HomeMy WebLinkAboutM110501District No. 1 Commissioner: Dan Titterness
District No. 2 Commissioner: Glen Huntingford
District No. 3 Commissioner: Richard Wojt
County Administrator: Charles Saddler
Deputy County Administrator: David Goldsmith
Deputy County Administrator: Gary Rowe
Clerk of the Board: I_oma Delaney
MINUTES
Week of November 5, 2001
The meeting was called to order by Chairman Glen Huntingford. Commissioner Dan
Titterness and Commissioner Richard Wojt were both present.
APPROVAL OF MINUTES: Commissioner Wojt moved to approve the minutes of the
October 15, 2001 meeting as presented. Commissioner Titterness seconded the motion which carried by a
unanimous vote.
CO UNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Charles
Saddler reported on the following:
* Last week the Assessor's Office was the victim of an Anthrax hoax. Appropriate mail handling and
security procedures were followed. The FBI took the sealed letter to a laboratory for testing.
Anthrax was not found on the envelop. This is a federal crime. Charles Saddler advised that Anthrax
issues have taken up a large amount of Senior Management's time this week and the heightened alert
is affecting Health Department staff. This additional cost was not anticipated in the 2001 or 2002
budget and trying to sustain this level of service may require that the Board allow the Department to
dip into the Public Health reserves to cover these costs.
* Last week was the deadline for departments to submit information and scenarios for budget
reductions. If the departments make their own decisions at this point, the necessary changes to
balance the budget may not be as difficult. There still isn't enough revenue to address all the budget
needs. All departments are being asked to cut an additional 2 1/2 % from the non-personnel lines of
their 2002 base budget.
* A series of issues for review and debate will be developed in 2002 which will probably include
funding requests that would be taken to the voters.
* The State Legislature and Governor have indicated that the 1-695 backfill will not be provided to
counties in the future. This will create some large budget deficits in several departments. Chairman
Huntingford expressed concern about getting by for another year and then having more severe cuts in
2003. He wants to look at things that can be done now to help ease some of the cuts next year.
Charles Saddler will be bringing forward a proposal for increased fees that will move the costs for
development to the developer.
PUBLIC COMMENT PERIOD: The following comments were made: Concern about the Tri
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Commissioners Meeting Minutes: Week of November 5, 2001
Area Planning process and how land use and social problems can be addressed; and did the Board get a copy
of the letter from DCD to Lakeside Industries that addressed the issues raised about stockpiling asphalt from
a project by the Lakeside asphalt batch plant? (Al Scalfadvised that Lakeside Industries has submitted a
matrix of how they are going to comply with County regulations. The Department will be reviewing that
matrix and preparing an answer for Lakeside Industries.)
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt
moved to adopt and approve all the items on the Consent Agenda as presented. Commissioner Titterness
seconded the motion which carried by a unanimous vote.
1. HEARING NOTICE re: Community Development Block Grant (CDBG) Application for 2002
Public Service Activities; Hearing Scheduled for 10:05 a.m. on Tuesday, November 13, 2001, in the
Commissioners Chambers
2. AGREEMENT re: H.J. Carroll Park Caretaker; Jefferson County Public Works; Jerry and Phyllis
Smith
3. AGREEMENT re: Peninsula Healthy Youth: 2001 Better Ways Project; Jefferson County Sheriff's
Office; Washington State Liquor Control Board
4. AGREEMENT #0163-02998 re: Funding for SSB5214, Detention Costs for Firearms on School
Property and Impacts of E3 SHB3900; Jefferson County Juvenile and Family Court Services;
Washington State Department of Social and Health Services (DSHS), Juvenile Rehabilitation
Administration (JRA)
5. AGREEMENT #0163-02768 re: Juvenile Accountability Incentive Block Grant Funding for Proctor
Home; Jefferson County Juvenile and Family Court Services; Washington State Department of Social
and Health Services (DSHS)
6. AGREEMENT #0163-01865 re: Juvenile Accountability Incentive Block Grant Funding
for Proctor Home; Jefferson County Juvenile and Family Court Services; Washington State
Department of Social and Health Services (DSHS)
7. AGREEMENT re: Advocacy Services for Developmental Disabilities Program; Jefferson County
Health and Human Services; Leslie Bunton
8. AGREEMENT Amendment #5 re: Early Intervention Services, #21266; Jefferson County Health
and Human Services; Washington State Department of Social and Health Services
9. BID AWARD re: Constructing South Discovery Road/R.R. Bridge Overcrossing Replacement,
County Road Project, CS 1176; Seton Construction, Inc.
HEARING re: Proposed Budget Appropriations and Extensions; Various County Funds:
Charles Saddler advised that these budget appropriations/extensions are for 2001 budget. He then reviewed
the requests. Karen Bednarski, Auditor's Office, pointed out that the Quilcene Flood Zone and H.J. Carrol
Park requests are for funding from the General Fund and a corresponding amount from Operating Transfers
will have to be approved as a change in that budget next quarter.
Chairman Huntingford opened the public hearing. Hearing no comments for or against these requests, the
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Commissioners Meeting Minutes: Week of November 5, 2001
Chairman closed the hearing. He stated that he wants to know more about the additional expenses for the
H.J. Carroll Park project and why this wasn't brought to the Board's attention earlier? The Board concurred
that more information will be requested from the Public Works Department about the H. J. Carroll Park
project and then action will be taken on this item. The Board will meet on this again on Wednesday morning.
(See item later in minutes.)
