Loading...
HomeMy WebLinkAboutM032717District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 27, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: An individual invited the Board to a screening of a movie about climate change called "Tomorrow," which is being shown at the Chimacum High School Auditorium on April 15, 2017 at 1:00 p.m. with a networking event being held after the movie; An individual who runs a small business in Port Townsend said he relies on a clean environment and he urged the Commissioners to keep small business owners in mind when making decisions on new development and environmental impacts they may have; and Four individuals voiced their concern regarding geoduck harvesting in Squamish Harbor. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 14-17 re: In the Matter of Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal ($2,500 Value or Less) 2. RESOLUTION NO. 15-17 re: In the Matter of Updating the Official County Road Log Undi Road Bypass 3. 2016 Digital Submittal Certification re: County Road Administration Board (CRAB) 4. Payment of Jefferson County Vouchers/Warrants Dated March 20, 2017 Totaling $382,534.21 5. Payment of Jefferson County Payroll Warrants Dated March 20, 2017 Totaling $81,717.51 and A/P Warrants Done by Payroll Dated March 20, 2017 Totaling $18,326.90 APPROVAL OF MINUTES. Deputy Clerk of the Board Carolyn Avery noted that the January 3, 2017 Board of County Commissioners' Regular Meeting minutes were not approved in date order and have not yet been approved. Commissioner Dean moved to approve the January 3, 2017 Regular Meeting minutes as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 1 Commissioners Meeting Minutes of March 27, 2017 DISCUSSION and APPROVAL re: Transmittal to JeffCOM of Tyler Technologies/New World Amendment to License and Maintain a Records Management System for the Jefferson County Jail: Sheriff David Stanko was present and read from a statement provided by Jail Superintendent Steve Richmond. Both Sheriff Stanko and Superintendent Richmond fully support the proposed amendment to the licensing agreement between JeffCOM and Tyler Technologies. Tyler Technologies purchased New World, the firm which installed the Law Enforcement Records Management System (RMS) on JeffCOM's servers in 2011. The system has a Corrections Module which the Jefferson County Sheriff's Office would like to use to enter and track data about inmates booked into the County Jail. The database would be integrated with the law enforcement data base. A new RMS for the Jail is necessary because the old system has become obsolete. The integration with the Law Enforcement RMS will give both law enforcement and corrections officers better and more accurate information about the people they interact with. JeffCOM has agreed to allow the Corrections Module of the RMS system already installed on JeffCOM's servers to be turned on, provided the County will pay for adding this feature. County Administrator Philip Morley stated that he agrees with the Sheriff and Jail Superintendent and added that having an RMS is necessary to track information regarding inmates. Tyler Technologies allows communications between the corrections staff and local law enforcement. County Administrator Morley noted that the anticipated cost is approximately $137,000, which has already been budgeted. By approving the agreement amendment, the County is acknowledging that it will pay for the costs of installation and maintaining the Jail RMS. Commissioner Sullivan moved to transmit the Tyler Technologies contract amendment to JeffCOM for execution by JeffCOM and Tyler Technologies. Commissioner Dean seconded the motion which carried by a unanimous vote. At the suggestion of the County Administrator, Commissioner Sullivan moved to direct County staff to work with JeffCOM staff to develop a memorandum of understanding between the County and JeffCOM to formalize in writing the County's commitment to pay the cost for installing the Jail RMS and future maintenance fees as the Jail RMS's single user, and JeffCOM's commitment to provide the County continued use of the Jail RMS in return. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:58 a.m. and reconvened at 10:05 a.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of March 27, 2017 UPDATE re: Jefferson County Tourism Coordinating Council (TCC): Tourism Coordinating Council (TCC) Chairman Bill Roney and TCC Marketing Coordinator Steve Shively briefed the Board on TCC activities. Mr. Roney recognized the work of his volunteers at the Gateway Visitor Information Center, some of which were in the audience. Mr. Roney stated that he is excited that Washington State Department of Transportation (DOT) has agreed to add new signage for the visitor center which will be larger and in more locations. He added that he has been working with DOT on obtaining new signage since 2011. Mr. Shively gave a presentation on the importance of tourism in Jefferson County and explained the trickle-down effect that tourism has on the local economy. He added that Washington tourism is very underfunded compared to neighboring states and he hopes that SB5251 and HBI 123 will pass. The Commissioners thanked the volunteers and Mr. Roney and Mr. Shively for the work they do for our County. