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HomeMy WebLinkAbout061917_cbs01-e DRAFT District No. 1 Commissioner: Katelan District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of April 17, 2017 Commissioner David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Kate Dean. Madam Chair Kathleen Kler was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: An individual: 1) Thanked Commissioner Dean for attending a recent Chimacum Grange meeting; and 2) Shared information he had on a special diet to reverse cancer and Alzheimers; Three individuals commented on a proposed No Shoot Zone for the Ocean Grove Community; and Three individuals voiced their concern regarding geoduck harvesting in Squamish Harbor. They gave reasons why the farming is harmful to the area. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion. The motion carried. 1. HEARING NOTICE re: Proposed Ordinance Establishing Two (2) Ocean Grove No Shooting Areas in the Vicinity of Beckett Point in Jefferson County; Hearing Scheduled for Monday, May 22, 2017 at 10:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse 2. AGREEMENT NO. C17112, Amendment No. 10 re: 2015 — 2017 Consolidated Contract; An Additional Amount of $15,133 for a Total of $1,142,664; Jefferson County Public Health; Washington State Department of Health 3. AGREEMENT, Amendment No.1 re: Coastal Observation and Seabird Survey Team (COASST); Extension of Time Period Only; Jefferson County Public Health; University of Washington 4. AGREEMENT re: Appraisal Services; In the Amount of $20,000; Jefferson County Public Health; George A. Brooks, ComPraise, General Real Estate Appraiser 5. AGREEMENT re: Special Deputy Prosecuting Attorney for Appellate Counsel for Washington State vs. Michael Pierce; In the Amount of $6,500 ($2,500 for Answer to the Petition for Review; $4,000 for Supplemental Brief and Presentation of Oral Argument); Jefferson County Prosecuting Attorney; Glisson & Morris, P.S. 6. AGREEMENT re: Oil City Road, MP 7.8 Slide Repair, County Project No. 18020020, FEMA DR -4249, Reference No. I I5N492, PW No. 34; In the Amount of $71,708.60; Jefferson County Public Works; Hanson Excavation, LLC 7. AGREEMENT re: Functional Family Therapy; In the Amount of $19,250; Jefferson County Juvenile Services; Craig Isenberg Page 1 1 Commissioners Meeting Minutes of April 17, 2017 8. Advisory Board Resignation re: Conservation Futures Citizen sight Committee; Jerry Gorsline, Citizen - District No. 2 Representative 9. Payment of Jefferson County Vouchers/Warrants Dated April 10, 2017 Totaling $851,391.00 10. Payment of Jefferson County Payroll Warrants Dated April 6, 2017 Totaling $2,852.01 and A/P Warrants Done by Payroll Dated April 6, 2017 Totaling $2,387.91 and Dated April 7, 2017 Totaling $131,583.90 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules and calendar coordination. Calendar Coordination: Below are a list of the upcoming meetings and events the Commissioners will be attending in the future: • Energy Luncheon • Jefferson Transit Board meeting • United Good Neighbors Allocations Committee meeting • Budget Committee meeting • Peninsula Regional Transportation Planning Organization meeting • Mountain View Commons Planning meeting • Workforce Development meeting • Hood Canal Coordinating Council meeting • Puget Sound Day on the Hill, Washington D.C. • Legislative Steering Committee meeting • Board of Health meeting • Puget Sound Partnership teleconference • Olympic Region Clean Air Agency meeting • Juvenile Services meeting APPROVAL of MINUTES: Commissioner Dean noted a correction to the bulleted items of March 20, 2017 Regular Meeting Minutes on page 5 under Miscellaneous Items, it reads "Nikki Russell and United Good Neighbors; combining JeffCOM funding" when it should read "Nikki Russell; United Good Neighbors and Jefferson Community Foundation combining. Also on page 5 a bullet reads "Housing coordination among providers; Howard Street Housing Project and Homeward Bound" when it should read "Housing coordination among providers; Homeward Bound and potential Howard Street housing project. Commissioner Dean moved to approve the meeting minutes with edits. Commissioner Sullivan seconded the motion. The motion carried. PUBLIC COMMENT PERIOD - Continued: Commissioner Sullivan reopened the Public Comment Period so an individual would have an opportunity to speak. The following is a summary of their comment: • An individual urged the Commissioners to re -roof the Brinnon Motel. Page 2 Commissioners Meeting Minutes of April 17, 2017 The meeting was recessed at 9:52 a.m. and reconvened at 10:01 a.m. with Commissioner Sullivan and Commissioner Dean present. HEARING