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AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
Between
JEFFERSON COUNTY
and
UNIVERSITY OF WASHINGTON
Coastal Observation and Seabird Survey Team (COASST)
PURPOSE: To amend the March 7, 2016 Professional Services Agreement between Jefferson County,
hereinafter referred to as `the County' and the University of Washington, hereinafter referred to as
'Contractor'.
IT IS MUTUALLY AGREED the time of performance of the March 7, 2016 Professional Services
Agreement is extended from December 31, 2016 to June 30, 2017.
All other terms and conditions of the original Agreement remain in full force dnd effect. The effective date
of this amendment is January 1, 2017, and all work performed consistent with the Agreement prior to the
execution of this Amendment No. 1 is hereby ratified.
IN WITNESS WHEREOF: the parties have signed this amendment.
JEFF ON C ,
KathAn Kler, Chair Date
Jefferson Board of County Commissioners
ATTEST:
ak�& Ae 7 /7
Carolyn Ave Date
Deputy Clerk of the Board
Approved as to form:
d-7
Date
n3'"
�t,'rG t ter'
01
U 'versity of Washington
Da
Debra R. Callaway, Program Coordinator
Authorized Signing Official
University of Washington
Office of Sponsored Programs
osp@uw.edu
PROFESSIONAL SERVICES AGREEMENT q�
Between U
University of Washington
and
Jefferson County
THIS AGREEMENT is entered into between the County of Jefferson, a municipal corporation,
hereinafter referred to as "the County", and the University of Washington, hereinafter referred to
as "the Subcontractor", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
Project Designation. The Subcontractor is retained by the County to test whether the
developed Coastal Observation and Seabird Survey Team (COASST) "Bag -and -Tag
protocol can be divided into two components, beach sampling and debris characterization,
and still provide rigorous scientific data as described in its application for MRC funding
(Exhibit Q. The personal services are funded by a grant from the Washington State
Department of Wildlife (DFW) #15-04914 and the grant agreement is incorporated here by
reference and attached (Exhibit D).
2. Scope of Services. Subcontractor agrees to perform the services, identified on Exhibit A,
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Time for Performance. This Agreement shall commence on July 1, 2015 and continues
through December 31, 2016 unless terminated as provided herein. Work performed prior to
the execution of this contract is hereby ratified. The agreement may be extended beyond
December 31, 2016 by written amendment signed by the County and Subcontractor.
4. Payment. The Subcontractor shall be paid by the County for completed work and for services
rendered under this agreement as follows:
a. The Subcontractor will be reimbursed for all work performed under the terms of this
contract. Project costs include salaries and benefits, curriculum materials, field supplies
and transportation. Payment for the work provided by the Subcontractor shall not exceed
$14,920.00 in the completion of this project without express written amendment signed
by both parties to this Agreement.
b. Funding for this contract will be provided by a DFW grant. If funding from DFW is
withdrawn, reduced, or limited in any way after the effective date of this agreement, this
contract may be renegotiated or terminated as provided herein.
c. The Subcontractor may submit invoices to the County once per month, but not less than
quarterly, during the progress of the work for work completed to date. Such invoices will
be checked by the County, and upon approval thereof, payment will be made to the
Subcontractor in the amount approved.
d. Final payment of any balance due the Subcontractor of the total contract price earned will
be made promptly upon its ascertainment and verification by the County after the
completion of the work under this agreement and its acceptance by the County.
L
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University of Washington — COASST Bag -and -Tag Protocol
e. Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
f. The Subcontractor's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of six (6)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Subcontractor in connection with the services rendered under this
agreement shall be the property of the County whether or not the project for which they are
made is executed. The Subcontractor shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Subcontractor's endeavors. The rights to any documents, drawings,
specifications and other materials owned by the Subcontractor prior to entering this
agreement and used during the performance of the services are retained by the Subcontractor.
6. Compliance with Laws. Subcontractor shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this agreement.
7. Indemnification.
a. The Subcontractor shall indemnify and hold the County, and its officers, employees, and
agents harmless from, and shall process and defend at its own expense, including all costs,
attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity
arising in whole or in part, directly or indirectly, from the Subcontractor's negligence or
breach of any of its obligations under this Agreement; provided that nothing herein shall
require a Subcontractor to indemnify the County against and hold harmless the County
from claims, demands, or suits based solely upon the conduct of the County, its officers,
employees, and agents, and; provided further that if the claims or suits are caused by or
result from the concurrent negligence of: a) the Subcontractor's agents or employees; and,
b) the County, its officers, employees, and agents, this indemnity provision with respect to
claims or suits based upon such negligence, and/or the costs to the County of defending
such claims and suits, etc., shall be valid and enforceable only to the extent of the
Subcontractor's negligence, or the negligence of the Subcontractor's agents or employees.
b. Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the parties,
its officers, officials, employees, and volunteers, the party's liability hereunder shall be
only to the extent of the party's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the parties waiver of
immunity under Industrial Insurance Title 51 RCW, solely for the purposes of this
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University of Washington — COASST Sag -and -Tag Protocol
indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this agreement.
