HomeMy WebLinkAbout050817_ra02JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Philip Morley, County Administrator
DATE: May 8, 2017
SUBJECT: Update by EDC Team Jefferson and Authorization to Designate the
Economic Development Council of Jefferson County as the Associated
Development Organization for Jefferson County
STATEMENT OF ISSUE:
EDC Team Jefferson (the Economic Development Council of Jefferson County) is the designated
Associate Development Organization (ADO) for Jefferson County. EDC Team Jefferson
Executive Director Brian Kuh will provide an annual report on 2016 activities, as well as Team
Jefferson's focus for 2017 and beyond. This presentation will be followed by an opportunity to
designate EDC Team Jefferson as Jefferson County's Associate Development Organization
(ADO) for the next State biennium. The designation will be submitted to the Washington State
Department of Commerce.
ANALYSIS:
A copy of the planned presentation materials is enclosed.
EDC Team Jefferson is registered in Washington State under the name "Economic Development
Council of Jefferson County," and is registered as a 501(c)6 with the United States IRS.
EDC Team Jefferson's work as the Associate Development Organization is defined by RCW
43.330.080, by its Strategic Plan, and by its contracts with the Port of Port Townsend and the
County.
FINANCIAL ANALYSIS:
Under a separate county contract with EDC Team Jefferson, EDC Team Jefferson presently
receives $26,400 per year of support from Jefferson County to perform its ADO responsibilities,
appropriated annually in the county's adopted budget. Other funding is provided by the Port of
Port Townsend, the Washington State Department of Commerce, in kind office support from the
City of Port Townsend, grants and class fees.
RECOMMENDATION:
Hear the EDC Team Jefferson presentation and dialogue with Mr. Kuh and county staff regarding
re -designation, and adopt a motion authorizing the BoCC Chair to execute the Associate
Development Organization Certification/Designation Form for the Washington State Department
of Commerce.
RE ED BY:
1 ip Morle unty Admiittisn or
ATTACHMENTS:
Date
• EDC Team Jefferson Presentation Materials
• Associate Development Organization Certification/Designation Form
www.commerce.wa.gov
Departmentof Commerce
Associate Development Organizations
Building a prosperous economy through local economic development initiatives and support
Services
Washington's Department of Commerce maintains a contracted partnership
with 35 associate development organizations (ADOs), serving 39 counties,
providing both technical assistance and funding for local economic
development activities. Each county in the state has designated an
organization as its ADO to partner with Commerce and to serve as the primary
partner in local economic development activities in their county. Commerce
provides:
• Grant management for 35 Associate Development Organizations
(ADO).
• Technical assistance to county commissioners regarding ADO
designation.
• Policy direction for ADO deliverables.
• Consulting, education and mentoring to ADOs.
Strategic Goal
Retain, grow and attract businesses by improving and
communicating Washington's competitive advantages.
Results and Achievements
Between July 1, 2014, and June 30, 2016, ADO partners have:
• Assisted in the creation and retention of 8,584 jobs via business
retention, expansion and creation.
• Reported new private investments in land acquisition, buildings and
equipment created by businesses they assisted, totaling a little over
$1 billion.
• Retained, recruited or expanded 244 companies.
• Provided assistance to 103 new startups.
Fast Facts
There are 35 ADOs serving all
39 counties.
ADOs are designated by county
commissioners or executives.
Commerce contracts with ADOs
to serve as the local provider of
economic and business services.
Statutory Authority Agency Representative
Karen McArthur
RCW 43.330.080 - Coordination of community and economic Finance and Grant Services Manager
development services
360.725.4027
RCW 43.330.082 - Contracting associate development organizations 360.7 5.402 ur@commerce.wa.gov
RCW 43.30.086 - Contracts with associate development organizations -
schedule of awards
1011 Plum Street SE I Olympia, WA 98504-2525
www.commerce.wa.gov
121
RCW 43.330.086: Contracts with associate development organizations—Schedule of awa... Page 1 of 1
RCW 43.330.086
Contracts with associate development organizations—Schedule of awards.