re: First Quarter Budget Appropriations/Extensions of Various County Departments: Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. County Administrator Philip Morley reviewed the following requests: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-151-000 CORONER $20,000 $20,000 001-250-000 TREASURER $17,295 $17,295 TOTAL General Fund $37,295 $0 $37,295 SPECIAL REVENUE / CAPITAL /ENTERPRISE /INTERNAL SERVICE FUNDS 187-000-010 QUILCENE FLOOD CONTROL $95,000 $95,000 306-000-010 PUBLIC INFRASTRUCTURE FUND $85,730 $85,730 TOTAL Other Funds $180,730 $0 $180,730 County Administrator Morley noted that the Coroner's fund exceeded its autopsy budget in 2016 and there were a number of autopsies not paid in 2016 that were paid in 2017. Within the Treasurer's Office fund, the additional $17,295 will help cover an overlap for a retiring staff member to train her replacement and allow for the hiring of a clerk hire to give the office additional capacity. In Other Funds, County Administrator Morley explained that the $95,000 supplemental budget appropriations for the Quilcene Flood Control Fund is for land acquisition projects in the Quilcene Floodplain that were budgeted in 2016, but did not take place at that time. The Public Infrastructure Fund (PIF) is funded by a portion of sales tax remitted by the State to economically distressed counties like Jefferson County. County Administrator Morley stated that sales tax revenue is coming in higher than budgeted. Under Jefferson County Code, 50% of PIF funds that are collected are dedicated to the Tri-Area/Port Hadlock Sewer Project. Commissioner Sullivan opened the hearing for public testimony. Hearing no comments, he closed the public hearing. Commissioner Dean moved to approve RESOLUTION NO. 19-17 re: First Quarter Budget Appropriations/Extensions of Various County Departments. Commissioner Sullivan seconded the motion. The motion carried. Page 3 Commissioners Meeting Minutes of April 17, 2017 la Ek")7711 The meeting was recessed at 10:13 a.m. and recon at 1 3 p m. ywith Commissioner Sullivan and Commissioner Dean present. COUNTYADMINISTR,4TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Miscellaneous Items: • No -Shoot Zones; Update on three proposed areas • Washington State Department of Natural Resources; Timber land management • May 8, 2017 Board of County Commissioner meeting; Commissioner Dean unable to attend. She will be attending a Chimacum Crossroads meeting • Contracts; Reforming the process • Central Services Director; Recruitment update • Public Records Act lawsuit update • Security Services Northwest • PUD Privilege Tax • Strategic Planning • Housing Fund • YMCA; Mountain View Commons • Community Health Improvement Plan and Interlocal Agreement • Chetzemoka Park; Homeless encampment • Infrastructure; Sewer, housing • Public Infrastructure Fund • Glen Cove • Hirst Water Issue NOTICE OFADJOURNMENT. Commissioner Dean moved to adjourn the meeting at 3:50 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS (Excused Absence) Kathleen Kler, Chair ATTEST: David Sullivan, Member Carolyn Avery, CMC Kate Dean, Member Deputy Clerk of the Board Page 4 District No. 1 Commissioner: Kate Dean District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: KaJey N�j County Administrator: Philip R Clerk of the Board: Erin Lun MINUTES Week of April 24, 2017 Commissioner Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Madam Chair Kathleen Kler was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: Two individuals voiced their concern regarding geoduck harvesting in Squamish Harbor; An individual encouraged the County to enforce regulations to avoid expensive litigation; and An individual commented on Jefferson County's Settlement Agreement with an individual regarding a public records request and gave background on the issue. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Dean seconded the motion. The motion carried. 1. RESOLUTION NO. 20-17 re: Amending the Gardiner Community Center Guidelines for Operation (Repeals & Replaces Resolution No. 04-12) 2. CALL FOR BIDS re: Rick Tollefson Memorial Trail, Phase 1 Project, CR 1815, Co. Rd. No. 850100, Federal Aid Project No. STPR-2016(018); Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 9:45 a.m., or Shortly Thereafter on Monday, May 22, 2017 in the Commissioners' Chambers; Jefferson County Courthouse 3. AGREEMENT NO. EOC17-026, Revised re: WebEOC Software for Managing Public Records Disclosure Specific to Emergency Management Records; No Dollar Amount; Jefferson County Emergency Management; Washington State Military Department, Emergency Management Division 4. Payment of Jefferson County Vouchers/Warrants Dated April 17, 2017 Totaling $710,986.15 5. Payment of Jefferson County Payroll Warrants Dated April 20, 2017 Totaling $82,132.96 and A/P Warrants Done by Payroll Dated April 20, 2017 Totaling $19,322.62 COMMISSIONERS BRIEFING SESSION. The Commissioners reported on their meeting schedules and calendar coordination. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: Puget Sound Day on the Hill in Washington D.C. Page 1 Commissioners Meeting Minutes of April 24, 2017 • Chimacum Crossroads Project meeting DRA • Strait Ecosystem Recovery Network meeting County Administrator Philip Morley will be attending an annual Washington Counties Administrator's Association conference and will be out of the office April 26-28, 2017. The meeting was recessed at 9:32 a.m. and reconvened at 9:47 a.m. with Commissioner Dean and Commissioner Sullivan present. DISCUSSION re: Settlement Agreement, Case No. 12-2-01065-2; Michael Belenski: County Administrator Philip Morley stated that a Settlement Agreement has been prepared between Michael Belenski and Jefferson County regarding a 2012 lawsuit regarding Mr. Belenski's Public Records Request (PRR) for Internet Access Logs (IAL). On September 27, 2010 and November 2, 2011, Mr. Belenski made requests under Washington's State's Public Records Act for copies of all of the County's internet access logs for the dates of February 1, 2010 — September 27, 2010 and January 1, 2011 — November 2, 2011, totaling approximately 300 Million IAL entries. The IALs were computer-generated information about each contact between the County computer system and the internet, including the addresses and dates of visits to and information sent from, internal and external sites contacted by each County computer's browser. The information in the IALs was automatically recorded by the County's computer system firewall program to allow analysis in the event of an electronic security threat, but otherwise was not used by the County. Approximately 120,000 IALs coming and going are recorded by the firewall per work day. The County believed the IALs which were passively collected by the County's firewall, did not constitute public records under the definition of the State's Public Records Act (PRA), and informed Mr. Belenski that the County had "no responsive records." Mr. Belenski filed a lawsuit in Clallam County Superior Court. The case was heard by Judge George L. Wood, and on May 15, 2013, Judge Wood ruled in the County's favor that the IALs were not public records under the State's PRA. Mr. Belenski appealed Judge Wood's ruling to Division One of the Washington Court of Appeals. On May 19, 2015, a panel of three appellate judges reversed Judge Wood's ruling and found that the IALs were public records under the PRA, and therefore the County had an obligation to disclose them. In its ruling, the appeals court also found that Mr. Belenski's lawsuit on his first request should be dismissed because it was filed after the one-year statute of limitations for filing a case in court. Upon the Court of Appeals decision, the County promptly provided Mr. Belenski copies of all requested IALs it had that were responsive to Mr. Belenski's two requests, but with legal redactions allowed under State law so as not to reveal the internal security structure of the County's computer network. Shortly Page 2 Commissioners Meeting Minutes of April 24, 2017 DRAFT after, the County turned off the firewall feature that records the IALs, since they were not being used by the County. Mr. Belenski appealed the statute of limitations ruling to the Washington State Supreme Court. On September 1, 2016, the State Supreme Court ruled that the one-year statute of limitations applies to the PRA under all circumstances. The Supreme Court remanded the case back to Clallam County Superior Court, for the court to decide if any penalties should apply to either records request, and also to determine when the clock for the one-year statute of limitations should have started on the first request. County Administrator Morley noted that Clallam County Superior Court Judge Wood has since retired and that under the PRA, a judge may assess a penalty for requested records that are not timely produced by a public agency. The penalty can be from $0-$100 per record, per day. Given the risks of litigation and the costs of proceeding to trial in this case, and because the court had clarified important legal principles governing the definition of a "public record" and the statute of limitations, the parties began negotiating to establish a basis for moving forward in an open and transparent way. County Administrator Morley explained that after Mr. Belenski and