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HomeMy WebLinkAbout060517_cbs010� o0 SSl District No. 1 Commissioner: Kate Dean 4�¢S District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Mor Clerk of the Board: Erin LunA F T SH INGrS MINUTES Week of April 3, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. Welcoming of New Chief Civil Deputy Prosecuting Attorney: County Administrator Philip Morley and Prosecutor Michael Haas introduced Philip "Phil" Carl Hunsucker as the new Chief Civil Deputy Prosecuting Attorney. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: Six individuals voiced their concern regarding geoduck harvesting in Squamish Harbor. They are urging the County to take action; and An individual stated: 1) There was an incident where an undocumented individual was injured working in Jefferson County and may have $200,000 in medical expenses. He is worried about deportation of the individual; 2) Jefferson County cannot take care of its Veterans; 3) The County needs one thousand high paying jobs; 4) The County needs more housing for those seeking sanctuary; 5) The Democratic Party needs to reinvent itself, and 6) He is upset over recent actions taken by the government. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to remove Consent Agenda Item No. 7 regarding 2017 Board and Committee Assignments, and approve the remaining items as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 16-17 re: HEARING NOTICE: First Quarter 2017 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, April 17, 2017 at 10:00 a.m. in the Commissioners Chambers 2. RESOLUTION NO. 17-17 re: Re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund Amounts in Various County Departments 3. CALL FOR BIDS re: Teal Lake Road Overlay, M.P. 0.01 to M.P. 0.54, Project No. 18020270, County Road No. 505309; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:15 a.m., or Shortly Thereafter on Monday, April 24, 2017 in the Commissioners' Chambers; Jefferson County Courthouse 4. BID AWARD re: Pavement Makings on Jefferson County Roads for Calendar Year 2017; In the Amount of $191,755.50; Jefferson County Public Works; Affordable Asphalt Company Page 1 Commissioners Meeting Minutes of April 3, 2017 5. AGREEMENT re: Designating the Official County Newspape ubli`c Ree r or egal Notices; In the Amount of $8.50 per Column Inch; Port Townsend -Jefferson County Leader 6. Concurrence and Authorization to Proceed with the Real Property Acquisition re: Parcel No. 602 342 006, Nesset Property Located on the Dosewallips River; Duckabush Floodplain Acquisition Project (RCO #13-1189) Salmon Recovery Projects; In the Amount of $6,000 7. (DELETED) 2017 Board and Committee Assignments re: Approve in its entirety 8. Advisory Board Resignation re: Jefferson County Developmental Disabilities Advisory Board (DDAB); Leesa Monroe 9. Payment of Jefferson County Vouchers/Warrants Dated March 27, 2017 Totaling $141,762.94 and Dated March 28, 2017 Totaling $540.00 2017BOARD and COMMITTEE ASSIGNMENTS (ConsentAgenda Item No. 7): Madam Chair Kler noted that the 2017 Board and Committee Assignments list has not been approved in its entirety. Commissioner Dean moved to approve the 2017 Board and Committee Assignments list. Commissioner Sullivan seconded the motion which carried by a unanimous vote. APPROVAL of MINUTES: Commissioner Sullivan moved to approve the Regular Meeting Minutes of February 6, 13 and 21, 2017 as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules and calendar coordination. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Chamber of Commerce meeting • Mental Health Sales Tax Oversight (Hargrove) Committee meeting • Legislative Steering Committee meeting • Port Ludlow Village Council meeting Commissioner Sullivan and Commissioner Dean will be out of the office the remainder of the week. The meeting was recessed at 9:52 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. Page 2 Commissioners Meeting Minutes of April 3, 2017 ,� HEARING re: Notice of Intention to Sell Surplus C Property ($,SO Value or More): Treasurer Stacie Prada explained that items which have a value of $2,500 or more are inventoried by the County and a list has been compiled of items requested for surplus. She stated that ER & R Manager Matt Stewart has been the lead coordinator of the auction and her duty is to ensure that the surplus process is being followed correctly. County Administrator Philip Morley noted that Mr. Stewart does an outstanding job on the County vehicle replacement and maintenance schedule and is confident in his work. Madam Chair