8. Insurance. The Subcontractor shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to RCW 48.05:
a. Worker's compensation and employer's liability insurance as required by the State of
Washington.
b. UW Self -Insurance: UW hereby notifies Sponsor that as an agency of the State of
Washington and in accordance with Washington law, UW maintains a self-insurance
program pursuant to RCW §§28B.20.250, 2813.20.253, 28B.20.255. Upon Sponsor's
request, UW will provide Sponsor proof of insurance or loss coverage.
9. Independent Subcontractor. The Subcontractor and the County agree that the Subcontractor is
an independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Subcontractor nor any employee of
Subcontractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for withholding
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
Subcontractor, or any employee of Subcontractor.
10. Discrimination Prohibited, The Subcontractor, with regard to the work performed by it under
this agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex, or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies. The Subcontractor shall
comply with all Federal, State, and local laws and ordinances applicable to the work to be
done under this Agreement. This Agreement shall be interpreted and construed in accord
with the laws of the State of Washington and venue shall be in Jefferson County, WA.
11. Termination. The County reserves the right to terminate this contract in whole or in part,
without prior written notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this agreement.
In the event of termination under this clause, the County shall be liable for only payment for
services rendered prior to the effective date of termination.
a. This agreement may also be terminated as provided below:
i. With 30 days notice by the Board of County Commissioners for any reason, or
ii. With 30 days notice by the Board of County Commissioners for non-performance of
the specific job duties in Exhibit A.
iii. With 30 days notice by the Subcontractor by voluntary resignation.
12. Integrated Agreement. This Agreement together with attachments or addenda, represents the
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University of Washington — COASST Bag -and -Tag Protocol
entire and integrated agreement between the County and the Subcontractor and supersedes all
prior negotiations, representations, or agreements written or oral. This agreement may be
amended only by written instrument signed by both County and Subcontractor.
DATED this `7 f_� day of 1* rd 12016,
By
Chair
Jefferson Board of County Commissioners
77 -By �'��"-C*Z" a
)0
Print Name K9
VWj niIQIO� - -
Authorized Signatory / APPROVED AS TO r M
University of Washington / Civil DPA David Alvarez
Attest/Authenticated;
Ale
Carolyn Vvery, Deputy erk of the Board
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University of Washington — COASST Bag -and -Tag Protocol
Exhibit A: Scope of Work
The Coastal Observation and Seabird Survey Team (COASST) is a 16 year old grassroots
organization centered at the University of Washington. With -800 active participants,
COASST is one of the largest coastal citizen science beached bird programs in the world.
In 2012, COASST began to design a new data collection module on marine debris. This project
is designed to answer the question of whether the data collected for marine debris will be as
correct if the program is divided into two components each conducted by different participants:
beach samplers and debris characterizers. The highly rigorous data to be produced will be linked
directly to harm to wildlife and geographic distribution. It will ultimately help resource managers
prioritize areas for marine debris cleanups of the most prevalent and harmful objects.
Task 1:
The Subcontractor will establish 15 sampling sites on the North Pacific Coast and train 30 new
COASST volunteers to survey beaches for sample marine debris and then work with partners and
volunteers to characterize this marine debris using two methods (same people collect and
characterize debris and different people collect and characterize the debris).
Deliverables:
I a) Interim Report — Due December 31, 2015
1 b) Final Report — Due December 31, 2016
lc) Final WDFW report (see EXHIBIT B) — Due December 31, 2016
1 d) At least 5 photographs and copies of signed photo releases for use in MRC and
WDFW materials. Copies of any pertinent media articles (Due December 31, 2016)
le) Invoices and backup materials (Due December 31, 2016)
Jr, 17
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University of Washington — COASST Bag -and -Tag Protocol
BUDGET
((7 t l
Pagedlof 1.0'
MRC Cost
Category
Detail
In -Kind
estimates
Salaries/Ben.
Hillary Burgess, Science Coordinator; Heidi Petersen, On-site Trainer, and Julia Parrish,
Executive Director
$13,900
$11,750
On -beach supplies: bags, tags, markers, gloves, trays, disposal bags
Contributed supplies: sampling kits, characterization kits, data sheets
Equipment
and Supplies
Travel
$500
$800
UW vehicle rental and ferries for 3 roundtrips Seattle to Partner sites @200 miles each
Mileage for 8 Port Angeles — Outer Coast roundtrips
$600
$1,120
Project partner costs for debris characterization supplies and data entry
Contributed: Mailingand debris transport
$500
$1,250
Services
$0
Overhead
$15,500
Total In -Kind
$14,920
Total NPC
MRC Cost
((7 t l
Pagedlof 1.0'
University of Washington — COASST Bag -and -Tag Protocol
Exhibit B: WDFW Final Report Form
Page, Kof I -fl'
Project Title:
MRC:
Project Leader's Name:
WDFW Contract #:
Has this project been completed? Yes ❑ Ongoing Project ❑
If no, describe below the reasons why this project wasn't completed by the deadline:
Project Funds Awarded: $ Project Funds Spent: $
If any funds weren't spent, please explain why below:
Was any inventoriable equipment purchased with your MRC funds for this project? Yes ❑ No ❑
If you did purchase any inventoriable equipment, you will be contacted about returning the equipment
to WDFW or to discuss the possibility of a loan agreement to allow continued use of the equipment.