Jefferson County entered into negotiations, Prosecutor Michael Haas, Chief Civil Deputy Prosecutor Phil Hunsucker and outside legal counsel Attorney Jeff Meyers joined in negotiations. Mr. Thiersch assisted Mr. Belenski during negotiations. County Administrator Morley noted that after three rounds of negotiations, both parties have reached a proposal for a tentative settlement agreement with the following components: 1) Collection of IALs. Within 21 days of the execution of the agreement by all the parties, the County agrees to reinstate settings on its computers to retain collection of Internet Access Logs (IALs). The parties agree that such IALs are subject to redaction under the Public Records Act, including but not limited to the security exemption under RCW 42.56.420 and that the County may redact the IALs in order to protect such information, the release of which may increase risk to the confidentiality, integrity, or availability of agency security, information technology infrastructure, or assets. The County shall promptly make the redacted IALs available to the public via the County website at the end of each month, or more frequently, or other period as may be agreed by the parties. The County shall retain the IALs and the redacted IALs for a period of not less than one year. 2) Public Records Administrator. The County agrees to create a position within County government for a full time Public Records Aadministrator, whose duties shall include oversight of the public records management and disclosure. This position shall be supervised by the County's designated Public Records Officer and County Administrator. This position shall be promptly filled by the County not later than August 31, 2017. 3) Consideration. The Parties agree as follows: 3.1. Within 10 days of execution of this agreement, the County shall pay One Hundred and Fifty Thousand Dollars ($150,000.00) to Mr. Belenski in full settlement of all claims in this matter, which amount includes Five Thousand Dollars ($5,000.00) as costs for expert witness services of Thomas Thiersch. Page 3 Commissioners Meeting Minutes of April 24, 2017 3.2 Upon Mr. Belenski's receipt of full and final payr4Wf th�;All CakelAent amounts set forth in paragraph 3.1 above and fully executed copies of the agreement are exchanged between the parties, the parties shall promptly sign and cause to be entered a Stipulated Order of Dismissal of all claims in this lawsuit with prejudice and without costs or fees. County Administrator Morley stated he is sobered by the cost to the public, but it can be seen as an opportunity to make improvements. He added that no one likes lawsuits, but at the end of the day, both parties came to an agreement and the County is well served by that. Commissioner Sullivan and Commissioner Dean thanked everyone for their time spent on the Settlement Agreement. Commissioner Sullivan moved to approve the Settlement Agreement between Michael. Belenski and Jefferson County, Clallam Case No. 12-2-01065-2. Commissioner Dean seconded the motion. The motion carried. The meeting was recessed at 10:10 a.m. and reconvened at 10:15 a.m. with Commissioner Sullivan and Commissioner Dean present. BID OPENING re: Teal Lake Overlay MP 0.01 to MP 0. 54, Project No. 18020270, County Road No. 505309: The project will correct a chip seal surface which showed extensive raveling during the winter of 2016-2017. The project includes Hot Mix Asphalt overlay of Teal Lake Road. It also includes planning bituminous pavement, raising catch basin and utility covers, paving road approaches, and installing an asphalt wedge curb and traffic lane markings. Public Works Engineer Mark Thurston read the following two bids aloud: BIDDER BID AMOUNT Northern Asphalt $193,900.10 Lakeside Industries, Inc. $163,321.62 The Engineer's estimate for the project is $196,900.00. Staff will review bids for accuracy and submit a recommendation for bid award to the Board at a future date. EXECUTIVE SESSION: An Executive Session was scheduled from 10:25 a.m. to 10:55 a.m. with the County Administrator, Community Development Director, Planning Manager, Prosecuting Attorney, and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:26 a.m. to 10:57 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. UPDATE re: Shoreline Master Program (SMP) and Geoduck Farming in Squamish Harbor: Community Development Director Patty Chamas, Planning Manager David Greetham and Chief Civil Deputy Prosecuting Attorney (DPA) Phil Hunsucker briefed the Board on the Shoreline Master Program (SMP) and how it pertains to the geoduck farming issue in Squamish Harbor. Page 4 Commissioners Meeting Minutes of April 24, 2017 PI m .