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HomeMy WebLinkAbout052217_ca10Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners; Philip Morley, County Administrator From: Monte Reinders, Public Works Director/County Engineer,,_.,_ Agenda Date: Monday, May 22, 2017 Subject: Execution of Contract Statement of Issue: Execution of a Contract with Petersen Brothers, Inc. for installation of a guardrail at milepost 1.9 on Undi Bypass Rd.; County Rd. No. 150009. Analysis/Strategic Goals/Pro's Et Con's: An assessment of Undi Bypass Rd. by the Public Works Dept. (PW) has determined a segment of the road to be potentially hazardous to the motoring public and maintenance crews during freezing weather. PW concluded it to be in the interest of safety to construct a guardrail at that location. Petersen Brothers, Inc. submitted the lowest responsive bid for the work through the Small Works Process. Fiscal Impact/Cost Benefit Analysis: The bid amount of Thirty-five thousand, five -hundred fifty-eight and 10/100 dollars ($35,558.10), is funded by the Jefferson County Roads Fund. Recommendation: Public Works recommends that the Board execute all three (3) originals of the Contract with Petersen Brothers, Inc. and return two (2) of the originals to Public Works for further processing. Department Contact: Reviewed By: Dale Seward, Engineer -1 �'l Philip Morle nt or 385-9353 Date CONTRACT JEFFERSON COUNTY WASHINGTON THIS AGREEMENT made and entered into this day of 20_, between the COUNTY OF JEFFERSON acting through the Jefferson County Commissioners and the Director of Public Works under and by virtue of Title 36 RCW as amended and Petersen Brothers, Inc, hereinafter called the Contractor WITNESSETH That in consideration of the terms and conditions contained herein and attached and made a part of this agreement the parties hereto covenant and agree as follows 1 The Contractor agrees to furnish all labor and equipment and do certain work, to wit That the Contractor herein will undertake and complete the following described work Supply and install new guardrail on Undi Bypass Rd at location to be staked by Project Engineer for the total sum of Thirty five thousand, five hundred fifty eight & 10/100 dollars ($35,558 10) all in accordance with and as described in the attached plans and specifications and the Standard Specifications of the Washington Department of Transportation which are by this reference incorporated herein and made a part hereof The Contractor shall perform any alteration in or addition to the work provided in this contract and every part thereof The Contractor shall complete the described work as follows Work under this contract shall commence upon written Notice to Proceed by the County to the Contractor and shall be physically complete as called out in the Contract Special Provisions The Contractor shall provide and bear the expense of all equipment work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof 2 The County of Jefferson hereby promises and agrees with the Contractor to employ and does employ the Contractor to furnish the goods and equipment described and to furnish the same according to the attached specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized' prices hereto attached at the time and in the manner and upon the condition provided for in this contract The County further agrees to employ the Contractor to perform any alterations in or additions to the work provided for in this contract that may be ordered and to pay for the same under the terms of this contract and the attached specifications at the time and in the manner and upon the conditions provided for in this contract 3 The Contractor for himself and for his heirs executor adrrurustrators successors and assigns does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor 4 Prior to commencing work the Contractor shall obtain at its own cost and expense the following insurance from companies licensed in the State with a Best s rating of no less than A VII The Contractor shall provide to the County Risk Manager certificates of insurance with original endorsements affecting insurance required by this clause prior to the commencement of work to be performed The insurance policies required shall provide that thirty (30) days prior to cancellation suspension reduction or material change in the policy notice of same shall be given to the County Risk Manager by registered mail return receipt requested for all of the following stated insurance policies If any of the insurance requirements are not complied with at the renewal date of the insurance policy payments to the Contractor shall be withheld until all such requirements have been met or at the option of the County the County may pay the renewal premium and withhold such payments from the moneys due the Contractor PW f ❑n\ tra t\sm 11 w ks tra t d 3/2015 All notices shall name the Contractor and identify the agreement by contract number or some other form of identification necessary to mform the County of the particular contract affected A Workers Compensation and Employers Liability Insurance The Contractor shall procure and maintain for the life of the contract Workers Compensation Insurance including Employers