Kler opened the hearing for public testimony. Hearing no comments, she closed the public hearing. Commissioner Dean moved to approve RESOLUTION NO. 18-17 re: Determination to Declare Certain County Property as Surplus. Commissioner Sullivan seconded the motion which carried by a unanimous vote. A Surplus Auction will be held May 12, 2017 at the Jefferson County Port Hadlock Shop. Treasurer Prada noted that there will also be County surplus items at the auction that are valued less than $2,500. The meeting was recessed at 10:09 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. BRIEFING re: Mountain View Commons Community Recovery Center: YMCA Corporate Board Member Dr. David Ingall, Olympic Peninsula YMCA CEO Len Borchers, Jefferson County YMCA President Beth O'Neil and Washington State University (WSU) Extension 4H Coordinator Joy Lile were present to brief the Board on a proposed project at Mountain View Commons located within the City of Port Townsend. The proposed project would create a partnership between the YMCA, City of Port Townsend, Port Townsend School District, Hospital District and Jefferson County to form a Community Recovery Center at Mountain View Commons. The proponents of the project are hoping to obtain a Partnership Agreement to formalize the organizations' intent to work collaboratively and layout the roles of each organization. Ms. O'Neil stated that a feasibility study has been done and it was determined that Mountain View Commons is the best location for such a recovery center. Originally, the design for the project would have cost around $25 Million. A capital feasibility study was conducted which determined they needed to scale back the project by $10 Million. Discussion followed regarding other potential areas to house this project, and ultimately it was decided that Mountain View Commons is the best choice. The meeting was recessed at 2:36 p.m. and reconvened at 2:43 p.m. with all three Commissioners present. Page 33 Commissioners Meeting Minutes of April 3, 2017 � AFT BRIEFING re: Sentinel Landscape Designation: Department of Community Development Director Patty Chamas was present to brief the board on the County's recent support of a Sentinel Landscape Designation (SLD), and informed them of the potential impacts an SLD could have on Jefferson County. She shared concerns about an SLD which include potential stripping of development rights and the effect it may have on the County's future economic residential developments. Director Charnas suggested inviting the Jefferson Land Trust, Trust for Public Lands and the Navy to enter into our own joint use planning process prior to the implementation of an SLD. After discussion, Madam Chair Kler moved to authorize the County Administrator and DCD Director to work with Commissioner Dean to invite the partners involved to work on a process to develop an agreement. The agreement would start a planning process for quantity and location of the extinguishment of development rights and assure the status of developed areas. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: East Jefferson Fire Rescue; PUD Privilege Tax Commissioner Dean excused herself from the meeting at 4:08 p.m. UPDATE re: Proposed Ocean Grove No -Shoot Zones: County Administrator Philip Morley recently met with Ocean Grove community members regarding their petition for No -Shoot Zone areas. County Administrator Morley explained that there are two petition areas of Ocean Grove; 1) Subdivision No. 2 which is larger and southeast of Beckett Point; and 2) Subdivision No. 3 that is smaller and northeast of Beckett Point. He noted that the Auditor was unable to certify the minimum of 20 registered voter signatures needed for Subdivision No. 3. Under provision of the County Code, a majority motion of the County Commissioners can propel a No -Shoot Zone consideration. Commissioner Sullivan moved to authorize the County Administrator to proceed with two No -Shoot Zone proposals in Ocean Grove, and tentatively set a public hearing for May 22, 2017. Madam Chair Kler seconded the motion. The motion carried. Page 4 Commissioners Meeting Minutes of April 3, 2017 r� i COUNTYADMINISTRA TOR BRIEFING SESSION- Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • O & M fee; Environmental Health Director Stuart Whitford has been in contact with the Commissioners. • New Chief Civil Deputy Prosecutor; He starts work today and is scheduled to meet with staff throughout the week. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4:17 p.