HomeMy WebLinkAbout071017_ca03Consent Agenda
Regular Agenda
Jefferson County
Board of County Commissioners
Agenda Request
TO: Board of Commissioners
Philip Morley, County Administrator
FROM: Barbara Carr
DATE: July 10, 2017
RE: WSART Consultant Contract 1563-43418 AMENDMENT
STATEMENT OF ISSUE:
Contract in the amount of $19,300.00 - Funding for 7/2017 — 6/2019
ANALYSIS:
Shannon Burns, a Juvenile Probation Counselor in Jefferson County is currently
serving as one of five statewide consultants to perform consultant duties to WSART
programs. Jefferson County is reimbursed for Shannon's time pursuant to the
WSART Quality Assurance requirements.
FISCAL IMPACT:
None. These funds reimburse for salary, benefits and travel. This revenue will be
included in my budget for 2018 and 2019.
DEPARTMENT CONTACT:
Barbara Carr, Juvenile Court Administrator
RECOMMENDATION:
That the Board approve the Contract and sign 3 originals. A fully executed original
will be returned to the BOCC office.
Approved O/V,--
flip Morley, Count Administrator Date
roved to orm:
DSHS Central Contract Services
�• Date:
5048CF County Program Agreement (11-22-2011) Philip C. lHunsucker, Chief Civil Deputy Prosecuting Attorney Page 1
Jefferson County Prosecuting Attorney's Office
COUNTY
DSHS Agreement Number
Was#rmgron Sfafe
PROGRAM AGREEMENT
1763-93731
DEPARTMENT OF
SOCIAL &HEALTH
SERVICES
WSART Consultation for County
Juvenile Courts
This Program Agreement is by and between the State of Washington
Administration or Division
Department of Social and Health Services (DSHS) and the County identified
Agreement Number
below, and is issued in conjunction with a County and DSHS Agreement On
County Agreement Number
General Terms and Conditions, which is incorporated by reference.
DSHS ADMINISTRATION
DSHS DIVISION
DSHS INDEX NUMBER
DSHS CONTRACT CODE
Rehabilitation Administration
Division of Treatment and
1223
5000CC-63
Inter overnmental Pro
DSHS CONTACT NAME AND TITLE
DSHS CONTACT ADDRESS
Cory Redman
1115 Washington Street SE
Program Administrator
Olympia, WA 98504
DSHS CONTACT TELEPHONE
DSHS CONTACT FAX
DSHS CONTACT E-MAIL
(360)902-8079
co .redman dshs.wa. ov
COUNTY NAME
COUNTY ADDRESS
Jefferson County
1820 Jefferson St
Port Townsend, WA 98368
COUNTY FEDERAL EMPLOYER IDENTIFICATION
COUNTY CONTACT NAME
NUMBER
Barbara Carr
COUNTY CONTACT TELEPHONE
COUNTY CONTACT FAX
COUNTY CONTACT E-MAIL
360 385-9190
360 385-9191
bcarr@co.jefferson.wa.us
IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM
CFDA NUMBERS
AGREEMENT?
No
PROGRAM AGREEMENT START DATE
PROGRAM AGREEMENT END DATE
MAXIMUM PROGRAM AGREEMENT AMOUNT
07/01/2017
1 06/30/2019
$19,300.00
EXHIBITS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this
County Program Agreement by reference:
® Exhibits (specify): No Data Security Exhibit; Exhibit A: Statement of Work - WSART Consultation for County Juvenile
Courts
The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive
understanding between the parties superseding and merging all previous agreements, writings, and communications, oral
or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and
understand this Contract, and have the authority to execute this Contract. This Contract shall be binding on DSHS only
upon signature by DSHS.
COUNTY SIGNATURE(S)
PRINTED NAME(S) AND TITLE(S)
DATE(S) SIGNED
DSHS SIGNATURE
PRINTED NAME AND TITLE
DATE SIGNED
Del R. Hontanosas
Grants and Contract Manager
roved to orm:
DSHS Central Contract Services
�• Date:
5048CF County Program Agreement (11-22-2011) Philip C. lHunsucker, Chief Civil Deputy Prosecuting Attorney Page 1
Jefferson County Prosecuting Attorney's Office
1. Definitions. The words and phrases listed below, as used in this Contract, shall each have the
following definitions:
a. "WSART" means Washington State Aggression Replacement Training.
b. "JR" means the Juvenile Rehabilitation under the Rehabilitation Administration.
c. "JR Bulletins/Policies" means the JR Administrative Policies, which direct JR expectations.
d. "Limited Access" means supervised access to a juvenile(s) that is the result of the person's
regularly scheduled activities or work duties.
e. "Regular Access" means unsupervised access to a juvenile(s), for more than a nominal amount of
time, that is the result of the person's regularly scheduled activities or work duties.