Liability Coverage in accordance with the laws of the State of Washington B General Liability(1) with a rmmmum limit per occurrence of one million dollars ($1000 000) and an aggregate of not less than two million dollars ($2 000 000) for bodily injury death and property damage unless otherwise specified in the contract specifications This insurance coverage shall contain no limitations on the scope of the protection provided and indicate on the certificate of insurance the following coverage 1 Broad Form Property Damage with no employee exclusion 2 Personal Injury Liability including extended bodily injury 3 Broad Form Contractual/Commercial Liability including completed operations (contractors only) 4 Premises Operations Liability (M&C) 5 Independent Contractors and Subcontractors and 6 Blanket Contractual Liability (1)Note The County shall be named as an additional insured party under this policy C Automobile (2) with a mimmum limit per occurrence of $1000 000 for bodily mjury death and property damage unless otherwise specified in the contract specifications This insurance shall indicate on the certificate of insurance the following coverage 1 Owned automobiles 2 Hired automobiles and 3 Non owned automobiles (2) Note The County shall be named as an additional insured party under this policy Any deductibles or self insured retention shall be declared to and approved by the County prior to the approval of the contract by the County At the option of the County the insurer shall reduce or eliminate deductibles or self insured retention or The Contractor shall procure a bond guaranteeing payment of losses and related investigations claim administration and defense expenses The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor All insurance provisions for subcontractors shall be subject to all of the requirements stated herein Failure of The Contractor to take out and/or maintain any required insurance shall not relieve The Contractor from any liability under the Agreement nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies) it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above described insurance It is further agreed by the parties that insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any prenuums or for assessments under any form of policy It is further agreed by the parties that any and all deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor It is agreed by the parties that judgments for which the County may be liable in excess of insured amounts provided herein or any portion thereof may be withheld from payment due or to become due to The Contractor until such time as the Contractor shall furnish additional security covering such judgment as may be determined by the County PW f rm\ tra t\sm 11 w ks tra t d 3/2015 The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements Any coverage for third party liability claims provided to the County by a Risk Pool created pursuant to Ch 48 62 RCW shall be non contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement If the proof of insurance or certificate indicating the County is an additional insured to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County The County may upon the Contractor s failure to comply with all provisions of this contract relating to insurance withhold payment or compensation that would otherwise be due to the Contractor 5 The Contractor shall comply with all Federal State and local laws and ordinances applicable to the work to be done under this Agreement This Agreement shall be interpreted and construed in accord with the laws of the State of Washington and venue shall be in Jefferson County WA The Contractor shall indemnify and hold the County and its officers employees and agents harmless from and shall process and defend at its own expense including all costs attorney fees and expenses relating thereto all claims demands or suits at law or equity ansing in whole or in part directly or indirectly from the Contractor s negligence or breach of any of its obligations under this Agreement provided that nothing herein shall require a Contractor to indemnify the County against and hold harmless the County from claims demands or suits based solely upon the conduct of the County its officers employees and agents and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Contractors agents or employees and (b) the County its officers employees and agents this indemnity provision with respect to claims or suits based upon such negligence and/or the costs to the County of defending such claims and suits etc shall be valid and enforceable only to the extent of the Contractors negligence or the negligence of the Contractors agents or employees Claims against the County shall include but not be limited to assertions that the use and transfer of any software book document report film tape or sound reproduction of material of any kind delivered hereunder constitutes an infringement of any copyright patent trademark trade name or otherwise results in an unfair trade practice or an unlawful restraint of competition The Contractor specifically assumes potential liability for actions brought against the County by Contractors employees including all other