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HomeMy WebLinkAboutBuilding Permit & Administrative Services ManagerJob Title: Department: Reports To: Location: Annual Hours Worked: FLSA: UNION: Exempt Salary System: Approved By: Adopted: JEFFERSON COUNTY JOB DESCRIPTION Building Permit & Administrative Services Manager Community Development Director of Community Development Community Development/Castle Hill 2080 Exempt - Administrative Exempt Grade 19 amu' Human Resources Manager�L�' July 2017 1.0 MAJOR FUNCTION AND PURPOSE: 1.1 Organize plan, and direct the building permit and administrative activities of the Department of Community Development. Supervises professional and/or paraprofessional staff regarding primary administrative support, permitting services plan review and building inspection functions of the department. Leads and evaluates the work of professional, technical and clerical staff engaged in building permit administration, building plan review and inspection, code compliance and public information and outreach. Serves as the County Chief Building Official as delegated by the Director and ensures compliance with building construction and development specifications and standards. Provides training, technical assistance, code interpretations and policy findings on all applicable codes, ordinances, departmental and County policies. Serves as a member of the department's leadership team and participates with other management staff in planning and implementing overall departmental objectives. Assists in the development of the department's business plan including performance indicators and outcome measures and develops policies and procedures within areas of building, permit and administrative responsibility. Building, permit and administrative functions typically include any combination of the following support services: permit processing and customer service, building plan review, building inspection and code interpretations, budget development and monitoring, and personnel and human resources. 2.0 SUPERVISORY RESPONSIBILITIES: 2.1 Leads, directs and supervises department administrative support staff, permit technicians, plan reviewers, building inspectors and other technical and professional staff. Carries out supervisory responsibilities including recruitment, hiring, assigning work, engaging employees by setting goals and providing training benchmarks within assigned timelines and budgets and within approved and adopted requirements of bargaining agreements and County policies, conducts timely evaluations and discipline and/or employee improvement plans when necessary. 3.0 ESSENTIAL DUTIES AND RESPONSIBILITIES: 3.1 Performs a variety of complex duties associated with permit services, building permit plan review, building inspections, and office administration by performing the duties listed below. Other duties may be assigned. 3.2 Direct the plan review, inspection and evaluation of buildings and other structures to determine compliance with Washington State Building Code, County code and other laws and regulations as appropriate. Jefferson County Job Description: Building Permit & Administrative Services Manager Page 2 of 3 3.3 Supervise and oversee the finance, accounting, and/or budget functions for the department, including the management of grant funds. 3.4 Oversee and direct daily operations such as tracking expenditures and budget balances and manage, supervise and cooperatively prepare complex reports and documents such as contracts, professional service agreements, project reports, budget reports and/or statistical reports. Recommend action based on findings. 3.5 Oversee and lead primary administrative support functions for the department such as human resources, technology functions, facilities and asset management, customer services and general administrative support services. 3.6 Analyze, organize and direct activities related to inspecting new and existing buildings and structures to ensure conformance to building codes, local laws and other applicable plans, specifications and standards. 3.7 Establish consistent procedures for the processing of permits and conduct of inspections and provide building code interpretations. 3.8 Work with customers, elected officials, the public and members of the building and development industry to establish good working relationships and initiate or respond to service improvement opportunities as they arise. 4.0 REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: 4.1 General knowledge of planning and community development, building and administrative concepts: • Supervisory theories, practices and principles • Office management and organizational management theories, practices and principles • Knowledge of local government human resources management principles and practices • Assigning and monitoring, evaluating and coordinating the work of others • Terminology, laws, rules, regulations, and policies governing area of assignment • Knowledge of local government financial administration • Knowledge of local government budget planning, analysis and management • Current literature, trends and developments in building inspection and construction • Building design, construction and inspection techniques 4.2 Read and interpret plans, blueprints and sketches, current literature and trends in building construction and inspection. 4.3 Identify code deficiencies and to determine courses of action to effectively ensure compliance or other corrective action necessary to remedy the same. 4.4 Meet with public and/or private officials, department directors, staff, and the general public to discuss and resolve related inspection or plan review problems and other related concerns. 4.5 Demonstrate successful supervisory and managerial techniques by leading an engaged workforce. 4.6 Implement and maintain sound organizational practices. 4.7 Maintain a high standard for accuracy, completeness, and efficiency in the preparation of reports and budgets. Independent and self -motivated to complete required deadlines while simultaneously completing other tasks. . Jefferson County Job Description: Building Permit & Administrative Services Manager Page 3 of 3 4.8 Establish and maintain effective working relationships with other County employees, permit customers, building owners, contractors, County officials and the general public. 4.9 Convey information in a clear and concise manner, both verbally and in writing. 5.0 MINIMUM QUALIFICATIONS: 5.1 A Bachelor's degree or equivalent in business, public administration, financial management, planning and development or related field; and three (3) years supervisory experience in office administration, financial management, permitting services, building plan reviews or code inspections; or any equivalent combination of training and/or experience that demonstrates progressively responsible experience and provides the required knowledge, skills and abilities; and 5.2 Must obtain Certification as a Building Official by the International Code Council (ICC) within eighteen months of appointment; or must obtain ICC Building Inspector Certification and either an ICC Plumbing or ICC Mechanical Certification and ICC Plans Examiner Certification within eighteen months of appointment; and 5.3 Must successfully pass all required background checks prior to employment. 5.4 Must possess a valid Washington State Driver's license, or the ability to obtain the license within 30 days of employment, and otherwise meet the travel requirements of the position. 5.5 Training and/or certification in Lean Six Sigma or Theory of Constraints desired. 6.0 PHYSICAL DEMANDS: 6.1 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 7.0 WORK ENVIRONMENT: 7.1 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate. This job description does not constitute an employment agreement between the employer and employee and is subject to change as the needs of the employer and requirements of the job change.