2. Purpose.
The purpose of this Contract is to provide clinical consultation services to the county juvenile courts
that are providing a Community Juvenile Accountability Act (CJAA) funded WSART program to youth
receiving community supervision in order to ensure program fidelity.
3. Statement of Work.
The Contractor shall provide the services and staff, and otherwise do all things necessary for or
incidental to the performance of work, as set forth in Exhibit A: Statement of Work - WSART
Consultation for County Juvenile Courts, incorporated by reference and attached herein.
4. Background Checks and Sexual Misconduct.
a. Background Check/Criminal History - In accordance with Chapters 388-700 WAC (JR -Practices &
Procedures), 72.05 RCW (Children & Youth Services) 43.20A RCW (DSHS) and by the terms of
this contract, Contractor and each of its employees, subcontractors, and/or volunteers who may or
will have regular access to any client/juvenile must be cleared through a JR approved criminal
history and background check. In addition, Contractor, each of their employees, subcontractors,
and/or volunteers, who may or will have limited access to any client/juvenile, may be required to be
cleared through a JR approved criminal history and background check.
By execution of this contract, Contractor affirms that Contractor, each of its employees,
subcontractors, and/or volunteers, who may or will have regular access have not been convicted of
any of the following:
(1) Any felony sex offense as defined in 9.94A.030 RCW (Sentencing Reform Act -Definitions) and
9A.44.130 RCW (Sex Offenses);
(2) Any crime specified in Chapter 9A.44 RCW (Sex Offenses) when the victim was a juvenile in
the custody of or under the jurisdiction of JR; or
(3) Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform Act -Definitions).
DSHS Central Contract Services
5048CF County Program Agreement (11-22-2011) Page 2
Contractor must require that current employees, volunteers, and contracted service providers who
are authorized for regular access to a juvenile(s) report any guilty plea or conviction of any of the
above offenses. The report must be made to the person's supervisor within seven (7) days of
conviction and any person who have reported a guilty plea or conviction for one or more of these
offenses must not have regular access to any offender. Contractor shall also document
background checks/criminal history clearances for monitoring purposes.
b. Sexual Misconduct - 13.40.570 RCW (Sexual misconduct by state employees, contractors) states
that when the Secretary has reasonable cause to believe that sexual intercourse or sexual contact
between the employee of a contractor and an offender has occurred, the Secretary shall require
the employee of a contractor to be immediately removed from any employment position which
would permit the employee to have any access to any offender.
By execution of this contract, contractor affirms that contractor, each of its employees,
subcontractors, and/or volunteers are knowledgeable about the requirements of 13.40.570 RCW
(Sexual misconduct by state employees, contractors) and of the crimes included in 9A.44 RCW
(Sex Offenses).
In addition, the Secretary shall disqualify for employment with a contractor in any position with
access to an offender, any person:
(1) Who is found by the department, based on a preponderance of the evidence, to have had
sexual intercourse or sexual contact with the offender; or
(2) Convicted of any crime specified in chapter 9A.44 RCW (Sex Offenses) when the victim was an
offender
If any actions are taken under 13.40.570 RCW, subsections (3) or (4), the Contractor must
demonstrate to the Secretary they have greatly reduced the likelihood that any of its employees,
volunteers, or subcontractors could have sexual intercourse or sexual contact with any offender.
The contract shall not be renewed unless the Secretary determines significant progress has been
made.
5. Compliance with JR Policies and Standards.
a. In addition to the governing Federal and State laws and regulations, the Contractor shall comply
with all the following as applicable to the services provided:
(1) DSHS and JR Rules (WAC); and
(2) DSHS and JR Bulletins/Policies.
b. In case of conflict or inconsistency between the aforementioned, the higher standard of compliance
shall prevail.
c. Records created or obtained during a youth's stay and/or maintained as a part of the youth's case
files are JR juvenile records, and subject to the same confidentiality guidelines established in
statute, to include but not be limited to, RCW13.40. DSHS shall have access to all records related
to a JR youth upon request.