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Opioid Steering Committee meeting • Legislative Steering Committee teleconference • Housing Supportive Services Grant Opportunity discussion • Mountain View Commons project meeting • Olympic Consortium Board Retreat • United Good Neighbors Allocations Committee meeting UPDATE re: 2017 BOARDS and COMMITTEES LIST: County Administrator Philip Morley stated that Commissioner Dean has been invited by the City of Port Townsend to represent the County on a newly forming Olympic Housing Trust Board. Commissioner Dean stated she would like to be on the board, but extended the offer to Commissioner Sullivan if he was interested. After discussion, Commissioner Sullivan moved to appoint Commissioner Dean to serve on the Housing Trust Board, noting the name of the group is still being decided. Madam Chair Kler seconded the motion which carried by a unanimous vote. Deputy Clerk of the Board Carolyn Avery noted that the initial 2017 Boards and Committees list has not been approved on record, but that subsequent additions to the list this year have been. The Board directed Ms. Avery to prepare an up-to-date 2017 Boards and Committees List and add to next week's Board of County Commissioners' Agenda for approval. Page 3 Commissioners Meeting Minutes of March 27, 2017 COUNTYADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Navy Growler Operations; Washington State Agencies are expressing concern, and Washington Department of Ecology is asking that the Navy include better data regarding noise. • The Affordable Care Act; it has not yet been overturned. • Policy and Legislation Relations Director and General Counsel for the Washington State Association of Counties Josh Weiss drafted a letter regarding his concerns with the Senate's Operating Budget. Some of those concerns are regarding cost shifting from State prison programs to local County jails, levies not being enough for indigent defense, and housing and essential needs program being eliminated. • ReCyclery request for the County to sponsor $650. County Administrator Morley to research and report back to the Board at a later date. • Sentinel Landscape Designation; At a recent meeting of the Hood Canal Coordinating Council, all Counties present voted in favor of supporting a Sentinel Landscape Designation. County Administrator Morley noted that the Department of Community Development (DCD) was left out of the conversation prior to Jefferson County supporting the designation. DCD Director Patty Chamas has questions about the Navy's priority areas for Jefferson County. The Board agreed to include DCD as part of the ongoing discussion. • Prothman hiring update; County Administrator Morley will follow up with the Prosecutor regarding a potential offer. He will also follow up with Prothman regarding a candidate list for the Central Services Director position. The meeting was recessed at 11:57 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. DISCUSSION re: Squamish Harbor Geoduck Harvesting: Department of Community Development Director (DCD) Patty Charnas and Planning Manager David Greetham briefed the Board on their research on the geoduck harvesting issue in Squamish Harbor. Mr. Greetham explained that they have been researching complaints in Squamish Harbor regarding the farming of geoducks. Complaints have arose over the use PVC pipe tubing and other land disturbances required to farm geoducks. DCD is looking into the permit the owner has through the Army Corp of Engineers, which they received this morning. Mr. Greetham stated that the applicant approached the County with plans for geoduck operations, prior to the adoption of the Shoreline Master Program (SMP). He added that DCD staff will probably need legal interpretation on this issue. The Commissioners and County Administrator posed follow up questions for DCD staff who will conduct further research. Mr. Greetham will coordinate with County Administrator Morley regarding possible legal review. Page 4 Commissioners Meeting Minutes of March 27, 2017 Ken"'11 COUNTYADMINISTRATOR'S BRIEFING SESSION— Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • Kittitas County's appeal regarding the Washington State Liquor and Cannabis Board (LCB) licensing: Madam Chair Kler noted that this is not the first time that a State agency has not respected a County zoning. The Jefferson County Commissioners are contemplating sending a letter to the LCB in support of Kittitas County's position. County Administrator Morley noted that to support Kittitas County, it may translate into a need to amend the cannabis licensing ordinance to specifically recognize compliance with local zoning and comprehensive plans as a condition or approval. Madam Chair Kler will work on a letter which the County Administrator will distribute to Commissioner Sullivan and Commissioner Dean for feedback. Formal approval of the letter will come at a future date. NOTICE OFADJOURNMENT: Madam Chair Kler excused herself from the meeting at 2:10 p.m. Noting no further County business, Commissioner Sullivan moved to adjourn the meeting at 2:10 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion. The motion carried. r ' ,,;ray c � • si04 ATTEST: (�, Algh-1 Carolyn ery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen er, Chair 1Z Davi u ivan, ember C L—�, Kate Dean, Member Page 5