To the extent that funds are specifically appropriated therefor, contracts with associate
development organizations for the provision of services under *RCW 43.330.080(1) shall be
awarded according to the following annual schedule:
(1) For associate development associations serving urban counties, which are counties
other than rural counties as defined in RCW 82.14.370, a locally matched allocation of up to
ninety cents per capita, totaling no more than three hundred thousand dollars per
organization; and
(2) For associate development associations in rural counties, as defined in RCW
82.14.370, a per county base allocation of up to forty thousand dollars and a locally matched
allocation of up to ninety cents per capita.
[ 2008 c 131 § 3; 2007 c 249 § 5.]
NOTES:
*Reviser's note: RCW 43.330.080 was amended by 2012 c 195 § 1, changing the
subsection numbering.
Effective date -2008 c 131: See note following RCW 43.160.020.
Findings—Intent-2007 c 249: See note following RCW 43.330.080.
http://app.leg.wa.gov/RCW/default.aspx?cite=43.330.086 3/14/2017
Associate Development Organizations
Eligibility & Designation
Guidelines
4 Department of Commerce
Innovation is incur nature,
Overview
Washington's Department of Commerce (Commerce) maintains a contracted partnership with 34 Associate
Development Organizations (ADOs), serving 39 counties, through both technical assistance and funding for
local economic development activities. Each county in the state has designated an organization as their ADO
to partner with Commerce and serve as the lead on local economic development activities in their county.
This guide is provided to assist county leaders in the process of designating the most effective organization to
serve as the ADO for their county. The criteria that Commerce uses to approve and negotiate a contract with a
county -designated ADO is also covered.
The origins of ADOs date back to Governor Booth Gardner's Team Washington strategy that was initiated in
1985 to develop a public-private, state -local partnerships across the state. At first the Local Economic
Development Assistance Program (LEDA) provided administrative grants to 33 ADOs that served the state's
39 counties. ADOs were to become the principal contact for the department and all county economic
development elements (chambers, towns, ports, businesses, etc.) would coordinate their efforts through their
local ADO.
Expectations of ADOs
The broad role of an Associate Development Organization is that of advocacy and leadership, serving as the
point of contact for local economic activities, recruiting/hosting new businesses, and coordinating business
retention and expansion efforts within its service area. The ADO serves as the principal contact for Commerce
regarding economic activity in their area. ADOs help Commerce gather data about community profiles,
industrial sites, plans for business development and retention, reports on business activities, and proposals for
other economic activities in their service areas.
ADOs are described in more detail in RCW 43.330.080, and a copy of that code is provided in the reference
section of this guide.
Specific expectations of the ADO, as assessed by Commerce for contracting purposes include:
Partner with Commerce: The designated ADO organizations shall partner with Commerce as the lead
local economic development organization in their service area to deliver economic development
services at the local level. Through a contracted partnership, Commerce determines the scope of
services delivered under the ADO grant/contract in collaboration with the ADO. The ADO works closely
with Commerce to develop and carry out strategies and show potential for long-term sustainable
g rowth.
2. Contracting Organizations (ADOs) in each Community or Regional Area Must Be "broadly
representative of community and economic interests... capable of identifying key problems... and
mobilizing broad support for recommended initiatives."
The code lists key players as:
• local governments
• chambers of commerce
• workforce development councils
• port districts
• labor groups
• institutions of higher education
• community action programs
• other appropriate private, public, or nonprofit community and economic development groups.
Best Practice Sharing ADOs must meet and share best practices with other ADOs at least two times a
year.
3. Resources and Services Provided to Local Businesses: ADOs shall provide direct assistance,
including business planning, to companies throughout the county who need support to stay in business,
expand, or relocate to Washington from out of state or other countries. Assistance must comply with
business recruitment and retention protocols established in RCW 43.330.062.
4. Regional Planning: Support for regional economic research and regional planning efforts to implement
target industry sector strategies and other economic development strategies including cluster -based
strategies.
5. Reports to Commerce: ADOs report quarterly on activity outcomes; i.e., Business Retention and
Expansion assistance; Business Recruitment, Entrepreneurial Business Start-ups, etc. They also
provide information on how they coordinate and collaborate with other organizations and jurisdictions in
their counties, as well as other significant accomplishments. Timelines for reporting are in each
grant/contract.
6. Formal designation by Count : The County's Board of Commissioners must formally designate an
organization to serve as its ADO, providing Commerce with a signed statement of designation along
with a certification of eligibility.