6. Billing and Payment.
a. The contracted activities shall be paid up to the amount specified for the deliverables identified in
DSHS Central Contract Services
5048CF County Program Agreement (11-22-2011) Page 3
the Statement of Work and payment shall be made upon receipt of the deliverable. JR shall not
make payment for any deliverable not completed in accordance to the specifications identified in
this contract.
b. DSHS shall pay the Contractor upon acceptance by DSHS of a properly completed A-19 Invoice
Voucher. The invoice shall include the following documentation of the services delivered:
(1) Date and time period of service(s) performed; and
(2) The Description of work performed.
c. Payment shall be considered timely if made by DSHS within 30 days after the receipt of the
properly completed invoice.
d. Payment shall be sent to the Contractor's address on page one of this Contract.
e. The Contractor accepts the DSHS payment as the sole and complete payment for the services
provided under this contract.
f. DSHS shall not reimburse the Contractor for authorized services not provided to clients, or for
services provided which are not authorized or are not provided in accordance with paragraph 2,
"Statement of Work." If DSHS pays the Contractor for services authorized but not provided by the
Contractor in accordance with this Contract's "Statement of Work," the amount paid shall be
considered to be an overpayment.
g. If this Contract is terminated for any reason, DSHS shall pay for only those services authorized and
provided through the date of termination.
DSHS Central Contract Services
5048CF County Program Agreement (11-22-2011) Page 4
Special Terms and Conditions
EXHIBIT A
Statement of Work
WSART Consultation for County Juvenile Courts
The Contractor shall provide to statewide WSART Teams by telephone or in-person clinical
consultation services. Services shall include, but are not limited to:
a. Providing clinical consultation to WSART Teams throughout the state;
b. Participating in and providing WSART training;
c. Monitoring by direct observation or videotaped WSART sessions WSART Teams for adherence
and compliance to WSART project standards;
d. Reporting monitoring results to the JR Juvenile Court Program Administrator and to the statewide
WSART Quality Assurance Specialist on a monthly basis;
e. Providing assistance with individual WSART Team's improvement plans; and
f. Participating in implementation and ongoing program development meetings.
2. Deliverables
a. Monthly Reporting
The Contractor shall provide monthly activity and monitoring summary reports to the JR Juvenile
Court Program Administrator.
b. Quarterly Reporting
The Contractor on a quarterly basis shall provide the JR Juvenile Court Program Administrator and
the Statewide ART Quality Assurance Specialist a report that summarizes the following information
for all WSART Trainers served that quarter:
(1) Number of WSART Trainers served;
(2) Number of WSART Trainers who were rated as Highly Competent, Competent, Borderline
Competent, and Not Competent;
(3) Number of WSART Trainers placed on Informal Improvement Plans;
(4) Number of WSART Trainers who successfully completed their Informal Improvement Plans;
(5) Number of WSART Trainers who did not complete or unsuccessfully completed their Informal
Improvement Plans and are referred to the WSART QAS for further action; and
(6) Number of WSART Trainers who were rated as Not Competent and forwarded to the WSART
QAS for further action.
c. Outcome Reporting
DSHS Central Contract Services
5048CF County Program Agreement (11-22-2011) Page 5
Special Terms and Conditions
The Contractor shall report to the JR Juvenile Court Program Administrator at the completion of
services to WSART Trainers the following information:
(1) The frequency that WSART Consultants were available for monthly telephone consultation;
(2) The frequency of participation of each Juvenile Court's participation in monthly telephone
consultation;
(3) Any changes in the Juvenile Courts' WSART programs; and
(4) The adherence and competence rating of each Juvenile Court's WSART Trainer.
3. Consideration
Total consideration payable to Contractor for satisfactory performance of the work under this Contract
is up to a maximum of $19,300, including any and all expenses, and shall be based on the following:
a. The maximum consideration payable for Fiscal Year 2018 is $9,520 and for Fiscal Year 2019 is
$9,780. Funds not expended in Fiscal Year 2018 cannot be carried over to the following Fiscal
Year.
b. The Contractor shall be paid $40.00 per hour for clinical consultation services and payment shall be
based upon the JRA Juvenile Court Program Administrator receipt and approval of monthly
summary report.
c. The Contractor shall only be reimbursed for travel costs pre -approved in writing by the JR Juvenile
Court Program Administrator.
DSHS Central Contract Services
5048CF County Program Agreement (11-22-2011) Page 6