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 5 �� co M ssl District No. 1 Commissioner: K Dean' �A f 44'4S0 C� District No. 2 Commissioner. Davi Sullivan District No. 3 Commissioner: Kathleen Kler 94 County Administrator: Philip Morley Clerk of the Board: Erin Lundgren gSING�S0 MINUTES Week of April 10, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Kate Dean. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual commented on the history of a pirate ship and other attractions located in Brinnon Harbor and explained why the area should be classified as a national monument. Another individual gave more history on the pirate ship; • A citizen commented on the Presidential Administration and suggested reasons for the political divide. He gave examples of how ecology can succeed; • Madam Chair Kler read from a quote by Hermann Goering, which was submitted by an individual; and • Three individuals voiced their concern regarding geoduck harvesting in Squamish Harbor. They gave reasons why the farming is harmful to the area. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Management of the Brinnon Community Center Water System (State Required); In the Amount of $2,500 Annually; Jefferson County Central Services; Northwest Water Systems, Inc. 2. AGREEMENT re: General Terms and Conditions; No Dollar Amount; Jefferson County Administrator; Washington State Department of Health and Human Services (DSHS) 3. AGREEMENT re: Maintenance for Audio Recording System Located in the Commissioners' Chambers; In the Amount of $1,940.55 Fixed Fee Plus $115 per Hour for Service of Video Conferencing Systems; Jefferson County Commissioners; Jefferson Audio Video Systems (JAVS), Inc. 4. AGREEMENT re: Maintenance for Audio Recording System Located in Superior Court; In the Amount of $3,557.81 plus any applicable taxes, Fixed Fee Plus $115 per Hour for Service of Video Conferencing Systems; Jefferson County Superior Court; Jefferson Audio Video Systems (JAVS), Inc. 5. AGREEMENT re: Jefferson County Sheriff s Office Patrol Sergeants Examination to create an Eligibility List for Promotion; In the Amount of $999; Jefferson County Civil Service Commission; Public Safety Testing Page 1 o^ComMeeting Minutes of April 10, 2017 , missioners 6. AGREEMENT re: Construction of Olympic Discovery Trail PrAjow, South Discover Bay Segment A -Phase 1 & 2, County Project No. 18019550; In the Amount of $987,654.32; Jefferson County Public Works; Interwest Construction, Inc. 7. LEASE AGREEMENT re: Olympic Discovery Trail, South Discovery Bay, Segment A; Replaces 1998 State Route 20 Lease for Larry Scott Trail from Reynolds Road to Mill Road; Project Funded by RC Grant #12-1250C with Local Matching funds Previously Identified; Jefferson County Public Works; Washington State Department of Transportation (DOT) 8. Declaration of Restrictive Covenant re: Link Two (2) County Owned Parcels (702242005 and 702231010), Located at 295312 Highway 101 Quilcene, County Project No. 401 594 1984; Water and Septic Services as Required by Environmental Health Permit Requirements; Jefferson County Public Works 9. Advisory Board Reappointment re: Jefferson County Developmental Disabilities Advisory Board (DDAB); Term Expires May 10, 2019; Kim Rafferty 10. Payment of Jefferson County Vouchers/Warrants Dated April 3, 2017 Totaling $4,070.22 11. Payment of Jefferson County Payroll Warrants Dated April 5, 2017 Totaling $815,234.31 and A/P Warrants Done by Payroll Dated April 5, 2017 Totaling $784,864.60 APPROVAL of MINUTES: Commissioner Dean moved to approve the Regular Meeting Minutes of February 27, 2017 and March 6 and 13, 2017 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules and calendar coordination. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Olympic Region Clean Air Agency meeting • Parks and Recreation Advisory Board meeting • Presentation at the Chimacum Grange re: Hirst Decision • Jefferson County Library Annual Breakfast and Update • Chimacum Project meeting • LEOFF I Board meeting • Housing meeting • Chimacum Prevention Coalition meeting • OlyCAP meeting • Tsunami Summit • Presentation re: Family Dynamics • Tourism Coordinating Council meeting • Substance Abuse Advisory Board meeting • Chamber mixer • Hargrove Committee meeting • Coastal Caucus teleconference Page 2 Commissioners Meeting Minutes of April 10, 2017 R or Legislative Update: • SB5138 passed; opens door to flexibility for our County • Bill re: Ballots and postage • Upcoming; Planning session for Washington State Association of Counties Commissioner Dean will be out of the office April 11, 2017. The meeting was recessed at 9:55 