persons engaged in the performance of any work or service required of the Contractor under this Agreement and solely for the purpose of this indemnification and defense the Contractor specifically waives any immunity under the state industrial insurance law Title 51 R C W The Contractor recognizes that this waiver was specifically entered into pursuant to provisions of R C W 4 24 115 and was subject of mutual negotiation 6 The Contractors relation to the County shall be at all times as an independent Contractor and nothing herein contained shall be construed to create a relationship of employer employee or master servant and any and all employees of the Contractor or other persons engaged in the performance of any work or service required of the Contractor under this Agreement shall be considered employees of the Contractor only and any claims that may anse on behalf of or against said employees shall be the sole obligation and responsibility of the Contractor 7 The Contractor shall not sublet or assign any of the services covered by this contract without the express written consent of the County or its authorized representative Assignment does not include printing or other customary reimbursable expenses that may be provided in an agreement 8 Nothing in the foregoing clause shall prevent the County at its option from additionally requesting that the Contractor deliver to the County an executed bond as security for the faithful performance of this contract and for payment of all obligations of The Contractor For Contracts of $35 000 or less the County may waive the payment and performance bond requirements of chapter 39 08 RCW and the retainage requirements of chapter 60 28 RCW PW f rm\ tra t\ m 11 w ks tin t d 3/2015 IN WITNESS WHEREOF the Contractor has executed this instrument on the day and year first below written and the Board of County Commissioners has caused this instrument to be executed by and in the name of said County of Jefferson the day and year first above written Executed by the Contractor May 10, 92017 Contractor Petersen Brothers. Inc (P1 pn t) By Ronald G Petersen, President (P[ pn 0 (S g to ) CC -01 PETERBI187NZ State of Washington Contractor Registration Number COUNTY OF JEFFERSON BOARD OF COMMISSIONERS Kathleen Kler Chair David W Sullivan Member Kate Dean Member Approved as to form only 0 G��y17 Philp C Hunsucker Ch of C I Dep t/ Prosecutor l Date Jefferson County P Gl Monte Rei P E Date Public Works Director/County ingineer PW f rm\ tra t\sm It w k tca t d 3/2015 CERTIFICATION REGARDING DEBARMENT SUSPENSION INELIGIBILITY AND VOLUNTARY EXCLUSION The Contractor certifies to the best of its knowledge and belief that it and its principals (1) Are not presently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency (2) Have not within a 3 year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a cnminal offense in connection with obtaining attempting to obtain or performing a public (Federal State or local) transaction or contract under a public transaction violation of Federal or State antitrust statutes or commission of embezzlement theft forgery bribery falsification or destruction of records making false statements or receiving stolen property (3) Are not presently indicted for or otherwise cnminally or civilly charged by a governmental entity (Federal State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification and (4) Have not within a 3 year period preceding this contract had one or more public transactions (Federal State or local) terminated for cause or default Where the Contractor is unable to certify to any of the statements in this certification such Contractor shall attach an explanation Petersen Brothers Inc Name of Contractor (Please print) Ronald G Petersen, President Name and Title of Authorized Representative (Please print) 0�� Signature of Authorize Representative ❑ I am unable to certify to the above statement An explanation is attached PW f rm\ tra t\sm 11 w ks tra t d 3/2015 Bond No. 106715934 CONTRACT BOND JEFFERSON COUNTY, WASHINGTON KNOW ALL MEN BY THESE PRESENTS: That Petersen Brothers Inc., of 2008 East Vallp Hwy., Sumner, WA, as Principal, and Travelers Casualty and Surety Company of America , as Surety, are jointly and severally held and bound unto the COUNTY OF JEFFERSON, the penal sum of Dollars ($_ Thirty Five Thousand Five Hundred Fifty Eight and 10/100— 35,558.10 ), for the payment of which we jointly and severally bind ourselves, or heirs, executors, administrators, and assigns, and successors and assigns, firmly by these presents. The condition of this bond is such that WHEREAS, on the day of , A.D., 2017, the said Petersen Brothers, Inc. , Principal herein, executed a certain contract with the County of Jefferson, by the terms, conditions and provisions of which contract the said Petersen Drothert, lnc� Principal herewith, agrees to famish all materials and do certain work, to -wit: That the said Principal herein will undertake and complete the following described work: Provide and install all new guardrail elements at the location described in the contract maps and documents and in quantities and by dates in calendar year 2017 indicated in the Contract Proposal and Provisions, in