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Home My WebLink About071717_ra01Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: July 17, 2017 SUBJECT: HEARING re: Proposed 2017 Second Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2017 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on July 5 and 12, 2017. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2nd quarter supplemental budget appropriations. REVIEWED BY: 4h]iilip Morley, y dmini or Date STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners did on the 261 day of June, 2017 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 26'' day of June, 2017, set a hearing on said need for the 17`x' day of July, 2017, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40. 100 on July 5 and 12, 2017 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: SEAL GENERALFUND 001-059-000 COMMISSIONERS $8,600 $8,600 001-060-000 COUNTY ADMINISTRATOR $2,900 $2,900 001-270-000 NON -DEPARTMENTAL $190,000 $190,000 Total General Fund $192,900 $0 $192,900 SPECIAL REVENUE/ CAPITAL/ ENTERPRISE / INTERNAL SERVICE FUNDS 135-000-010 DRUG FUND 148-000-010 AFFORDABLE HOUSING 175-000-010 PARKS IMPROVEMENT FUND 302-000-010 CAPITAL IMPROVEMENT FUND $10,000 $10,000 AMOUNT FROM $120,000 $0 $32,500 $32,500 $32,500 UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE GENERALFUND 001-059-000 COMMISSIONERS $8,600 $8,600 001-060-000 COUNTY ADMINISTRATOR $2,900 $2,900 001-270-000 NON -DEPARTMENTAL $190,000 $190,000 Total General Fund $192,900 $0 $192,900 SPECIAL REVENUE/ CAPITAL/ ENTERPRISE / INTERNAL SERVICE FUNDS 135-000-010 DRUG FUND 148-000-010 AFFORDABLE HOUSING 175-000-010 PARKS IMPROVEMENT FUND 302-000-010 CAPITAL IMPROVEMENT FUND $10,000 $10,000 $120,000 $120,000 $0 $32,500 $32,500 $32,500 $32,500 Total Other Funds $162,500 $32,500 $195,000 APPROVED this 17"' day of July, 2017. ATTEST: Erin Lundgren, Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kathleen Kler, Chair Kate Dean, Member David Sullivan, Member oC ky\f- -(_0 Atm TO: BOARD OF C UNTY COMMISSIONERS Date: June 19, 2017 RE: Request for Budget Appropriation/Extension and Amendment Commissioners Department/Fund Name JUN 19 2017 001-060-000 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $8,60o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51160.35.0010 Office Equipment $162 $8,600 $8,762 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITUREJ $1621 $8,6001 $8,762 � l �d TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment County Administrator Department/Fund Name JUN 19 2017 Commissioners: (mark all that apply with an "X") Date: June 19, 2017 001-059-000 Fund Number ❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2,900 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes RNo El Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $01' 0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51160.35.0010 Office Equipment $0 $2,900 $2,900 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITUREJ $0 $2,900 $2,900 I1 TO: BOARD OF UNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amdme 2017 Non -Departmental j j q Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 19, 2017 001-270-000 Fund Number 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $190,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension (1) County outside legal assistance for 2017 is exceeding budgeted amount. (2) Appropriate funds for settlement payment in Belinski vs. Jefferson County lawsuit. (3) Appropriation for special project to be completed by the Conservation District for Jefferson County fitted; � Elected Off(cial/mepartmentFf ad Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51510.41.0010 Legal -Special Attorney Fees 1 $40,000 $20,000 $60,000 51861.49.0000 Judgement & Settlement Payments 2 $0 $150,000 $150,000 55310.41.0056 Conservation Special Projects 3 $0 $20,000 $20,000 $0 $0 TOTAL EXPENDITURE $40,000 $190,000 1 $230,000 Reason for Appropriation/Extension (1) County outside legal assistance for 2017 is exceeding budgeted amount. (2) Appropriate funds for settlement payment in Belinski vs. Jefferson County lawsuit. (3) Appropriation for special project to be completed by the Conservation District for Jefferson County fitted; � Elected Off(cial/mepartmentFf ad Signature CC'. �lvliylti TO: BOARD OF COUNTY COMMISSIONERS Date: June 1, 2017 RE: Request For Budget Appropriation/Extension and Amendment JC Drug Fund 135-000-010 Department/Fund Name Fund Number Commissioners: (check all that apply) !!JN 14 2017 ID Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount for this current year for the reason(s) outlined below. 0 Far funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 a $0.001$0.001 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 51510.49.0040 MISCELLANEOUS $0.00 $10,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 ,(n2E $0.00 $10,000.00 $10,000.00 Reason fo,r_Appropriation/Extension In May of 2013, was the last time funds were expended to the Sheriffs Department to fund undercover narcotics buys. It is time to approve replenishment in 2017 during this 2nd quarter appropriation cycle. This request will ensure continued ability to make street level drug enforcement buys without disruption to the operations. VSuectfuLl:y submitt, -3 62%��11, -fid 5 " TO: BOARD OF COUNTY COMMISSIONERS Date: June 20, 2017 RE: Request for Budget Appropriation/Extension and Amendment Affordable Housing Fund JUN 20 2017 148-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an ' X') ❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $120,000 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8 Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 reason Tor Hppropriationitxtension (1) To cover operation of the Haines Street Cottages and Winter/Shelter operations for calendar year 2017. This is one-time request. (2) Additional funds for low income housing assistance. Respe ub ' t d, Elected Officia De ment_Hiead--Sig-nature' BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51550.41.0030 Homelessness SHB 2163 1 $169,200 55150.41.0020 Affordable Housing SHB 2060 2 $34,200 $100,000 $20,000 $269,200 $54,200 $0 $0 $0 TOTAL EXPENDITURE $203,400 $120,000 $323,400 reason Tor Hppropriationitxtension (1) To cover operation of the Haines Street Cottages and Winter/Shelter operations for calendar year 2017. This is one-time request. (2) Additional funds for low income housing assistance. Respe ub ' t d, Elected Officia De ment_Hiead--Sig-nature' AnnA"ae 53tc, �0 I q TO: BOARD OF COUNTY COMMISSIONERS �y RE: Request for Budget Appropriation/Extension and A e t 2017 Parks Improvement Fund r r P l Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 20, 2017 175-000-010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $32,500 u For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes RNo Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $32,500 BUDGET BUDGET BARS Expenditure # Description CURRENT IREVISION BARS Revenue # Description CURRENT REVISION AMENDED 39700.00.0302 Transfer In from Capital improvement $0 $32,5001 $32,500 $0 $0 $0 $0 $0 $72,500 $0 TOTAL REVENUE 1 $0 $32,500 $32,500 BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 57630.48.0000 Repair & Maintenance $40,0001 $32,500 $72,500 $0 $0 $0 $0 TOTAL EXPENDITURE $40.000 $32,500 $72,500 Keason for Appropriation/Extension The original electrical, and lighting systems in the caretakers residence at Gibbs Lake County Park will be updated and modernized ($7,500 project). The fence surrounding the playground at the Port Townsend Recreation Center has reached the end of its service life and will be replaced ($25,000 project). Respectf ul lyauERft Electedrtment Head Signature a TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Capital Improvement Fund Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 20, 2017 JUN 2 0 2011 302-000-010 Fund Number ❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0175 Transfer to Parks Improvement Fund $0 $32,500 $32,500 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $32,500 $32,500 Keason Tor Appropriation/Extension Gibbs Lake caretakers facilities electrical improvements and replace fencing at Rec. Center. R pefu b it d, Elected Officia�/D -TH d-Signafure