References
RCW 43.330.080
Coordination of community and economic development services — Contracts with county -
designated associate development organizations — Scope of services -- Business services
training.
(1)(a) The department must contract with county -designated associate development organizations to increase
the support for and coordination of community and economic development services in communities or regional
areas. The contracting organizations in each community or regional area must.-
(i)
ust:(i) Be broadly representative of community and economic interests;
(ii) Be capable of identifying key economic and community development problems, developing appropriate
solutions, and mobilizing broad support for recommended initiatives;
(iii) Work closely with the department to carry out state -identified economic development priorities;
(iv) Work with and include local governments, local chambers of commerce, workforce development
councils, port districts, labor groups, institutions of higher education, community action programs, and other
appropriate private, public, or nonprofit community and economic development groups; and
(v) Meet and share best practices with other associate development organizations at least two times each
year.
(b) The scope of services delivered under the contracts required in (a) of this subsection must include two
broad areas of work:
(i) Direct assistance, including business planning, to companies throughout the county who need support to
stay in business, expand, or relocate to Washington from out of state or other countries. Assistance must
comply with business recruitment and retention protocols established in RCW 43.330.062, and includes:
(A) Working with the appropriate partners throughout the county including, but not limited to, local
governments, workforce development councils, port districts, community and technical colleges and higher
education institutions, export assistance providers, impact Washington, the Washington state quality award
council, small' business assistance programs, innovation partnership zones, and other federal, state, and Iecal
programs to facilitate the alignment of planning efforts and the seamless delivery of business support services
within the entire county;
(B) Providing information on state and local permitting processes, tax issues, export assistance, and other
essential information for operating, expanding, or locating a business in Washington;
(C) Marketing Washington and local areas as excellent locations to expand or relocate a business and
positioning Washington as a globally competitive place to grow business, which may include developing and
executing regional plans to attract companies from out of state;
(D) Working with businesses on site location and selection assistance;
(E) Providing business retention and expansion services throughout the county. Such services must
include, but are not iimited to. business outreach and monitoring efforts to identify and address challenges and
opportunities faced by businesses, assistance to trade impacted businesses in applying for grants from the
federal trade adjustment assistance for firms program, and the provision of information to businesses on:
(1) Resources available for microenterprise development;
(11) Resources available on the revitalization of commercial districts; and
(111) The opportunity to maintain jobs through shared work programs authorized under chapter 50.60 RCW;
(F) Participating in economic development system -wide discussions regarding gaps in business start-up
assistance in Washington;
(G) Providing or facilitating the provision of export assistance through workshops or one-on-one assistance;
and
(H) Using a web -based information system to track data on business recruitment, retention, expansion, and
trade; and
(ii) Support for regional economic research and regional planning efforts to implement target industry sector
strategies and other economic development strategies, including cluster -based strategies. Research and
planning efforts should support increased living standards and increased foreign direct investment, and be
aligned with the statewide economic development strategy. Regional associate development organizations
retain their independence to address local concerns and goals. Activities include:
(A) Participating in regional planning efforts with workforce development councils involving coordinated
strategies around workforce development and economic development policies and programs. Coordinated
planning efforts must include, but not be limited to, assistance to industry clusters in the region;
(B) Participating with the state board for community and technical colleges as created in RCW 28B.50.050,
and any community and technical colleges in the coordination of the job skills training program and the
customized training program within its region;
(C) Collecting and reporting data as specified by the contract with the department for statewide systemic
analysis. In cooperation with other local, regional, and state planning efforts, contracting organizations may
provide insight into the needs of target industry clusters, business expansion plans, early detection of potential
relocations or layoffs, training needs, and other appropriate economic information;
(D) In conjunction with other governmental jurisdictions and institutions, participating in the development of
a countywide economic development plan.
(2) The department must provide business services training to the contracting organizations, including but
not limited toy
(a) Training in the fundamentals of export assistance and the services available from private and public
export assistance providers in the state; and
(b) Training in the provision of business retention and expansion services as required by subsection
(1)(b)(i)(E) of this section.
[2014c112§111; 2012c195§1; 2011c286§2; 2009c151§10;2007c249§2.1997c50§1.1993c280§11.]