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) 41" Quarter County Income Report: DNR Regional Manager Mona Griswold and DNR State Lands Assistant Drew Rosanbalm briefed the Board on the 4'h Quarter County Income Report. Mr. Rosanbalm stated that Jefferson County ended the year at $1.6 Million. Under contract for 2017 is an additional $925,000. He then reported on the current and future timber sales and harvests. Madam Chair Kler noted that in the midst of the Port Ludlow Associates timber harvesting, emotions surrounding tree cutting is running high. She encouraged a day of education to the public and outreach regarding tree harvesting. Ms. Griswold and Mr. Rosanbalm agreed with this idea. Madam Chair Kler thanked DNR staff for working with Jefferson County on the new portion of Undi Road which was completed prior to the permanent closure of the slide -affected area of Undi Road. County Administrator Philip Morley noted that the County is potentially looking at proposed No -Shoot Zones in the Ocean Grove Estates area, but added that at this time, the No -Shoot Zone will not extend into DNR lands. Mr. Rosanbalm stated that there are boundary violations along a portion of Goss Road they are currently looking into. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. with the County Administrator, Clerk of the Board/Human Resources Manager, Prosecuting Attorney, Chief Civil Deputy Prosecuting Attorney and Outside Legal Counsel regarding Attorney - Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 11:01 a.m. to 11:54 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. The meeting was recessed at 11:55 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. Page 3 [7 - Commissioners Meeting Minutes of April 10, 2017 �+ COUNTYADMINISTRA TOR BRIEFING SESSION- ty Administrato? Philip Morley reviewed the following with the Board. Miscellaneous Items: • Department of Community Development staff briefed the Board on administration, operations, planning and projects. • Midori Farm Conservation Futures Project; Environmental Health staff briefed the Board on the status of the project. A conservation easement will be brought to the Board for approval at a future date. The meeting was recessed at 2:51 p.m. and reconvened at 3:05 p.m. with all three Commissioners present. COUNTYADMINISTRATOR BRIEFING SESSION— Continued: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items - Continued: • Puget Sound Day on the Hill; Washington State Association of Counties (WSAC) staff is requesting specific numbers of economic impacts of Puget Sound -related industries. Commissioner Dean will research information on this request. • Mountain View Commons Recovery Center project; County Administrator Morley met with the YMCA last week. He recommended that at this point, Jefferson County could sign on as a supporter to the project. Discussion followed. • Brinnon Loyalty Day Parade and Rhododendron Parade • Economic Development Council (EDC) meeting; County Administrator Morley briefed the Board on the highlights of the EDC meeting which included discussion of housing and the closure of the Port of Port Townsend bathrooms. • PUD Privilege Tax; Madam Chair Kler spoke at a recent PUD meeting. She asserted that the tax is a Board of County Commissioners discretionary action item. • Sentinel Landscape Designation; Department of Community Development Director Patty Charnas is continuing to work on this issue. • Prosecuting Attorney's Office staffing. • Central Services Director; update on candidates. • School Nurse; Public Health Department is working with the local school districts to find school nurse(s) as Marti Haley will be retiring soon. • Tour de Forts • Intern; Commissioner Dean will be taking on a new unpaid intern. • Human Rights Coalition; An individual would like Jefferson County to move forward with a proposed Human Rights Coalition. • The Jefferson County Library Director will be retiring this year. • News release Page 4 Commissioners Meeting Minutes of April 10, 2017rT ' Legislative Update — Continued from Commissioners' Briefing Sessi • Puget Sound Night on the Hill; Special day of lobbying. Puget Sound Partnership and the Hood Canal Coordinating Council may have funds to send Commissioner Dean. • Bill 5239; supported by WSAC. • Madam Chair Kler updated the Board on other bills in progress. Madam Chair Kler will be out of the office April 15-28, 2017. NOTICE OFADJOURNMENT. Commissioner Dean moved to adjourn the meeting at 4:08 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member Carolyn Avery, CMC Kate Dean, Member Deputy Clerk of the Board Page 5