-!RAFT Chief Civil DPA Hunsucker gave a presentation on the permitting process that geoduck farner BDN, LLC has gone through since its initial application to the County and Army Corps in 2013. He explained that in 2014, the County initially told BDN, LLC that a SMP permit was required for new geoduck aquaculture. That same year, the County reversed its position to require a permit after BDN claimed that Washington's "vested rights doctrine" applied, which he explained. Chief Civil DPA Hunsucker briefed the Board on recent court cases and legislation which led the County to inform BDN, LLC on April 21, 2017 that a SMP Conditional Use Permit (CUP) is required for new geoduck operations or impermissibly increased geoduck operations, even though BDN, LLC submitted applications to the County in 2013. County staff answered questions from the Commissioners, the public and representatives of BDN, LLC. The meeting was recessed at 11:17 a.m. and reconvened at 12:00 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with Commissioner Sullivan and Commissioner Dean present. The meeting was recessed at 1:10 p.m. and reconvened at 1:31 p.m. Commissioner Sullivan and Commissioner Dean were present for the afternoon session. UPDATE re: Critical Areas Ordinance: Jefferson County Department of Community Development (DCD) is in the process of updating the County Critical Areas Ordinance (CAO), as required by the Growth Management Act (GMA). The CAO was last updated in 2008, with minor revisions made by the department in 2009 to address the Western Washington Growth Management Hearings Board Final Decision and Order. The CAO update must be completed by June 2018 and shall include the Best Available Science (BAS), as required under RCW 36.70A.172. Also, RCW 36.70A.710 requires the County to review and, if necessary, revise development regulations to protect critical areas as they apply to agricultural activities. DCD has conducted some outreach activities to get input from County residents. BAS documents have been prepared for the County in support of the update and DCD has collected additional BAS documents. The department has begun drafting revisions to the CAO and is in the process of providing an overview to the Planning Commission. DCD Director Patty Charnas, Planning Manager David Greetham and Lead Associate Planner Donna Frostholm briefed the Board on their progress updating the CAO. LETTER re: National Estuary Program: Commissioner Dean stated she received a draft letter from Puget Sound Partnership that highlights the importance of sustained federal support for Puget Sound programs. The letter aims to make Congress aware of the economic, cultural, social and ecological damage that could occur if the President's proposed federal budget cuts are implemented. Commissioner Sullivan moved to send a letter drafted by Puget Sound Partnership to members of Congress, urging the continuation of Federal funding to the National Estuary. Commissioner Dean seconded the motion. The motion carried. Page 5 Commissioners Meeting Minutes of April 24, 2017 COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrajor Philip Morley reviewed the following with the Board. Miscellaneous Items: • Bathroom Summit; The County and other agencies and individuals are addressing the issue of public restrooms and showers in Jefferson County. • Strategic Plan; County Administrator Morley and Commissioner Dean gave an update on their research for a Strategic Plan Facilitator. • Commissioner Dean will not be attending the Board of County Commissioners meetings on May 1 and 8, 2017 due to previous commitments. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:00 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS (Excused Absence) Kathleen Kler, Chair David Sullivan, Member Kate Dean, Member Page 6 0 0V C ��S'S District No. 1 Commissioner: K anDRAFT $Q w¢SON C� jQ� District No. 2 Commissioner: David ullivan OQ, �4 District No. 3 Commissioner: Kathleen Kler County Administrator: Philip Morley Clerk of the Board: Erin Lundgren qSIN 0 MINUTES Week of May 1, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Kate Dean was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • An individual thanked the Commissioners and County staff for addressing her geoduck harvesting concerns in Squamish Harbor. She also stated she is impressed with all the County issues the Commissioners handle; • An individual from the Jeffco Aquatic Coalition informed the Board of their activities, fundraisers and events; • 11 individuals voiced comments/concerns regarding a proposed marijuana processing business on Marrowstone Island; • An individual stated: 1) He participated in a cleanup of a homeless site; and 2) The County needs jobs, self-sufficiency and the ability to prepare for bad economic times; • An individual stated that the Brinnon Community Center needs to be re -roofed so that the hotel portion of the building can be used again; and • An individual suggested that the Department of Community Development scan documents as they are received to increase efficiency. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. BID AWARD re: Teal Lake Overlay, M.P. 0.01 to MP 0.54, Project No. 18020270, County Road No. 505309; In the Amount of $163,321.62; Jefferson County Public Works, Lakeside Industries, Inc. 2. AGREEMENT re: Pavement Markings on Jefferson County Roads in Calendar Year 2017; In the Amount of $191,755.50; Jefferson County Public Works; Affordable Asphalt 3. AGREEMENT re: Undie Road Culvert Removal, MP 1. 1, County Project No. 18019900, County Road No. 150009; In the Amount of $10,486.07; Jefferson County Public Works; Sealevel Bulkhead Builders, Inc. 4. AGREEMENT, Amendment No. 3 re: Hood Canal Coordinating Council (HCCC) Interlocal Cooperation Agreement; No Dollar Amount; Jefferson County Administrator; Kitsap County, Mason County, Port Gamble S'Klallam Tribe and Skokomish Tribe Page 1 � K-Y�l Commissioners Meeting Minutes of May 1, 2017 5. AGREEMENT re: Washington Coast Cleanup; In the Amount of $8,660; Jefferson County Public Health; Discovery Northwest 6. AGREEMENT re: Nearshore Education and Outreach Program; In the Amount of $14,570; Washington State University (WSU), Jefferson County Extension; Northwest Straits Marine Conservation Foundation 7. MEMORANDUM OF UNDERSTANDING (MOU) re: Water Bottle Filling Station at Forks Transit Center; Grant Funded by Washington State Department of Fish and Wildlife; Jefferson County Public Health; City of Forks 8. MEMORANDUM OF UNDERSTANDING (MOU) re: Water Bottle Filling Station; Grant Funded by Washington State Department of Fish and Wildlife; Jefferson County Public Health; Forks Chamber of Commerce 9. MEMORANDUM OF UNDERSTANDING (MOU) re: Two (2) Water Bottle Filling Stations; Grant Funded by Washington State Department of Fish and Wildlife; Jefferson County Public Health; Quillayute Valley School District 10. MEMORANDUM OF AGREEMENT, Amendment No. 1 re: 2017 Provision of Extension Programs; In the Amount of $135,054; Jefferson County Administrator; Washington State University (WSU), Jefferson County Extension 11. Advisory Board Resignation re: Civil Service Commission; Tim Perry 12. Payment of Jefferson County Vouchers/Warrants Dated April 24, 2017 Totaling $154,976.16 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules and calendar coordination. Calendar Coordination: Below is a list of the upcoming meetings and events the Commissioners will be attending in the near future: • Mental Health Court Graduation • Presentation "Paper Tigers" regarding children resiliency initiatives • Substance Abuse Advisory Board meeting • Washington State Department of Transportation meeting regarding scheduled summer road closures • Navy Special Ops training • Port Ludlow Village Council • Legislative Steering Committee teleconference • Meeting regarding the merging of Discovery Behavioral Health and Jefferson Healthcare • Washington State Association of Counties Board of Directors meeting The meeting was recessed at 10:18 a.m. and reconvened at 10:40 a.m. with Madam Chair Kler and Commissioner Sullivan present. Page 2 Commissioners Meeting Minutes of May 1, 2017 COMMISSIONERS BRIEFING SESSION - Continued: The Commissioners reported on their meeting schedules and calendar coordination. Calendar Coordination — continued: • OlyCAP meeting • Chamber meeting • Senior Management and Risk Management meeting regarding Code Enforcement • Worksource Consortium meeting regarding housing Miscellaneous Items: • Strategic Plan; Commissioner Dean and County Administrator Philip Morley will be meeting with an individual regarding a strategic plan • Central Services Director; Final interviews will be held May 22, 2017 • Behavioral Health Organization; Adam Marquis is resigning from his position • Public Records Administrator; Position is advertised in the Port Townsend Leader • Brinnon Master Planned Resort; Commissioners seeking update • Undi Road; update • County Roads Administration Board (CRAB) is seeking nominations for County Engineer award. Commissioners would like to nominate Public Works Director Monte Reinders to receive the award again. • Emergency Management Director; The Commissioners and County Administrator noted that Director Lynn Sterbenz is doing a great job as Director. • Department of Natural Resources and Jefferson County; Informational