PUBLIC WORKS
Hearing Examiner Recommendation to Approve: Petition to Vacate County Roa&
Portion of Pear Street, Located Off of Old Anderson Lake Road, Chimacum; Laurie Olafson, Petitioner:
Commissioner Titterness moved to adopt the Hearing Examiner recommendation to approve this vacation as
petitioned. Commissioner Wojt seconded the motion which carried by a unanimous vote.
Hearing Examiner Recommendation to Deny: Petition to Vacate County Roa& Portion
of Shore Drive, Located in Paradise Bay, Port Ludlow; Patricia Schwendeman, Petitioner: Wendy Ward,
Public Works, advised that the Hearing Examiner recommends denial of this petition. The petitioner is
requesting that the right-of-way be vacated for a reserve drain field location, and the adjacent neighbors who
own Lot 1 want to reserve the area for future access to their property.
Commissioner Wojt asked about the Puget Power access to the property? Craig Jones, Attorney representing
the petitioner advised that they are willing to grant easements for all the utilities.
Commissioner Titterness asked about an easement agreement with the Fire District. Craig Jones explained
that the Fire District recommended that a 15 foot gravel road be built as a second fire and emergency access
in case Fir Street is blocked. This access would be barricaded and would only be available for Fire District
use.
Chairman Huntingford reminded the Board that if they don't agree with the Hearing Examiner decision they
will need to hold their own hearing.
Commissioner Titterness suggested that a possible solution would be for the petitioners to lease the right-of-
way. Wendy Ward explained that the County issues licenses to use rights-of-way, but a license is usually for
portable items like stairs to a beach or porch steps. Commissioner Titterness advised that the County has
done a lease for a drain field in the past.
Commissioner Titterness moved to accept the Hearing Examiner recommendation to deny this petition.
Commissioner Wojt seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes: Week of November 5, 2001
Craig Jones asked if the Board will allow the petitioner the right to discuss the Hearing Examiner's decision?
He explained that they feel there were errors in this decision. Chairman Huntingford asked if this right-of-way
provides access to other properties in the area? Craig Jones explained that if the right-of-way vacation is
denied, only Lot 1 will have access and they already have another access route.
Chairman Huntingford advised that the Board has read the information presented and they don't feel it was
enough to make them change their decision.
HEARING re: Sale of Surplus County Property: Chairman Huntingford opened the hearing.
Treasurer Judi Morris explained that originally they were going to sell 2 parcels, but now they are asking to
remove parcel #991-800-202 in Irondale which may have been vacated or swapped. It will not be included in
the sale. The other parcel is an old gravel pit near Ace Paving plant in Shine. It has been completely mined
and has gone through the DNR close out process. Deputy County Administrator Gary Rowe advised that this
5 acre parcel is surrounded by Pope Resource's property. It has been mined out for years and is reclaimed
property.
Judi Morris stated that this property has been appraised for $25,000 and that is where the bidding will start.
Chairman Huntingford asked where the access is to the property? Gary Rowe replied that there is an access
road with an historical easement off of "Rock to Go Road." The County can use the easement, but it would
not be transferred to someone else. Assessor Jack Westerman asked if the appraiser took this into
consideration? After reviewing the appraisal, it was determined that the appraiser was aware of the easement.
Judi Morris reported that if there is no bid on this property, it may be because of the question about access.
The property has a good view. Gary Rowe noted that in the past Fred Hill Materials has expressed an interest
in the property.
Chairman Huntingford opened the hearing for public comment. Hearing no comments for or against the
declaration of this property as surplus, the Chairman closed the hearing.
Commissioner Wojt moved to declare parcel #821-323-004 as surplus and have the Treasurer hold an
auction to sell it. Commissioner Titterness seconded the motion which carried by a unanimous vote.
The meeting was recessed at the end of the scheduled business and reconvened on Wednesday
morning. All 3 Commissioners were present.
Discussion re: Budget Appropriations/Extensions: (See item earlier in minutes.) Chairman
Huntingford stated that he still has some concerns about the H.J. Carroll Park project overruns. He asked
Charles Saddler how this situation will be dealt with in the future? Charles Saddler answered that he will talk
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Commissioners Meeting Minutes: Week of Novembcr 5, 2001
talk with Public Works Director Frank Gifford about this issue. The overrun was the result of a low estimate
for staff work on the binding site plan.
Commissioner Wojt moved to approve RESOLUTION NO. 85-01, the budget appropriations/extensions
for the 3rd quarter of 2001. Commissioner Titterness seconded the motion which passed by a unanimous
vote.
Discussion re: Redistricting: Gary Rowe explained that he has prepared several options for
adjusting the County Commissioner District boundaries.
Option 2A:
The existing Commissioner District boundaries adjusted to balance out the increased
population. District 1 would expand to the south and the west of Port Townsend. District 2
would be adjusted by removing Precinct 108.
Option 2B:
This option is very similar to Option 2A with a slight adjustmem to District 1. The expansion
would only be on the west side of the City of Port Townsend. District 2 would be adjusted by
removing Precinct 108.
Option lA or lB:
District 1 is as suggested in Options 2A or 2B. The configuration of Districts 2 and 3
is changed, taking Port Ludlow out of District 2 and moving it District 3. This would
create a more 'unified Tri Area.
Commissioner Titterness stated that he would like to narrow down the number of options that will go to
public hearing. Commissioner Wojt added that he would like to see 3 options. The Board agreed to
advertise fbr hearing: Option 1 B, Option 2B, and a third option where District 3 would become District 2
with modifications to the boundaries. Gary Rowe recommended that the hearing be scheduled the 1st week
in December.
ME ,F~IN~JOUR~°t
Loma Delaney, CMC
Clerk of the Board
JEFFERSON COUNTY
B()ARD.~~ ~ERS
~unq gfor ~Ctiair
D , ~ember
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