Notes:
Findings -- intent -- 2007 c 245: "The legislature finds that economic development success requires
coordinated state and local efforts. The legislature further finds that economic development happens at the
local level. County -designated associate development organizations serve as a networking tool and resource
hub for business retention, expansion, and relocation in Washington. Economic development success requires
an adequately funded and coordinated state effort and an adequately funded and coordinated local effort. The
legislature intends to bolster the partnership between state and local economic development efforts, provide
increased funding for local economic development services, and increase local economic development service
effectiveness, efficiency, and outcomes." [2007 c 249 § 1.]
RCW 43.330.082
Contracting associate development organizations — Performance measures and summary of
best practices — Remediation plans — Reports — Information for the comprehensive
statewide economic development strategy and progress report.
1)(a) Contracting associate development organizations must provide the department with measures of their
performance and a summary of best practices shared and implemented by the contracting organizations.
Annual reports must include the following information to show the contracting organization's impact on
employment and overall changes in employment. Current employment and economic information for the
community or regional area produced by the employment security department; the net change from the
previous year's employment and economic information using data produced by the employment security
department; other relevant information on the community or regional area; the amount of funds received by the
contracting organization through its contract with the department; the amount of funds received by the
contracting organization through all sources; and the contracting organization's impact on employment through
all funding sources. Annual reports may include the impact of the contracting organization on wages, exports,
tax revenue, small business creation, foreign direct investment, business relocations, expansions,
terminations, and capital investment. Data must be input into a common web -based business information
system managed by the department. Specific measures, data standards, and data definitions must be
developed in the contracting process between the department and the contracting organization every two
years. Except as provided in (b) of this subsection, performance measures should be consistent across regions
to allow for statewide evaluation.
(b) In addition to the measures required in (a) of this subsection, contracting associate development
organizations in counties with a population greater than one million five hundred thousand persons must
include the following measures in reports to the department:
(i) The number of small businesses that received retention and expansion services, and the outcome of
those services:
(ii) The number of businesses located outside of the boundaries of the largest city within the contracting
associate development organization's region that received recruitment, retention, and expansion services, and
the outcome of those services.
(2)(a) The department and contracting associate development organizations must agree upon specific
target levels for the performance measures in subsection (1) of this section. Comparison of agreed thresholds
and actual performance must occur annually.
(b) Contracting organizations that fail to achieve the agreed performance targets in more than one-half of
the agreed measures must develop remediation plans to address performance gaps. The remediation plans
must include revised performance thresholds specifically chosen to provide evidence of progress in making the
identified service changes.
(c) Contracts and state funding must be terminated for one year for organizations that fait to achieve the
agreed upon progress toward improved performance defined under (b) of this subsection. During the year in
which termination for nonperformance is in effect, organizations must review alternative delivery strategies to
include reorganization of the contracting organization, merging of previous efforts with existing regional
partners, and other specific steps toward improved performance. At the end of the period of termination, the
department may contract with the associate development organization or its successor as it deems
appropriate.
(3) The department must submit a final report to the legislature by December 31st of each even -numbered
year on the performance results of the contracts with associate development organizations.
[2014 c 112 § 112; 2012 c 195 § 2; 2011 c286 § 3; 2009 c518 § 15; 2x47 c 249 § 3.)
Notes:
Findings -- Intent — 2007 c 249: See note following RCW 43.330.080.