meeting planned for Junior Taxing Districts. • Mountain View Commons Recovery Center Project; Adoption process update. Agencies are making their edits to the proposed partnership agreement. • BoomFest and Noise Ordinance. • Historical Society; Responsible for marking historical sites. They will work with a resident of Brinnon regarding a site of potential historical value. • County Administrator Morley reviewed highlights from a Washington State Administrative Association conference he attended which included: o Potential billing of inmates for services rendered while incarcerated o Collective bargaining o Jail suicide statistics Legislative Update: • SB1388 and SB5259 Washington Counties Administrator's Association; Review of Bills that may impact Jefferson County Calendar Coordination: • Olympic Community of Health meeting Page 3 Commissioners Meeting Minutes of May 1, 2017 Ze NOTICE OFADJOURNMENT. Commissioner Sull 'Imoved to adjourn the meeting at 11:58 a.m. until the next regular meeting or special meeting as properly noticed. Madam Chair Kler seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Avery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Kate Dean, Member Page 4 0, CONS District No. 1 Commissioner: Kate Dean 5 C����� 14 District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: Ka Kler County Administrator: Philip ey RAFT Clerk of the Board: Erin Lun ei1 MINUTES Week of May 8, 2017 Madam Chair Kathleen Kler called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Kate Dean was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Two individuals urged the County to make electrical upgrades to a building at Gibbs' Lake; • An individual noted that he was unable to view the Board of County Commissioners' Agenda online until May 7, 2017. He likes the Laserfische interface with the Agenda attachments, but would like to see easier linkage to the Agenda; • A member of the Planning Commission noted there was a lot of misinformation surrounding a current issue they are working on and he is working to get the facts to the public; and • An individual: 1) Stated that the Chimacum Grange removed a homeless camp on their property and now may have to look into the eviction process; 2) Commented on President Trump and his administration; 3) Stated there is a State program for septic systems over 3,500 gallons; and 4) Stated he spoke to a retired County employee who gave reasons why the County does not have a Tri -Area Urban Growth Area. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Madam Chair Kler seconded the motion. The motion carried. 1. RESOLUTION NO. 21-17 re: Temporary Road Closure on Old Gardiner Road, M.P. 1.72 to M.P. 1.84, County Road No. C501109; Jefferson County Public Works 2. CALL FOR BIDS re: Center Road Overlay Phase 5, M.P. 0.00 to M.P. 2.26, Project 18019270, CRAB Project No. 1613-01; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or Shortly Thereafter on Monday, June 5, 2017 in the Commissioners' Chambers, Jefferson County Courthouse 3. AGREEMENT, Supplement No. 4 re: Rick Tollefson Memorial Trail, Phase I, Project No. CRI 815, Chimacum Valley to include HJ Carroll Park to Old Hadlock Road, Length 0.30; Additional $6,000 of Local Agency Funds for the Preliminary Engineering Phase; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 4. AGREEMENT re: Ecology Water Combined Financial Assistance for Central Hood Canal Pollution Identification and Control; In the Amount of $476,325; Jefferson County Public Health; Washington State Department of Ecology Page 1 Commissioners Meeting Minutes of May 8, 2017 5. AGREEMENT re: Long Term -Payables; No dollar Amount; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 6. APPROVAL OF PLANS re: Improvement of County Road, Center Road Overlay, Phase 5, M.P. 0.00 to M.P. 2.26, County Project 18019270, CRAB Project No. 1613-01; Jefferson County Public Works 7. Advisory Board Appointment re: Jefferson County Developmental Disabilities Advisory Board; Three (3) Year Term Expires May 8, 2020; Dale Wilson, Executive Director, OlyCAP 8. Payment of Jefferson County Vouchers/Warrants Dated May 2, 2017 Totaling $899.22 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on their meeting schedules. The meeting was recessed at 9:50 a.m. and reconvened at 10:00 a.m. with Madam Chair Kler and Commissioner Sullivan present. UPDATE re: Washington State Department of Natural Resources 11t Quarter County Income Report: Washington State Department of Natural Resources (DNR) Regional Manager Mona Griswold, DNR Outreach Specialist Lisa Anderson, and DNR State Lands Assistant Drew Rosanbalm were present to brief the Board on DNR's 1St Quarter County Income