Have all Volunteer Registration Forms been turned in? Yes ❑ No ❑
Have all Volunteer Timesheets been turned in? Yes ❑ No ❑
Have all reimbursement requests been turned in? Yes ❑ No ❑
Please submit any remaining volunteer registration forms, volunteer timesheets, and reimbursement
reque-sts with this renort,
How many total volunteer hours were used on this project?
Please describe the accomplishments of the project below:
How did the public and/or fish and wildlife benefit from your project's activities?
Please list the names of any WDFW personnel that provided assistance to your project:
University of Washington — COASST Bag -and -Tag Protocol
Exhibit C: COASST Project Application
Page 9 of.Z
615 Sheridan Street
Port Townsend, WA 98368
www.JeffersonCountyPublicHealth.org
Public Health Consent Agenda
February 24, 2017
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Tami Pokorny, EHS II
Stuart Whitford, Environmental Health Director
DATE: I/ /-�-1 W I -I--
SUBJECT: Agenda Item - Professional Service Agreement, University of
Washington for Coastal Observation and Seabird Survey Team
(COASST); July 1, 2015—December 31, 2016; $14,290, Amendment
#1 Time extension, June 30, 2017.
STATEMENT OF ISSUE:
Jefferson County Public Health, Department of Environmental Health, Water Quality division requests Board
approval for the Professional Service Agreement Amendment #1 with the University of Washington, Coastal
Observation and Seabird Survey Team (COASST) for a time extension.
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
Jefferson County Public Health, Water Quality has retained the University of Washington to test whether or
not the Coastal Observation and Seabird Survey Team 'Bag -and -Tag" protocol can be divided into two
components—beach sampling and debris characterization—and still provide rigorous scientific data as
described in its application for NPC MRC funding. The highly rigorous data produced will be linked directly to
harm to wildlife and geographic distribution, and will ultimately help resource managers prioritize areas for
marine cleanup of the most abundant and harmful objects. The COASST program is one of the largest
coastal citizen science beached bird programs in the world.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This amendment to the University of Washington Coast Observation and Seabird Survey, has no fiscal
impact.
RECOMMENDATION:
JCPH management requests Board approval for the Professional Service Agreement Amendment #1 with the
University of Washington, Coastal Observation and Seabird Survey (COASST) for a time extension.
REVYEWED BY:
L^
21,
@lip Morley,; unty Administrator-"", Date
Community Health Environmental Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
/ 7-3 cl,
615 Sheridan Street
Port Townsend, WA 98368
�ethson www.JeffersonCountyPublicHealth.org
Public Health
CONTRACT REVIEW FORM
CONTRACT WITH: Universitv of Washinqton
CONTRACT FOR: Coastal Observation and Seabird Survey
Team
WQ-15-1103-A1
Fra 2 L17
TERM: July 1, 2015 — June 30, 2017
COUNTY DEPARTMENT: Jefferson County Public Health "II L �I, ` )� }
For More Information Contact: Tami Pokorny
Contact Phone #: X498
RETURN TO: Jenny Matter RETURN BY
AMOUNT:
Revenue:
Expenditure:
Matching Funds Required.-
Source(s)
equired:Source(s) of Matching Funds:
MAR 16 201
JEFFEF-ICON COU
ASAP PC�`� „T,!�G ,�TTC
PROCESS:
0 Exempt from Bid Process
❑ Consultant Selection Process
❑ Cooperative Purchase
❑ Competitive Sealed Bid
❑ Small Work Roster
❑ Vendor List Bid
❑x RFP or RFQ
13 Other:
Step 1: REVIEW BY RISK /
Review by:(l`Cl
Date Reviewed:
APPROVED FORM ❑ Returned for revision (See Comments)
Comments:
A"�"n 40 JaQ. 1.
Step 2: REVIEW BY PROSTING
Review by: C.
Date Reviewed:f
L APPROVED AS TO FORM LJ Returned for revision (See Comments)
Comments: t-C�✓�cc'l�,/ �f�t�-•�1 j��:l: J'oN'cz._
(This form to stay with contract throughout the contract review process)
RECEIVED
MAR 16 2017
Community Health Envjwxk� IiPOUNTY
Developmental Disabilities PROSVwQWTM +TTORNEY
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487