would fill gaps in existing County ownership along the north shore of the Dosewallips River and simplify stewardship. The RCO permits the use of restricted appraisal report to establish Just Compensation when the assessed value is less than $10,000. The acquisition of the Bowers property is funded by RCO #13-1221 and no additional match is required. Additional acquisitions are anticipated on the Big Quilcene River as part of the overarching effort to complete and implement the Big Quilcene Restoration Plan under development by the Hood Canal Salmon Enhancement Group in partnership with Jefferson County, tribes, stakeholders and local residents. Commissioner Dean moved to approve a Deed of Right re: Salmon Recovery Purposes for Parcel No. 991 200 405, Rundquist Property. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve a Deed of Right re: Salmon Recovery Purposes for Parcel Nos. 966 900 033; 966 900 034; 966 900 035; 966 900 231; and 966 900 036, Larson -Fulton property. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve the Concurrence and Authorization to Proceed with Real Property Acquisition re: Parcel No. 602 342 004, Bowers Property; Duckabush Floodplain Acquisition Project. Commissioner Dean seconded the motion which carried by a unanimous vote. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: Page 4 Commissioners Meeting Minutes of March 20, 2017 C7 • Hood Canal Salmon Enhancement Group will be holding a public involvement meeting regarding the Duckabush on March 24, 2017 at the Brinnon Community Center. • Housing Supportive Services Grant Opportunity discussion. • Commissioner Sullivan and Commissioner Dean will be out of the office April 4-8, 2017. • Madam Chair Kler will be out of the office April 17-24, 2017. • Commissioner Dean will be out of the office May 8, 2017. Miscellaneous Items: • Patrick Sullivan will be leaving the Port Townsend Leader and joining Fort Discovery as their Communications Director. • Fort Discovery Facebook page comments. • Community Health Director Tammey Newton is resigning. • Civil Deputy and Central Services Director recruitment. • Nikki Russell; United Good Neighbors and Jefferson Community Foundation combining. • There is a proposed City Welcoming Community resolution on the City of Port Townsend's agenda for March 27, 2017. • Commissioner Dean will be meeting with Dunia Faulx regarding the Community Health Improvement Program (CHIP) model and where housing fits therein. • Housing coordination among providers; Homeward Bound and potential Howard Street housing project and • Operations and Maintenance fact sheet. • Planning Commission appointment opportunities. 2017 Legislative Session: • Model Toxics Control Act. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:06 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. V raw SEA,. �r 1 i ATTEST: a j� Carolyn very, CM Deputy Clerk of the oard JEFFERSON COUNTY BOARD OF COMMISSIONERS k, 0 V, &/,/ , *, 0, Kathleen Kler, Chair Dav4ulliva , ember )V �f K e Dean, Member Page 5