Report. Also present was Jefferson County Assessor's Office Chief Deputy Sherrie Shold. Mr. Rosanbalm stated there was not much to report for the Pt Quarter as there has been no income. Under contract for 2017 is $913,000. He added that the Bangor harvest should start anytime and Jefferson County can anticipate revenue in the 2nd Quarter. All work for the Bangor harvest needs to be completed by October 2017. Extensions may be granted for a per -acre fee, unless an extension is needed due to fire danger. Mr. Rosanbalm stated that the Northwest Watershed Institute (NWI) reported a rare plant community in the Chimibob area, so DNR has pulled the sale. They will have the Natural Heritage Program survey the site. Ms. Griswold stated there already is a protected plant community in that area and it comes down to how much should be protected. The rare plant community will affect three sections of Chimibob area. Mr. Rosanbalm noted that if needed, the sale could be separated to keep it moving. Mr. Rosanbalm updated the Board on an encroachment issue along a section of Goss Road. He also updated the Board on upcoming harvests, sales and projections. Ms. Anderson will coordinate with County staff on holding a seminar for the Junior Taxing Districts regarding timber revenues. Page 2 Commissioners Meeting Minutes of May 8, 2017 DISCUSSION re: Authorization to Designate the Economic Development Council of Jefferson County as the Associate Development Organization (ADO) for Jefferson County: Economic Development Council (EDC) Team Jefferson is the designated Associate Development Organization (ADO) for Jefferson County. Executive Director Brian Kuh stated that EDC is seeking designation to be Jefferson County's Associate Development Organization (ADO) for the next State biennium in order for them to continue receiving funding from the Washington State Department of Commerce. It is the goal of ADOs to retain, grow and attract businesses by improving and communicating Washington's competitive advantages. Mr. Kuh shared with the Board EDC Team Jefferson's 2016 activities and goals for 2017 and beyond. Commissioner Sullivan moved to authorize Madam Chair Kler to submit a form to the Washington State Department of Commerce designating EDC Team Jefferson as the ADO for Jefferson County. Madam Chair Kler seconded the motion. The motion carried. DISCUSSION re: Port Ludlow Associates' (PLA) Request to Extend Expiration of Olympic Terrace II, Preliminary Plat Approval: Department of Community Development (DCD) Director Patty Charnas and Associate Planner David Wayne Johnson briefed the Board on Port Ludlow Associates' (PLA) request for an extension. Mr. Johnson stated that PLAs' request to extend their preliminary plat approval expires at the end of June 2017 and PLA is requesting a one-year extension. He noted that if granted, this will be the third extension under the subdivision ordinance. Madam Chair Kler asked if there is a limit on extensions? Mr. Johnson replied there is no limit, but it does need to be granted in one-year increments. Mr. Johnson stated that PLA has made strides in their project and that DCD staff is recommending the Board grant their extension request. He added that it is a good policy to grant the extension and he supports the process. He noted that this is an arduous process and it would be a waste of staff and PLA resources not to grant the extension and have them start from the beginning. Mr. Johnson noted that DCD received three letters of support from the following organizations in Port Ludlow; 1) Port Ludlow Village Council; 2) Port Ludlow Maintenance Commission; and 3) South Bay Association. These organizations support the County granting PLAs' extension request. He added that he will be meeting with PLA early in the summer of 2017 to discuss their next steps. PLA President Diana Smeland and PLA Land Planner Ryan Mowery gave a brief update on the status of Olympic Terrace II, Phase II. Commissioner Sullivan moved to approve an additional 12 -month extension of the preliminary plat approval for Olympic Terrace II, Phase II, making the new expiration date June 28, 2018. Madam Chair Kler seconded the motion. The motion carried. Page 3 Commissioners Meeting Minutes of May 8, 2017 tNn<< The meeting was recessed at 11:57 a. m. NOTICE OFADJOURNMENT. Commissioner Sullivan announced at 2:32 p.m. that Madam Chair Kler's afternoon meeting ran longer than anticipated and the Board of County Commissioners' meeting will not be reconvened due to lack of quorum and is adjourned. SEAL: ATTEST: Carolyn Avery, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair David Sullivan, Member (Excused Absence) Kate Dean, Member Page 4