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Home My WebLink About027 17(( T - LOED l STATE OF WASHINGTON Jefferson County IN THER OF A HEARING NOTICEFOR PRSUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. 27-17 VARIOUS COUNTY FUNDS I WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2017 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2017. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: GE.N E RAL E UN D 001-059-000 COMMISSIONERS $8,600 $8,600 001-060-000 COUNTY ADMINISTRATOR $2,900 $2,900 001-270-000 NON -DEPARTMENTAL $190,000 $190,000 Total General Fund $192,900 $0 $192,900 S PEC IAL REVENUE / CAPITAL / IN TERPRIS E / INTERNAL S ERVIC E FUND S 135-000-010 DRUG FUND 148-000-010 AFFORDABLE HOUSING 175-000-010 PARKS IMPROVEMENT FUND 302-000-010 CAPITAL IMPROVEMENT FUND $10,000 $10,000 $120,000 $120,000 $0 $32,500 $32,500 $32,500 $32,500 Total Other Funds $162,500 $32,500 $195,000 NOW, THEREFORE, BE IT RESOL VED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 17' day of July, 2017, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. AP this .day of June, 2017. SEAL: € ATTEST,, Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY D OF COMMISSIONERS tk Kler, Chalrq AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GE.N E RAL E UN D 001-059-000 COMMISSIONERS $8,600 $8,600 001-060-000 COUNTY ADMINISTRATOR $2,900 $2,900 001-270-000 NON -DEPARTMENTAL $190,000 $190,000 Total General Fund $192,900 $0 $192,900 S PEC IAL REVENUE / CAPITAL / IN TERPRIS E / INTERNAL S ERVIC E FUND S 135-000-010 DRUG FUND 148-000-010 AFFORDABLE HOUSING 175-000-010 PARKS IMPROVEMENT FUND 302-000-010 CAPITAL IMPROVEMENT FUND $10,000 $10,000 $120,000 $120,000 $0 $32,500 $32,500 $32,500 $32,500 Total Other Funds $162,500 $32,500 $195,000 NOW, THEREFORE, BE IT RESOL VED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 17' day of July, 2017, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. AP this .day of June, 2017. SEAL: € ATTEST,, Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY D OF COMMISSIONERS tk Kler, Chalrq TO: BOARD OF C LINTY COMMISSIONERS , C' RE: Request for Budget Appropriation/Extension and Amendment Commissioners Department/Fund Name ALIN l 0 2017 Date: June 19, 2017 001-060-000 Fund Number Commissioners: (mark all that apply with a X18 RA � 3 i0l " Y 7 Please be advised that after a thoro"� a .` e appears that the amount allocated is insufficient to pay necessary expenses o t is epartmen or this'y A er a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $8,600 1 ❑ For funds other than Current Expense (General Fund)-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51160.35.0010 Office Equipment $162 $8,600 $8,762 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $1621 $8,600 $8,762 qPOM TO: BOARD OF COUNTY COMMISSIONERS�°" Date: June 19, 2017 RE: Request for Budget Appropriation/Extension and Ameftar-iint ._ {>> County Administrator Department/Fund Name ,iii � 1 001-059-000 Fund Number Commissioners: (mark all that apply with an k,W N ars that ❑X Please be advised that after a thorough rr � aipp the amount allocated is insufficient to pay necessary expenses of i careful examination of all the expenditures within the department budget with respect to present aMfure needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2,900 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51160.35.0010 Office Equipment $0 $2,900 $2,900 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $2,900 $2,900 TO: BOARD OFUNTY COMMISSIONERS Date: June 19, 2017 RE: Request for Budget Appropriation/Extension and Amendmen t Non -Departmental 001-270-000 Department/Fund Name FtaricT Number Commissioners: (mark all that apply with an Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $190,000 1 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension (1) County outside legal assistance for 2017 is exceeding budgeted amount. (2) Appropriate funds for settlement payment in Belinski vs. Jefferson County lawsuit. (3) Appropriation for special project to be completed by the Conservation District for Jefferson County Re'spe tfUTW utamitted; Elected Offi(ccial/ epartmentH6—ad Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51510.41.0010 Legal -Special Attorney Fees 1 $40,000 $20,000 $60,000 51861.49.0000 Judgement & Settlement Payments 2 $0 $150,000 $150,000 55310.41.0056 Conservation Special Projects 3 $0 $20,000 $20,000 $0 $0 TOTAL EXPENDITUREJ $40,0001 $190,000 $230,000 Reason for Appropriation/Extension (1) County outside legal assistance for 2017 is exceeding budgeted amount. (2) Appropriate funds for settlement payment in Belinski vs. Jefferson County lawsuit. (3) Appropriation for special project to be completed by the Conservation District for Jefferson County Re'spe tfUTW utamitted; Elected Offi(ccial/ epartmentH6—ad Signature LP�i�`�� TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment JC Drug Fund Department/Fund Name Date: June 1, 2017 135-000-010 Fund Number 4 201+` Commissioners: (check all that apply) La Please be advised that after a thorough examination of my current budgdt - , ar s Alt jkrnoniit a iul'j insufficient to pay necessary expenses of this department for this year.'r rt -d' get i expenditures within the department budget with respect to present and future AU s�,� t fit' d,-64 t1iy u- 5 ", Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes V No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Revision New Budget Budget 51510.49.0040 MISCELLANEOUS $0.00 $10,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 $10,000.00 Reason for Appropriation/Extension .In May of 2013, was the last time funds were expended to the Sheriffs Department to fund undercover narcotics buys. :It is time to approve replenishment in 2017 during this 2nd quarter appropriation cycle. This request will ensure continued ability to make street level drug enforcement buys without disruption to the operations. s Wec t fu submitted Aull-A �t4117. RECEIVED TO: BOARD OF COUNTY COMMISSIONERS Date: RE: Request for Budget Appropriation/Extension and Amendment Affordable Housing Fund jUN 0 Li � 148-000-010 Departmenur-und Name Number Commissioners: (mark all that apply with a ft 0 Please be advised that after a thorot i 115W5PeN gei° 'appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $120,000 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o June 20, 2017 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Keason Tor Appropriation/Extension (1) To cover operation of the Haines Street Cottages and Winter/Shelter operations for calendar year 2017. This is a one-time request. (2) Additional funds for low income housing assistance. R,e ub ell d, 7! Elected Officia De menLkead-S BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51550.41.0030 Homelessness SHB 2163 1 $169,200 $100,000 $269,200 55150.41.0020 Affordable Housing SHB 2060 2 $34,200 $20,000 $54,200 $0 $0 $0 TOTAL EXPENDITURE $203,400 120,000 $120,0001' $323,400 Keason Tor Appropriation/Extension (1) To cover operation of the Haines Street Cottages and Winter/Shelter operations for calendar year 2017. This is a one-time request. (2) Additional funds for low income housing assistance. R,e ub ell d, 7! Elected Officia De menLkead-S IVE TO: BOARD OF COUNTY COMMISSIONERS sem, `"" sA Date: June 20, 2017 RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement Fund UN 20 2017 302-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an " M' ❑X Please be advised that after a thorough 4QMMp ars that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: — I ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No 17 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0175 Transfer to Parks Improvement Fund $0 $32,500 $32,500 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $32,500 $32,500 Keason Tor Appropriation/Extension Gibbs Lake caretakers facilities electrical improvements and replace fencing at Rec. Center. R eoffu d, Elected Offici I/ igna ure �c YI Y ,eika (� � l r C ED TO: BOARD OF COUNTY COMMISSIONERS Date: June 20, 2017 RE: Request for Budget Appropriation/Extension onlExtension and A 9 2 11re Parks Improvement Fund I F RSGIN COWO0-010 Department/Fund Name F nd Number Commissioners: (mark all that apply with a FX Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $32,500 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes RNo a Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $32,500 BUDGET BUDGET BARS Expenditure # Description CURRENT REVISION BARS Revenue # Description CURRENT REVISION JAMENDED 39700.00.0302 Transfer In from Capital Improvement $0 $32,500 $32,500 $0 $0 $0 $a 11 $0 $72,500 $0 TOTAL REVENUE $0 $32,500 $32,500 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 57630.48.0000 Repair & Maintenance $40,000 $32,500 $72,500 $0 $0 $0 $a 11 TOTAL EXPENDITURE $40,000 ,50 $320 $72,500 Keason Tor original electrical, and lighting systems in the caretakers residence at Gibbs Lake County Park will be update modernized ($7,500 project). The fence surrounding the playground at the Port Townsend Recreation Center hed the end of its service life and will be replaced ($25,000 project), Respectful) .8t7 mb� fit `fid Elected rtment Head Signature Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: June 26, 2017 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Second Quarter 2017 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 17, 2017 at 10:00 a.m, in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the services, cost effectiveness, or efficiency of the requesting departments. The Hearing Notice will be published in the Leader on July 5 and 12, 2017. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for July 17, 2017 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: �CA2--l17 Philip Morley, unty Administrator Date