EacTEAM
Ujefferson
2016 Outreach & Community Impact Report
DeveiopmEll
Year
Quarter
Type
2016
Q2
Development
Year
Quarter
Type
Activity
Participants
EDC Hours
2016
Q1
1:1 Consulting
Business Consulting Q1 2016
20
21
2016
Q2
1:1 Consulting
Business Consulting Q2 2016
26
32
2016
Q3
1:1 Consulting
Business Consulting Q3 2016
26
27
2016
Q4
1:1 Consulting
Business Consulting Q4 2017
42
49
2016
Q4
Development
2016
Subtotal 114
129
Classes
Meeting with Bob Hamlin / JeffCo Emergency Management Re: Resiliency Measur(
W IMF -
Activity
Participants
EDC Hours
Year
Quarter
Type
2016
Q1
focusPLAN
focusPLAN Spring 2016 - Planning, Marketing and Registering
3
30
2016
Q1
Lean
Lean Spring 2016 - Planning, Marketing and Registering
5
30
2016
Q1
Lean
LEAN SuitcaseWorkshop @ Food Co-op Jan 2016
21
20
2016
Q1
Lean
LEAN SuitcaseWorkshop Planning, Marketing and Registering
5
30
2016
Q2
focusPLAN
focusPLAN Business Planning Class Spring 2016
21
44
2016
Q2
Lean
LEAN Class Spring 2016
23
20
2016
Q3
focusPLAN
focusPLAN Fall 2016 - Planning, Marketing and Registering
4
30
2016
Q3
Lean
LEAN Strategy Meeting
5
1
DeveiopmEll
Year
Quarter
Type
2016
Q2
Development
2016
Q2
Development
2016
Q2
Development
2016
Q3
Development
2016
Q3
Development
2016
Q3
Development
2016
Q3
Development
2016
Q3
Development
2016
Q3
Development
2016
Q3
Development
2016
Q4
Development
2016
Q4
Development
2016
Q4
Development
Activity
Next 5 Things - Spring 2016
Capacity Grant Application - LEAN Community Resource
Semi -Annual ADO Meeting - Moses Lake
Meeting with WSU Extension Re: Business Plan Classes
Meeting with Port of Port Townsend Re: IDD Initiative
Jefferson & Clallam County SWOT Planning and Prep (With NODC)
Clallam County SWOT Meeting (With NODC)
Meeting with Elizabeth Courte Re: Workforce Development
Jefferson County SWOT Meeting (With NODC)
Meeting with Dept. of Commerce
Next 5 Things - Fall 2016
Meeting with Howard Street Consultants
Semi -Annual ADO Meeting - Olympia
Subtotal 87 205
Subtotal
wmm=•��
EDC Hours
18
5
Year
Quarter
Type
Activity
2016
Q2
Outreach
Sea Level Rising Summit Planning & Prep
2016
Q2
Outreach
Sea Level Rising Summit
2016
Q2
Outreach
Port Townsend High School Senior Symposium - Panelist
2016
Q3
Outreach
Olympic Region Workforce Consortium
2016
Q3
Outreach
Meeting with Clallam EDC Staff
2016
Q3
Outreach
Meeting with Sam Gibboney Port of Port townsend
2016
Q3
Outreach
Meeting with Sequim School District Superintendent
2016
Q3
Outreach
Meeting with Caleb Anderson / Anderson Homes Re: Affordable Housing
2016
Q3
Outreach
Meeting with Bob Hamlin / JeffCo Emergency Management Re: Resiliency Measur(
2016
Q3
Outreach
Global Entreprenuership Week Workshop Planning & Strategy
2016
Q4
Outreach
Global Entreprenuership Week Workshops
2016
Q4
Outreach
Presentation to PT Kiwanis
2016
Q4
Outreach
Meeting with COIN Planning Committee
Participants
EDC Hours
18
5
4
3
1
10
3
1
2
6
3
16
35
8
3
2
32
4
3
1
19
5
4
2
1
8
128 71
Participants EDC Hours
7 20
55 6
55 10
15 4
6 2
3 2
3 2
2 2
2 3
6 4
42 10
20 3
4 2
Subtotal 220 69
ED.CTEAM
Ujefferson
2016 Outreach & Community Impact Report
Year
Quarter
Type
Activity
Participants
EDC Hours
2016
Q1
Programs
CEO Breakfast
25
6
2016
Q1
Programs
LION Business Applicants
4
4
2016
Q2
Programs
CEO Breakfast
30
6
2016
Q2
Programs
Focus CEO
1
2
2016
Q2
Programs
LION Business Applicants
5
5
2016
Q2
Programs
LION Presentations
2
6
2016
Q2
Programs
LION Program Development & Survey
38
9
2016
Q3
Programs
CEO Breakfast
10
2
2016
Q3
Programs
LION Business Applicants
4
4
2016
Q3
Programs
LION Member Development & Survey
30
13
2016
Q3
Programs
LION Presentations
3
9
2016
Q3
Programs
LION Strategy Meeting
5
1
2016
Q4
Programs
CEO Breakfast
27
9
2016
Q4
Programs
LION Applicants
4
4
2016
Q4
Programs
LION Member Reception
21
5
2016
Q4
Programs
LION Presentations
3
9
Subtotal 212
94
ILII 'Q . im
9