Jefferson County, Washington, as per maps, plans and specifications made a part of said contract, which contract as so executed, is hereunto attached, and is now referred to and by this reference is incorporated herein and made a part hereof as full for all purposes as if here set forth at length. NOW THEREFORE, if the Principal herein shall faithfully and truly observe and comply with the terms, conditions and provisions of said contract, in all respects and shall well and truly and fully do and perform all matters and things by the said Principal undertaken to be performed under said contract, upon the terms proposed therein, and within the time prescribed therein, and until the same is accepted, and shall pay all laborers, mechanics, subcontractors and materialmen, and all persons who shall supply such contractor or subcontractor with provisions and supplies for the carrying on of such work, and shall in all respects faithfully perform said contract according to law, then this obligation to be void, otherwise to remain in full force and effect. WITNESS our hands this 8th day of May , 2017. Petersen Brothers, Inc. B PRINCIPAL Travelers Casualty and Surety Company of America SURETY COMPANY By: Julie Craker Attorney-in-fact Address of local office and agent of Surety Company: Hentschell & Associates, Inc. 1436 S. Union Avenue Tacoma, WA 98405- (253) 272-1151 OF ATTORNEY IS INVALID WITHOUT THE RED BORDER ,AW POWER OF ATTORNEY TRAVELERSJ Farmington Casualty Company St. Paul Mercury Insurance Company Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company Fidelity and Guaranty Insurance Underwriters, Inc. Travelers Casualty and Surety Company of America St. Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St. Paul Guardian Insurance Company Attorney -In Fact No. 231907 Certificate o. 007169182 KNOW ALL MEN BY THESE PRESENTS: That Farmington Casualty Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company are corporations duly organized under the laws of the State of Connecticut, that Fidelity and Guaranty Insurance Company is a corporation duly organized under the laws of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, Inc., is a corporation duly organized under the laws of the State of Wisconsin (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint Julie Craker, Thomas P. Hentschell, Leslie A. Parks, Brad Roberts, Joanne Reinkensmeyer, and Janet Pudists of the City of Tacoma , State of Washington , their true and lawful Attomey(s)-in-Fact, each in their separate capacity if more than one is named above, to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed and their corporate seals to be hereto affixed, this day of March 2017 Farmington Casualty Company Fidelity and Guaranty Insurance Company Fidelity and Guaranty Insurance Underwriters, Inc. St. Paul Fire and Marine Insurance Company St. Paul Guardian Insurance Company 29th St. Paul Mercury Insurance Company Travelers Casualty and Surety Company Travelers Casualty and Surety Company of America United States Fidelity and Guaranty Company r G�I.yBpf�/q�.� $,�,"�nrr '�F\ 4y' O��O►M.�MfG� Jp�,\x8�q*y `J�.FY AMn aG �,xu s;,An�� ��.�Szy,l�yo oty - .r [i,•� N "'lr � 'fit 81...^���„ �. eoRA ' O u n ��^� Iltii O _ � r 1977 1951 � J4 SEAL $ � i ' o + n sl cONa. j � in 1896 .w® State of Connecticut City of Hartford ss. By: Robert L. Raney, Senior Vice President On this the 29th day of March 2017 before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insutrance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, and that he, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. fow* /�In Witness Whereof, I hereunto set my hand and official seal. �h C -My Commission expires the 30th day of June, 2021. * Marie C. Tetreault, Notary Public t'�'$ 58440-5-16 Printed in U.S.A. WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, which resolutions are now in full force and effect, reading as follows: RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice 6 President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attomeys-in-Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or (b) duly executed (under seal, if required) by one or more Attorneys -in -Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attomeys-in-Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. I, Kevin E. Hughes, the undersigned, Assistant Secretary, of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United Stases Fidelity and Guaranty Company do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which is in full force and effect and has not been revoked. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals of said Companies this day of 20 r(i✓'' f Kevin E. Hughes, Assistant Sec tary 11 yFIRF f ESM .,��.iG P{ 1M544 ��7F µ� � _ '47 �O. 9 J :...........7.y fJ 4` IM�fi �� sb �j26 O ` ,1.9TJWWWA® mRv�^A,[~ v'�04Tt,�" :' 2i n 11�1R1P010, i1 �_ � <O ti o `SEA%L)o" � SSEL;,i + � $ � �4 �� �FANGE � V S'� ►��1 � �<�� �' � f To verify the authenticity of this Power of Attorney, call 1-800-421-3880 or contact us at www.travelersbond.com. Please refer to the Attomey-In-Fact number, the above-named individuals and the details of the bond to which the power is attached. WARNING: THIS POWER OF ATTORNEY IS INVALID