The URL can be used to link to this page

Home My WebLink About062617_ca01Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: June 26, 2017 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Second Quarter 2017 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 17, 2017 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the services, cost effectiveness, or efficiency of the requesting departments. The Hearing Notice will be published in the Leader on July 5 and 12, 2017. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for July 17, 2017 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: 912,21'7 Philip Morley, unty Administrator Date STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2017 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2017. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriate from the unencumbered balances and represent an extension of the Fund budgets listed: GENERAL FUND 001-059-000 COMMISSIONERS 001-060-000 COUNTY ADMINISTRATOR $8,600 $2,900 $8,600 $2,900 001-270-000 NON -DEPARTMENTAL $190,000 $190,000 Total General Fund $192,900 $0 $192,900 SPECIAL REVENUE/ CAPITAL/ ENTERPRISE / INTERNAL SERVICE FUNDS 135-000-010 DRUG FUND 148-000-010 AFFORDABLE HOUSING 175-000-010 PARKS IMPROVEMENT FUND 302-000-010 CAPITAL IMPROVEMENT FUND $10,000 $10,000 $120,000 $120,000 $0 $32,500 $32,500 $32,500 $32,500 Total Other Funds $162,500 $32,500 $195,000 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 171h day of July, 2017, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 26th day of June, 2017. SEAL ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair Kate Dean, Member David Sullivan, Member AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-059-000 COMMISSIONERS 001-060-000 COUNTY ADMINISTRATOR $8,600 $2,900 $8,600 $2,900 001-270-000 NON -DEPARTMENTAL $190,000 $190,000 Total General Fund $192,900 $0 $192,900 SPECIAL REVENUE/ CAPITAL/ ENTERPRISE / INTERNAL SERVICE FUNDS 135-000-010 DRUG FUND 148-000-010 AFFORDABLE HOUSING 175-000-010 PARKS IMPROVEMENT FUND 302-000-010 CAPITAL IMPROVEMENT FUND $10,000 $10,000 $120,000 $120,000 $0 $32,500 $32,500 $32,500 $32,500 Total Other Funds $162,500 $32,500 $195,000 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 171h day of July, 2017, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 26th day of June, 2017. SEAL ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair Kate Dean, Member David Sullivan, Member ve- 4uAd , TO: BOARD OF COUNTY COMMISSIONERS R 7"' Date: June 19, 2017 RE: Request for Budget Appropriation/Extension and Amendment Commissioners JUN 19 2117 001-060-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with of F 4 0 U N T Apr t Please be advised that after a thorough ea�rrinaon af�rrrt �utfge'I appears that the amount allocated is insufficient to pay necessary expenses of this department forth"is yeei'. "After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $8,600 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8 Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51160.35.0010 Office Equipment $162 $8,600 $8,762 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $1621 $8,600 $8,762 /90/17 TO: BOARD OF COUNTY COMMISSIONERS Date: June 19, 2017 RE: Request for Budget Appropriation/Extension and Amendment' County Administrator001-059-000 Department/Fund Name JUN 1 9 Fund Number Commissioners: (mark all that apply with an — , F 7x Please be advised that after a thorough exaC Ana#jor cif rren mfr cut budget if appears that the amount allocated is insufficient to pay necessary expenses of this'depattm ntfbr ti careful examination of all the expenditures within the department budget with respect to present aileta future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2,900 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51160.35.0010 Office Equipment $0 $2,900 $2,900 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $2,9001 $2,900 cc TO: BOARD OF UNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Non -Departmental Department/Fund Name Date: June 19, 2017 001-270-000 Fund Number Commissioners: (mark all that apply with an 'X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $190,000 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 71 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension (1) County outside legal assistance for 2017 is exceeding budgeted amount. (2) Appropriate funds for settlement payment in Belinski vs. Jefferson County lawsuit. (3) Appropriation for special project to be completed by the Conservation District for Jefferson County Respe� Elected itted; j� rtment Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51510.41.0010 Legal -Special Attorney Fees 1 $40,000 $20,000 $60,000 51861.49.0000 Judgement & Settlement Payments 2 $0 $150,000 $150,000 55310.41.0056 Conservation Special Projects 3 $0 $20,000 $20,000 $0 $0 TOTAL EXPENDITURE1 $40,0001 $190,0001 $230,000 Reason for Appropriation/Extension (1) County outside legal assistance for 2017 is exceeding budgeted amount. (2) Appropriate funds for settlement payment in Belinski vs. Jefferson County lawsuit. (3) Appropriation for special project to be completed by the Conservation District for Jefferson County Respe� Elected itted; j� rtment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment JC Drug Fund Department/Fund Name Date: June 1, 2017 135-000-010 Fund Number 4 2Dl i Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget if,appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future.needs, I find that my budget is short. Therefore, l request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision Budget New Budget 51510.49.0040 MISCELLANEOUS $0.00 $0.00 $0.00 $0.00 $0.00 o.aaN✓tLI $0.00 BARS # Expenditure Description Current Budget Revision New Budget 51510.49.0040 MISCELLANEOUS $0.00 $10,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 < xf i} AL"EPETTI T uRE= $0.00 $10,000.00 $10,000.00 Reason for Appropriation/Extension __ ... _.... . In May of 2013, was the last time funds were expended to the Sheriffs Department to fund undercover narcotics buys. It is time to approve replenishment in 2017 during this 2nd quarter appropriation cycle. This request will ensure continued ability to make street level drug enforcement buys without disruption to the operations. -- s ectfu submitted 4l 44._frgCz" `'"[�.--�'�> f /'t ,/ 0c RE CVia;.. TO: BOARD OF COUNTY COMMISSIONERS Date: RE: Request for Budget Appropriation/Extension and Amendment Affordable Housing Fund JUN 20 2017 148-000-010 Department/Fund Name ��F _ Number E- � C fit,�, �_� Commissioners: (mark all that apply with a'' <� � I y h li " ❑X Please be advised that after a thorough 0t, atib*10 my dcrr ent budge A appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $120,000 June 20. 2017 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8 Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension (1) To cover operation of the Haines Street Cottages and Winter/Shelter operations for calendar year 2017. This is a one-time request. (2) Additional funds for low income housing assistance. Respeuf ub d, = ----7 T. Elected Officia . menLkjead Si BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51550.41.0030 Homelessness SHE 2163 1 $169,200 $100,000 $269,200 55150.41.0020 Affordable Housing SHB 2060 2 $34,200 $20,000 $54,200 $0 $0 $0 TOTAL EXPENDITURE $203,4001 $120,0001 $323,400 Reason for Appropriation/Extension (1) To cover operation of the Haines Street Cottages and Winter/Shelter operations for calendar year 2017. This is a one-time request. (2) Additional funds for low income housing assistance. Respeuf ub d, = ----7 T. Elected Officia . menLkjead Si TO: BOARD OF COUNTY COMMISSIONERS E C E Date: June 20, 2017 RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement Fund JUN 20 2017 302-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an Xs' Ems, i TY Please be advised that after a thorough exafQaitorr(161 t5ayxa n' to=r?get et ' ppbars that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B Yes No 71 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, 1 request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0175 Transfer to Parks Improvement Fund $0 $32,500 $32,500 $0 $0 $0 $0 TOTAL EXPENDITURE1 $0 $32,500 $32,500 meason Tor Hppropnauonicxiension Gibbs Lake caretakers facilities electrical improvements and replace fencing at Rec. Center. R pe fu -db it d, Elected Official/D artre�tli��d-Signature